HomeMy WebLinkAbout2015-09-15 Regular Meeting MinutesTrophy Club Municipal Utility District No. 1
REGULAR MEETING
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
September 15, 2015 at 1:00 P.M.
100 Municipal Drive, Trophy Club, Texas 76262
September 15, 2015 Regular
Meeting Minutes
The Trophy Club Municipal Utility District No . 1 Boa r d of Directors, of Denton and Tarrant Counties , met
in a Regula r Session on September 15, 2015 at 1:00 P.M., in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of
the District, and was open to the public .
STATE OF TEXAS §
COUNTY OF DENTON AND TARRANT §
DISTRICT BOARD MEMBERS PRESENT:
Jim Moss
Neil Twomey
Kevin Carr
Jim Thomas
Jim Hase
STAFF PRESENT:
Jennifer McKnight
Laurie Slaght
Terri Sisk
Mike McMahon
Donnie Hurd
Pam Liston
President
Vice President
Secretary/Treasurer
Director (v i a Skype)
Director
General Manager
District Secretary
Administration Manager
Water Superintendent
Fire Capta i n
General Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Moss announced the date of September 15, 2015, called the meeting to order and announced
a quorum present at 1 :02 p .m .
The Board convened into Executive Session at 1:03 p.m .
EXECUTIVE SESSION
1. The Board will conduct an Executive Session pursuant to Texas Government Code Section 551.071
Consultation with Attorney to receive advice from the District's attorney about pending or
contemplated litigation or a settlement offer related to: Town of Trophy Club development ordinance
and permitting requirements for wastewater treatment plant facilities upgrade and site.
2. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meeti ngs Act regarding the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer
or employee:
a.Jennifer McKnight, General Manager
b. Karl Schlielig , Wastewater Superintendent
The Board recessed at 3:31p.m.
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The Board re-convened into Regular Session at 6:00 p.m.
BOARD MEMBERS PRESENT:
Jim Moss
Neil Twomey
Kevin Carr
Jim Hase
President
Vice President
Secretary/Treasurer
Director
BOARD MEMBERS ABSENT:
Jim Thomas
STAFF PRESENT:
Laurie Slaght
Terri Sisk
Mike McMahon
Donnie Hurd
Director
District Secretary
Administration Manager
Water Superintendent
Fire Captain
STAFF MEMBERS ABSENT:
Jennifer McKnight
Pam Liston
REGULAR SESSION
General Manager
General Legal Counsel
3. Consider and take appropriate action regarding Executive Session Items .
Director Carr read the following statement:
September 15, 2015 Regular
Meeting Minutes
Over 2 Yz years ago the MUD board, which included our current Mayor, Nick Sanders, who was a MUD
Director, made the decision to upgrade the Wastewater Treatment Plant. This was made after
engineers accessed the current plant's condition and capacity to effectively clean sewage and the future
sewage i nput from planned residential and possible commercial build out that included Solana and THE
Town of Trophy Club. The plant was built in 1975 and already gone through two upgrades from 2001 to
2006 that increased our flow permit limit to 1.75 million and added more efficient processes such as UV
system to reduce chlorine use and a sludge press verse using drying bed with no platting requirements
made by the Town for these upgrades . The Boards' choice to upgrade the plant with the Membrane
treatment process came after extensive research of all options and treatment processes that included
visits to TCEQ in Austin and facilities around the country by the staff and directors including Mayor
Sanders.
We also looked at hooking in to TRA system and quickly decided this was not cost effective for our
customers. After several meetings and presentations by engineers, the board unanimously chose to
upgrade the Wastewater Treatment Plant to the Membrane style treatment process . The wheels
started in motion and plans and financing method were drawn up and submitted to TCEQ for approval
as required. We submitted for an expedited decision which actually was delayed until February 2014.
The Town of Trophy Club joined up with the Town of Westlake and a Developer to protest the TCEQ's
approval decision. Trophy Club later dropped their protest . Further delays occurred when Westlake and
the Developer appealed the TCEQ decision which was over turned by TCEQ Commissioners appointed by
the Texas Governor. The final delay was from the Developer filling a lawsuit against TCEQ to overturn
their decision and a Judge found in favor of TCEQ and the MUD in December 2014.
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In March 2014 the Town permitting department advised us that the contractor is the one that needs to
submit the building permit applicat i on. Contractor bi ds were received and awarded in May 2015 and in
June 2015 the engineer and contractor working with Town staff starting to submit requ i red plans for
Town approval. At that time we were notified by the Town that a plat would also be required . The
preliminary plat and waivers were submitted to P&Z Chair Mr. Sheridan and Commission for approval.
The commissioner's voted 7-0 to approve our preliminary plat with excepti ons for road realignment that
then affected the right away on August 8th. This P&Z decision as approved would not impact design of
plant and did not require a ZBA hearing for setback waiver . MUD revised the prelim i nary plat per P&Z
recommendati ons by the council meeti ng on August 11 .
The council approved the preliminary plat but not as approved by the P&Z and rev ised by the MUD .
Instead, the council changed what the P&Z recommended by a unanimous vote and required that right
of way be positioned running through ex isting structure built in 2007 . Their changes also included a
relocation of the setback that would affect current treatment plant design and planned upgrades
already approved by TCEQ. The council changes would amount to hundreds of thousands of dollars for
redesign, resubmittal of changes to TCEQ for approval and cause additional delays and contractor
penalties already exceeding $250,000.
At this time, the MUD with assistance from Town staff have submitted what we feel are all plans, plats
waiver requests and supporti ng documents for ZBA , P&Z Commission and Town Council to review and
make decisions . We are hopeful and confident that we w i ll be allowed to move forward with this much
needed upgrade to the treatment plant to provide efficient and economical waste water services to our
customers for years to come .
Contrary to an e-mail sent out by a councilman , I myself support and feel the other directors are all in
support of bri nging restaurants and commercial businesses to Trophy Club, and I will do all that I can to
be sure this happens.
Motion made by Director Carr and seconded by Director Twomey to instruct General Manager to set
up a meeting on September 30, 2015 with an agenda item to discuss and take appropriate action
regarding Meat-U-Anywhere and Old Town Development (AKA: Bread Winners) water and
wastewater commitments by the Trophy Club Municipal Utility District No . 1.
Motion carried unanimously
CITIZEN PRESENTATIONS
Danny Mayer
Eric Jensen
David Brod
Andy Sedino
Dusty Dennis
Bill Rose
Jeff Morrison
Amanda Rykov
William Armstrong
Berna Sineli
Connie White
Chris Morticai
2201 Prestwick Avenue
2218 McClean Court
2624 Argyle Lane
Owner of Meat U Anywhere (Grapev i ne)
Co-Owner of Meat U Anywhere (Grapevine)
218 Inverness
5 Meadow Creek Court-Meat U Anywhere (Grapevine)
2741 Mona Vale Road
18 Avenue Twenty
5 Meadow Brook Lane
119 Trophy Club Drive
10 E. Hi llside Pl.
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Graydon & Diane Wall 2 Century Ct.
Bobby Deaton 45 Creekside Drive
Al ison Winkler 11 Sonora Drive
CONSENT AGENDA
4.Consider and take appropriate action to approve the Consent Agenda.
a.August 2015 Check Register
b.July 21, 2015 Regular Meeting Minutes
c.August 3, 2015 Special Meeting Minutes
d .August 18, 2015 Regular Meeting Minutes
e.August 27 , 2015 Special Meeting Minutes
September 15 ,2015 Regular
Meeting Minutes
Motion made by Director Carr and seconded by Director Twomey to approve the Consent agenda as
presented.
Motion carried unanimously
REGULAR SESSION
5. Cons i der and take appropriate action to provide staff direction regarding customer high usage
complaints for August billing cycle .
Terri Sisk, Administration Manager and Mike McMahon, Water Superintendent gave the General
Manager's presentation regarding customer high usage complaints for the August billing cycle. Ms.
Sisk, Mr. McMahon and the Board answered questions from the audience related thereto.
Discussion only, no action taken.
6. Consider and take appropriate action regarding status update on Water System Study and water
model performed by The Wallace Group .
Kevin Glovier, P.E., District Engineer introduced Gil Barnett, P.E. Both engineers with the Wallace
Group presented the Board with an update on the Water System Study and water model.
Discussion only, no action taken.
President Moss called a recess at 7:50 p.m.
The Board reconvened into regular session at 7:58p.m.
7. Cons i der and take appropriate action to award contract for mowing services to D & D Commercial
Landscape Management, and authorize General Manager to execute all necessary documents .
Motion made by Director Hase and seconded by Director Twomey to table this item and bring it back
on the September 25 1h meeting with the General Manager's recommendation of how to proceed.
Motion carried unanimously
8. Consider and take appropriate act i on to approve Golf Course Irrigation Supply Agreement by and
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between the District and ClubCorp Golf of Texas L.P . to allow for continued sale of effluent to golf
course.
Motion made by Director Twomey and seconded by Director Carr to approve Golf Course Irrigation
Supply Agreement by and between the District and ClubCorp Golf of Texas l.P. to allow for continued
sale of effluent to golf course.
Motion carried unanimously
9. Consider and take appropriate action regarding the August 2015 financials.
a.Combined Financials
b .Variance Report
Motion made by Director Carr and seconded by Director Hase to approve the August 2015 Combined
Financials and Variance Report.
Motion carried unanimously
10. Consider and take appropriate action to approve an agreement with Denton County for dispatch
servi ces for FY2016.
Motion made by Director Twomey and seconded by Director Hase to approve an agreement between
Denton County and Trophy Club Municipal Utility District No. 1 Fire Department for dispatch services
for FY2016.
Motion carried unanimously
11. Consider and take appropriate action to approve Resolution No. 2015-0915 amending FY2015
budget.
Motion made by Director Hase and seconded by Director Twomey to approve Resolution No. 2015-
0915 amending FV 2015 Budget.
Motion carried unanimously
12 . Consider and take appropriate action regarding services provided by Town of Trophy Club through
the lnterlocal Agreement for Contractual Personnel Services dated January 7, 2013.
Motion made by Director Carr and seconded by Director Twomey to table this item.
Motion carried unanimously
REPORTS & UPDATES
13 . General Manager Monthly Report for August 2015
a. Water System Operation
b . Wastewater System Operation
c. TCEQ Water System Inspection
d. Website Analytics
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e. Finance Update
•Utility Billing Reports
•PID Connections
•Permits Collected
f. Project Status Updates
September 15, 2015 Regular
Meeting Minutes
•Water line relocation project in Solana -The preconstruction meeting was held today, notice to
proceed will be given on Monday.
•Pebble Beach, Timberline, and Pin Oak Court water line upgrade project. Pebble Beach all water
line is laid for the project and additional samples are being ran at this time.
g. Fire Assessment Study : no update provided
Water Superintendent, Mike McMahon presented the August operational reports and updated the
Board on the current capital projects . McMahon reviewed the TCEQ inspection report with the
Board and answered related questi ons .
14.Fire Department Report for August 2015
a.Operations Report
b .Volunteer Recruitment Report
c.Training budget comparison report
d.Chief Organizational Membership detail report
Captain Donnie Hurd gave the Fire Report . He stated the new ladder truck is here and is awaiting
delivery and attachment of apparatuses . Staff will begin training on the truck at the end of the month .
Sens Martin will conduct staff training on the engine portion of the new truck and Peirce will conduct
the aerial eng i neer tra i ning and both are set to begin at the end of the month . The Fire Department
Open House and Truck push in will be on October 3, 2015 at the Fire Station .
15 .1tems for future agendas : Customer relations, General Manage r to look at response from customers
for the high usage event and have GM bring recommendations
16. Announce upcom i ng meeting dates : Special Meeting-September 25, 2015 at 6 :00p.m .
Regular meeting date-October 2015
The Board would like to have the General Manager br ing back a meeting date and time for the Regular
meeting in October that will begin at 6:00p.m.
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