HomeMy WebLinkAbout2017-0130 Special Meeting MinutesTrophy Club Municipal Utility District No. 1 January 30, 2017 Special Meeting Minutes
SPECIAL MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
January 30, 2017 at 6:30P.M.
100 Municipal Drive, Trophy Club, Texas 76262
The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met
in Special Session on Monday, January 30, 2017 at 6:30P.M., in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of
the District, and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Kevin R. Carr
Greg Wilson
Jim Hase
Jim Thomas
Bill Rose
STAFF PRESENT:
laurie Slaght
Renae Gonzales
Mike McMahon
Karl Schlielig
Steven Krolczyk
Paul Liston
GUESTS PRESENT:
President
Vice President
Secretary/Treasurer
Director
Director
District Secretary
Finance Manager
Water Superintendent
Wastewater Superintendent
HR Manager/Financial Analyst
legal Counsel
Kevin Glovier, PE CP&Y
Scott Wetzel, PE CP&Y
Tatsuya Uejima Kubota
Shingo Kubo Kubota
Benny Fretwell Pepper Lawson
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of January 30, 2017, and called the meeting to order and announced
a quorum present at 6:30p.m.
CITIZEN COMMENTS
There were no speakers
SPECIAL SESSION
1. Consider and take appropriate action regarding repair of 8" waterline located at 1 Michelle Ct.
Mike McMahon, Water Superintendent stated that the 8" waterline located at 1 Michelle Ct. is leaking
and needs to be repaired. McMahon added that a brick wall was built around the subdivision with a
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column positioned directly over the 8" waterline and it appears that over time the column has
punctured the line. The minutes from 1994 show that the Town council and Planning and Zoning
approved the development including the waterlines, sewer lines and the screening fence. Director Rose
and Director Carr would like to have the waterline repaired immediately and then have a survey
completed to determine who is responsible. A quote for repair was obtained for a cost of $19,639.00 to
repair the line and $8,970.00 to repair the brick wall using the existing brick.
Motion made by Director Carr and seconded by Director Rose to repair the waterline for a cost of
$19,639.00, take the brick wall down with care and direct staff to perform a survey to determine if the
wall was built within the utility easement.
Motion to Amend by Director Wilson and second by Director Rose to approve the invoice as presented
including the repair of the brick wall for a not to exceed cost of $9,000.
Amendment to the main motion:
For: Rose, Wilson, Thomas, and Hase
Oppose: Carr
Motion passed 4-1
Main motion:
For: Rose, Wilson, Thomas, and Hase
Oppose: Carr
Motion as Amended passed 4-1
2. Consider and take appropriate action regarding the wastewater treatment plant upgrade project and
related items.
The Board convened into Closed Session at 6:55 p.m.
CLOSED SESSION
3. Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty
of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal
matters involving pending or contemplated litigation or settlement offers: Webber Cadagua
4. Pursuant to section 551.074 of the Texas Government Code regarding personnel matters, the Board
of Directors may convene into Closed Session to Deliberate the Appointment and Employment of
Personnel for the Position: General Manager.
The Board re-convened into Special Session at 8:25p.m.
SPECIAL SESSION
5. Consider and take appropriate action regarding Closed Session items.
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Regarding Agenda item(s)
2. Consider and take appropriate action regarding the wastewater treatment plant upgrade project and
related items; and 3. CLOSED SESSION: Webber Cadagua
Director Wilson stated that based on comments and concerns by staff and engineers there is consistent
issue of work being done that does not meet specifications and constant and considerable push back and
cost overruns through oversite for managing a project that because things are not being done according
to specifications. It is the Board's recommendation that the Project Manager be removed from this
project and be replaced.
Kubota representatives Shingo Kubo and Tatsuya Uejima stated there was no damage on the exterior of
the membrane which had some dust. The dust can be cleaned and that will not affect the warranty.
There were some little bits of concrete pieces embedded within, they are very sharp and those are being
cleaned and have come off. Director Hase would like to have Mr. Kubo with Kubota create a letter that
the warranty will extend 10 years after completion of project. Mr. Kubo has only inspected one
membrane, the Board is concerned and would like to have the remaining membranes inspected. Mr.
Kubo stated that he would come back and check if there was a need and the plant does not need to be
shut down for future inspection. Mr. Kubo agreed to come back and inspect the membranes as
requested.
Bennie Fretwell, Senior Vice President with Pepper Lawson stated that Webber, LLC. purchased the
Pepper Lawson organization. Mr. Fretwell added that Pepper Lawson has assumed responsibility for all
of the projects in North Texas that were under the Webber or Cadagua name or both. Fretwell stated
that the current project manager reports to Jack German, North Texas Area Manager. Discussion
ensued. Director Wilson asked Mr. Fretwell to remove the Project Manager Ramone from the Job.
Director Wilson asked if the project manager could remain involved with the project offsite and Fretwell
stated that he does not recommend removing the project manager from the site as he feels we will be
losing a very big asset to the project. The Board listed several reasons, issues and outcomes from the
current project manager's oversite of the project that have cost the taxpayers time and money and they
remind Mr. Fretwell that he has not been overseeing this very long, in fact, only since June of 2016.
Director Carr stated that there have been numerous quality assurance and safety issues at the plant.
Additionally there have been several problems with change orders.
Director Carr stated that this Board has hired CP&Y to engineer to oversee this project and that Mr.
Fretwell needs to understand that.
Motion by Director Wilson second by Director Thomas directing Webber Cadagua to remove the
Project Manager from this project.
Motion carried unanimously
No other action was taken regarding the Closed Session.
ADJOURN
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Motion made by Director Rose and seconded by Director Wilson to adjourn the Special meeting at
9:02p.m.
Motion carried unanimously
Kevin R. Carr President
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