HomeMy WebLinkAbout2015-04-28 Joint Meeting MinutesJOINT MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
AND TOWN OF TROPHY CLUB TOWN COUNCIL
April 28, 2015 at 6:00 P.M.
100 Municipal Drive, Trophy Club, Texas 76262
The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Count i es, met in a
Joint Meeti ng with the Town of Trophy Club Town Council on April 28, 2015 at 6 :00P.M ., in the Boardroom
of the Administration Building, 100 Municipal Drive , Trophy Club, Texas 76262. The meeting was held within
the boundaries of the District, and was open to the public.
STATE OF TEXAS §
DENTON AND TARRANT COUNTIES §
DISTRICT BOARD MEMBERS PRESENT
Jim Moss President
Jim Hase
Kevin Carr
Ji m Thomas
Neil Twomey
Vice President
Secretary/Treasurer
Director
Director
STAFF PRESENT:
Jennifer McKnight General Manager
Laurie Slaght District Secretary
Pam Liston General Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Moss announced the date of April 28, 2015 , announced a quorum of the Board of Directors and
called the meeting to order and at 6:01 p.m .
JOINT SESSION
1. Consider and take appropriate action regarding terms of potential lease with the Town of Trophy
Club for use of District annex building located at 100 Mun icipal Drive .
The Board of Directors and the Town Council reviewed the draft lease agreement prepared by
District legal counsel and discussed by the Town and District committee. Allotted parking space was
discussed and it was agreed that at this time it would be unreasonable to specify how many parking
spaces would be available to the Town if they were to lease the annex building. The District Lease
committee members, Directors Carr and Twomey, added that the intention of the lease was for
continued office space for Town staff and that the use of the annex building seems to have changed ,
thus changing the parking spaces all together.
Discussion ensued regarding the term of lease and termination sections of the draft lease
agreement. The Board conferred regarding extending the lease term from 10 years to 15 years. The
Board discussed the Town's requests for a termination clause and is not willing to be bound by the
Counc i l's request that lease term i nation is only allowed if a governmental entity requ i res the District
to have additional space.
Director Twomey stated that when the committee was formed with two council members and two
board members, he thought the intent was to look back on the joint meeting of January 201h and
form an agreement that the committee could take back to their respective bodies to vote up or
down on. Twomey added that what is being presented is what was discussed at the January joint
meeting. Twomey agreed to meet as a committee one more time as he has reached out to the Town
council committee members to have the language tightened up and be able to present one
recommendation as a group.
Discussion only; no action taken.
2. Consider and take appropriate action regarding terms of potential lease with the Town of Trophy
Club for use of District offices in the Svore Municipal Building at 100 Municipal Drive.
Item not discussed due to time limitations
3. Consider and take appropriate action regarding an lnterlocal Agreement for Fi re Service to
properties located within the Town of Trophy Club but outside the District and Public Improvement
District boundari es.
Item not discussed due to time limitations
4. Receive update from Fire/EMS Consolidation Committee (FECC) regarding meetings and progress .
Item not discussed due to time limitations
5. Consider and take appropriate action regarding conveyance of infrastructure from the Town of
Trophy Club to the District.
Item not discussed due to time limitations
President Moss adjourned the Meeting at 6:53 p.m.
Jim Moss,
Kevin R. Carr, Board Secretary/Treasurer