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HomeMy WebLinkAbout2015-04-07 Special Meeting MinutesSPECIAL MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS April 7, 2015 at 2:00P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Special Session on April 7, 2015 at 2:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public . STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § DISTRICT BOARD MEMBERS PRESENT Jim Moss Jim Hase Kevin Carr Jim Thomas Neil Twomey STAFF PRESENT: Jennifer McKnight Laurie Slaght Karl Schlielig Mike McMahon Pam Liston GUESTS PRESENT: President Vice President Secretary/Treasurer Director arrived at 2:03 p.m. Director General Manager District Secretary Wastewater Superintendent Water Superintendent General Legal Counsel Kevin Glovier, PE Senior Project Manager, The Wallace Group CALL TO ORDER AND ANNOUNCE A QUORUM President Moss announced the date of April 7, 2015, and called the meeting to order and announced a quorum present at 2:00p.m . SPECIAL SESSION 1. Consider and take appropriate action to approve bid and award contract for Trophy Club Municipal Utility District No . 1 Wastewater Treatment Plant improvements and authorize the Board President to execute all necessary documents . Kevin Glovier PE, with The Wallace Group presented the bid tab to the Board. Mr. Glovier explained to the Board that after extensive review, staff engineers do not recommend either alternate to be included in the project and recommend that the District award the project to Webber Cadagua. Motion made by Director Carr and seconded by Director Twomey to approve the bid of $13,335,000 and award the contract to Webber/Cadagua from the Woodlands, Texas. Motion carried unanimously 2. Consider and take appropriate action to set a date for the ground breaking ceremony at the wastewater treatment plant. With no objections, the ground breaking ceremony was set for May 22, 2015 at 2:00 p.m. The board directed staff to arrange a shuttle bus to allow parking at Harmony Park and provide transportation to the plant site. The board also agreed to serve light refreshments at Harmony Park following the ceremony at the plant site. The Board convened into Closed Session at 2:37 p.m. CLOSED SESSION The Board will conduct a Closed Session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: 3. Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Trespass upon land allegation by Maguire Partners-Solana Land, L.P. b. Agreement regarding Relocation of Utility Infrastructure Improvements (Solana) with Maguire Partners-Solana Land, L.P. c. Temporary Restraining Order, Temporary Injunction, and Permanent Injunction proceedings pending in the 48th District Court of Tarrant County, Texas. d. Pending litigation in Cause No. 14-03540-158 in the District Court of Denton County relating to access to the 3.996 acres of land purchased by the District from BDMR Development, LLC, in January of 2013. e. Agreement with THB Construction Company regarding security for potential future fines related to damage to District wastewater system during January 2015. f. Terms of potentiallease(s) with the Town of Trophy Club for use of District buildings located at 100 Municipal Drive. The Board reconvened into Regular Session at 4:35 p.m. REGULAR SESSION 4. Consider and take appropriate action regarding Closed Session items. Regarding agenda item No. 3{b) (c) a motion was made by Director Twomey and seconded by Director Thomas to direct legal counsel to make changes to the agreement that was discussed in Closed Session and make an offer of settlement. Motion carried unanimously Regarding agenda item No. 3(e), a motion was made by Director Twomey and seconded by Director Carr to approve the agreement that was discussed in the Executive session. Motion carried unanimously Regarding agenda item No. 3(f), a motion was made by Director Carr and seconded by Director Thomas to accept the lease agreement with the Town with the said changes as discussed in Executive Session. Motion carried unanimously President Moss adjourned the Meeti ng at 4 :37p.m . Kevin R. Carr, Secretary