HomeMy WebLinkAbout2016-0205 Special Meeting minutesTrophy Club Municipal Utility District No .1 February 5, 2016 Special Meeting Minutes
SPECIAL MEETING WORKSHOP MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
FEBRUARY 5, 2016 at 9:00A.M.
100 Municipal Drive, Trophy Club, Texas 76262
The Trophy Club Municipal Utility District No . 1 Board of Directors, of Denton and Tarrant Counties, met
in a Special Meeting Workshop on Friday, February 5, 2016 at 9:00 A.M ., in the Boardroom of the
Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262 . The meeting was held within
the boundaries of the District, and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
DISTRICT BOARD MEMBERS PRESENT
Jim Moss
Neil Twomey
Kevin Carr
Jim Thomas
Jim Hase
STAFF PRESENT:
Jennifer McKnight
Laurie Slaght
Mike McMahon
Gil Barnett, PE
Kevin Glovier, PE
President
Vice President
Secretary/Treasurer
Director
Director
General Manager
District Secretary
Water Superintendent
CP&Y
The Wallace Group
President Moss announced the date of February 5, 2016, stated a quorum of the Board was present and
called the meeting to order at 9:03 a.m.
SPECIAL SESSION
1. Consider and take appropriate action regarding water system study performed by the Wallace
Group/CP&Y Engineering .
General Manager McKnight introduced Gil Barnett, PE and Kevin Glovier, PE to present the draft
water system study.
Mr. Barnett gave a presentation covering the water system study including findings and
recommendations . Barnett explained changes that were made to the study after initial findings were
presented to the Board in the November meeting. Barnett covered the differences in the water
system model when the build-out population was reduced from 15,000 to 14,000 as requested by the
Board water study committee . He explained that the lowered population reduces expected build-out
connections from 6383 to 6034. He also explained the resulting revised future water demands and
recommended improvements based on the projected future water demands.
The recommended priority projects determined from the water system study are:
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Trophy Club Municipal Utility District No .1 February 5, 2016 Special Meeting Minutes
1-Ammonia Feed System
·High priority need identified separately from hydraulic analysis
·Previous cost estimate $176,000 provided to TCMUD
2 -Improve line from pump station to east tank
·Est-$2.18 M for alternative parallel16" line option
3-Upgrade water supply line from Fort Worth
·Est-$4.4 M to Westlake Pump Station, $12 to $13M to Trophy Club
4-Improve high service pumps-match pace of development
·Expect 1 pump upgrade at a time (total of 3 pump upgrades)
5-Increase ground storage
·Est-$3.0 M for one additional3 MG GST
6-Improve other choke points in distribution system
·Pipe diameter upgrades in selected segment
7-Plan for elevated storage to MUD if required
·Est-$1.75 M for 500,000 gallon EST
Director Thomas stated he feels the current population shown in the study is incorrect and build-out
population should have been left at 15,000. Director Carr stated that he spoke to Mayor Sanders
who again stated the current population is 12,500 -13,500. Carr said he also spoke to the Town CFO,
Steven Glickman, who stated they came to this number by taking the number of homes on the tax
rolls and multiplying that number by the 2010 census number. Glickman stated that if he had the
number of utility connections he would be able to calculate a more accurate population. Carr said he
informed Glickman that we list the exact number of utility connections in our agenda packet every
month. Carr said the water study committee used a current population of 11,385 and estimated the
buildout population at 14,000 by using all suggested methods. All suggested methods of calculation
reached the same conclusion of 14,000.
Director Thomas stated that he did not realize until today that it is already time for a new ground
storage tank and he is very concerned because the police will not relocate to their new building for
another 18 months. He asked what will be done in the interim since we must locate the tank where
the police station currently sits. General Manager McKnight explained that if we get into a critical
situation . we will have to use conservation strategies. She explained that water usage peaks in the
summer months due to outdoor watering. If operations staff are unable to keep the tanks at safe
operating levels during peak demands, increased watering restrictions will have to be implemented
to ensure water is available for domestic and fire protection. Director Carr suggested that we could
start the design of the tank about six months before the police move out. Director Hase stated that
for planning purposes we should design the new tank in advance and be ready to construct the new
tank as soon as the police move out of the existing building.
Further discussion ensued regarding the priority projects and the need for a timeline for construction
and funding sources.
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Motion made by Director Thomas and seconded by Director Carr to approve to move forward with the
ammonia feed system and the improved line from pump station to the east elevated storage tank as
shown on page 38 of the Water System Study priority list.
Motion carried unanimously
Motion made by Director Twomey and seconded by Director Hase to approve the draft Water System
Study as presented by CP&Y.
Motion carried unanimously
2. Consider and take appropriate action regarding funding sources available through the Texas Water
Development Board (TWDB) for water and wastewater system improvements.
General Manager McKnight explained the funding options available through the Texas Water
Development Board . She explained the Fort Worth project is included in the state plan and may qualify
for the SWIFT funding program.
Director Carr would like to have the General Manager present the staff recommended funding options
at a future meeting.
ADJOURN
President Moss adjourned the Meeting at 11:20 a.m.
Kevin R. Carr, Secretary
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