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Home My WebLink About2016-0816 Regular Meeting Corrected Agenda Corrected Agenda: These agenda items were posted exactly as they appear below on August 12, 2016 at 4:45 pm. Due to a glitch in the numbering program, the items were misnumbered. The numbering is corrected below. The items will be presented in exactly the same order as was stated in the original posting. There are no changes to this agenda other than the correction in the numbering. BOARD OF DIRECTORS PUBLIC HEARING & REGULAR MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 August 16, 2016 6:00 P.M. Svore Municipal Boardroom PUBLIC HEARING ‐ REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM 1. PUBLIC HEARING ‐ Announce and open Public Hearing regarding proposed water and sewer rates. Close Public Hearing regarding proposed water and sewer rates. CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. REPORTS & UPDATES 2. Fire Department Report for July 2016 a. Operations Report b. Volunteer Recruitment Report CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3. Consider and take appropriate action to approve the Consent Agenda. a. July 2016 Check Register b. July 13, 2016 Special Meeting Minutes c. July 19, 2016 Regular Meeting Minutes d. Interlocal Agreement with Denton County for tax collections in FY 2017 REGULAR SESSION 4. Consider and take appropriate action to adopt District Rate Order No. 2016‐0816A amending water and sewer rates and setting effective date of October 1, 2016. 5. Consider and take appropriate action regarding $4,635,000 Trophy Club Municipal Utility District No. 1 Water and Sewer System Revenue Bonds, Proposed Series 2016 (the “TWDB Bonds”): a. Approval of Financing Agreement with Texas Water Development Board (TWDB) setting forth terms and conditions of financial assistance under the State Water Implementation Revenue Fund. b. Authorize other actions necessary, appropriate or convenient regarding the issuance of the TWDB Bonds. 6. Consider and take appropriate action regarding adoption of Resolution No. 2016‐0816A approving Preliminary Engineering Report for Waterworks System Improvement Projects. 7. Consider and take appropriate action regarding November 8, 2016 Bond Election. a. Consider and Take Action Regarding Adoption of Order No. 2016‐0816B Calling a Bond Election for Trophy Club Municipal Utility District No. 1 and Making Provisions for Conducting Such Election and Other Provisions Incidental and Related Thereto. Considerar y tomar acción en relación a la adopción de una Orden el Numero 2016‐0816B Para Convocar una Elección de Bonos Para el Distrito Municipal de Servicios Públicos Trophy Club No. 1 y estableciendo las disposiciones para la conducción de tal elección y otras disposiciones incidentales y relativas a la misma. b. Consider and Take Action regarding joint election and election service agreements for conducting November 8, 2016 Bond Election. Considerar y tomar acción en relación a los convenios de elección conjunta y servicios electorales para la realización de la Elección de Bonos del 8 de noviembre de 2016. c. Authorize the General Manager, Officers and District consultants to take such other action as may be necessary or appropriate to proceed with the November 8, 2016 Bond Election. Autorizar al Gerente General, directivos y consultores del Distrito para tomar tales otras medidas según sean necesarias o apropiadas para proceder con la Elección de Bonos del 8 de noviembre de 2016. 8. Consider and take appropriate action to conduct Director meetings with the public regarding water and sewer rates and/or District bond election. (Wilson) 9. Consider and take appropriate action to approve Second Amended Interlocal Cooperation Agreement for Fire Protection Services with the Town of Trophy Club to amend section 3.01 (Funding). 10. Consider and take appropriate action to approve contract no. 20160816 for Personnel Services with Emergency Services Consulting International (ESCI) to serve as District Fire Service Administrator for up to a ninety‐day period and to assist in drafting and implementing an agreement for fire/EMS services with the Town of Trophy Club. (Carr) 11. Consider and take appropriate action regarding fire protections services including options for management and operations of the District Fire Department. (Wilson) 12. Consider and take appropriate action regarding sewer billing for Town of Trophy Club Splash Pad located on Parkview Drive. 13. Consider and take appropriate action regarding elevated tank capacity necessary to serve RR Webster Family LLC for the development known as Trophy Club Village Centre MOB, Phase 2, Trophy Club Animal Hospital and to approve Non‐Standard Water and Wastewater Agreement for service commitment. 14. Consider and take appropriate action to amend District Agenda Policy to allow Citizen Comments at all meetings of the Board. (Rose) 15. Consider and take appropriate action clarifying and formalizing the authority of individual Directors of the Board as related to: a. Interactions with and direction to the General Manager, staff, and consultants. (Wilson/Thomas) b. Authorization of expenditures of District funds. (Thomas) c. Procedures for conducting meetings of the Board. (Carr) 16. Consider and take appropriate action to increase retainage fees for professional services by NewGen Strategies related to the Public Utility Commission rate challenge. 17. Discussion regarding status of appeal of retail water and sewer rates pending with the Public Utility Commission of Texas. 18. Consider and take appropriate action regarding Resolution 2016‐0816B, adopting the budget for Trophy Club Municipal Utility District No. 1 for the fiscal year beginning October 1, 2016 and ending September 30, 2017. 19. Consider and take appropriate action regarding District Governmental Accounting Standards Board (GASB) accounts: a. Reallocation of funds in GASB‐IT to GASB‐Sewer. b. Reallocation of other GASB account funds. 20. Consider and take appropriate action regarding the July 2016 combined financials and variance report. a. Combined financials b. Variance report REPORTS & UPDATES 21. Report on AWBD new director training class. (Rose) 22. Update from General Manager Search Committee (Carr) 23. General Manager Monthly Report for June 2016 a. Water System Operation b. Meter Head Change Out Program c. Wastewater System Operation d. District Personnel Changes Update e. Finance Update  Utility Billing Reports  Permits Collected f. Project Status Updates  LAS System Project  Restroom Renovation Project  Wastewater Treatment Plant Upgrade Project  Wastewater Treatment Plant Permit Renewal CLOSED SESSION 24. The Board will convene into closed session pursuant to Section 551.074 of the Texas Government Code regarding Personnel Matters to deliberate a complaint submitted by Danny Mayer against Director Jim Thomas dated June 15, 2016 and receive legal counsel’s findings regarding face of complaint regarding same. RECONVENE INTO REGULAR SESSION 25. Consider and take appropriate action regarding Closed Session items. 26. Items for future agendas: 27. Announce meeting dates: Regular Meeting on September 20, 2016 at 6:00 p.m. ADJOURN *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS NOTICE CERTIFIES THAT BY 6:00 P.M. ON AUGUST 12, 2016. A COPY OF THE ABOVE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, AUGUST 16, 2016 AT 6:00 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. LAURIE SLAGHT, DISTRICT SECRETARY