HomeMy WebLinkAbout2016-0919 September 19 Special Meeting minutesTrophy Club Municipal Utility District No. 1 September 19, 2016 Joint Meeting Minutes SPECIAl JOINT MEETING MINUTES TROPHY ClUB MUNICIPAl UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS AND TOWN COUNCil September 19, 2016 at 6:30P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Special Joint Session meeting with the Town of Trophy Club Town Council on September 19, 2016 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § DISTRICT BOARD MEMBERS PRESENT Kevin R. Carr Greg Wilson Jim Hase Jim Thomas Bill Rose STAFF PRESENT: Laurie Slaght Renae Gonzales Paul Liston President Vice President Secretary/Treasurer Director Director District Secretary Finance Manager General Legal Counsel TOWN COUNCil & STAFF PRESENT: Nick Sanders Jim Parrow Greg Lamont Philip Shoffner Tim Kurtz Garrett Reed Stephen Seidel Holly Fimbres David Dodd Mayor Councilmember Mayor Pro-Tem Councilmember Councilmember Councilmember Town Manager Town Secretary Town Attorney CAll TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of September 19, 2016 and called the meeting to order and announced a quorum present at 6:37 p.m. President Carr asked Mayor Sanders to run the meeting. CITIZEN COMMENTS There were no Citizen Comments JOINT SESSION 1 of 3
Trophy Club Municipal Utility District No. 1 September 19, 2016 Joint Meeting Minutes 1. Consider and take appropriate action regarding lnterlocal Cooperation Agreement for Administration of Fire Protection Service between Trophy Club Municipal Utility District No. 1 and the Town of Trophy Club. Mayor Sanders stated all proposed changes by the board and council were placed into the document handed out prior to this meeting. The requested changes are clearly marked as well as who they were requested by. I. Incorporation/Term -Section 1.2 Term The board and council reaches the consensus to 5 year terms with a 180 day termination clause and that the Board and Council will hold a Joint meeting in July of 2017 to review. The agreement shall automatically extend for an additional (5) five year term unless written notice is given. Ill. Budget and Funding-Section A. Budget Preparation The board and council agree that the town staff shall prepare a budget for fire protection services and present that to the council and the board at a joint meeting prior to August 151 of each year. Both entities shall approve the contractual budget by August 15 of each year. This agreement does not impact the authority of the district to set the appropriate tax rate for the District. IV. Operational Obligations and Rights of the Parties The board may hire fire auditors of their choosing to review fire department assets and operator practices at a sole cost to the District. X. Default/Termination The board and council agree that this agreement may be terminated by either party with written notice of 180 days. President Carr called a recess at 8:55p.m. Reconvened into the Joint Session at 9:04 p.m. Motion made by Director Carr and seconded by Director Wilson to table agenda item No. 1. Motion carried unanimously 2. Discussion of future joint meetings and agenda items. The following items were brought forth for discussion at future joint meetings: Annex building property deed (Lamont) Update from Board regarding capacity for water and wastewater (Sanders) Next joint meeting January 2017 President Carr called a recess at 9:24p.m. Reconvene into Joint Session at 10:14 p.m. 2 of3
Trophy Club Municipal Utility District No.1 September 19, 2016 Joint Meeting Minutes Motion made by Director Carr and seconded by Director Rose to remove Agenda Item No. 1 from the table. Motion carried unanimously. Motion made by Director Wilson and seconded by Director Thomas to approve the lnterlocal Cooperation Agreement for Administration of Fire Protection as amended at the dais. Motion carried unanimously Motion to adjourn by Director Wilson and seconded by Director Rose to adjourn the Joint meeting with Town Council. Motion carried unanimously ADJOURN President Carr announced the meeting adjourned at 10:19 p.m. Kevin R. Carr, President 3 of 3