HomeMy WebLinkAbout2015-09-02 Special Meeting MinutesTrophy Club Municipal Utility District No . 1 September 2, 2015 Meeting Minutes
SPECIAL MEETING
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
September 2, 2015 at 10:00 A.M.
100 Municipal Drive, Trophy Club, Texas 76262
The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met
in a Special Session on September 2, 2015 at 10 :00 A.M., in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262 . The meeting was held within the boundaries of
the District, and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON AND TARRANT §
DISTRICT BOARD MEMBERS PRESENT
Jim Moss
Neil Twomey
Kevin Carr
Jim Thomas
Jim Hase
STAFF PRESENT:
President
Vice President (via Skype)
Secretary/Treasurer
Director arrived at 10:07 a.m.
Director
Jennifer McKnight General Manager
Laurie Slaght District Secretary
Renae Gonzales
Terri Sisk
Mike McMahon
Danny Thomas
GUEST PRESENT:
Steve Lenart
Finance Manager
Administration Manager
Water Superintendent
Fire Chief
Lenart Development Inc.
CALL TO ORDER AND ANNOUNCE A QUORUM
President Moss announced the date of September 2, 2015, called the meeting to order and announced a
quorum present at 10:01 a.m.
SPECIAL SESSION
1. Consider and take appropriate action to approve bid and award a contract for the Solana Waterline
Relocation project and authorize General Manager to execute necessary documents.
General Manager McKnight presented the bid tab from the bid opening held Friday, August 28 1h.
McKnight stated that both the District engineer and the developer engineer recommend the low bidder,
Kodiak Trenching and Boring . The bid from Kodiak is $204,722.45.
The developer will put up a letter of credit for the bid amount plus 10% which will cover the cost of any
change orders and inspections . The Wallace Group will perform the inspections on behalf of the District.
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Motion made by Director Carr and seconded by Director Hase to approve the bid of$ 204,722.45 and
award the contract to Kodiak Trenching and Boring, LLC. for the Solana Waterline Relocation project.
This shall include a letter of credit from the developer for the bid amount of $204,722.45 with an
additional10% contingency and the cost of engineering and inspection fees and authorize the General
Manager to execute all necessary documents.
Motion carried unanimously
Director Thomas arrived following the vote at 10:07 a.m.
2. Consider and take appropriate action to rescind contract offer for mowing services to Trophy Lawns
Inc. and award contract to D & D Commercial Landscape Management, and authorize General
Manager to execute all necessary documents .
General Manager McKnight stated that the company previously selected by the Board, Trophy Lawns
was unable to provide workman's compensation insurance as required in the request for proposals . She
asked the Board to rescind the contract offer to the original low bidder and award the contract to the
next lowest bidder.
Director Carr stated that the District already has a contract with the Town for mowing services and he
would like to have something in writing from the Town that they will no longer be mowing District
property. Director Carr stated he feels it is important to have documentation on record as the mowing
is required by the contract and formal notice has not been provided .
Motion made by Director Carr and seconded by Director Twomey to table item No. 2 until the Regular
Meeting on September 15, 2015.
Motion carried unanimously
3. Consider and take appropriate action regarding insurance proposals from Texas Municipal League
and Texas Water Conservation Association.
General Manager McKnight stated that this item is being brought back from the Budget Workshop at
which time staff was instructed to obtain an indemn ification letter from the Town of Trophy Club
regarding the Fi re/EMS staff as they are technically Town employees driving and operating District
equipment. McKnight spoke with the Town Attorney regarding this matter and she stated that the
Town and the District as governmental entities are unable to enter into any indemnification agreements .
Staff recommends the District move insurance coverage from the Texas Municipal League to Texas
Water Conservation Association for a savings of approximately $3000.00
Motion made by Director Thomas and seconded by Director Carr to move the District Insurance
coverage to with Texas Water Conservation Association.
Motion carried unanimously
4 . Consider and take appropriate action to approve Depository Pledge Agreement with Prosperity Bank
as depository bank and the Federal Home Loan Bank of Dallas as custodial bank .
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Motion made by Director Thomas and seconded by Director Carr to approve Depository Pledge
Agreement with Prosperity Bank as depository bank and the Federal Home Loan Bank of Dallas as
custodial bank.
Motion carried unanimously
5. Consider and take appropriate action regarding draft Fiscal Year 2016 budget.
The Board directed Chief Thomas to use a District Purchasing Card or District Purchase Order for Fire
Department purchases.
6. Adoption of the 2015 tax year proposed tax rates:
a. Adopt proposed District debt service tax rate;
b. Adopt proposed District maintenance and operation tax rate;
c. Authorize notice and public hearing related to adoption of final tax rates; and
d . Other action related thereto.
Motion made by Director Thomas and seconded by Director Hase to adopt the proposed tax rates and
authorize notice of and set a public hearing prior to adopting a final tax rate.
Motion carried unanimously
ADJOURN
Kevin R. Carr, Secretary
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