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Home My WebLink About2016-1018 Regular Meeting Agenda BOARD OF DIRECTORS REGULAR MEETING AGENDA TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 October 18, 2016 6:00 P.M. Svore Municipal Boardroom REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. September 2016 Check Register b. August 16, 2016 Regular Meeting Minutes c. September 19, 2016 Joint Meeting Minutes d. Tax Collections Report – 4rd Quarter FY 2016 e. Quarterly Investment Report – 4th Quarter FY 2016 REGULAR SESSION 2. Consider and take appropriate action regarding Issuance of $4,635,000 Trophy Club Municipal Utility District No. 1 Water and Sewer System Revenue Bonds, Series 2016 (the “Bonds”) a. Adopt Order No. 2016‐1018A Authorizing the Issuance of $4,635,000 Trophy Club Municipal Utility District No. 1 Water and Sewer System Revenue Bonds, Series 2016; Prescribing the Terms and Provisions Thereof, Making Provision for the Payment of the Interest Thereon and the Principal Thereof; Authorizing the Sale of the Bonds; Approving a Paying Agent/Registrar Agreement and an Escrow Agreement; and Containing Other Provisions Relating to the Subject b. Approve Private Placement Memorandum for the Bonds c. Approve an Order Adopting Procedures Relating to Continuing Compliance with Federal Tax Covenants for Bonded Debt; and Containing Other Provisions Relating Thereto d. Approve payment of Attorney General Filing Fee e. Authorize the District’s Officers and Directors, Financial Advisor, General Counsel and Bond Counsel to take all actions necessary, appropriate or convenient in connection with the sale of the Bonds, including, without limitation, executing appropriate documents in connection therewith Trophy Club Municipal Utility District No. 1 October 18, 2016 Regular Meeting Agenda 1 of 3 3. Consider and take appropriate action concerning an inflow and infiltration study of the sewer system. (Rose/Wilson) 4. Consider and take appropriate action regarding water/sewer upgrades required to serve PD30: a. Engage engineer b. Authorize RFP publications for water/sewer line. c. Easement acquisition 5. Consider and take appropriate action regarding Resolution No. 2016‐1018 relating to Administration of Conflicts Disclosure Statements. 6. Consider and take appropriate action to appoint representatives to the Wholesale Customer Advisory Committee for the FY 2016‐2018 time period. 7. Consider and take appropriate action to authorize execution of Amendment to Information Form. 8. Consider and take appropriate action to amend Section 1.02 of Rate Order 2016‐0920A regarding permitting. 9. Consider and take appropriate action regarding the usage from District 21” waterline by the Town of Westlake. 10. Consider and take appropriate action regarding Director Code of Ethics Order No. 2014‐0819A. 11. Consider and take appropriate action regarding the funding of Capital Projects. 12. Consider and take appropriate action regarding the September 2016 combined financials and variance report. a. Combined financials b. Variance report REPORTS & UPDATES 13. Receive Employee Search Committee update (Carr & Wilson) a. General Manager b. Human Resources Manager/Financial Analyst 14. Receive Public Meeting update (Wilson) 15. Staff Reports & Updates a. Water System Operation b. Meter Head Change Out Program c. Wastewater System Operation d. Website Analytics e. Finance Update  Utility Billing Reports  Permits Collected f. Project Status Updates  Northside 45” Water Line Upgrade Project with City of Fort Worth Trophy Club Municipal Utility District No. 1 October 18, 2016 Regular Meeting Agenda 2 of 3  Wastewater Treatment Plant Upgrade Project  Nitrification Action Plan  Restroom Remodel  Parking lot striping and power washing g. Holiday information h. Office space needs CLOSED SESSION Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: 16. Legal advice regarding appeal of retail water and sewer rates pending with the Public Utility Commission of Texas including settlement proposal from TCMUD 1 Ratepayers. REGULAR SESSION 17. Consider and take appropriate action regarding Closed Session Item(s). 18. Items for future agendas: 19. Announce meeting dates: Regular Meeting on November 15, 2016 at 6:00 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. ADJOURN CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS NOTICE CERTIFIES THAT BY 6:00 P.M. ON OCTOBER 14, 2016. A COPY OF THE ABOVE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, OCTOBER 18, 2016 AT 6:00 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. LAURIE SLAGHT, DISTRICT SECRETARY Trophy Club Municipal Utility District No. 1 October 18, 2016 Regular Meeting Agenda 3 of 3