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2016-1115 Regular Meeting Agenda Packet
BOARD OF DIRECTORS REGULAR MEETING AGENDA TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 November 15, 2016 6:00 P.M. Svore Municipal Boardroom REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. October 2016 Check Register b. September 20, 2016 Regular Meeting minutes c. September 26, 2016 Special Meeting minutes attachments: October 2016 Check Register September 20, 2016 Regular Meeting minutes September 26, 2016 Special Meeting minutes REGULAR SESSION 2. Consider and take appropriate action to approve bid and award District Contract No. 2016111501 for the Restroom Remodel Project. attachment: Bid tab 3. Consider and take appropriate action to approve District Contract No. 2016111502 proposal from Halff Associates, Inc. for professional engineering and design services for an off‐site water line to serve Trophy Club Town Centre Development. attachment: Halff Associates, Inc. proposal 4. Consider and take appropriate action regarding the recommended improvements included in the Hydraulic Model and Distribution System Capacity Study. (Thomas) attachment: Hydraulic Model 5. Consider and take appropriate action regarding Board of Director Code of Ethics Policy. (Wilson/Rose) Trophy Club Municipal Utility District No. 1 1 of 188 November 15, 2016 Regular Meeting Agenda Packet attachments: Redline Director Wilson Redline Director Rose 6. Consider and take appropriate action on legal expenses related to the rupture of the aerial sewer line located northwest of the wastewater treatment plant which occurred on January 29, 2016. (Wilson/Rose) 7. Consider and take appropriate action concerning water conservation and enforcement of water restrictions. (Rose/Wilson) attachment: Drought Contingency and Emergency Water Management Plan 8. Consider and take appropriate action amending Rate Order 2016‐0926A ‐ Article III, Service Policy, Section 3.01 Security Deposits adding Section C. Commercial Deposits. (Wilson/Rose) attachment: Commercial Deposit report 9. Consider and take appropriate action regarding Resolution No. 2016‐1115A, Designating authorized signers on Bank of the West accounts. attachment: Resolution No. 2016‐1115A REPORTS & UPDATES 10. Receive Employee Search Committee update (Carr & Wilson) a. General Manager b. Human Resources Manager/Financial Analyst 11. Receive Public Meeting update (Wilson) 12. Staff Reports & Updates a. Water System Operation b. Meter Head Change Out Program c. Wastewater System Operation d. Website Analytics e. Finance Update Utility Billing Reports Permits Collected Audit f. Project Status Updates Northside 45” Water Line Upgrade Project with City of Fort Worth Wastewater Treatment Plant Upgrade Project Nitrification Action Plan MCCI CodeRED Wastewater Permit attachments: Water Operations report Wastewater Operations report Website Analytics Utility Billing report Permits Collected Trophy Club Municipal Utility District No. 1 2 of 188 November 15, 2016 Regular Meeting Agenda Packet 13. Items for future agendas: 14. Announce meeting dates: Regular Meeting on December 20, 2016 at 6:00 p.m. attachment: meeting calendar *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO CLOSED SESSION AT ANY TIME DURING THE MEETING FOR THE PURPOSE OF SEEKING THE ADVICE OF ITS ATTORNEY ABOUT ANY ITEM ON THE AGENDA, PURSUANT TO SECTION 551.071 OF THE TEXAS GOVERNMENT CODE. ADJOURN CERTIFICATION THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS NOTICE CERTIFIES THAT BY 6:00 P.M. ON NOVEMBER 11, 2016. A COPY OF THE ABOVE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, NOVEMBER 15, 2016 AT 6:00 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, ADMINISTRATION BUILDING LOCATED AT 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. LAURIE SLAGHT, DISTRICT SECRETARY Trophy Club Municipal Utility District No. 1 3 of 188 November 15, 2016 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 11/11/16 16:21Page 1AP Checks For Date/Amount RangeBegin Date: 10/01/2016 End Date: 10/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1013 CASCO INDUSTRIES INC173345 09/30/16 P 45 122-65015-045-000 Protective Clothing7,110.00 2384 10/11/16Totals for Check: 23847,110.002943 JPMORGAN CHASE BANK NA 092616 09/26/16 P 122-20060-000-000 Procurement Clearing2,826.66 2411 10/11/162943 JPMORGAN CHASE BANK NA 092616 09/26/16 P 135-20060-000-000 Procurement Clearing7,855.85 2411 10/11/16Totals for Check: 241110,682.513249 PNC Bank, N.A.18607000 10/01/16 P 45 122-69305-045-000 Capital Leases127,148.60 2427 10/11/16Totals for Check: 2427127,148.602775 HUDSON ENERGY SERVICES, LLC 1610016106SEPT 09/30/16 P 45 122-60020-045-000 Electricity/Gas670.46 2436 10/18/16Totals for Check: 2436670.461001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 45 122-50005-045-000 Salaries & Wages1,898.33 2459 10/20/161001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 45 122-65055-045-000 Hardware199.00 2459 10/20/161001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 45 122-60096-045-000 Emergency Management1,000.00 2459 10/20/161001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 30 135-60020-030-000 Electricity/Gas982.38 2459 10/20/161001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 30 135-60020-030-000 Electricity/Gas974.44 2459 10/20/161001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 45 122-55030-045-000 Software & Support462.50 2459 10/20/161001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 45 122-60010-045-000 Communications/Mobiles154.46 2459 10/20/161001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 45 122-60010-045-000 Communications/Mobiles154.03 2459 10/20/161001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 45 122-50005-045-000 Salaries & Wages4,250.95 2459 10/20/161001 TOWN OF TROPHY CLUB101016SEPT 09/30/16 P 45 122-50005-045-000 Salaries & Wages2,385.07 2459 10/20/16Totals for Check: 245912,461.161001 TOWN OF TROPHY CLUB100316REVISED 10/01/16 P 45 122-60337-045-000 Transfer to Town/Fire Budget 42,919.00 2460 10/20/16Totals for Check: 246042,919.00Totals for Fund: 122 Trophy Club MUD Fire Dept.200,991.73Trophy Club Municipal Utility District No. 14 of 188November 15, 2016 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 11/11/16 16:21Page 2AP Checks For Date/Amount RangeBegin Date: 10/01/2016 End Date: 10/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date998 ASGHAR, OBAIDU9021100015901A 09/30/16 P 135-20050-000-000 A/P Vendors24.98 2381 10/11/16Totals for Check: 238124.98998 BENGE, LESLIEU0010050401104A 09/30/16 P 135-20050-000-000 A/P Vendors21.23 2382 10/11/16Totals for Check: 238221.23998 CADEN, MELINDAU0050160016107A 09/30/16 P 135-20050-000-000 A/P Vendors33.55 2383 10/11/16Totals for Check: 238333.551030 CITY OF FORT WORTH08312016 09/30/16 P 10 135-60150-010-000 Wholesale Water255,286.46 2385 10/11/16Totals for Check: 2385255,286.461030 CITY OF FORT WORTH093016IMPACT 09/30/16 P 135-20500-000-000 Fort Worth Water-Impact Fees 19,000.00 2386 10/11/16Totals for Check: 238619,000.001609 COSTCO WHOLESALE09/26/2016 09/26/16 P 30 135-65095-030-000 Maintenance Supplies65.04 2387 10/11/16Totals for Check: 238765.043248 DAS MANUFACTURING INC 683709/28/16 P 10 135-55080-010-000 Maintenance & Repairs877.69 2388 10/11/16Totals for Check: 2388877.693108 DP2 BILLING SOLUTIONS, LLC DP1602900 09/30/16 V 30 135-60035-030-000 Postage1,742.66 2389 10/11/163108 DP2 BILLING SOLUTIONS, LLC DP1602900 09/30/16 V 30 135-55205-030-000 Utility Billing Contract597.90 2389 10/11/16Totals for Check: 23892,340.56998 EMERALD RESIDENTIAL PROPERTY M U0020000847208A 09/30/16 P 135-20050-000-000 A/P Vendors17.75 2390 10/11/16Totals for Check: 239017.752606 Fiserv Solutions, LLC 90922176 09/29/16 P 30 135-60040-030-000 Service Charges & Fees50.00 2391 10/11/16Totals for Check: 239150.003129 FREEMAN & CORBETT1475909/30/16 P 39 135-55045-039-000 Legal150.00 2392 10/11/16Totals for Check: 2392150.003011 FRYER CONSTRUCTION COMPANY 09/25/2016 09/25/16 P 10 135-69005-010-000 Capital Outlays31,559.40 2393 10/11/16Totals for Check: 239331,559.40998 JARVIS, DANAU0042310020201A 09/30/16 P 135-20050-000-000 A/P Vendors36.32 2394 10/11/16Totals for Check: 239436.321468 L.H. CHANEY MATERIALS, INC. 124786 09/30/16 P 20 135-55125-020-000 Dumpster Services2,028.00 2395 10/11/161468 L.H. CHANEY MATERIALS, INC. 126741 09/30/16 P 20 135-55125-020-000 Dumpster Services2,028.00 2395 10/11/16Totals for Check: 23954,056.00998 LANCOR, NANCYU0050160006103A 09/30/16 P 135-20050-000-000 A/P Vendors27.33 2396 10/11/16Totals for Check: 239627.33Trophy Club Municipal Utility District No. 15 of 188November 15, 2016 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 11/11/16 16:21Page 3AP Checks For Date/Amount RangeBegin Date: 10/01/2016 End Date: 10/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date998 LENNAR HOMESU9036002862900A 09/30/16 P 135-20050-000-000 A/P Vendors54.08 2397 10/11/16Totals for Check: 239754.08998 LENNAR HOMESU9036002889900A 09/30/16 P 135-20050-000-000 A/P Vendors28.46 2398 10/11/16Totals for Check: 239828.46998 MCCRAY, KELLYU0015020003104A 09/30/16 P 135-20050-000-000 A/P Vendors27.20 2399 10/11/16Totals for Check: 239927.20998 MOSS, BARBARAU0010080634114A 09/30/16 P 135-20050-000-000 A/P Vendors37.05 2400 10/11/16Totals for Check: 240037.052440 TARRANT CTY PUBLIC HEALTH LAB 2819609/30/16 P 10 135-55135-010-000 Lab Analysis300.00 2401 10/11/16Totals for Check: 2401300.002440 TARRANT CTY PUBLIC HEALTH LAB 2819709/30/16 P 10 135-55135-010-001 Lab Analysis for PID80.00 2402 10/11/16Totals for Check: 240280.00998 THORNTON, MICHAELU0020000935209A 09/30/16 P 135-20050-000-000 A/P Vendors26.42 2403 10/11/16Totals for Check: 240326.423207 TRINITY EMPLOYMENT SOLUTIONS 004460 09/30/16 P 30 135-50005-030-000 Salaries & Wages640.00 2404 10/11/16Totals for Check: 2404640.001120 TROPHY CLUB MUD PETTY CASH 09/30/2016 09/30/16 P 30 135-55070-030-000 Independent Labor37.08 2405 10/11/161120 TROPHY CLUB MUD PETTY CASH 09/30/2016 09/30/16 P 10 135-55135-010-000 Lab Analysis04.78 2405 10/11/16Totals for Check: 240541.861267 TX COMPTROLLER09/02/2016 09/30/16 P 30 135-60070-030-000 Dues & Memberships100.00 2406 10/11/16Totals for Check: 2406100.001263 TX WATER UTILITIES ASSOC 1878209/30/16 P 30 135-60125-030-000 Advertising368.50 2407 10/11/16Totals for Check: 2407368.503225 US Bank Voyager Fleet Systems 869338111639 09/24/16 P 10 135-65005-010-000 Fuel & Lube827.13 2408 10/11/163225 US Bank Voyager Fleet Systems 869338111639 09/24/16 P 20 135-65005-020-000 Fuel & Lube572.25 2408 10/11/163225 US Bank Voyager Fleet Systems 869338111639 09/24/16 P 45 122-65005-045-000 Fuel & Lube523.86 2408 10/11/16Totals for Check: 24081,923.24998 WALKER, DAVIDU0020001116208A 09/30/16 P 135-20050-000-000 A/P Vendors51.42 2409 10/11/16Totals for Check: 240951.421512 AWBD160243 10/01/16 P 26 135-60080-026-000 Schools & Training285.00 2412 10/11/161512 AWBD160163 10/01/16 P 26 135-60080-026-000 Schools & Training285.00 2412 10/11/16Totals for Check: 2412570.002847 BLUE CROSS BLUE SHIELD OF TX 10/01/2016 10/01/16 P 135-21307-000-000 Medical15,940.51 2413 10/11/16Trophy Club Municipal Utility District No. 16 of 188November 15, 2016 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 11/11/16 16:21Page 4AP Checks For Date/Amount RangeBegin Date: 10/01/2016 End Date: 10/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number DateTotals for Check: 241315,940.51998 HIGHLANDS OF TROPHY CLUB HOA U9020300025901A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2414 10/11/16Totals for Check: 241475.00998 HIGHLANDS OF TROPHY CLUB HOA U9020510003900A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2415 10/11/16Totals for Check: 241575.00998 HIGHLANDS OF TROPHY CLUB HOA U9023000023901A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2416 10/11/16Totals for Check: 241675.00998 HIGHLANDS OF TROPHY CLUB HOA U9023000024901A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2417 10/11/16Totals for Check: 241775.00998 HIGHLANDS OF TROPHY CLUB HOA U9033000026901A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2418 10/11/16Totals for Check: 241875.00998 HIGHLANDS OF TROPHY CLUB HOA U9033000027901A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2419 10/11/16Totals for Check: 241975.00998 HIGHLANDS OF TROPHY CLUB HOA U9033000028901A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2420 10/11/16Totals for Check: 242075.00998 HIGHLANDS OF TROPHY CLUB HOA U9036002837900A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2421 10/11/16Totals for Check: 242175.00998 HIGHLANDS OF TROPHY CLUB HOA U9036002955900A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2422 10/11/16Totals for Check: 242275.00998 HIGHLANDS OF TROPHY CLUB HOA U9046090025900A 10/10/16 P 135-20050-000-000 A/P Vendors75.00 2423 10/11/16Totals for Check: 242375.003167 KEYSTONE PARK SECRETARIAL 135332 10/05/16 P 30 135-60005-030-000 Telephone189.18 2424 10/11/16Totals for Check: 2424189.183216 M3 Networks29901408 10/10/16 P 20 135-65035-020-000 Small Tools449.98 2425 10/11/163216 M3 Networks29901370 10/01/16 P 30 135-55160-030-000 Professional Outside Services 56,475.00 2425 10/11/16Totals for Check: 242556,924.983115 METLIFE GROUP BENEFITS 10012016 10/01/16 P 135-21311-000-000 Voluntary Life207.28 2426 10/11/163115 METLIFE GROUP BENEFITS 10012016 10/01/16 P 135-21308-000-000 Dental1,068.61 2426 10/11/163115 METLIFE GROUP BENEFITS 10012016 10/01/16 P 135-21315-000-000 Short Term Disability58.20 2426 10/11/163115 METLIFE GROUP BENEFITS 10012016 10/01/16 P 135-21309-000-000 Vision201.51 2426 10/11/163115 METLIFE GROUP BENEFITS 10012016 10/01/16 P 10 135-50029-010-000 Life Insurance & Other191.24 2426 10/11/163115 METLIFE GROUP BENEFITS 10012016 10/01/16 P 20 135-50029-020-000 Life Insurance & Other325.82 2426 10/11/163115 METLIFE GROUP BENEFITS 10012016 10/01/16 P 30 135-50029-030-000 Life Insurance & Other101.04 2426 10/11/16Totals for Check: 24262,153.70Trophy Club Municipal Utility District No. 17 of 188November 15, 2016 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 11/11/16 16:21Page 5AP Checks For Date/Amount RangeBegin Date: 10/01/2016 End Date: 10/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1481 TML INTERGOVERNMENTAL RISK 3464 100116 10/01/16 P 135-11202-000-000 Prepaid Insurance-TML25,788.70 2428 10/11/161481 TML INTERGOVERNMENTAL RISK 3464 100116 10/01/16 P 122-11202-000-000 Prepaid Insurance-TML16,513.00 2428 10/11/161481 TML INTERGOVERNMENTAL RISK 3464 100116 10/01/16 P 135-11202-000-000 Prepaid Insurance-TML55,974.66 2428 10/11/16Totals for Check: 242898,276.363193 COMPUPAY, INC.PR00587 10/07/16 P 135-21313-000-000 Cafe 125-Medical Reimb390.00 2429 10/11/16Totals for Check: 2429390.003184 DATAPROSE LLCDP1602900 10/11/16 P 30 135-60035-030-000 Postage1,742.66 2430 10/11/163184 DATAPROSE LLCDP1602900 10/11/16 P 30 135-55205-030-000 Utility Billing Contract597.90 2430 10/11/16Totals for Check: 24302,340.563124 IRS Tax PaymentPR00587 10/07/16 P 135-21302-000-000 FWH Taxes3,489.71 2431 10/11/163124 IRS Tax PaymentPR00587 10/07/16 P 135-21303-000-000 Social Security Taxes4,381.48 2431 10/11/163124 IRS Tax PaymentPR00587 10/07/16 P 135-21304-000-000 Medicare Taxes1,024.72 2431 10/11/16Totals for Check: 24318,895.912764 JAMIE LYNN MCMAHONPR00587 10/07/16 P 135-21410-000-000 Child Support147.69 2432 10/11/16Totals for Check: 2432147.693113 TCDRSPR00587 10/07/16 P 135-21317-000-000 TCDRS5,685.92 2433 10/11/16Totals for Check: 24335,685.921085 U.S. POSTAL SERVICE101316 10/13/16 P 30 135-60035-030-000 Postage1,055.17 2434 10/13/16Totals for Check: 24341,055.173080 CP&Y/WALLACE GROUP, INC. M1600214.00-4 09/30/16 P 10 135-55005-010-000 Engineering1,398.75 2435 10/18/163080 CP&Y/WALLACE GROUP, INC. M1600916.01-1 09/30/16 P 10 135-55005-010-000 Engineering345.00 2435 10/18/163080 CP&Y/WALLACE GROUP, INC. W9923860.00-5 09/30/16 P 20 135-60135-020-000 TCEQ Fees & Permits292.50 2435 10/18/16Totals for Check: 24352,036.252775 HUDSON ENERGY SERVICES, LLC 1610013179SEPT 09/30/16 P 20 135-60020-020-000 Electricity46.39 2436 10/18/162775 HUDSON ENERGY SERVICES, LLC 1610013958SEPT 09/30/16 P 20 135-60020-020-000 Electricity50.03 2436 10/18/162775 HUDSON ENERGY SERVICES, LLC 1610016432SEPT 09/30/16 P 20 135-60020-020-000 Electricity70.25 2436 10/18/162775 HUDSON ENERGY SERVICES, LLC 1610017806SEPT 09/30/16 P 10 135-60020-010-000 Electricity3,361.48 2436 10/18/16Totals for Check: 24363,528.153186 MEMBERS BUILDING MAINTENANCE TC1609TCMUD 09/30/16 P 30 135-55120-030-000 Cleaning Services843.75 2437 10/18/16Totals for Check: 2437843.753253 NORTH TEXAS CONTRACTING INC 093016 09/30/16 P 135-20070-000-000 Retainage Payable9,131.10 2438 10/18/16Totals for Check: 24389,131.101056 OFFICE DEPOT, INC867173606001 09/26/16 P 30 135-65085-030-000 Office Supplies58.98 2439 10/18/161056 OFFICE DEPOT, INC868564140001 09/30/16 P 30 135-65085-030-000 Office Supplies05.09 2439 10/18/161056 OFFICE DEPOT, INC868564318001 09/30/16 P 30 135-65085-030-000 Office Supplies53.75 2439 10/18/16Totals for Check: 2439117.82Trophy Club Municipal Utility District No. 18 of 188November 15, 2016 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 11/11/16 16:21Page 6AP Checks For Date/Amount RangeBegin Date: 10/01/2016 End Date: 10/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date1163 STW INC2416409/30/16 P 30 135-55030-030-000 Software & Support648.00 2440 10/18/16Totals for Check: 2440648.001001 TOWN OF TROPHY CLUB093016REFUSE 09/30/16 P 135-25000-000-000 Refuse62,245.58 2441 10/18/161001 TOWN OF TROPHY CLUB093016REFUSE 09/30/16 P 135-25010-000-000 Refuse Tax5,094.19 2441 10/18/161001 TOWN OF TROPHY CLUB093016REFUSE 09/30/16 P 135-25040-000-000 Town-Storm Drainage34,291.64 2441 10/18/16Totals for Check: 2441101,631.411081 TRI COUNTY ELECTRIC8007827470916 09/30/16 P 20 135-60020-020-000 Electricity282.41 2442 10/18/161081 TRI COUNTY ELECTRIC22098880010916 09/30/16 P 20 135-60020-020-000 Electricity255.94 2442 10/18/161081 TRI COUNTY ELECTRIC23098880010916 09/30/16 P 20 135-60020-020-000 Electricity28.91 2442 10/18/16Totals for Check: 2442567.261000 TROPHY CLUB MUD (WATER BILLS) 093016 09/30/16 P 30 135-60025-030-000 Water285.09 2443 10/18/161000 TROPHY CLUB MUD (WATER BILLS) 093016 09/30/16 P 45 122-60025-045-000 Water402.19 2443 10/18/16Totals for Check: 2443687.281058 VERIZON WIRELESS9772833819 09/30/16 P 10 135-60010-010-000 Communications/Mobiles346.75 2444 10/18/161058 VERIZON WIRELESS9772833819 09/30/16 P 20 135-60010-020-000 Communications/Mobiles411.68 2444 10/18/161058 VERIZON WIRELESS9772833819 09/30/16 P 30 135-60010-030-000 Communications/Mobiles37.99 2444 10/18/16Totals for Check: 2444796.421005 ATLAS UTILITY SUPPLY CO. 186091 10/14/16 P 10 135-65050-010-000 Meter Expense1,530.00 2445 10/18/161005 ATLAS UTILITY SUPPLY CO. 186090 10/14/16 P 10 135-65050-010-000 Meter Expense630.00 2445 10/18/161005 ATLAS UTILITY SUPPLY CO. 186089 10/14/16 P 10 135-65050-010-000 Meter Expense1,524.26 2445 10/18/161005 ATLAS UTILITY SUPPLY CO. 186088 10/14/16 P 10 135-65050-010-000 Meter Expense4,382.00 2445 10/18/16Totals for Check: 24458,066.262879 ATTORNEY GENERAL/STATE OF TX 101716SWIFT 10/17/16 P 10 135-70040-010-000 Bond Related Expenses4,635.00 2446 10/18/16Totals for Check: 24464,635.003197 BenefitMall9029114-IN 10/10/16 P 10 135-50029-010-000 Life Insurance & Other09.71 2447 10/18/163197 BenefitMall9029114-IN 10/10/16 P 20 135-50029-020-000 Life Insurance & Other27.13 2447 10/18/163197 BenefitMall9029114-IN 10/10/16 P 30 135-50029-030-000 Life Insurance & Other27.16 2447 10/18/16Totals for Check: 244764.002497 DHS AUTOMATION, INC06-1538 10/17/16 P 20 135-55070-020-000 Independent Labor1,710.00 2448 10/18/16Totals for Check: 24481,710.003282 EVERBANK COMMERCIAL FINANCE 2021738 10/07/16 P 30 135-69170-030-000 Copier Lease Installments165.00 2449 10/18/163282 EVERBANK COMMERCIAL FINANCE 2021738 10/07/16 P 30 135-60040-030-000 Service Charges & Fees29.00 2449 10/18/16Totals for Check: 2449194.001372 HACH COMPANY10140978 10/06/16 P 10 135-65030-010-000 Chemicals1,208.21 2450 10/18/161372 HACH COMPANY10147278 10/12/16 P 10 135-65030-010-000 Chemicals61.65 2450 10/18/16Totals for Check: 24501,269.86Trophy Club Municipal Utility District No. 19 of 188November 15, 2016 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 11/11/16 16:21Page 7AP Checks For Date/Amount RangeBegin Date: 10/01/2016 End Date: 10/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3112 HARCROS CHEMICALS INC 160151932 10/07/16 P 20 135-65030-020-000 Chemicals1,850.00 2451 10/18/16Totals for Check: 24511,850.003076 HD SUPPLY FACILITIES MAINT LTD 080480 10/07/16 P 10 135-55080-010-000 Maintenance & Repairs432.00 2452 10/18/16Totals for Check: 2452432.002775 HUDSON ENERGY SERVICES, LLC 1610016432OCT 10/11/16 P 20 135-60020-020-000 Electricity31.93 2453 10/18/162775 HUDSON ENERGY SERVICES, LLC 1610017806OCT 10/12/16 P 10 135-60020-010-000 Electricity1,527.94 2453 10/18/162775 HUDSON ENERGY SERVICES, LLC 1610013179OCT 10/10/16 P 20 135-60020-020-000 Electricity14.12 2453 10/18/162775 HUDSON ENERGY SERVICES, LLC 1610013958OCT 10/10/16 P 20 135-60020-020-000 Electricity15.26 2453 10/18/16Totals for Check: 24531,589.253156 OXIDOR LABORATORIES LLC 16100115 10/06/16 P 20 135-55135-020-000 Lab Analysis176.00 2454 10/18/163156 OXIDOR LABORATORIES LLC 16100063 10/04/16 P 20 135-55135-020-000 Lab Analysis246.00 2454 10/18/163156 OXIDOR LABORATORIES LLC 16100177 10/10/16 P 20 135-55135-020-000 Lab Analysis246.00 2454 10/18/163156 OXIDOR LABORATORIES LLC 161000227 10/11/16 P 20 135-55135-020-000 Lab Analysis176.00 2454 10/18/16Totals for Check: 2454844.001059 PANDA EMBROIDERY103148 10/03/16 P 20 135-65010-020-000 Uniforms1,223.50 2455 10/18/16Totals for Check: 24551,223.503207 TRINITY EMPLOYMENT SOLUTIONS 004467 10/10/16 P 30 135-50005-030-000 Salaries & Wages640.00 2456 10/18/16Totals for Check: 2456640.003236 WHOLESALE CARRIER SERVICES INC 3485858 10/01/16 P 30 135-55030-030-000 Software & Support1,138.34 2457 10/18/16Totals for Check: 24571,138.343091 XYLEM WATER SOLUTIONS USA INC 3556923617 10/03/16 P 20 135-69005-020-000 Capital Outlays14,827.55 2458 10/18/163091 XYLEM WATER SOLUTIONS USA INC 3556924436 10/06/16 P 20 135-55070-020-000 Independent Labor4,472.00 2458 10/18/16Totals for Check: 245819,299.553193 COMPUPAY, INC.PR00588 10/21/16 P 135-21313-000-000 Cafe 125-Medical Reimb390.00 2461 10/21/16Totals for Check: 2461390.003124 IRS Tax PaymentPR00588 10/21/16 P 135-21302-000-000 FWH Taxes3,745.76 2462 10/21/163124 IRS Tax PaymentPR00588 10/21/16 P 135-21303-000-000 Social Security Taxes4,414.88 2462 10/21/163124 IRS Tax PaymentPR00588 10/21/16 P 135-21304-000-000 Medicare Taxes1,032.54 2462 10/21/163124 IRS Tax PaymentPR00589 10/21/16 P 135-21303-000-000 Social Security Taxes72.68 2462 10/21/163124 IRS Tax PaymentPR00589 10/21/16 P 135-21304-000-000 Medicare Taxes17.00 2462 10/21/16Totals for Check: 24629,282.862764 JAMIE LYNN MCMAHONPR00588 10/21/16 P 135-21410-000-000 Child Support147.69 2463 10/21/16Totals for Check: 2463147.693113 TCDRSPR00588 10/21/16 P 135-21317-000-000 TCDRS6,001.18 2464 10/21/163113 TCDRSPR00589 10/21/16 P 135-21317-000-000 TCDRS92.17 2464 10/21/16Totals for Check: 24646,093.35Trophy Club Municipal Utility District No. 110 of 188November 15, 2016 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 11/11/16 16:21Page 8AP Checks For Date/Amount RangeBegin Date: 10/01/2016 End Date: 10/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number DateTotals for Fund: 135 MUD 1 General Fund689,401.62Trophy Club Municipal Utility District No. 111 of 188November 15, 2016 Regular Meeting Agenda Packet apackamt2 rgonzaleTrophy Club MUD No.1 11/11/16 16:21Page 9AP Checks For Date/Amount RangeBegin Date: 10/01/2016 End Date: 10/31/2016From Amt:.00 To Amt: 99,999,999.99 Vendor Vendor NameInvoice Number Invoice Inv Dept AccountDescriptionLine Item Check CheckNumberDate Stat No NumberValue Number Date3270 WEBBER-CADAGUA PARTNERS 09/23/2016 09/23/16 P 20 518-69005-020-000 Capital Outlays611,371.79 2410 10/11/16Totals for Check: 2410611,371.793080 CP&Y/WALLACE GROUP, INC. W9923000.00-8 09/30/16 P 20 518-69005-020-000 Capital Outlays52,026.48 2435 10/18/16Totals for Check: 243552,026.48Totals for Fund: 518 2015 Revenue Bond Const Fund663,398.27Trophy Club Municipal Utility District No. 112 of 188November 15, 2016 Regular Meeting Agenda Packet Grand Totals:1,553,791.62****** End of Report *********Trophy Club Municipal Utility District No. 113 of 188November 15, 2016 Regular Meeting Agenda Packet PUBLIC HEARING AND REGULAR MEETING MINUTES – Amended** TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS September 20, 2016 at 6:00 P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met for a Public Hearing followed by a Regular Meeting on September 20, 2016 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § DISTRICT BOARD MEMBERS PRESENT Kevin R. Carr President Greg Wilson Vice President Jim Hase Secretary/Treasurer Jim Thomas Director Bill Rose Director STAFF PRESENT: Laurie Slaght District Secretary Renae Gonzales Finance Manager Mike McMahon Water Superintendent Karl Schlielig Wastewater Superintendent Paul Liston General Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM PUBLIC HEARING 1. Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding adoption of the District Tax Rate for Fiscal Year 2017 beginning on October 1, 2016 and ending on September 30, 2017. President Carr opened the Public Hearing at 6:02 p.m. There were no speakers President Carr closed the Public Hearing at 6:03 p.m. CITIZEN COMMENTS There were no speakers REPORTS & UPDATES 2. Fire Department Report for August 2016 a.Operations Report Trophy Club Municipal Utility District No. 1 14 of 188 November 15, 2016 Regular Meeting Agenda Packet Interim Fire Chief Lasky presented the August fire report to the board and answered questions related thereto. Lasky stated that the staff has improved response times. Lasky thanked the Board and Jennifer McKnight for their support with the 9‐11 memorial. CONSENT AGENDA 3. Consider and take appropriate action to approve the Consent Agenda. a. August 2016 Check Register b. August 4, 2016 Special Meeting Minutes c. August 12, 2016 Special Meeting Workshop Minutes d. August 30, 2016 Special Meeting Minutes e. State of Texas CO‐OP Purchasing Program renewal f. Interlocal Agreement with Town of Trophy Club for Utility Billing Services. Director Rose requested items a. and b. be removed from the Consent Agenda for further consideration. Motion made by Director Thomas and seconded by Director Rose to approve agenda items c, d, e, and f as presented. Motion carried unanimously Staff and legal counsel provided clarification regarding item a. August 2016 Check Register. Director Rose asked Director Carr for clarification regarding item b. August 4, 2016 Special Meeting Minutes as to his motion regarding agenda item no. 2 in which he stated the “Town Secretary and Town Manager” would be included in the committee to fill the position of General Manager. Director Carr stated that he misspoke and asked to have the minutes amended at the dais to state the “District Secretary” and not the Town Secretary. Motion made by Director Carr and seconded by Director Rose to correct the motion from August 4, 2016 and replace the “Town Secretary” with “District Secretary”. Motion carried unanimously Motion made by Director Rose and seconded by Director Thomas to approve Consent Agenda items a. and b. as amended. Motion carried unanimously REGULAR SESSION 4. Consider and take appropriate action regarding proposed sewer rates including: a. Summary and review of sewer models developed by NewGen Strategies. b. Provide direction to staff regarding proposed sewer rates for inclusion in an amended rate order. Chris Ekrut with NewGen Strategies stated that he created 3 new scenarios as was requested by the Board. Chris stated that the scenario sheet provided in the agenda packet had been updated thus the wrong information was included in the agenda packet that the board received. Trophy Club Municipal Utility District No. 1 15 of 188 November 15, 2016 Regular Meeting Agenda Packet Director Wilson stated that the tiered rate structure achieves all the District goals and that it minimizes the rate increase for the low water user while providing a disincentive for high water users on the sewer rates. Motion made by Director Wilson and seconded by Director Rose to accept the tiered rate structure for sewer rates using scenario 3. For: Hase, Rose, Thomas and Wilson Oppose: Carr Motion passed 4‐1 5. Consider and take appropriate action regarding ethics complaint submitted by Danny Mayer against Director Jim Thomas dated June 15, 2016. Attorney Liston read the section of the ethics policy that pertained to Mr. Mayer’s grievance. President Carr asked if Mr. Mayer was present, he was not, President Carr then gave the floor to Director Thomas. Director Thomas then presented his case. Speaking on behalf of Director Thomas: Irma Thomas 7 Meadowbrook Drive, Trophy Club Texas. President Carr referred to Attorney Liston for procedure on Board action. Attorney Liston stated the options for discipline if the Board chose to do so. President Carr read applicable sections of the ethics policy. President Carr called a vote of the Board of Directors as to whether Director Thomas violated ethics policy 2015‐0721B For: Rose, Wilson Oppose: Thomas, Hase and Carr The vote is 3‐2 opposed. No further action is required or will be taken on this matter. President Carr called recess at 8:07 p.m. Reconvene into Regular Session at 8:17 p.m. 6. Consider and take appropriate action to adopt Rate Order No. 2016‐0920A amending water and sewer rates and setting an effective date of October 1, 2016. Motion made by Director Rose and seconded by Director Wilson to adopt a new proposed section to the rate order 2.02. Motion carried unanimously Trophy Club Municipal Utility District No. 1 16 of 188 November 15, 2016 Regular Meeting Agenda Packet Director Rose states that he realizes this would necessitate staff time and changes to our billing software. He would like to have time for staff to make changes and also to inform the residents about the changes and how they will affect them. Director Thomas and Director Hase asked Chris Ekrut for clarification as to what they are. Ekrut explained that this is adopting winter averaging and applying the tiered rates from scenario 3 to that winter average. Motion made by Director Hase seconded by Director Thomas to revisit agenda item No. 4 b. for clarification. For: Hase, Thomas and Carr Oppose: Wilson and Rose Motion passed 3 – 2 Agenda Item No. 4b. ‐ Consider and take appropriate action regarding proposed sewer rates b. Provide direction to staff regarding proposed sewer rates for inclusion in an amended rate order. Discussion ensued regarding the reasoning for tiered rate structure and the individual Director’s methodology as to the benefits to low volume users. Motion made by Director Wilson and seconded by Director Rose to adopt scenario 3 for the sewer rate structure. For: Rose, Hase, Thomas and Wilson Oppose: Carr Motion passed 4‐1 The Board resumes discussion to agenda item no. 6. 7. Consider and take appropriate action regarding Resolution 2016‐0920 amending Fiscal Year 2017 Budget to include Exhibit “B”. Finance Manager Gonzales stated that item was placed on the agenda to include the amounts being carried forward into fiscal year 2017 from capital projects budgeted in fiscal year 2016. Motion made by Director Wilson and seconded by Director Thomas to approve Resolution No. 2016‐ 0920 amending Fiscal Year 2017 Budget. Motion carried unanimously 8. Consider and take appropriate action regarding Resolution 2016‐0920A, fixing and levying Trophy Trophy Club Municipal Utility District No. 1 17 of 188 November 15, 2016 Regular Meeting Agenda Packet Club Municipal Utility District No. 1 tax rate for debt service for the fiscal year beginning October 1, 2016 and ending, September 30, 2017. Motion made by Director Wilson and seconded by Director Thomas, to approve Resolution 2016‐ 0920A fixing and levying Trophy Club Municipal Utility District No. 1 tax rate of $0.04839 for debt service per $100 of taxable value of each property included on the 2016 appraisal roll for the District for the fiscal year beginning October 1, 2016 and ending September 30, 2017. Motion carried unanimously 9. Consider and take appropriate action regarding Resolution 2016‐0920B, fixing and levying Trophy Club Municipal Utility District No. 1 tax rate for Operation and Maintenance, including the portion of such tax rate to support the Fire Department for the fiscal year beginning October 1, 2016 and ending, September 30, 2017. Motion made by Director Thomas and seconded by Director Wilson to approve Resolution 2016‐ 0920B, fixing and levying Trophy Club Municipal Utility District No. 1 tax rate for Operation and Maintenance, is hereby set at $0.07883 per $100 of taxable value of each property included on the appraisal roll for the District for the 2016 tax year, of which $0.07445 per $100 of taxable value shall be used to support the Fire Department and the remaining $0.00438 per $100 of taxable value shall be used to fund other Operation and Maintenance Expenditures of the District. Motion carried unanimously 10. Consider and take appropriate action to approve Resolution 2016‐0920C approving FY 2016‐2017 Tax Roll for Trophy Club Municipal Utility District No. 1. Motion made by Director Wilson and seconded by Director Rose to approve Resolution 2016‐0920C Tax rate for (total of $0.12772/$100 assessed value) approved by the Board of Directors of Trophy Club Municipal Utility District No. 1, which has been imposed on each property included on the certified appraisal roll for the District for 2016, totals $1,770,109 actual levy. The Board hereby declares that such appraisal roll with amounts of tax entered shall constitute the District's tax roll for the 2016 tax year. Motion carried unanimously 11. Consider and take appropriate action regarding allocated capacity from the Town of Trophy Club elevated storage tank. Motion made by Director Rose and seconded by Director Carr to have the official minutes of the meeting reflect that the District received an official letter from Town Manager Seidel stating the Trophy Club Municipal Utility District No. 1 18 of 188 November 15, 2016 Regular Meeting Agenda Packet District does have an allotment of 69165 gallons within the tank. Motion carried unanimously 12. Consider and take appropriate action regarding Non‐Standard Water and Wastewater Service Agreement with RR Webster Family LLC for the development known as Trophy Club Village Centre MOB, Phase 2, Trophy Club Animal Hospital and to approve Non‐Standard Water and Wastewater Agreement for service commitment. The Board approved this NSA on the July Regular meeting contingent upon an allocation agreement from the Town of Trophy Club and that has been received and is attached hereto. Therefore, no action is required on this agenda item. Discussion only, no action taken. 13. Consider and take appropriate action regarding proposal from CP&Y for preparation of a nitrification action plan for the water system. Motion made by Director Carr and seconded by Director Rose to approve the proposal by CP&Y for preparation of a nitrification action plan for an amount not to exceed $ 10,000 but first directs staff to go to TCEQ for guidance first and then seek assistance from the engineer. Motion carried unanimously 14. Consider and take appropriate action to approve Change Order No. 5 as submitted by Webber Cadagua for the wastewater treatment plant project. Kevin Glover, P.E. explained that this has been in wait for 10 months. Kevin explained that there are several issues with Webber and that he has been spending many hours checking the submitted invoices. Glovier stated that Webber has agreed to go by the RS Means cost estimating data which is alleviating some of his time. The Board directed Mr. Glovier that all change orders must be approved by the Board of Directors and they would like him to reiterate that to Webber. Motion made by Director Rose and seconded by Director Carr to approve Change Order No. 5 as submitted by Webber Cadagua for the Wastewater Treatment Project $236,061. Motion carried unanimously 15. Consider and take appropriate action regarding amendment to engineering contract agreement with CP&Y. Motion made by Director Hase and seconded by Director Rose for amendment to engineering contract agreement with CP&Y for an amount not to exceed $454,340.02 Trophy Club Municipal Utility District No. 1 19 of 188 November 15, 2016 Regular Meeting Agenda Packet Motion carried unanimously 16. Consider and take appropriate action to set a public meeting date of December 6, 2016 or December 8, 2016 for a TCEQ Public Meeting regarding the wastewater treatment plant renewal and designate Representative Scott Wetzel, P.E. from CP&Y as District Spokesperson. Motion made by Director Hase and seconded by Director Carr to set the TCEQ Public Meeting date to December 6, 2016 and to designate Scott Wetzel, P.E. from CP&Y as District Spokesperson and have the District Secretary notify TCEQ of the date. Motion carried unanimously 17. Consider and take appropriate action to award the bid for the Svore Building Restroom remodel project and approve Contract No. 2016092001. ** Darrell Vickers recommends that the Board accept the Bid from SCM Construction which includes a $15,000 contingency. The contractor did offer a contingency to reduce the construction time from 80 to 45 days. Motion made by Director Thomas and seconded by Director Rose to accept the bid from SCM Construction for $117,000 and approve additional engineering fees of $15,000. For: Rose, Carr, Thomas and Hase Oppose: Wilson Motion passed 4‐1 18. Consider and take appropriate action regarding Interlocal Agreement between Trophy Club Municipal Utility District No.1 and The Town of Westlake for use of and transfer of water through a 21” water main. (Carr) Motion made by Director Wilson and seconded by Director to direct staff to confirm with Fort Worth water the amount of water that has been removed from the 21” line and that the tap be removed from the line and that when the final amount of usage is calculated and billed. For: Carr, Thomas, Hase and Wilson Oppose: Rose Motion passed 4‐1 19. Consider and take appropriate action regarding Data Logging fees. ** Director Rose would like to allow customers one data log at no cost per year. Trophy Club Municipal Utility District No. 1 20 of 188 November 15, 2016 Regular Meeting Agenda Packet Motion made by Director Rose and seconded by Director Wilson to amend Rate Order No. 2016‐ 0920A, Section 3.02 G. Meter Data Logging Fee. Inserting the following sentence “each customer will be allowed one data log at no cost per year”. Motion carried unanimously 20. Consider and take appropriate action regarding procedure for handling contested billing statements. (Rose/Wilson) Director Rose asked for this item to be tabled and be brought back on a future agenda. Tabled, no discussion 21. Consider and take appropriate action regarding the August 2016 combined financials and variance report. a. Combined financials b. Variance report Motion made by Director Hase and seconded by Director Carr to approve the August 2016 combined financials and variance report. Motion carried unanimously REPORTS & UPDATES 22. Receive search committee update (Carr & Wilson) Director Wilson stated that final negotiations are in place with Aerotek. Director Carr stated that SGR requested funding up front and he believes that Aerotek is a better fit. Director Carr gave direction to Staff to keep the open positions posted on employment sites as discussed. 23. Staff Reports a. Water System Operation b. Meter Head Change Out Program c. Wastewater System Operation d. Website Analytics e. Finance Update Utility Billing Reports Permits Collected f. Project Status Updates Wastewater Treatment Plant Upgrade Project PD‐30 Town Center Water Superintendent, Mike McMahon updated the board on the status of the Town Center project. Staff will update the Board as needed and work with legal to review any contracts. Trophy Club Municipal Utility District No. 1 21 of 188 November 15, 2016 Regular Meeting Agenda Packet 24. Items for future agendas: PD 30 ‐ Carr Ethics Policy ‐ Board Webber Cadauga – review funding for wastewater treatment plant and change order approval process. ‐Carr Rate Appeal abatement. Wilson Wiseguys Program ‐ Thomas Implementation of violation process ‐ Rose Emergency Notification System ‐ Carr 25.Announce meeting dates: Regular Meeting on October 18, 2016 at 6:00 p.m. Regular meeting date for October was announced. ADJOURN Motion made by Director Wilson and seconded by Director Carr to adjourn the meeting at 10:37 p.m. Motion carried unanimously ___________________________ Kevin R. Carr, President ____________________________ (SEAL) Jim Hase, Secretary/Treasurer ____________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 22 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 123 of 188November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 124 of 188November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 125 of 188November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 126 of 188November 15, 2016 Regular Meeting Agenda Packet SPEICAL MEETING MINUTES – Amended** TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS September 26, 2016 at 6:00 P.M. 100 Municipal Drive, Trophy Club, Texas 76262 The Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Special Session on Monday, September 26, 2016 at 6:00 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § DISTRICT BOARD MEMBERS PRESENT Kevin R. Carr President Greg Wilson Vice President Jim Hase Secretary/Treasurer Jim Thomas Director Bill Rose Director STAFF PRESENT: Laurie Slaght District Secretary Renae Gonzales Finance Manager Mike McMahon Water Superintendent Karl Schlielig Wastewater Superintendent Paul Liston General Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of Monday, September 26, 2016, called the meeting to order and announced a quorum present at 6:00 p.m. CITIZEN COMMENTS Philip Shoffner 17 Edgemere Drive Nick Sanders 7 Hayes Court REGULAR SESSION 1. Consider and take appropriate action to approve bid and award contract 2016092601 for Emergency Notification System. Motion made by Director Hase and seconded by Director Wilson to approve the bid from CodeRED for Emergency Notification Software and award Contract No. 2016092601 for an amount of $3,670. Motion carried unanimously 2. Consider and take appropriate action to award the bid for the Svore Building Restroom remodel project and approve Contract No. 2016092001. Trophy Club Municipal Utility District No. 1 27 of 188 November 15, 2016 Regular Meeting Agenda Packet Director Carr stated this item is being reconsidered because he and Director Wilson find that the cost was too high. Director Rose stated that unless new information has been brought forth, the contract was approved and executed by the Board. Director Carr stated that after doing research the cost is too high and would like to have staff advertise this on the local side. Director Thomas asked staff how long it would take to rebid the project. Staff stated at a very minimum it would be 30 days and that the bid was run in the Star Telegram in May and again in September of 2016. The first advertisement brought no bids and this was the second. Director Rose stated that the lobby restrooms have never been updated to be ADA compliant and does not think this should have come back as it was approved and therefore should move forward. Director Carr stated that he has spoken to local contractors about the project to renovate the restrooms and make them ADA compliant, he has been told the cost should be between $60 ‐ $70 thousand dollars. He would like to get this to local contractors. Motion made by Director Carr and seconded by Director Wilson to rescind the approval of Contract No. 2016092001 and seek additional bids. For: Hase, Wilson, Carr and Thomas Oppose: Rose Motion passed 4‐1 3. Consider and take appropriate action to adopt Rate Order No. 2016‐0920A amending water and sewer rates and setting an effective date of October 1, 2016. Director Thomas stated that he wanted to review the adopted rates because the updated model was not included in the packet when the tiered rates were adopted by the Board. Main Motion Motion made by Director Thomas and seconded by Director Hase to revisit the sewer rates after the first of the year and before April 1st, using all options using apples to apples data, calendar year values for all four options with either no I & I or we use the 1.92 I & I that our engineer no more than our engineers have already identified as being associated with MUD 1. And then we set our sewer rates once we have that data based on what we think the right options are. For: None Opposed: Carr, Thomas, Hase, Wilson, and Rose Main Motion failed 0‐5 Director Rose believes that many of the questions that Director Thomas has can be answered between January and March of next year. Substitute Motion Motion by Director Rose and seconded by Director Wilson for a substitute motion that Rate Order 2016‐ 0920A as amended at the September 20, 2016 meeting with an effective date of October 1, 2016 providing that the late notification is acceptable by the Town of Trophy Club, should the late notification Trophy Club Municipal Utility District No. 1 28 of 188 November 15, 2016 Regular Meeting Agenda Packet not be acceptable to the Town, the effective date shall be December 1, 2016. For: Rose, Wilson Oppose: Carr, Thomas and Hase Substitute to the Main Motion failed 2‐3 Amendment to Substitute Motion Motion to amend the substitute motion made by Director Wilson and seconded by Director Rose to remove the language stating, “If the water usage during the current billing period is less than the winter average, the sewer charges will be based on the current water consumption, not the winter average. This methodology instantly reflects conservation measures implemented within a household on a monthly basis.” For: Carr, Wilson, Thomas Oppose: Rose, Hase Motion to amend the substitute motion passed 3‐2 Amendment to the Main Motion ** Motion to amend the main motion made by Director Carr and seconded by Director Thomas to include an effective date of October 1, 2016 if the Town of Trophy Club approves it and if not the effective date shall become December 1, 2016 and to remove the 1.92 I & I and to have a new I & I discovered. For: Oppose: Rose, Carr, Thomas and Hase Abstain: Wilson Motion failed 0‐4‐1 Main Motion Failed New Motion Motion by Director Thomas and seconded by Director Hase to rescind the motion at the previous meeting adopting sewer rates and to revisit the sewer rates after the first of the year and before April 1, 2016 using pure apples to apples data which includes calendar year values for all options and whatever we determine the proper I & I to be used, for that to be used for all options and I would like for the current rates to be adopted and effective on October 1, 2016 if the Town approves and as they were originally done by NewGen with a base rate of $17.50 and a volumetric rate of $2.84 per 1,000 gallons capped at 18,000 gallons and no cap for commercial accounts. Motion to amend by Director Carr to include weighted average as stated in the redline Section 2.02 on April 1st. Motion to amend dies for the lack of a second. Trophy Club Municipal Utility District No. 1 29 of 188 November 15, 2016 Regular Meeting Agenda Packet Main Motion For: Carr Oppose: Hase, Thomas, Wilson and Rose Motion failed 1‐4 New Motion Motion by Director Rose and seconded by Director Wilson to approve Rate Order 2016‐0920A as amended at the September 20, 2016 meeting with an effective date of October 1, 2016 providing that the late notification is acceptable by the Town of Trophy Club, should the late notification not be acceptable to the Town, the effective date shall be December 1, 2016 and that the paragraph which states, “If the water usage during the current billing period is less than the winter average, the sewer charges will be based on the current water consumption, not the winter average. This methodology instantly reflects conservation measures implemented within a household on a monthly basis.” be removed from Section 2.02 of Rate Order 2016‐0920A, as amended. Amendment to the Motion Motion to amend by Director Thomas and second by Director Wilson that the Board will revisit the sewer rates after the 1st of the year and before April 1st from the position of establishing an accurate rate based upon accurate data using pure apples to apples calendar year values for all four options whatever I & I is agreed to between now and that point and time, that the I & I gets applied to all options. Motion to amend the amendment Amendment to the motion by Director Rose and seconded by Director Thomas to change from calendar year to fiscal year. Motion to amend the amendment carried unanimously** Motion to amend the motion carried unanimously** Motion carried unanimously** 4. Consider and take appropriate action regarding CP&Y, Inc.’s Hydraulic Model and Distribution System Capacity Study.** Thomas/Hase Director Carr stated he approved this item to discuss PD30. Director Thomas would like to have Director Hase and Water Superintendent Mike McMahon start working with the church to move forward with the needed agreements. Water Superintendent Mike McMahon stated that 7.92/55 hundred gpm is the maximum that we have been able to pull from the Fort Worth line. The pressure is variable from 27psi to 60‐70psi and our maximum flows are results of optimal pressures and Trophy Club Municipal Utility District No. 1 30 of 188 November 15, 2016 Regular Meeting Agenda Packet operations from Fort Worth. Director Rose stated that this item does not support action regarding PD30. Direction only, no action taken The Board convened into Closed Session at 7:42 p.m. CLOSED SESSION Pursuant to section 551.071, the District will consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: 5. Legal advice regarding appeal of retail water and sewer rates pending with the Public Utility Commission of Texas. REGULAR SESSION The Board reconvened into Regular session at 8:03 p.m. 6. Consider and take appropriate action regarding Closed Session. No action was taken regarding Closed Session ADJOURN Motion to adjourn by Director Wilson and seconded by Director Thomas. Motion carried unanimously President Carr adjourned the Meeting at 8:04 p.m. ___________________________ Kevin R. Carr, President ____________________________ (SEAL) Jim Hase, Secretary/Treasurer ____________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 31 of 188 November 15, 2016 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 RESTROOM RENOVATIONS 23936 CONTRACTOR BASE BID DAYS TOTAL Denco Construction 146,777.00$ 60 146,777.00$ Falkenberg Construction 109,866.00$ 30 109,866.00$ Fisher Poirier Construction 126,500.00$ 85 126,500.00$ JLJ Construction 125,000.00$ 120 125,000.00$ JLJ Construction (Voluntary Alternate)115,000.00$ 90 115,000.00$ Novium Group 127,000.00$ 105 127,000.00$ SCM Construction 125,000.00$ 100 125,000.00$ November 10, 2016; 2:00 PM Trophy Club Municipal Utility District No. 1 32 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 33 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 34 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 35 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 36 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 37 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 38 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 39 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 40 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 41 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 42 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 43 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 44 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 45 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 46 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 47 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 48 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 49 of 188 November 15, 2016 Regular Meeting Agenda Packet c TECHNICAL MEMORANDUM Trophy Club Municipal Utility District No. 1 Hydraulic Model and Distribution System Capacity Study TCMUD No.1 TECHNICAL MEMORANDUM HYDRAULIC MODEL OF THE EXISTING AND FUTURE TCMUD No. 1 DISTRIBUTION SYSTEM WITH RECOMMENDED IMPROVEMENTS February 5, 2016 This Technical Memorandum presents the results and recommendations for system improvements from a capacity study of the TCMUD No. 1 distribution system utilizing hydraulic modeling and current projections for ultimate build-out of the service area. Prepared by: CP&Y, Inc. TBPE Firm Registration No.: F-17 41 TCMUD No.1 Distribution System Capacity Study ~"-''"""'-'-l\t .¢-...,.€. OF /.~t ..::::-~t..."\ •••••••••• ) • ..,. C•'*• '(l _,._ •• • '•, .n 1. ,.. -J,• •. v· 'l ::* / · .. * ~J ::!*! \* ~ ::t .... : .......................... : .... ~ r. GIL W. BARNETT :::; ~ •••••••••••••••••••••••••••••••••••• ;.! ?, ~ : ~ ~~..... 108482 / $~ Ill 0.<-,····.~'CENs~ .. ···~~ ll{&8'··········E_~0 .c' -lt~~1~ XJI.A ~1</tHC. February, 2016 Trophy Club Municipal Utility District No. 1 50 of 188 November 15, 2016 Regular Meeting Agenda Packet [.ABLE OF CON[EN[S 1 Introduction .......................................................................................................................................... 1 1.1 Scope of Work ............................................................................................................................... 1 1.2 System Evaluation ......................................................................................................................... 1 2 Population ............................................................................................................................................. 2 2.1 Service Area .................................................................................................................................. 2 2.2 Historical and Projected Population ............................................................................................. 3 3 Water Demands .................................................................................................................................... 6 3.1 Historical Water Demands ............................................................................................................ 6 3.1.1 locating Demand Nodes ....................................................................................................... 6 3.1.2 Calibrating the Model ........................................................................................................... 7 3.1.3 Diurnal Demand Pattern ....................................................................................................... 8 3.2 Projected Water Demands ............................................................................................................ 9 4 Water Supply Analysis ......................................................................................................................... 10 4.1 Existing Water Supplies ............................................................................................................... 10 4.2 Future Water Supplies ................................................................................................................ 10 4.3 Water Supply Strategy ................................................................................................................ 10 5 Existing Water Distribution System .................................................................................................... 10 5.1 Piping Network ............................................................................................................................ 11 5.2 High Service Pump Station .......................................................................................................... 12 5.3 Ground Storage and Elevated Storage Tanks ............................................................................. 13 6 Distribution System Analysis ............................................................................................................... 14 6.1 Design Criteria ............................................................................................................................. 14 6.2 Storage Evaluation ...................................................................................................................... 15 6.2.1 Elevated Storage Allocation ................................................................................................ 16 6.3 Pumping Evaluation .................................................................................................................... 16 6.4 Existing System Analysis .............................................................................................................. 17 6.5 Identifying System Improvements .............................................................................................. 20 7 Distribution System Improvements .................................................................................................... 22 7.1 Piping Network Improvements ................................................................................................... 22 7.2 Alternative Improvement Option ............................................................................................... 29 TCMUD No.1 Distribution System Capacity Study February, 2016 Trophy Club Municipal Utility District No. 1 51 of 188 November 15, 2016 Regular Meeting Agenda Packet 7.3 Pump Station Improvements ...................................................................................................... 32 7.4 Ground Storage Tank lmprovements .......................................................................................... 33 7.5 Chemical Feed Improvements .................................................................................................... 34 7.6 Elevated tank Improvements ...................................................................................................... 34 8 Fire Flow Analysis ................................................................................................................................ 35 9 Capital Improvement Plan .................................................................................................................. 38 9.1 Install an Ammonia Feed System ................................................................................................ 38 9.2 Improve Line from Pump Station to the East Elevated Tank ...................................................... 38 9.3 Upgrade Water Supply Line from Fort Worth ............................................................................ 39 9.4 Replace Three Constant Speed Pumps ....................................................................................... 40 9.5 Construct New Ground Storage Tank ......................................................................................... 40 9.6 Improve Other Areas in Distribution System .............................................................................. 41 9.7 Allocate Elevated Storage to MUD ............................................................................................. 42 LIS0f OF [ABL.ES Table 1-Population Demand and Connections Projections ........................................................................ 3 Table 2-Demand and Connection Data Provided byTCMUD No.1.. .......................................................... 6 Table 3 -Top Ten Water Users ...................................................................................................................... 7 Table 4-Peaking Factors .............................................................................................................................. 7 Table 5-Current and Projected Future Demand .......................................................................................... 9 Table 6-High Service Pumps lnformation .................................................................................................. 13 Table 7-TCEQ Criteria ................................................................................................................................ 14 Table 8-Design Criteria, Town of Trophy Club .......................................................................................... 15 Table 9-Fire Flow Data from Model Simulation ........................................................................................ 36 Table 10-System Improvement Priorities ................................................................................................. 38 Table 11-Cost Detail for Transmission Main Improvement ...................................................................... 39 Table 12-Budget Cost for 24" Transmission Main ..................................................................................... 40 Table 13 -Budget Cost for New High Service Pump ................................................................................... 40 Table 14-Budget Cost for New Ground Storage Tank ............................................................................... 40 Table 15-Potential Main Line lmprovements ............................................................................................ 41 LIS[ OF FIGURES Figure 1-Map of the Town of Trophy Club Entities ..................................................................................... 2 Figure 2-Areas for Future Development and Additional Population .......................................................... 5 Figure 3 -Observed Elevated Tank levels and Pump Operation .................................................................. 8 Figure 4-Diurnal Curve Based on SCAD A Observed Data ............................................................................ 9 TCMUD No.1 Distribution System Capacity Study February, 2016 Trophy Club Municipal Utility District No. 1 52 of 188 November 15, 2016 Regular Meeting Agenda Packet Figure 5 -Existing Water Distribution System ............................................................................................ 11 Figure 6-Existing System-Pipe Diameters ............................................................................................... 12 Figure 7-TCMUD No.1 GSTs and Pump Station ........................................................................................ 13 Figure 8-TCMUD No.1 East Elevated Tank ................................................................................................ 14 Figure 9-TCEQ Minimum Pressure Requirement ...................................................................................... 14 Figure 10-East and West Sides of the TCMUD Distribution System ......................................................... 18 Figure 11-Existing-Pipe Diameters in Eastern Distribution System ......................................................... 19 Figure 12-Existing System Bottleneck with Current Demands .................................................................. 20 Figure 13-Level in Elevated Storage Tanks-Existing System, Future Max Day Demand ......................... 21 Figure 14-Pressures in the East System during Future Peak Demand ..................................................... 21 Figure 15-Minimum Pressures in Existing System during Future Max Day Demand ................................ 22 Figure 16 -Future -Pipe Diameters in Eastern Distribution System .......................................................... 23 Figure 17-Level in Elevated Storage Tanks-Future System, Future Max Day Demand .......................... 24 Figure 18 -HGL from Pump Station to Southeast Elevated Tank -Existing System, Future Peak Hour Demand ....................................................................................................................................................... 25 Figure 19 -HGL from Pump Station to Southeast Elevated Tank -Proposed System, Future Peak Hour Demand ....................................................................................................................................................... 25 Figure 20-Minimum Pressures With improved piping to East Elevated Tank .......................................... 26 Figure 21-Proposed Improvements to Alleviate Bottleneck for Current and Future Max Day Demands 27 Figure 22-Additional Areas in East System for Proposed Improvement ................................................... 28 Figure 23-Alternative Proposed Improvements for flow to the Southeast Elevated Tank ....................... 29 Figure 24-Level in Elevated Tanks with Alternative Improvements during Future Max Day Demand ..... 30 Figure 25-Minimum Pressures with Alternative Improvements to Southeast Elevated Tank .................. 31 Figure 26-Pump Operation during Maximum Day Demand ..................................................................... 32 Figure 27-TCMUD No.1 Ground Storage Facilities ................................................................................... 34 Figure 28 -Elevated Storage ....................................................................................................................... 35 Figure 29-Map of Fire Flow Analysis ......................................................................................................... 37 Figure 30-East System Potential Choke Points Map ................................................................................. 42 LIS0T OF ~[[~CHMEN[S Exhibit A-Existing System Hydraulic Model Map Exhibit B -Pipe Diameters Exhibit C-Typical Pressures in Existing System Exhibit D-Minimum System Pressures at Future Demands and Existing Piping Exhibit E-Maximum Head losses at Future Demands and Existing Piping Exhibit F -Maximum Head losses (ft/1000ft) at Future Demands and Existing Piping Exhibit G-Maximum Velocities at Future Demands and Existing Piping Exhibit H-Minimum System Pressures at Future Demands and Upgraded Piping Appendix A-Minimum and Maximum System Pressures TCMUD No.1 Distribution System Capacity Study iii February, 2016 Trophy Club Municipal Utility District No. 1 53 of 188 November 15, 2016 Regular Meeting Agenda Packet 1 Introduction Before there was a Town, the area we now know as Trophy Club was originally designed with five planned municipal utility districts. Trophy Club Municipal Utility District No. 1 (TCMUD) was the original municipal utility district and was formed in 1975. In 1982, the company that was building the area now known as Solana, located in Westlake, approached TCMUD and requested water, sewer and fire protection. With agreement from the Town of Westlake, Solana was annexed into TCMUD in 1983. Over the years the municipal utility districts consolidated and in 2009, Trophy Club Municipal Utility District No. 1 was the remaining district within the Town of Trophy Club. Today TCMUD provides water and sewer service to its retail customers within the district boundaries in the Town of Trophy Club and the Town of Westlake, as well as providing wholesale water and sewer service to the Town of Trophy Club. The Town of Trophy Club's service area is made up of the Highlands Public Improvement District. 1.1 Scope of Work TCMUD contracted The Wallace Group, A CP&Y Company, to conduct this study of the water distribution system infrastructure. The study includes development of a hydraulic model of the distribution system, including piping, pumping units, ground storage tanks (GST) and elevated storage tanks (EST). The purpose of the study is to evaluate the existing distribution system as a whole and apply future water demands to identify required improvements to meet the future build-out conditions of the District's entire service area. 1.2 System Evaluation The evaluation of municipal water systems starts with a thorough evaluation of the water system source. The source water evaluation is followed by an evaluation of the capacity to move water through distribution piping to provide customer consumption demand and fire flows 24 hours a day and 365 days per year. Source: The water supplied from the City of Fort Worth comes from Caylor Tank, a 5 MG ground storage tank on Caylor Road in the Northside Water System pressure plane. The transmission line from Caylor Tank connects to ground storage tanks in Westlake along US 377. From this connection point in Westlake, a 21" line continues to Trophy Club for delivery into TCMUD's ground storage tanks. This 21" line runs approximately 22,500 linear feet and is the sole source of water supply from Fort Worth. Capacity: A hydraulic model of the TCMUD system was developed using lnfowater Suite 11.5 to evaluate the capacity of the system to deliver water to all customers connected to the system currently and for future build-out conditions. TCMUD No.1 Distribution System Capacity Study February, 2016 Trophy Club Municipal Utility District No. 1 54 of 188 November 15, 2016 Regular Meeting Agenda Packet Demand: Current demands were determined from water usage data provided by TCMUD. Future demands were estimated based on the projected population of TCMUD's build-out assuming a similar water demand per capita as experienced over the last few years. 2 Population 2.1 Service Area TCMUD serves all of the Town of Trophy Club which comprises the majority of the population served. The Solana area of Westlake is also within the service area but is a relatively small part of the population total. A portion of the area in the Town of Trophy Club is a designated Public Improvement District (PID). The PID owns one of the two elevated storage tanks connected to the TCMUD system which impacts regulatory compliance issues such as accounting for the elevated storage available per connection. However, TCMUD operates the entire system including both elevated storage tanks and provides all water to the PID and the MUD. A map showing the border of the MUD and PID areas is shown in Figure 1. VN>OI'nETOW'NO@'lRCf'tffCU.Ie ...... TROPHY CLUB ------TCMOO~ TCMU0h'0.1 '·-,~-.. _,_J PO 1- TCMUD No.1 Distribution System Capacity Study of the Town of Club Entities February, 2016 2 Trophy Club Municipal Utility District No. 1 55 of 188 November 15, 2016 Regular Meeting Agenda Packet 2.2 Historical and Projected Population The Solana area of Westlake is primarily business and commercial, so the population contribution to the service area is minimal. The population of the Town of Trophy Club is the driver for projecting the population growth expected for the service area. The most reliable population data for Trophy Club was the 2010 Census, where the population was determined to be 8,024. Growth in the 5 years since the census is not as precisely measured, but the local government is expected to have the most reliable and current estimates. The Town of Trophy Club website lists a population of 10,459 as of 2013. The current data on the Town's website in the Departments/Economic Development/Demographics section as of December of 2015 lists a current population of approximately 10,500 people. Trophy Club's projected population at the town's build-out is estimated to be about 14,000. This is an increase of 3,500 residents within the service area over the time period in which the remaining land is developed. The timetable for the remaining development is not known, but several development projects are planned or in progress that will accommodate increased population in the near term. The water distribution system must be improved to provide for the water demands of the final build-out population of the service area. A hydraulic model of the distribution system was utilized to identify capacity restraints and to model system improvements needed to adequately provide for future demands and maintain sufficient fire flow capacity during peak usage. In order to do this, the projected population and resulting water demand points in the system had to be located on the map of the service area. All empty lots and areas for new lots where single family homes are to be built in the future were identified and counted. New water mains to service these areas were added to the hydraulic model and water demands were added in the associated locations. Water demands for each single family unit were assumed to be the same as the current usage rates of existing single family units. Multifamily and mixed use developments such as the PD30 project were included. Typical water demands for multifamily units were added to the model. A final population of 14,000 was not accounted for after adding all of the known single family future developments and the multifamily/mixed use developments. The remaining demand associated with the population not tied to a specific location on the map was spread evenly across the entire distribution system. This would be equivalent to increasing the average persons per household or persons per connection required to account for a total population of 14,000. The count of current connections and a projected future connection count was provided by TCMUD. The population and connection data are reviewed in Table 1. Table 1- Population 10500 14000 3500 Connections 4517 6034 1517 Person per Connection 2.32 2.32 The number of connections in the system and the population served are both important numbers. Because the vast majority of connections in the TCMUD system are single family homes, the persons per connection very closely represents the persons per household. Planning data developed in the past and TCMUD No.1 Distribution System Capacity Study February, 2016 3 Trophy Club Municipal Utility District No. 1 56 of 188 November 15, 2016 Regular Meeting Agenda Packet provided at the beginning of this study anticipated a relatively constant persons per connection as the town reaches its build-out population. Now that most of the available space for development has been utilized, it does not appear that the ultimate number of connections will reach the 6,034 previously projected. Counting all of the lots available for new homes and the multifamily projections, there are not an additional1,517 connection points that can be accounted for. Counting lots, town homes and expected multifamily units, the number of additional connections may be in the range between 500 and 600. Therefore, as the Town's population approaches 14,000 the persons per connection will need to increase above the current 2.3 range closer to 2.7. This is important for understanding how water demands were applied in the model. For reference, the Town of Trophy Club Design Criteria for water projects calls for a persons per connection of 3.5. This value is not used for the model as it suggests a current population of 15,800 based on the 4517 existing connections. If the persons/connection were to increase to 3.5, the water usage per person would decline to offset the effect. Lawn watering is a significant part of water usage in the community, and that component of demand would not necessarily increase ifthe persons per home grew from 2.3 to 3.5. Figure 2 below shows the distribution system overlaid on an aerial photograph with the primary areas of development identified. The majority of the remaining space for additional single family homes is shown in the two yellow blocks drawn in the north. The planned multifamily and mixed use development, PD30, is shown in the south near Highway 114. TCMUD No.1 Distribution System Capacity Study February, 2016 4 Trophy Club Municipal Utility District No. 1 57 of 188 November 15, 2016 Regular Meeting Agenda Packet 2 -Areas for Future and Additional The assumptions made for the model for the future water demand and location in the system were: 1. Projected 33% growth from present to build-out. The projected population of 14,000 will be reached after build-out. 2. Limited area for additional single family home development. 3. Persons per connection will increase over time. 4. High density multifamily development included. 5. Water use per person is typically less for multifamily. However, to be conservative with system capacity, planned per capita water usage in future will remain the same as today. 6. Previous plan expected 1,517 additional connections. However, only 500 to 600 can be identified. 7. Majority of new connections will be multifamily. TCMUD No.1 Distribution System Capacity Study February, 2016 5 Trophy Club Municipal Utility District No. 1 58 of 188 November 15, 2016 Regular Meeting Agenda Packet 3 Water Demands Water utilities must be able to supply water over a wide range of fluctuating flow rates. Yearly, monthly, daily, and hourly variations in water use occur with typically higher use in dry and hot periods. Additionally, municipal water use follows a diurnal pattern, beginning low at night and peaking in the early morning and late afternoon. Usage rates most important to the hydraulic design and operation of a water distribution system are average day (AD), maximum day (MD), and peak hour (PH). Average day use is the total annual water use divided by the days in the year. This average day rate is used as a basis for estimating maximum day and peak hour demands when no hard data is available. Maximum day demand is the maximum amount of water used on any single day of the year. Peak hour use is the peak rate at which water is required during any one hour of the year. Minimum system pressures are usually experienced during the peak hour; therefore, the sizes and locations of distribution facilities are generally determined based on this condition. As a rule of thumb, maximum daily demand may vary from 1.5 to 3.0 times the average daily demand. The peak hour demand may vary from 2 to 8 times the average daily rate. In small water systems, peaking factors may range significantly higher. 3.1 Historical Water Demands Historical water usage records were analyzed for years 2010 through 2014. TCMUD No.1 provided the average day demand and the maximum day demand for this time period as well as the number of connections at the end of each year. The data is shown in Table 2. Table 2-Demand and Connection Data Provided TCMUD No. 1 Over the five year period, the largest average day is about 2.8 MGD and the largest maximum day is about 6.8 MGD. Usage rates will vary based on a wet or dry year and also by any water rationing measures that may be used by the community. For sizing the future system capacity, the higher usage periods should be considered. A peaking factor of 2.5 for average day to maximum day is appropriate for the service area based on the historical data. 3.1.1 Locating Demand Nodes Water demands in the model were placed at particular nodes based on the lot count that would be supplied near that location. Each lot across the Town was treated equally in terms of usage. In addition, known large water users were identified. The ten customers using the most water in 2014 were identified and located in order to place those large demands in the correct locations in the water model. The top ten water users are shown in Table 3. TCMUD No.1 Distribution System Capacity Study February, 2016 6 Trophy Club Municipal Utility District No. 1 59 of 188 November 15, 2016 Regular Meeting Agenda Packet TOWN OF TROPHY CLUB 28,393,000 BYRON NELSON HIGH SCHOOL 18,560,000 1,547,000 MARRIOTI-SOLANA 13,505,000 THE VINEYARDS AT TROPHY CLUB 9,778,000 815,000 LENNAR HOMES VALUE PLACE HOTEL-114 AT KIRKWOOD LLC 4,227,000 352,000 328,000 3,514,000 293,000 3,397,000 283,000 3.1.2 Calibrating the Model Demand scenarios in the hydraulic model were developed for both the average day and maximum day demands for the existing system, current population, and recent demand. This model was utilized for calibration to ensure the simulation results match the actual system performance. Data available for calibrating the model included historical pressure data taken at the fire hydrants across the system and observed flow and pressure data taken from the SCADA system. Adjustments were made to the model parameters so that the flows, pressures, and performance of storage tanks and pumps in simulation runs matched the real system data. SCADA data also provided a source to verify the peak hour demands experienced in the TCMUD distribution system. The peak hour typically occurs in the early morning in Trophy Club due to lawn watering. Recent SCADA data showed that the morning peak is the largest demand experienced throughout the day and routinely amounts to an 11,000 gpm flow rate (15.8 MGD) or slightly higher during the peak hour. A maximum day demand of 6.8 MGD and a peak hour rate of 15.8 MGD shows a peaking factor of 2.33 max day to peak hour. A review of peaking factors is shown in Table 4. Table 4- A sample of the observed SCADA data for a typical 24 hour period is shown in Figure 3 below. The level in both elevated tanks is shown as well as the number of pumps in operation by the hour. The peak hour occurred at 8:00 am when the elevated tanks were drawn to their lowest level and four pumps were operating, supplying water at a rate just in excess of 11,000 gpm. later in the afternoon, the tank levels TCMUD No.1 Distribution System Capacity Study February, 2016 7 Trophy Club Municipal Utility District No. 1 60 of 188 November 15, 2016 Regular Meeting Agenda Packet dropped and called for pumping intermittently. By early evening a pump was required continuously showing a peak in demand around 9:00 pm. The elevated tank levels and number of pumps called for operation by the hour are shown in the figure below. 3 -Observed Elevated Tank levels and Observed Elevated Tank levels and Pump Operation #Pumps NWTank HGL SETank HGL --Pumps On --Pumps Off 785 14 780 12 775 10 1ii 770 OJ 8 u... OJ ;u 765 6 ...J 760 4 755 2 750 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Time (Hours) 3.1.3 Diurnal Demand Pattern Based on the observed SCAD A data a diurnal pattern was developed for the hydraulic model. The pattern has the peak hour at 8:00am where demand on a maximum day is about 11,000 gpm (15.8 MGD) and a smaller peak in the evening at 9:00 pm. Each bar in the diurnal pattern represents the average flow rate over a one hour period expressed as a ratio, so that when the flow from each hour is added together, it equals the total flow for the 24 hour period. The diurnal pattern can be applied to the average day demand, the max day demand, or any other daily demand of interest. The diurnal pattern used in the hydraulic model is shown in Figure 4 below. TCMUD No.1 Distribution System Capacity Study February, 2016 8 Trophy Club Municipal Utility District No. 1 61 of 188 November 15, 2016 Regular Meeting Agenda Packet -Diurnal Curve Based on SCADA Observed Data Diurnal Curve Based on SCADA Observed Data 3.2 Projected Water Demands Given the historical data on water demand and on population served, the future demands expected at the build-out of the service area can be projected. As stated previously, a conservative view that the water usage per capita will remain the same as experienced today and in recent years is assumed in this analysis. Although much of the added future population will reside in multifamily units that typically use less water than single family homes, the amount of water demand for common/public areas is unknown. Also, demand growth in the Solana area is not quantified or projected which could make up for some of the lower multifamily demand in Trophy Club proper. In order to ensure that the capacity of the TCMUD distribution system is adequate to meet future demands, the conservative view of future per capita usage is appropriate. A population of 14,000 at the same usage per capita (267 gpcd) as today projects a 3.7 MGD future average daily demand. The 2.5 peaking factor projects 9.3 MGD future maximum day demand. The hourly peaking factor of 2.33 predicts a peak hour demand of 21.8 MGD. Table 5 shows the current and future demand. TCMUD No.1 Distribution System Capacity Study February, 2016 9 Trophy Club Municipal Utility District No. 1 62 of 188 November 15, 2016 Regular Meeting Agenda Packet 4 Water Supply Analysis 4.1 Existing Water Supplies The current supply allocation from Fort Worth to Trophy Club is 3.7 MGD, but the intake capacity according to Operation's experience is 7.9 MGD. The 3.7 MGD is above the average daily demand of 2.8 MGD but below the current maximum day demand of 6.8 MGD. TCMUD can take a greater daily supply than the 3.7 MGD allocation because the additional water is presently available and the intake is capable. This is accomplished by "borrowing" additional capacity in the current line not being utilized by the entity it is reserved for. Four water wells are also available for additional supply. These wells are limited in capacity and are not a significant source in comparison to the water purchased from Fort Worth. The wells will be utilized for the present but are not part of the long term plan for future water sourcing. 4.2 Future Water Supplies Additional future supply of 6.6 MGD from Fort Worth is in the current plan, which will bring the total supply from Fort Worth to 10.3 MGD. This allocation amount will be sufficient for the future demands and can meet the expected future maximum day demand. 4.3 Water Supply Strategy Improvements are already planned for upgrade of the transmission lines from the Caylor Tank to Westlake Pump Station. (Caylor Tank is the supply source for Trophy Club). From Westlake Pump Station, an existing 21" pipeline continues on to Trophy Club, which delivers all of the water supply from Fort Worth. The 21" pipeline is not adequate to support the 10.3 MGD allocation and it is 40 years old and approaching the end of its expected useful life. Therefore, this 21" transmission pipeline will also require improvements in order to supply TCMUD with the planned future flows. A new 24" transmission line would have the capacity to handle the 10.3 MGD allotted flow. Improvement alternatives include a direct replacement of the 21" line, or a parallel installation of the new 24" line to provide redundancy. If a single line exists to supply water to Trophy Club, a pipeline break would have severe consequences. Another alternative would be to pursue a connection from a different area and possibly a different supplier to create a looped supply network. Developing a supply strategy is beyond the scope of this study, but having more than a single 'dead end' supply line would be advantageous and is recommended. At a minimum, this study verifies that a supply capacity of 10 to 10.3 MGD is adequate for the future maximum day. 5 Existing Water Distribution System To develop the hydraulic model of the existing distribution system, data was taken from record drawings and specifications and then verified with TCMUD staff. Elevation data was taken from digital elevation models (DEMs) obtained from the Texas Natural Resources Information System (TNRIS). The distribution network was developed in a GIS environment with all piping lengths to scale and with correct spatial location. The network is overlaid on Aerial photographs and maps which can be turned on or off in the GIS environment. TCMUD No.1 Distribution System Capacity Study February, 2016 10 Trophy Club Municipal Utility District No. 1 63 of 188 November 15, 2016 Regular Meeting Agenda Packet The TCMUD water distribution system consists of a pumping facility, ground storage facilities and elevated storage tanks serving a single pressure plane. The major elements of the model include: Pipe Diameters from 6" to 24" Five High Service Pumps Two Ground Storage Tanks, 3 MG each (6 Million Gallons) Two Elevated Tanks, 400,000 gal and 500,000 gal (900,000 Gallons) Supply Pipeline from Fort Worth, 21" diameter 5.1 Piping Network In Figure 5 below, the hydraulic model (yellow pipes, green nodes, blue tanks) of the existing distribution system is shown with an aerial photograph background. TCMUD No.1 Distribution System Capacity Study February, 2016 11 Trophy Club Municipal Utility District No. 1 64 of 188 November 15, 2016 Regular Meeting Agenda Packet Pipe diameters from 6" and above were included in the model. Piping making the actual connections to users is generally not included. Figure 6 shows the model with line weights varied to represent the different pipe diameters in the network. This view helps to see the paths of least resistance for the flow through the system. The larger pipe from the southwest to the ground storage and pump station area is the 21" supply line from Fort Worth and Westlake. Elevated storage tanks can be seen in the northwest corner and the southeast corner ofthe system. 21" Supply Line 0 1,000 2,000 4,000 Foot L·---'---'---'-'·~M-....1-.---1-.-' _i 6- 5.2 High Service Pump Station Diameters Trophy Club MUD -Pipe Diameters Legend Pipe RUN_OIAM I The TCMUD high service pumps draw water from the ground storage tanks, supply water to the distribution system, and fill the elevated tanks. The pump station includes two pumps controlled by variable frequency drives (VFD) and three constant speed pumps. A summary of the pumps is shown in Table 6. TCMUD No.1 Distribution System Capacity Study February, 2016 12 Trophy Club Municipal Utility District No. 1 65 of 188 November 15, 2016 Regular Meeting Agenda Packet Table 6-Information 5.3 Ground Storage and Elevated Storage Tanks The two ground storage tanks (GST) located beside the high service pump station receive water from the 21" supply line from Westlake Pump Station and are connected in parallel. The suction piping of the high service pumps are connected to the tanks to provide water to the distribution network and the elevated tanks. Each GST pictured in Figure 7, is 3 MG in volume. The 6 MG of ground storage when combined with the 0.9 MG of elevated storage provides for one full maximum day demand. Maintaining one maximum day demand volume of storage capacity is a goal of operations and will be considered when recommending system improvements for future demands. 7 -TCMUD No. 1 GSTs and Station The two elevated storage tanks maintain system pressures. Pumps are turned on and off by set point levels in the 400,000 gal elevated tank located in the southeast part of the distribution network. Flow to the 400,000 gal elevated tank must overcome greater energy losses due to smaller diameter piping in comparison to flow going to the 500,000 gal elevated tank in the northwest part of the system. For this reason, the larger tank fills faster and can be replenished easier that the smaller tank. During peak day demands, operations has difficulty keeping the smaller elevated tank nearfull, but does not have the same challenge with the larger elevated tank. The 400,000 gallon east elevated tank is pictured in Figure 8. TCMUD No.1 Distribution System Capacity Study February, 2016 13 Trophy Club Municipal Utility District No. 1 66 of 188 November 15, 2016 Regular Meeting Agenda Packet 8-TCMUD No.1 East Elevated Tank 6 Distribution System Analysis 6.1 Design Criteria Normal minimum working pressure in a distribution system should be approximately 50 psi and not less than 35 psi during a peak hour. A normal working pressure in most systems will vary between 50 to 56 psi. Systems must be designed to maintain a minimum pressure of 20 psi at ground level at all points in the water distribution system under fire flow conditions. TCEQ criteria for minimum pressure is shown in Figure 9. A summary of other TCEQ criteria is summarized in Table 7 along with the current and future modeled values for the TCMUD system for comparison. 9 -Minimum Pressure §29044( d) M:iuimmu presstm~ requiremeut. The system must be designed to maintain a minimum pressure of 35 psi at all points v.'ithin the distnbution network at flow rates of at least 1.5 gallons per minute per connection. \\'1len the system is iutended to provide frre fighting capability1 it must also be designed to maintain a minimum pressure of 20 psi under combined fire and drinking ·water flo·w conditions. The distnbution system of public \'tater systems that are also affected utilities must be designed to meet the requirements of §290-45(h) of this title (relating to Minimum Water System Capacity Requirements). Table 7-Criteria Total Storage (gal/connection) 200 1528 1640 365 2032 2014 Elevated Storage (gal/connection) 100 199 149 365 127 System Pressure Min (psi) 35 35 35 35 35 System Pressure w/ Fireflow Min (psi) 20 20 20 20 20 (1) Current connections counted as 4,517 (3,149 MUD and 1,368 PID). (2) Future connections counted as 6,034 (4,666 MUD and 1,368 PID). No new connections in PID. (3) Total storage of PID and MUD counted together for reference. (4) PID and MUD values shown because no allocation agreement exists between PID and MUD. (5) Future storage includes new 3 MG GST. {6) Elevated storage gal/connection below criteria for MUD alone with future connections. 35 20 TCMUD No.1 Distribution System Capacity Study February, 2016 14 Trophy Club Municipal Utility District No. 1 67 of 188 November 15, 2016 Regular Meeting Agenda Packet Peaking factors to estimate maximum day and peak hour flows are typically included in design criteria. As previously discussed in Section 3.2 of this report, the peaking factors for the TCMUD system, determined from historical data, are within the normal range for municipal water systems. The maximum day is 2.5 times an average day. The peak hour is 2.33 times the maximum day and 5.80 times the average day. The design criteria for the Town ofTrophy Club, from Section 3 Design Criteria for Water Projects, is shown in Table 8 with the current values for the system and the projected future values used in the model for comparison. • GPCD values in the present and future are more conservative than the design criteria. • Max day and peak hour factors for the present and future are more conservative than the design criteria. • Persons per connection are not as high as the design criteria for current and future persons per connection values. To comply with the 3.5 persons per connection criteria, the future population would need to grow to 3.5 x 5,117 = 17,900 persons (5117 is the connection count estimated during this analysis from 4517 current plus 600 additional), or 3.5 x 6,034 = 21,119 persons (6084 is the connection count from previous estimates by TCMUD), which is significantly above the current projections of a 14,000 build out population. For this reason, the persons per connection criteria is not followed for projection of ultimate demands and system improvements. • The minimum level in elevated storage tanks specified in the criteria is exceeded in the present system and the future system after recommended improvements. Table 8- GPCD 215 267 267 Max Day Factor (xAD) 2.25 2.5 2.5 Peak Hr Factor (xMD) 2 2.33 2.33 Persons/connection 3.5 2.17 2.32 to 2.7 Elevated Storage Min level >33% >50% >55% 6.2 Storage Evaluation Water storage is an extremely important element in a water distribution system. System storage has a decisive effect on the system's ability to meet consumer demands during periods of high demand while meeting fire protection requirements. Ground storage tanks and elevated storage tanks are the two common methods for providing system storage. Ground storage tanks hold water supplied from the finished water source and provide the influent to the pump station suction header. Adequate volume should be available in this reserve to meet the maximum daily demands. Water should be supplied to the GSTs at a serviceable rate and Tank volume should be sufficient to provide the pumps with enough water to meet any potential system demand scenario. TCMUD No.1 Distribution System Capacity Study February, 2016 15 Trophy Club Municipal Utility District No. 1 68 of 188 November 15, 2016 Regular Meeting Agenda Packet The pumping station is controlled not directly by the system demands, but by the water level in the elevated storage tanks. This arrangement allows pumps to generally operate at uniform rates with the elevated storage making up or absorbing the difference between the pumping rate and the demand. TCEQ requires a minimum total storage capacity of 200 gallons per connection. 100 gallons per connection of available storage must be elevated. Properly sized elevated water tanks provide fire storage and maintain constant system pressure. With elevated storage, the top 25% to 30% of the tank is ideally used to feed the distribution system with the remaining 70% to 75% normally held in reserve for dedicated fire storage. For the TCMUD system, the design criteria specifies that 33% of the elevated tank volume be held available for fire flows. Model simulations indicate that the existing two elevated storage tanks have adequate volume to maintain system pressure. There are no pressure issues due to the volume of elevated storage. There are however, system pressure issues due to the size of transmission mains feeding the east elevated tank, which is explained in Section 6.4 of this report. 6.2.1 Elevated Storage Allocation Of the current 4,517 connections in the water distribution system, 3,149 are located in the MUD area and 1,368 are located in the PID area. Identifying the locations of the connections is important to ensure that the TCEQ requirements of 100 gal of elevated storage per connection is met. Although both elevated tanks are part of the distribution system, the 500,000 gal tank is allocated to the PID and the 400,000 gal tank is allocated to TCMUD. The PID and TCMUD must be able to meet the volume per connection requirement separately. The 500,000 gal tank EST allocated to the PID serves as both total storage and elevated storage for the PID. Based on the TCEQ requirements of 200 gallons per connection total storage and 100 gallons per connection for elevated storage, this EST can support 2500 connections. This is well above the 1,368 existing connections, and beyond any future connection total the PID might realize. The 400,000 gal tank allocated to TCMUD can support up to 4000 connections. This is above the existing 3,149 MUD connections, with 851 connections surplus. As previously discussed, a manual count of known future lots and of expected multifamily units, shows that additional connections will likely be between 500 and 600.1fthis projection holds true, the maximum connections for the MUD may top out at about 3,750. This is below the 4,000 maximum supported by the elevated tank. Actual future connections once the area reaches build out population might vary. If the number of connections grows beyond 4,000 at any time in the future, a new elevated tank must be constructed by the MUD to meet TCEQ requirements and to provide adequate fire flows. 6.3 Pumping Evaluation Pumping systems can be either direct pumping, which uses pumps to provide instantaneous system demand with no elevated storage, or indirect pumping, in which the pumping station lifts water to an elevated storage tank that floats on the water system and provides system pressure by gravity. In an indirect pumping system, the pump station is not associated directly with the demands, but is operated from the water level in the elevated storage. Most systems operate with elevated storage as it permits the pumping station to operate at a uniform rate, with the elevated storage either making up or absorbing TCMUD No.1 Distribution System Capacity Study February, 2016 16 Trophy Club Municipal Utility District No. 1 69 of 188 November 15, 2016 Regular Meeting Agenda Packet the difference between station discharge and the system demand. As explained previously in Section 6.2, TCMUD operates with two elevated tanks which are utilized to control pumping operations. 6.4 Existing System Analysis The water distribution system was analyzed for three operating conditions: Average Day, Maximum Day and Peak Hour. A 24 hour extended period simulation (EPS) was performed for the Average Day and the Maximum Day, which included the Peak Hour. Examining the water system under a 24 hour period for both average and maximum day demands allows the determination of issues with pressure and flow and if the storage tanks are filling or draining as desired, and if the pumping facilities are adequate to meet the required demand at acceptable pressures. The TCMUD distribution system consists of a single pressure plane; however, the system has an East and a West side that are only connected through the pump station discharge header and a couple of 8" diameter lines. This results in operating in a practical sense with two systems, because flow or pressure deficiencies on one side are not significantly helped by the opposite side. The pump station provides water to both sides simultaneously. The flow split to the east and to the west sides at the pump station header is determined by the head losses experienced in each direction. Flow will take the least resistive path. The east and west sides have their own elevated storage tanks. While elevated storage tanks serve to maintain system pressures, these two tanks are only effective in maintaining pressures on their own side of the overall system. The west tank cannot effectively provide flow and pressure to the east side and the east tank cannot effectively provide flow and pressure to the west side. Figure 10 shows the two sides of the overall system. While they are technically not isolated by valves to form two pressure planes, they do operate to some degree as separate pressure planes. TCMUD No.1 Distribution System Capacity Study February, 2016 17 Trophy Club Municipal Utility District No. 1 70 of 188 November 15, 2016 Regular Meeting Agenda Packet 10-East and West Sides of the TCMUD Distribution West System As shown in Figure 10 above, the east and west sides are connected only at the pump station header, by an 8" diameter line in the northeast, and by another 8" connection just south of the pump station. The model simulations showed that in the existing pipe network with current water demands, the eastern tank is more difficult to fill and maintain at near full level as compared to the western tank. This is because the piping to the east tank has smaller diameters and creates greater head losses as compared to the pipe transmitting flow to the west tank. This condition was verified with TCMUD Operations as existing in the actual system. Operations does experience difficulty in filling the eastern tank and compensates by regulating a valve at the western tank to restrict flow there and force more flow to the east. TCMUD No.1 Distribution System Capacity Study February, 2016 18 Trophy Club Municipal Utility District No. 1 71 of 188 November 15, 2016 Regular Meeting Agenda Packet The piping network for the east system is shown in Figure 11 below. Flow from the pump station header is delivered to the east in a 14" diameter line that reduces to 10" and 8" diameters before reaching the southeast elevated tank. This creates a significant bottleneck in the system and prevents the elevated tank from operating efficiently. 11- TCMUD No.1 Distribution System Capacity Study Diameters in Eastem Distribution 19 Legend Pipe RUN_DIAM ~----6.00 or less 8.00 dia 10.00 dia 12.00 dia -14.00dia -16.00 -18.00 -21.00 -24.00 tlllllllllllllgreater than 24.000 February, 2016 Trophy Club Municipal Utility District No. 1 72 of 188 November 15, 2016 Regular Meeting Agenda Packet The pipe segments that are undersized for today's water demands are highlighted in red in Figure 12. 6.5 Identifying System Improvements Simulations were run for future water demands in the existing system to identify the system components that will require capacity improvements. The west system's existing piping network performed well in the simulations. For the most part, the pipe diameters in the west system are adequate for future water demands. While some head losses seen in the western system piping are greater than desired in terms of ft of head loss per 1000 ft of pipe (ft/1000 ft}, the flow velocities and customer pressures are adequate. The east system requires more extensive improvements to provide the future water demands. During a future maximum day demand with the existing pipe network, the east tank will almost empty during the peak hour. It will be below the 33% full level for a three hour period. Figure 13 shows the elevated tank levels as percent full over a 24 hour period during a future maximum day. TCMUD No.1 Distribution System Capacity Study February, 2016 20 Trophy Club Municipal Utility District No. 1 73 of 188 November 15, 2016 Regular Meeting Agenda Packet 13 -level in Elevated Tanks-Future Max Demand EST -Existing Piping -Future Max Day Demand '" " Time (hour) Red is 400,000 gal elevated tank Green is 500,000 gal elevated tank The east elevated tank comes within 2 feet of emptying near the peak hour demand. The west tank is able to stay above 75% full. Pressures in the west system stay above 40 psi indicating the network has the capacity to provide future peak flows. Pressures in some areas of the east system fall below 35 psi indicating capacity issues. The red and yellow nodes in Figure 14 shows areas of concern. 14-Pressures in the East Future Peak Demand l 74 ( Legend Junction MIN_PRESS • less than 35.000 35.000 -40.000 61 • 40.000-60.000 • 60.000 -70.000 • 70.000 -80.094 56 TCMUD No.1 Distribution System Capacity Study February, 2016 21 Trophy Club Municipal Utility District No. 1 74 of 188 November 15, 2016 Regular Meeting Agenda Packet The east elevated tank comes very close to emptying in the future peak hour simulation. If the tank were to empty, the vast majority of the east system would realize pressures below 30 psi and even below 20 psi. Another simulation was run that used the last 2 feet of water in the east tank during a peak hour demand. A situation that could cause this would be a fire event during the peak hour demand. Figure 15 shows the pressures across the system when the east tank is emptied. The red nodes show pressures below 30 psi. Most of the east system is below 30 psi while all of the west system remains at 40 psi and above. The red circles shown along the supply line from Fort Worth and at the pump station may be disregarded. 15-Pressures in 0 1,000 2,000 4,000 Feet 7 Distribution System Improvements 7.1 Piping Network Improvements Future Max Demand Legend Junctio-n MIN_ PRESS System improvements were applied to the hydraulic model to develop recommendations and priorities for capital improvement plans for TCMUD. The highest priority recommendation within the piping network is to improve the pipeline from the pump station to the eastern elevated tank. The existing piping TCMUD No.1 Distribution System Capacity Study February, 2016 22 Trophy Club Municipal Utility District No. 1 75 of 188 November 15, 2016 Regular Meeting Agenda Packet is inadequate for current and future water demands. The future demands will require an 18" diameter transmission line from the pump station to the eastern tank. This improvement was added to the hydraulic model as shown in Figure 16. 16 -Future -Diameters in Eastern Distribution legend Pipe RUN_OIAM 6.00 or less 8.00 dia 10.00 dia 12.00 dia -14.00dia -16.00-18.00 -21.00-24.00 tllllilllllllllgreater than 24.000 Increasing the pipe diameters to 18" between the pump station and the elevated tank removes the bottleneck on the east system and improves the east-west flow split in the pump station discharge header. The performance of the eastern elevated tank significantly improves, making it much easier to fill and keep at a higher level, even at peak-hour demands. With this improvement, the levels in both elevated tanks during a 24 hour future maximum day will stay above 50% full as shown in Figure 17. TCMUD No.1 Distribution System Capacity Study February, 2016 23 Trophy Club Municipal Utility District No. 1 76 of 188 November 15, 2016 Regular Meeting Agenda Packet i :; II. <f!. 115 110 105 100 S5 00 as 00 75 70 65 60 55 50 45 40 3S 30 25 20 15 10 -15004 Future Max Demand EST-Upgrade 18" Pipe to East Tank-Future Max Day Demand Red is 400,000 gal elevated tank I Green is 500,000 gal elevated tank 0~----~----~----~----~--~~--~~--~----~----~----~----~----~ 0 10 12 Time (hour) 16 18 22 With the larger diameter piping to the east elevated tank, the tank will no longer get close to empty during the peak hour demand. The lowest level the tank experienced in the simulation was 53% full. The west tank's performance also remains acceptable with its lowest level also being about 53% full. Both of the tanks are above the Town's design criteria of a minimum 33% full. The hydraulic grade line (HGL) between the pump station and the east tank illustrates the improved system performance resulting from the pipe diameter upgrade. HGL is analogous to available pressure at a given location. The HGL of the existing system during peak hour demand if an event occurs that empties the tank is shown in Figure 18. The HGL of the improved system that maintains the tank level near SO% during peak hour demand is shown in Figure 19. TCMUD No.1 Distribution System Capacity Study February, 2016 24 Trophy Club Municipal Utility District No. 1 77 of 188 November 15, 2016 Regular Meeting Agenda Packet 18-HGL from 850 800 750 700 G50 bOO 550 Station to Southeast Elevated Tank- Demand HGL from PS to SE Tank At Peak Hour existing Piping Future Peak Hour 0 1000 2000 3003 4000 5000 GCOO 7000 8000 9000 10000 With the smaller diameter pipe of the existing system, the HGL comes very close to the ground surface providing less than 5 psi at some points. 19-HGL from 850 800 750 ]()'J 650 600 sso 0 1000 Station to Southeast Elevated Tank-vrr'"''"'"'n "'""""'m Demand HGL from PS to SE Tank At Peak Hour Upgraded Piping Future Peak Hour 2000 3WO 4000 sooo 60:10 7000 8000 9000 10000 With the improvement to 18" diameter piping, the HGL maintains an acceptable range and the pressures improved to the 40 to 60 psi range. Figure 20 shows the minimum pressures in the east side system after the pipe improvement during the future maximum day demand. TCMUD No.1 Distribution System Capacity Study February, 2016 25 Trophy Club Municipal Utility District No. 1 78 of 188 November 15, 2016 Regular Meeting Agenda Packet 20 -Minimum Pressures With to East Elevated Tank Legend Junction MIN_PRESS • less than 35.000 0 35.000-40.000 63 • 40.000-60.000 • 60.000 -70.000 • 70.000-80.094 63 The improvements needed to achieve these results are more accurately shown in Figure 21. The pipe coming from the pump header is upgraded to 24" diameter. The existing 14" diameter pipe along Indian Creek Drive is upgraded to 18" diameter. The route off of Indian Creek Drive going to the elevated tank is all upgraded to 18" diameter. TCMUD No.1 Distribution System Capacity Study February, 2016 26 Trophy Club Municipal Utility District No. 1 79 of 188 November 15, 2016 Regular Meeting Agenda Packet 21-to Alleviate Bottleneck for Current and Future Max Demands After this improvement, only a few nodes in the east system are below 35 psi at their lowest pressure of the day. These lower pressures can be improved by increasing the diameters of a few other piping segments. The model simulation output was further analyzed to identify any other pipe segments that experience excessive head losses and had high flow velocities. Minimum pressures at nodes, maximum head losses and maximum velocities for all pipe segments in the existing system while experiencing future peak demands are shown on 11 x 17 exhibits attached to this report. Exhibit D shows the minimum pressures across the system during the future maximum day demand. See Exhibit E for a network map showing the maximum head losses experience for each pipe segment during a future maximum day. Exhibit F shows the head losses in terms of ft/1000 ft. See Exhibit G for a network map showing the maximum velocities in each pipe segment during the future maximum day. TCMUD No.1 Distribution System Capacity Study February, 2016 27 Trophy Club Municipal Utility District No. 1 80 of 188 November 15, 2016 Regular Meeting Agenda Packet Based on the results shown in the Exhibits, segments with extreme head losses and/or high velocities were considered for pipe improvements. Several segments in the west system have higher than desired head losses per 1000 ft of pipe, but the velocities and end resulting pressures in those areas are acceptable so that no improvements are warranted based on the expected future maximum demands. Several segments in the east system have higher than desired head losses but the velocities are not excessively high at peak flow. After the east system is improved between the pump station and the east elevated tank as recommended in Figure 21, only an area on high ground just north of the elevated tank experiences pressures at 35 psi or below. This is the only other area in the east system that warrants further improvements. Areas that may be recommended for improvements are highlighted in yellow in Figure 22. TCMUD No.1 Distribution System Capacity Study February, 2016 28 Trophy Club Municipal Utility District No. 1 81 of 188 November 15, 2016 Regular Meeting Agenda Packet 7.2 Alternative Improvement Option Discussions with TCMUD operations identified the fact that the existing 14" water main along Indian Creek Drive has a great number of connections tapped directly to it. This line does not have many isolation valves along its length. Upgrading this line to a larger diameter while maintaining water service to the residents in that area would be very difficult and due to the complexity, could be more expensive than a typical line replacement of this size. To provide an alternative improvement and reduce costs, other improvement options were tested and simulated in the hydraulic model. An alternative option utilizing a parallel line from the pump station to the elevated tank was found to provide the same system capacity improvements while leaving the piping along Indian Creek Drive untouched. An alternative parallel transmission line is shown in Figure 23. 23 -Alternative for flow to the Southeast Elevated Tank TCMUD No.1 Distribution System Capacity Study February, 2016 29 Trophy Club Municipal Utility District No. 1 82 of 188 November 15, 2016 Regular Meeting Agenda Packet This improvement option utilizes a new 16" diameter line from the pump station along a back path to Trophy Club Drive, then along the Highway 114 access road to the Solana connection point. From there an 18" diameter pipe continues to the elevated tower. The 16" parallel line is cross connected to the existing main along Indian Creek Road in two locations; a new 12" line and a line improved to 14", as illustrated. This parallel line provides the same or slightly better results than direct replacement of the existing line with an 18" diameter upgrade. This option would be a much less complex installation and should save significant cost compared to the original option. The model simulations show the ability to fill and maintain the level in the east elevated tank is as good as or better than in the proposed 18" upgrade. As shown in Figure 24, the model simulation shows the lowest level in the east tank to be about 65% full during a future maximum day demand. -15004 T5006 115 110 105 100 95 90 85 so 75 70 ~ 65 e;:. 60 :; 55 u. ';!. 50 45 40 35 30 25 20 15 10 0 0 Future Max Demand Elevated Storage Tanks 10 12 14 Time (hour) Red is 400,000 gal elevated tank Green is 500,000 gal elevated tank 16 16 20 22 24 The minimum pressures experienced in the east system with this alternative improvement are shown in Figure 25. Only two node locations on the east system are at or below 35 psi with the alternative improvement option. Two other nodes nearby are below 40 psi. Additional secondary improvements highlighted in Figure 22 would be required to provide this area with minimum pressures above 35 psi. TCMUD No.1 Distribution System Capacity Study February, 2016 30 Trophy Club Municipal Utility District No. 1 83 of 188 November 15, 2016 Regular Meeting Agenda Packet 25 -Minimum Pressures with Alternative 67 6S 67 65 -:/' to Southeast Elevated Tank Legend Junction MIN PRESS • lessthan 35.000 0 35.000-40.000 • 40.000 -50.000 • 50.000 -60.000 • 60.000 -70.000 TCMUD No.1 Distribution System Capacity Study February, 2016 31 Trophy Club Municipal Utility District No. 1 84 of 188 November 15, 2016 Regular Meeting Agenda Packet 7.3 Pump Station Improvements The existing pumps at the high service pump station are adequate for today's demands. During a peak hour of a maximum day demand, four of the five pumps are required to supply the system and replenish the elevated tanks. The firm capacity of the pump station is just above 11,000 gpm with one of the larger pumps held in reserve. As demands increase, pump upgrades will be required to maintain an adequate firm capacity. The requirements of the pump station are as follows: Pump Capacities Pumps must meet peak hour demand with largest pump out of service Current peak hour demand = 11,000 gpm • Future peak hour demand= 15,121 gpm • 4 pumps must meet 15,121 gpm, or 3,780 gpm each • One redundant pump of same capacity or more is required The three constant speed pumps (2500 gpm) will need to be replaced with three new higher capacity pumps as the demand moves toward the ultimate build-out level. These upgrades can be staggered over time as demands increase. Figure 26 shows the pump operation utilizing the current pumps and applying the future maximum day demand. The three smaller capacity constant speed pumps are shown operating continuously throughout the future maximum day. The green and blue lines represent the two larger capacity pumps operated with VFDs. From 6:00 am to 8:00 am, both of the larger pumps are needed to supply the system demands, confirming the need for pump capacity increases. 5::00 5000 --""" 4::00 4000 3800 3800 '"'" mo ~ 3000 [,., 26- -U7000 --U7002 -U7004 Maximum Demand ALL PUMPS U7006 -U7008 r::1L¢=~~~~~~~~~~~s=s=~s=~~~~~~~==s=s===== u: 2:'00 r ::000 1600 1600 1400 1::00 1000 BOO 600 400 zoo .~~~--~--~+---~---4----~--~--~--------~--~--~ 0 12 14 Hi 18 "' 22 24 Time (hour) TCMUD No.1 Distribution System Capacity Study 32 February, 2016 Trophy Club Municipal Utility District No. 1 85 of 188 November 15, 2016 Regular Meeting Agenda Packet 7.4 Ground Storage Tank Improvements The current total storage capacity of the TCMUD system is 6.9 million gallons including both elevated storage and ground storage. This is about equivalent to the existing maximum day demand. TCMUD Operations has planned on maintaining a storage capacity equal to the maximum day demand. As the maximum day demand grows with the projected population increase, an ultimate storage capacity of at least 9.3 million gallons will be preferred. The addition of a ground storage tank with 3 million gallons capacity is recommended in the future when demands rise. The timing recommended for construction of the additional GST is when the max day demand reaches about 7.5 to 8 MGD on the way to the 9.3 MGD ultimate level. The strategy of some municipalities is to have storage equal to an average day demand or slightly higher. Storage capacity equal to a maximum day demand for TCMUD is recommended due to the single source of water supply and potential risks of supply disruption. Following is a summary of the recommendation for ground storage. Ground Storage Existing 6 Million Gallons (close to one current Max Day} Proposed for Future: Additional 3 MG GST Total GST volume 9 MG GSTs plus elevated storage (total9.9 MG} provides just over one Future Maximum Day total storage The additional GST is identified as a high priority with future population growth but is not an immediate priority. The immediate priority for ground storage considerations is to secure a location for the future tank. Figure 27 shows an aerial site plan of the existing GST location and a proposed site for construction of the additional future GST. TCMUD No.1 Distribution System Capacity Study February, 2016 33 Trophy Club Municipal Utility District No. 1 86 of 188 November 15, 2016 Regular Meeting Agenda Packet 7.5 Chemical Feed Improvements TCMUD currently has the systems and equipment to dose chlorine as needed in the finished water received from Fort Worth. In the past, Fort Worth provided enough free ammonia in their finished water so that additional ammonia dosing has not been needed. However, recently the residual has been reduced dramatically. TCMUD needs the ability to dose ammonia as required to maintain an adequate chloramine disinfection level. While this in not part of the hydraulic analysis, the need for an ammonia feed system has been identified and is a recommendation for inclusion in the capital improvement plan. 7.6 Elevated tank Improvements The two existing elevated tanks connected to the TCMUD distribution system provide adequate volume for existing water demands and most likely for future demands all the way to the ultimate build-out of the service area. Model simulations confirmed that with the recommended piping improvements and pump improvements in the system, the two tanks can operate efficiently and can sustain water levels above 60% full during a peak hour demand. This is sufficient to provide adequate system pressures and fire flows at all times. The unknown involving the elevated tank capacity, as discussed previously, is the ability to meet TCEQ requirements for gallons of elevated storage per connection. At any time, should the number of connections in the MUD area (not including the PID area) exceed 4,000 connections, something must be done to increase the documented storage available for the MUD. An additional elevated tank is not a high priority in the CIP at this time. However, demands and number of connections should be TCMUD No.1 Distribution System Capacity Study February, 2016 34 Trophy Club Municipal Utility District No. 1 87 of 188 November 15, 2016 Regular Meeting Agenda Packet routinely monitored as growth continues and elevated storage may become a higher priority to maintain TCEQ compliance and/or to maintain adequate fire flow. In the event a tank is needed, a location was identified and modeled for documentation in this report. Figure 28 shows the location recommended for an additional elevated tank should it become a requirement. 8 Fire Flow Analysis Capacity for providing fire protection while supplying normal consumer demand is an important and necessary aspect of the water distribution system. This means the system must simultaneously supply water for maximum day demands plus water to fight and extinguish a major fire in areas served by the system. The minimum pressure on each fire hydrant underflow conditions should be 20 psi. Distribution lines at all points in the system should be sized to handle peak delivery use plus fire flow. An Insurance Services Office recognized fire hydrant has a minimum supply capacity of 250 gpm at 20 psi for a 2 hour period. For fire flow analysis in the TCMUD hydraulic model, a minimum flow of 1,000 gpm for two hours for each fire hydrant was required. TCMUD No.1 Distribution System Capacity Study February, 2016 35 Trophy Club Municipal Utility District No. 1 88 of 188 November 15, 2016 Regular Meeting Agenda Packet To evaluate the fire suppression capabilities of the system, a fire flow analysis was conducted with the hydraulic model under maximum day demand conditions. The alternative piping improvement from the pump station to the east elevated tank was included in this model exercise. The additional pipe segments identified for improvement in Figure 22 were left in their existing condition. TCEQ requires that a minimum residual pressure of 20 psi be maintained while delivering the fire flow demand. Fire hydrant locations were selected across all areas of the distribution system for the fire flow analysis. All evaluated locations maintained residual pressure above 20 psi and available flows at the hydrant in excess of 1,000 gpm. Table 9 shows the results of the fire flow simulation. Figure 29 shows the locations of the fire hydrants evaluated. Table 9 -Fire Flow Data from Model Simulation Static Demand Static Pressure Static Head Fire-Flow Residual Pressure Available Flow Available Flow Location NodeiD (gpm) (psi) (ft) Demand (psi) at Hydrant Pressure (psi) (gpm) (gpm) East 110 19.2 70.577 813.586 1,000.00 65.512 10,825.02 20 East 127 15.2 76.468 791.103 1,000.00 61.92 2,295.98 20 East 131 12 88.879 790.226 1,000.00 77.159 3,009.43 20 East 14 488.8 78.036 780.617 1,000.00 71.756 4,982.29 20 East 142 5.6 91.57 794.796 1,000.00 83.541 4,316.20 20 West 198 17.6 100.036 830.Q78 1,000.00 64.313 1,612.78 20 West 238 5.6 100.187 830.097 1,000.00 94.577 14,279.15 20 West 261 10.4 98.816 805.943 1,000.00 83.155 2,968.65 20 West 290 6.4 94.288 807.301 1,000.00 85.204 5,025.94 20 West 326 0 89.175 813.213 1,000.00 81.17 5,586.36 20 West 360 12 86.191 819.773 1,000.00 70.555 2,653.62 20 West 373 0 85.721 804.583 1,000.00 79.384 7,492.36 20 East 41 6.4 52.685 787.383 1,000.00 28.764 1,206.33 20 West J126 25.6 97.149 804.107 1,000.00 84.19 3,492.42 20 TCMUD No.1 Distribution System Capacity Study February, 2016 36 Trophy Club Municipal Utility District No. 1 89 of 188 November 15, 2016 Regular Meeting Agenda Packet 2.9 of Fire Flow TCMUD No.1 Distribution System Capacity Study February, 2016 37 Trophy Club Municipal Utility District No. 1 90 of 188 November 15, 2016 Regular Meeting Agenda Packet 9 Capital Improvement Plan System improvements required to provide the TCMUD distribution system with adequate capacity to supply the ultimate future water demands of the service area were identified and analyzed with the hydraulic model. This section of the report summarizes the recommended system improvements and suggests a priority ranking of each improvement. Preliminary budget cost estimates are also developed. The priority listing ofthe recommended improvements is shown in Table 10. 9.1 Install an Ammonia Feed System Due to the recent decline of ammonia dosing by Fort Worth in the finished water supply provided to TCMUD, facilities to dose ammonia for maintenance of target chloramine concentrations are required. Operations has identified this need as a high priority. This finding is separate from the hydraulic analysis but is a vital component of the TCMUD water system. A cost estimate previously provided to TCMUD was for $176,000. This estimate was from 2013 and will require re-validation. 9.2 Improve Line from Pump Station to the East Elevated Tank Upgraded capacity from the high service pump station to the east elevated tank is the most important improvement recommended for the piping network. This improvement is needed not only for future demands, but will significantly improve present system performance on the east side of the TCMUD system. The alternative option of installing a new 16" diameter main operating parallel to the existing 14" main that provides flow to the elevated tank, is recommended. This option will save costs in comparison to replacing the existing 14" main with an 18" main, due to the smaller diameter (16" instead of 18") and by leaving all of the existing connections to the 14" main untouched. This alternative includes the new 16" main but also includes the replacement of some smaller diameters to 12", 14" and 18" pipe as shown in Figure 23 (on page 29 of this report). The estimated cost for this improvement is $2.18 Million. TCMUD No.1 Distribution System Capacity Study February, 2016 38 Trophy Club Municipal Utility District No. 1 91 of 188 November 15, 2016 Regular Meeting Agenda Packet c Table 11 -Cost Detail for Transmission Main 1 Mobilization LS 1 95,000 95,000 2 Saw cut, Removal and disposal of SY 125 20 2,500 Existing Concrete Pavement 3 Furnishing Concrete Sidewalk SY 25 15 375 4 Furnish & Install 8" Street Concrete SY 125 80 10,000 5 12" PVC Water Line LF 350 70 24,500 6 14" PVC Water Line LF 900 85 76,500 7 16" PVC Water Line LF 8100 100 810,000 8 18" PVC Water Line LF 3500 115 402,500 9 12"GV&B EA 5 2,800 14,000 10 14" GV&B EA 4 3,500 14,000 11 16" GV&B EA 6 4,000 24,000 12 18" GV&B EA 3 3,500 10,500 13 Dl Fittings 14 Sod 16 Trench Safety Eros 18 Furnish & Install Barrier Free Ramp EA 4 1,000 4,000 19 Furnish & Install 6" Compacted Sub SY 125 15 1,875 base 20 Traffic Control EA 1 7,000 7,000 Sub-Total $ 750 Cont. (15%) $ 247,012 Subtotal $ 1,893,762 Engr, & Surveying (15%) $ 284,064 Base Bid Total $ 2,177,827 9.3 Upgrade Water Supply Line from Fort Worth Additional transmission mains are required to provide increased water supplies to Trophy Club MUD and Westlake. The cost for improvements from Fort Worth's northeast distribution system to Westlake's west pump station will be shared by Fort Worth, Westlake and Trophy Club MUD. TCMUD's portion of this cost is expected to be $4.4 Million. The additional cost to improve the transmission main from Westlake Pump Station to TCMUD would be born solely by TCMUD. The recommended pipeline size is 24" diameter and would provide some redundant pipeline capacity if installed parallel to the existing 21" diameter main, instead of replacing it. The distance covered by this transmission main is about 22,500 feet. The cost estimate for this transmission main is shown in Table 12. TCMUD No.1 Distribution System Capacity Study February, 2016 39 Trophy Club Municipal Utility District No. 1 92 of 188 November 15, 2016 Regular Meeting Agenda Packet Table 12 -Budget Cost for 24" Transmission Main 1 24" Diameter pipeline, with easements, construction, Engineering, and Survey LF 9.4 Replace Three Constant Speed Pumps 22,500 556 $ 12,510,000 As demands increase, pump capacity must increase so that peak hour demands can be met with the largest pump out of service. Operations must monitor demand growth to determine timing for pump upgrades. As firm pump capacity is exceeded, one of the three smaller constant speed pumps {110 HP) must be replaced with a larger capacity pump (250 HP), similar to the existing Flowserve and Peerless pumps. The expected cost for each of the pump replacements is shown in Table 13. Installation, Miscellaneous Total $240,000 Possible additional costs would include upgrade of the electrical supply to the pump station if required to support the higher capacity pumps. Also the wet well of the existing pump station must be evaluated to ensure it can meet Hydraulic Institute {HI) requirements with the larger capacity pumps. Possible modifications to the electrical supply and the wet well have the potential for significant costs. 9.5 Construct New Ground Storage Tank Construction of a new 3 MG GST will become a priority when system demands approach the ultimate future projections. The recommended location for the future GST was shown in Figure 27 on page 34 of this report. The expected cost for a new GST is shown in Table 14. 2 3 4 Table 14- Mobilization, Admin Site Preparation (including Demo of existing structure on the location) LS LS LS Sub-Total Contingency {20%) Total TCMUD No.1 Distribution System Capacity Study 40 1 1 1 250,000 250,000 2,500,000 500,000 $3,000,000 February, 2016 Trophy Club Municipal Utility District No. 1 93 of 188 November 15, 2016 Regular Meeting Agenda Packet 9.6 Improve Other Areas in Distribution System Pipe segments with excessive flow velocity and head losses during maximum day demands were identified in the hydraulic model. The flow and pressures provided to customers in these areas were analyzed. All areas in the west side of the TCMUD system are currently sized to accommodate the expected future peak demand. Minimum pressures will be in the 60 psi and above range. Most areas in the east side system are also adequate for future peak demands with minimum pressures in the 40 psi and above range. However, there are areas identified in the east system that will experience minimum pressures below 35 psi even after the pipeline improvement from the pump station to the east elevated tank is completed. The area along Indian Creek Drive near the intersections with Shields Ct. and Ross Ct. is the highest elevation in the service area and experiences the lowest minimum pressures. After completion of the pipe improvements recommended to the east elevated tank, this high area will still see minimum pressures of 34 psi during future peak hour demands. The water mains along Indian Creek Dr. are typically 10" diameter in the east part of the system. However there is a 1600 ft. segment feeding the area of concern that is 8" diameter, contributing to the low pressures identified. Improving the 8" segment to 10" to match the other parts of the loop would improve the low pressures just slightly above 35 psi. Upgrading to 12" with this replacement would provide 40 psi minimum pressures. The recommendation is to monitor this area for low pressures in the high demand periods as the system demands grow, to determine if improvements here are warranted. This upgrades will not likely be needed until the system gets very close to the ultimate demand conditions, so the timing would depend on the rate of development and population growth. Also, if growth of population and water demand occur in a pattern or location different than assumed in the model, the service to this area may stay above the minimum pressures modeled. Table 15 shows an expected cost based on the pipe diameter and length of replacement. The location of this segment is shown on Figure 30. 8" to 12" TCMUD No.1 Distribution System Capacity Study 41 For improvement of low pressures at service area high ground February, 2016 Trophy Club Municipal Utility District No. 1 94 of 188 November 15, 2016 Regular Meeting Agenda Packet 30-East Potentia! Choke Points 9. 7 Allocate Elevated Storage to MUD If the total number of MUD connections exceeds 4000 in the future, additional elevated storage will be required to meet TCEQ Rules. For reference, the estimated cost to construct a new 500,000 gallon elevated tank for the MUD would be $1,750,000. TCMUD No.1 Distribution System Capacity Study February, 2016 42 Trophy Club Municipal Utility District No. 1 95 of 188 November 15, 2016 Regular Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 96 of 188 November 15, 2016 Regular Meeting Agenda Packet Cf) 0:: w 1-w :iE < i5 w D.. 0:: .. . .. ' ... .. • ___ fl_ :. B 'B ,,. .. . .. .. 9 ~--. a:l 1- Ci:i J: >< w Trophy Club Municipal Utility District No. 1 97 of 188 November 15, 2016 Regular Meeting Agenda Packet ~ 77 Trophy Club MUD -System Pressures 88 89 60 0 1 ,000 2,000 4,000 Feet 60 EXHIBITC Trophy Club Municipal Utility District No. 198 of 188November 15, 2016 Regular Meeting Agenda Packet Trophy Club MUD-Min System Pressures-Future Demands Existing Piping • I 0 1 ,000 2,000 4,000 Feet ·~ Legend Junction MIN_PRESS • less than 35.000 35.000 -40.000 • 40.000 -60.000 • 60.000 -70.000 • 70.000 -80.094 I EXHIBIT D I Trophy Club Municipal Utility District No. 199 of 188November 15, 2016 Regular Meeting Agenda Packet Trophy Club MUD-Max Headlosses at Future Demands-Existing Piping 0.2"!o • ol; 0.1· o • /~.·o.s.: . q,.~·6,: L -~--o~1 , ,_ ~ '0 .<0; .o ... 0 • "" • 01).\~l o.f> 0.2v.i'0.1'01' ... I'!. ·-~\ll "'o··;., . . 0.4 • o "'( r t / --u .. ·• D.t·: 1't. 0.(10./1~ •• ...J! . !.... b. ....... It;, 0·~~~ ~;·:.;_.-·•o.s'o.4'"" 0 '-.·" ·(/ _,.; ,.,_(i ~· I , t! .• o!-o • 0.2 ~ .o~ ()~ (1~ ·.0• ,,"!'· •. I&' \ .. .a. (1 ... • ' 0.5 0 !·1·d. ,~ ~." .... ·· .ul: -·~ Ill, ~ •0" ,--,, "! -"1:J_, .. , I [! 0 ';-~ :". T .. ___ I •· ,. " /~·--·-,o,. .. r.S' \,).,.__ ,: ;o d. • .... ... ... 0.5 • o.1 · . ?1·2 . ~ ~~ •.o.~ -,·'-' •.• • •• '~ d ~ •. ~ \ .... ,. .. o.s ul . :.... , ~ 1:: ... "' , 0 .• -· .,_ . • .. -~ ..... •o!-?';., .,. • 1'..)! 'tr "'if· ... ~ "' ;, ~ o.f> .,.. • • • ' • ·• .d ., .,. ., • ' • .... <:,) • • ,.. • .... '. ' • • . . ... ... .... ' . . . "" e o.1 r -""· ".: . f. '"'7 ·"' ~ . .,':--' ...... ~ ~-~ ;,.Y . '0.1'0 '0.1 o.a·o:(~:l ~;.. :: '·-o.ro.o ,:..: "' "-_!;/ ,;.-~. -~.f.., i" ··a·o ·-<!,. .. ~ ~~-1>. • • I'! ,. 'o :1 J"i, o ·II'._-. • 1' "-"-.. :;; f~ ~--• • >':e· .. : '-a. . "? o..., ~q:l ·~~~~ o!J. (2t.t--6 • • 'J>. ' "' I.,; '-"o ..., ~· • .. ·tl'o.l$' -· ~. o;.";. 0.4 u'o;.r• ,;a' · ·o -0 ·..,.;. .. '"'-II· l' ... iJ'" ... t:t 0 1,000 2,000 4,000 Feet 0~ .. c .. 0.2-. ·..., 0.10 ·o ~ · -!! ;"" • 0.2 ~,r. ,;•';-2,.,>:-'-:;J ~ i .· ··~ I ~ ~'·,· :;) ; d ~ i ~:A /b .. t:J·--"'", r ... ~~. ,., (lc O."!J*·~·o·,; O.t.._. ~ II' "'· ~:.. -,.'\ ()'• .. 0, ~··'(/1 o;o +-. iD, ~·, u·o.s• • O.e-.;,-· u ·• . o1>) .. ~os·"' D.(J.·/ o f' · 0.3'u-u· _ _ .(';1 ,ci 0.1· / _:3 -~·. • ' 0.1' (; / ·~.,.'>· 0.1 ,~/ , ,0• .P. --._,"', _ __-' ' • d)• -... e,· • · .. t 1:3 -'""'\e. c:··' • ~-• 0~ ~"':·~ .. "l /. u·o.1 "' ufo .).,1~1;7 .. -./' u:~ ' . . 2[ 2r_t;s~· . . ,· ' •• .. ··._· .~J.!>.:> , · ... ~ 1. ~ ... ..-~0~;-tr ,. ....• ; lu·, . . u-~ • • 'f ~ /~) r· ;;~ ··u 't·-.... ~4.8 ( \ .. -.;~ ····u· \.6 Legend Pipe MAX_HDLOSS less than 1.000 1.000 -2.500 2.500 -7.500 --7.500-19.000 --19.000 -40.905 EXHIBIT E I Trophy Club Municipal Utility District No. 1100 of 188November 15, 2016 Regular Meeting Agenda Packet Trophy Club MUD -Max Head loss (ft/1 000 ft) at Future Demands -Existing Piping /"~o ~--/ /~"' o·-0 1,000 2,000 4,000 Feet /~~"'~-{1 .. -~/ ). ~-u.t) · .. .-L ~ .. -/ f.7~f Nq,~>,1>~ /\ ¢.,,_/-~ ~ ""' l ~"' \ ,e--o:21.., p:1~ • 0 r~s;~F\1 t} ~ ~ £b_~ ~~ ~)~-_._-~"< ~\ ---~ ... ~~ ~ . ~:;p ' ·,-:~,-~6;~ I ~;1o;r·~ ..... 1 Ecu· ,{--1 ~~· ~--~__,..-i> A ~ . r--j /k-\ . ) f:' . I\~ ··~r~ 1d~:-\0 ~ -, 1:r}.: ;Jr---Legend Pipe HL 1000 less than 0.000 ---0.000 -2.344 --2.344 -3.500 --3.500-8.000 --8.000-65.024 , •••••••.••• ~)(~l~lfFl Trophy Club Municipal Utility District No. 1101 of 188November 15, 2016 Regular Meeting Agenda Packet Trophy Club MUD-Max Velocities at Future Demands-Existing Piping /o -""'T··•. "~'•tilt / . 0 ·oe·u· "~ 1 .. b.3 '?·"' o.ll . ., ·"' ,;., . ""· 0.4 ~~ .= b •o.a:>;.. ·o.7' o.8 'o.1 j ,; ... ..----o·I:rt L o.ll __ , • .,; ':t .. ,,. .. .,..~/-1.11_ ,'\ 1~\~ O,g 0.B•" .,; (J. qr• L~z.T..------.2"'.5~ \" -"'~-u-;-,;;r,~ o.., ·--~<a/~ ~" ~~ ' 1 .olt ,·~-, "'-" ~ I)) ~--:o,.. .. ~t.~-~~1; \ u a-"~ ~-' o ~' \ ., ..,. ..... ........ \ I 0.8 0 .. ~-1~..,. .. .. 'fo' ~ (>4" ~. I~ -•. ~ ~. \ T1'h 1. • ~-.. o· -,AV . •o:l •-J --i ." l" . ~ .. ~ .. '·• \ c:i "'1.'3 \ \"' /"' .,.'> -~ " ·o.a •"l 0.4 ~ L.u·p' ~ • • " :; \~ ... _;:; ,.,'> • c:1 \,...... • 0~o.1 '1.d'os ~ ··---") "' • . . 1_n_..... . ).,_ /'\~ ~... • ~ · · ., -~ 1 .. ~ o.e. • . ... ., . o.2 " ·-n:·u• . J i1.;: /"' • o iJ .,.. " 1?.9. : .= .. '0.3 · .. '6"</;.' ' 0.;.-5? ~"' r ·B, • II • ~ l 0.1 ,· ~ .... ~-~. :o . ~ .. • '.-( "1 ''Ill'> • • .,,._ \ .. \ O,IJ • I f~-"'l '0.11 .... ()~"--"" ()~ !' ... ~ ..., , o.e 1 1 ,...._ cr 'l' "'· ;.; 0.4 :'\";,.1', . ,..~ I -1· o. o~ .. 0· -~ ... / .;o.s· o\\:1 .,; a . . \ . . o:l :... ..~ ., • o.a • o·o. "'·'-" '> ~'> o.e. o.,.. -·-ri~ o.a-~ ( ~~,.. D . ':t ('>Jt.J· ~ ~---u'T.al.~-;q_·t.n!5'2T£"if.i~ "-. • ~... • oCI !.-~ ·r--·::.."'"· ... ~·,e. • :,; ... "' · o.11• • . : o~· . f ., '~. f.s·~~-· ;/·· ()-do·-. fi'r~.... .1·"~ • : .. o., _.,.') ~{.~o ;e~/ .. . ·-.~ . / 0.4 ... . . /"~> ). ),;_ .. 1!: ____ ./ J \ ... '-~ ~;~?(·· 11--' ~-,.; 0 . '-4 _j /-"''"·/"!i ,...... 0 1,000 2,000 4,000 Feet \ . ~--. -<"~ ~.. . -. ··--1 .. '1.8 'r.s·---··---·2',2. Legend Pipe MAX_VELOC less than 1.000 --1.000-2.500 --2.500-7.000 --7.000-8.000 --8.000-13.291 EXHIBITG I Trophy Club Municipal Utility District No. 1102 of 188November 15, 2016 Regular Meeting Agenda Packet .E 0.. a: '"0 Q) '"0 ~ 0> 0.. :::::> CJ) '"0 c co E Q) 0 ~ ::J ...... ::J LL _....i!.., en en c w 0 0:: ;:; 0. (.) c z :I ~ .., • 0 0 0 0 0 0 It) c:i "' '¢ c I ro :5 0 0 "' 0 "' It) .!!! "' I • 0 0 0 0 0 0 0 c:i c:i It) <D I I 0 0 0 0 0 0 c:i c:i '¢ It) • • 0 0 0 c:i 1'- I 0 0 0 c:i <D • a; QJ u. 0 0 0 ..,; 0 0 0 N' 0 0 o_ ~ 0 ::r: 1-~ ::r: >< w \ \ Trophy Club Municipal Utility District No. 1 103 of 188 November 15, 2016 Regular Meeting Agenda Packet Appendix A The minimum and maximum pressures at all nodes in the model for the distribution system given improved piping to the East elevated tank and future maximum day demands, are shown in Table Al. Two nodes realize minimum pressures under 35 psi. These nodes are along the eastern edge of the service area and are identified in Figure Aland highlighted red. These minimum pressures are improved above 35 psi with the recommended improvement from section 9.6 of the report as shown in Table 15 and Figure 30. 50.5 ~ 60.7 67.3 Al-East Minimum Pressures The minimum pressure at any node of the model on the west side system is above 45 psi. TCMUD No.1 Distribution System Capacity Study A1 February, 2016 Trophy Club Municipal Utility District No. 1 104 of 188 November 15, 2016 Regular Meeting Agenda Packet MAX FUTURE DAY DEMANDS with improved pipe to East Elevated Tank Min and Max Pressures in System, sorted by Min Pressure The node IDs in the distribution system are shown in Figure A2 at the end of this appendix, in order to reference the pressures from Table Al to a location. Minimum and Maximum Pressures 38 49.79 14:00 34.252 7:00 45.458 15.538 50 47.549 14:00 7:00 43.825 12.957 41 52.318 14:00 36.034 7:00 47.791 16.284 92 47.922 0:00 37.705 8:00 42.974 10.217 37 2.665 14:00 93 52.863 0:00 42.002 8:00 47.091 10.86 23 51.696 14:00 42.821 8:00 49.272 8.876 21 53.975 14:00 46.096 8:00 52.017 7.879 101 57.863 0:00 46.342 8:00 51.684 11.521 96 56.589 0:00 46.356 8:00 51.637 10.232 94 56.918 0:00 46.376 8:00 51.595 10.543 75 68.701 14:00 46.758 7:00 62.617 21.943 74 68.984 14:00 47.073 7:00 62.907 21.911 78 69.553 14:00 47.625 7:00 63.472 21.928 26 56.387 14:00 48.461 8:00 54.415 7.926 90 57.035 0:00 48.548 8:00 54.147 8.487 J98 60.936 0:00 49.392 8:00 54.752 11.544 97 60.717 0:00 49.713 8:00 54.756 11.004 144 71.086 0:00 50.12 7:00 64.794 20.966 95 60.331 0:00 50.47 8:00 55.857 9.861 35 62. 50.624 7 1.495 123 71.525 0:00 7:00 65.463 20.844 128 2 40 67.242 14:00 50.969 7:00 62.717 16.273 77 72.967 14:00 50.973 7:00 66.872 21.994 TCMUD No.1 Distribution System Capacity Study February, 2016 A2 Trophy Club Municipal Utility District No. 1 105 of 188 November 15, 2016 Regular Meeting Agenda Packet 80 73.113 14:00 51.087 7:00 67.01 22.026 4 58.12 14:00 51.093 8:00 56.584 7.027 18 59.211 14:00 51.329 8:00 57.025 7.881 98 63.513 0:00 52.382 5:00 57.417 11.131 34 61.154 0:00 52.656 8:00 58.264 8.498 31 60.741 14:00 52.69 8:00 58.497 8.051 79 75.097 14:00 53.129 7:00 69.008 21.968 100 63.665 0:00 53.33 8:00 59.619 10.335 52 71.469 14:00 53.521 7:00 66.509 17.948 176 77.827 0:00 53.581 5:00 63.631 24.245 51 71.446 14:00 53.671 7:00 66.53 17.775 119 73.845 0:00 54.082 7:00 68.136 19.763 122 75.072 0:00 54.218 7:00 69.151 20.854 110 69.908 0:00 54.38 5:00 60.993 15.528 72 75.652 14:00 54.436 7:00 69.715 21.217 127 75.623 0:00 54.777 7:00 69.712 20.846 120 74.747 0:00 54.779 7:00 69.042 19.968 121 75.774 0:00 54.866 7:00 69.846 20.908 J12 63.088 14:00 54.954 8:00 60.815 8.135 3 62.085 14:00 55.364 8:00 60.703 6.721 30 63.584 14:00 55.532 8:00 61.339 8.052 81 77.514 14:00 55.54 7:00 71.423 21.974 82 77.513 14:00 55.56 7:00 71.427 21.953 44 68.313 14:00 55.816 7:00 64.739 12.498 126 76.551 14:00 55.881 7:00 70.714 20.669 240 79.846 0:00 55.943 5:00 65.953 23.903 130 78.186 14:00 55.953 7:00 72.103 22.232 16 66.759 14:00 55.965 8:00 63.943 10.794 124 76.789 0:00 55.987 7:00 70.804 20.802 46 65.981 14:00 56.177 8:00 63.096 9.804 85 78.527 14:00 56.187 7:00 72.395 22.34 J22 75.884 0:00 56.193 7:00 70.015 19.691 28 65.297 14:00 56.224 8:00 62.703 9.073 42 70.177 14:00 56.265 7:00 66.259 13.911 43 70.125 14:00 56.576 7:00 66.301 13.55 125 77.698 0:00 56.933 7:00 71.764 20.765 25 65.655 14:00 56.933 8:00 63.318 8.722 6 63.798 14:00 56.962 8:00 62.346 6.836 71 77.648 14:00 57 7:00 71.825 20.648 99 68.672 0:00 57.163 5:00 62.328 11.509 104 67.052 14:00 57.4 8:00 64.1 9.652 TCMUD No.1 Distribution System Capacity Study February, 2016 A3 Trophy Club Municipal Utility District No. 1 106 of 188 November 15, 2016 Regular Meeting Agenda Packet J134 68.72 0:00 57.408 5:00 62.499 11.312 367 81.987 0:00 57.529 7:00 68.953 24.458 364 82.033 0:00 57.585 7:00 68.981 24.448 105 67.922 0:00 57.871 8:00 64.529 10.051 177 82.235 0:00 57.996 5:00 68.041 24.239 143 79.189 0:00 58.239 7:00 72.899 20.951 45 68.891 14:00 58.329 7:00 65.744 10.562 70 80.588 14:00 58.522 7:00 74.545 22.066 49 67.26 14:00 58.566 8:00 64.859 8.694 165 82.251 0:00 58.653 5:00 68.049 23.598 J24 82.34 0:00 58.711 5:00 68.118 23.629 53 77.291 14:00 58.736 7:00 72.152 18.555 32 66.978 14:00 58.83 8:00 64.7 8.148 J18 65.89 14:00 58.987 8:00 64.396 6.903 372 83.271 0:00 58.99 7:00 70.403 24.281 129 79.948 0:00 59.154 7:00 74.018 20.793 56 77.979 14:00 59.246 7:00 72.815 18.733 84 81.623 14:00 59.333 7:00 75.516 22.29 113 75.303 0:00 59.391 5:00 66.275 15.913 363 83.929 0:00 59.433 7:00 70.843 24.496 24 68.017 14:00 59.434 8:00 65.744 8.582 151 81.902 0:00 59.588 7:00 75.614 22.315 362 84.065 0:00 59.669 7:00 70.94 24.396 371 83.993 0:00 59.689 7:00 71.114 24.304 86 82.051 14:00 59.708 7:00 75.932 22.343 365 84.455 0:00 60.045 7:00 71.409 24.41 160 82.775 0:00 60.209 5:00 69.508 22.566 102 69.821 14:00 60.322 8:00 66.971 9.498 5 67.389 14:00 60.363 8:00 65.853 7.026 J14 69.453 14:00 60.684 8:00 66.955 8.769 108 70.329 14:00 60.729 8:00 67.418 9.6 J32 84.543 0:00 60.878 5:00 70.299 23.665 150 83.37 0:00 60.966 7:00 77.113 22.404 152 83.243 0:00 61.015 7:00 76.939 22.228 168 83.488 0:00 61.221 5:00 70.339 22.267 29 69.41 14:00 61.351 8:00 67.163 8.059 JlO 85.375 0:00 61.378 5:00 70.836 23.997 360 85.751 0:00 61.398 5:00 72.615 24.353 J60 85.487 0:00 61.426 5:00 70.899 24.061 J96 85.567 0:00 61.431 5:00 70.931 24.136 27 69.462 14:00 61.526 8:00 67.487 7.935 TCMUD No.1 Distribution System Capacity Study February, 2016 A4 Trophy Club Municipal Utility District No. 1 107 of 188 November 15, 2016 Regular Meeting Agenda Packet 173 85.787 0:00 61.545 5:00 71.592 24.242 361 86.244 0:00 61.813 5:00 73.039 24.431 47 70.845 14:00 61.844 8:00 68.274 9 83 83.997 14:00 61.884 7:00 77.943 22.113 166 86.155 0:00 62.118 5:00 71.76 24.036 340 86.064 0:00 62.196 7:00 73.441 23.868 67 82.658 14:00 62.224 7:00 76.922 20.435 69 84.399 14:00 62.695 7:00 78.44 21.704 68 83.974 14:00 62.793 7:00 78.118 21.181 12 73.387 14:00 62.987 8:00 70.734 10.4 48 72.038 14:00 62.988 8:00 69.439 9.05 339 86.991 0:00 63.049 7:00 74.315 23.942 175 87.35 0:00 63.107 5:00 73.155 24.243 153 85.301 0:00 63.218 7:00 78.992 22.083 15 74.465 14:00 63.22 7:00 71.563 11.245 370 87.55 0:00 63.238 7:00 74.668 24.312 145 84.808 0:00 63.277 7:00 78.504 21.531 J16 70.351 14:00 63.363 8:00 68.802 6.988 366 87.724 0:00 63.397 7:00 74.694 24.327 55 82.37 14:00 63.407 7:00 77.104 18.963 369 87.85 0:00 63.573 7:00 74.968 24.277 368 88.022 0:00 63.638 7:00 75.038 24.384 341 87.819 0:00 63.64 7:00 74.97 24.178 342 87.85 0:00 63.654 7:00 74.983 24.196 338 87.827 0:00 63.766 7:00 75.066 24.061 61 82.846 14:00 63.839 7:00 77.613 19.007 33 72.667 14:00 63.881 8:00 70.163 8.786 162 87.318 0:00 64.05 5:00 73.323 23.268 346 88.331 0:00 64.087 5:00 75.207 24.244 345 88.341 0:00 64.102 5:00 75.243 24.239 344 88.321 0:00 64.11 5:00 75.264 24.211 137 86.516 14:00 64.181 7:00 80.333 22.335 J46 86.206 0:00 64.233 5:00 73.174 21.973 343 88.49 0:00 64.312 5:00 75.468 24.178 65 83.912 14:00 64.346 7:00 78.412 19.566 J84 86.553 0:00 64.377 7:00 80.245 22.176 19 72.002 14:00 64.378 8:00 69.98 7.624 103 74.006 14:00 64.43 8:00 71.108 9.576 57 83.589 14:00 64.454 7:00 78.316 19.135 11 74.384 14:00 64.485 8:00 71.889 9.899 337 88.608 0:00 64.614 7:00 75.895 23.994 TCMUD No.1 Distribution System Capacity Study February, 2016 A5 Trophy Club Municipal Utility District No. 1 108 of 188 November 15, 2016 Regular Meeting Agenda Packet 88 87.106 14:00 64.689 7:00 80.938 22.417 347 89.032 0:00 64.792 5:00 75.885 24.24 66 85.096 14:00 64.893 7:00 79.454 20.203 146 86.513 0:00 64.983 7:00 80.209 21.531 17 75.108 14:00 65.045 8:00 72.473 10.063 172 89.341 0:00 65.104 5:00 75.148 24.237 239 89.007 0:00 65.107 5:00 75.073 23.9 244 88.822 0:00 65.193 5:00 74.6 23.629 241 89.211 0:00 65.358 5:00 75.4 23.853 375 84.589 0:00 65.407 7:00 75.711 19.182 118 84 0:00 65.433 7:00 75.632 18.567 87 87.889 14:00 65.511 7:00 81.757 22.378 10 74.393 14:00 65.549 8:00 72.231 8.844 335 89.337 0:00 65.593 7:00 76.736 23.744 J20 72.748 14:00 65.607 8:00 71.095 7.141 359 89.908 0:00 65.631 5:00 76.692 24.278 7 72.697 14:00 65.792 8:00 71.205 6.904 131 88.221 14:00 65.828 7:00 82.066 22.393 373 85.385 0:00 65.859 7:00 76.259 19.526 374 85.965 0:00 65.864 7:00 76.635 20.101 348 90.172 0:00 65.94 5:00 77.002 24.232 358 90.321 0:00 66.025 5:00 77.072 24.296 327 89.395 0:00 66.029 7:00 77.24 23.366 164 90.091 0:00 66.061 5:00 75.621 24.031 301 89.656 0:00 66.07 7:00 79.122 23.586 89 88.497 14:00 66.083 7:00 82.297 22.414 263 93.404 0:00 66.095 7:00 82.445 27.309 326 88.772 0:00 66.109 7:00 77.251 22.663 J38 85.741 0:00 66.186 7:00 76.594 19.556 J36 86.16 0:00 66.212 7:00 76.731 19.948 293 90.482 0:00 66.221 7:00 79.829 24.261 132 88.669 14:00 66.258 7:00 82.503 22.412 297 90.617 0:00 66.299 7:00 79.956 24.318 149 88.715 0:00 66.309 7:00 82.487 22.406 156 83.98 0:00 66.313 5:00 73.698 17.667 324 88.607 0:00 66.34 7:00 77.443 22.267 298 90.618 0:00 66.343 7:00 79.965 24.275 322 88.336 0:00 66.44 7:00 77.507 21.895 317 89.164 0:00 66.467 7:00 78.229 22.697 325 88.706 0:00 66.468 7:00 77.568 22.238 300 90.488 0:00 66.495 7:00 79.884 23.993 TCMUD No.1 Distribution System Capacity Study February, 2016 A6 Trophy Club Municipal Utility District No. 1 109 of 188 November 15, 2016 Regular Meeting Agenda Packet J120 88.365 0:00 66.531 5:00 75.46 21.834 264 93.343 0:00 66.571 7:00 82.385 26.772 320 88.661 0:00 66.582 7:00 77.701 22.079 383 93.667 0:00 66.623 7:00 82.712 27.045 323 88.89 0:00 66.623 7:00 77.727 22.267 262 93.956 0:00 66.637 7:00 83.003 27.319 294 90.91 0:00 66.654 7:00 80.257 24.255 321 88.739 0:00 66.725 7:00 77.826 22.014 163 90.674 0:00 66.766 5:00 76.279 23.908 J128 94.857 0:00 66.807 7:00 84.165 28.05 265 94.357 0:00 67.042 7:00 83.418 27.315 138 86.078 0:00 67.046 7:00 77.989 19.032 253 93.407 0:00 67.065 7:00 82.438 26.343 252 93.482 0:00 67.092 7:00 82.535 26.39 349 91.337 0:00 67.122 5:00 78.142 24.215 14 78.785 14:00 67.135 7:00 75.816 11.65 305 89.768 0:00 67.16 7:00 78.965 22.609 268 93.785 0:00 67.177 7:00 82.924 26.608 282 94.906 0:00 67.2 7:00 84.11 27.706 306 89.941 0:00 67.26 7:00 79.044 22.681 269 93.387 0:00 67.263 7:00 82.471 26.123 107 76.855 14:00 67.267 8:00 73.951 9.588 303 89.312 0:00 67.323 7:00 79.054 21.989 254 93.35 0:00 67.336 7:00 82.339 26.014 351 91.324 0:00 67.336 5:00 78.311 23.988 277 95.124 0:00 67.341 7:00 84.346 27.783 112 83.265 0:00 67.36 5:00 74.239 15.905 309 90.066 0:00 67.424 7:00 79.12 22.642 332 90.918 0:00 67.433 5:00 78.312 23.484 276 95.175 0:00 67.46 7:00 84.385 27.715 336 91.365 0:00 67.463 7:00 78.715 23.902 J122 95.379 0:00 67.486 7:00 84.673 27.894 64 88.319 14:00 67.492 7:00 82.564 20.827 350 91.698 0:00 67.5 5:00 78.496 24.198 J130 95.55 0:00 67.5 7:00 84.858 28.05 307 90.132 0:00 67.51 7:00 79.161 22.622 136 89.939 14:00 67.52 7:00 83.774 22.419 148 90.058 0:00 67.542 7:00 83.772 22.516 329 91.063 0:00 67.587 5:00 78.459 23.476 302 89.994 0:00 67.605 7:00 79.455 22.388 J90 73.885 14:00 67.622 8:00 72.785 6.263 TCMUD No.1 Distribution System Capacity Study February, 2016 A7 Trophy Club Municipal Utility District No. 1 110 of 188 November 15, 2016 Regular Meeting Agenda Packet 313 90.607 0:00 67.623 7:00 79.605 22.984 310 90.598 0:00 67.643 7:00 79.607 22.955 250 94.182 0:00 67.66 7:00 83.213 26.522 20 76.366 14:00 67.667 8:00 74.074 8.699 283 94.311 0:00 67.71 7:00 83.472 26.602 292 92.043 0:00 67.714 7:00 81.378 24.329 304 90.147 0:00 67.715 7:00 79.595 22.432 319 90.039 0:00 67.726 7:00 78.914 22.313 249 94.201 0:00 67.727 7:00 83.233 26.474 331 91.221 0:00 67.785 5:00 78.629 23.435 J102 90.307 0:00 67.803 7:00 79.22 22.504 212 90.448 0:00 67.87 7:00 78.621 22.578 308 90.344 0:00 67.878 7:00 79.242 22.465 275 95.735 0:00 67.88 7:00 84.992 27.855 270 95.631 0:00 67.886 7:00 85.043 27.746 278 95.75 0:00 67.893 7:00 84.999 27.857 311 90.905 0:00 67.913 7:00 79.895 22.992 111 83.944 0:00 67.955 5:00 74.893 15.988 318 90.382 0:00 68.017 7:00 79.219 22.365 312 91.056 0:00 68.054 7:00 80.04 23.002 334 91.519 0:00 68.058 5:00 78.914 23.462 189 91.298 0:00 68.105 5:00 77.784 23.192 379 92.473 0:00 68.106 7:00 81.799 24.367 255 93.472 0:00 68.112 7:00 82.4 25.361 353 92.314 0:00 68.115 5:00 79.076 24.199 328 91.627 0:00 68.141 5:00 79.021 23.487 213 90.824 0:00 68.197 7:00 78.879 22.627 272 95.267 0:00 68.199 7:00 85.322 27.069 246 94.742 0:00 68.21 7:00 83.776 26.532 135 90.637 14:00 68.221 7:00 84.477 22.417 356 92.452 0:00 68.253 5:00 79.133 24.199 274 96.214 0:00 68.334 7:00 85.512 27.88 380 91.322 0:00 68.34 7:00 80.319 22.982 248 94.886 0:00 68.374 7:00 83.922 26.511 357 92.581 0:00 68.39 5:00 79.268 24.19 147 90.952 0:00 68.391 7:00 84.633 22.562 211 91.252 0:00 68.469 5:00 79.034 22.784 291 92.897 0:00 68.531 7:00 82.225 24.367 171 92.764 0:00 68.558 5:00 78.58 24.206 273 96.418 0:00 68.589 7:00 85.768 27.829 2 74.899 14:00 68.602 8:00 73.778 6.297 TCMUD No.1 Distribution System Capacity Study February, 2016 A8 Trophy Club Municipal Utility District No. 1 111 of 188 November 15, 2016 Regular Meeting Agenda Packet 133 91.061 14:00 68.647 7:00 84.902 22.413 295 91.731 0:00 68.69 7:00 81.062 23.041 J126 96.699 0:00 68.723 7:00 86.011 27.976 258 95.717 0:00 68.802 7:00 84.75 26.915 352 92.713 0:00 68.812 5:00 79.771 23.901 58 88.172 14:00 68.865 7:00 82.85 19.307 169 92.949 0:00 68.908 5:00 78.704 24.042 330 92.36 0:00 68.932 5:00 79.771 23.428 J44 90.542 0:00 68.947 5:00 77.658 21.595 J48 90.563 0:00 68.997 5:00 77.687 21.567 271 95.249 0:00 69.036 7:00 86.033 26.213 245 95.595 0:00 69.062 7:00 84.628 26.533 286 94.03 0:00 69.095 7:00 83.183 24.935 354 93.286 0:00 69.107 5:00 79.979 24.179 J30 93.149 0:00 69.127 5:00 78.949 24.022 296 93.461 0:00 69.136 7:00 82.798 24.325 214 91.885 0:00 69.146 5:00 79.701 22.739 J28 93.22 0:00 69.191 5:00 79.003 24.029 247 95.737 0:00 69.207 7:00 84.771 26.53 281 96.827 0:00 69.246 7:00 86.02 27.581 256 93.738 0:00 69.378 7:00 82.608 24.36 J42 90.921 0:00 69.384 5:00 78.073 21.537 279 97.302 0:00 69.435 7:00 86.555 27.868 161 91.023 0:00 69.441 5:00 78.145 21.582 290 93.893 0:00 69.483 7:00 83.212 24.409 J26 93.172 0:00 69.543 5:00 78.951 23.629 13 80.35 14:00 69.553 8:00 77.573 10.797 J124 97.551 0:00 69.586 7:00 86.873 27.965 299 93.749 0:00 69.606 7:00 83.119 24.143 378 94.182 0:00 69.775 7:00 83.5 24.407 174 94.034 0:00 69.802 5:00 79.842 24.232 8 77.109 14:00 69.882 8:00 75.458 7.228 280 97.605 0:00 69.894 7:00 86.809 27.711 134 92.327 14:00 69.917 7:00 86.174 22.41 314 93.058 0:00 69.952 7:00 81.957 23.106 287 94.46 0:00 69.997 7:00 83.769 24.463 216 92.752 0:00 70.053 7:00 80.626 22.7 243 94.026 0:00 70.068 5:00 79.973 23.959 260 97.399 0:00 70.1 7:00 86.434 27.299 142 90.758 0:00 70.11 7:00 84.083 20.647 267 97.706 0:00 70.171 7:00 86.897 27.535 TCMUD No.1 Distribution System Capacity Study February, 2016 A9 Trophy Club Municipal Utility District No. 1 112 of 188 November 15, 2016 Regular Meeting Agenda Packet 1 76.565 14:00 70.173 8:00 75.386 6.392 190 93.853 0:00 70.282 5:00 80.19 23.571 167 94.378 0:00 70.292 5:00 79.969 24.085 257 93.488 0:00 70.325 7:00 82.315 23.162 315 93.353 0:00 70.33 7:00 82.323 23.024 54 89.571 14:00 70.373 7:00 84.218 19.198 266 98.052 0:00 70.536 7:00 87.215 27.516 J86 93.471 0:00 70.711 5:00 81.275 22.76 191 94.706 0:00 70.976 5:00 80.981 23.731 261 98.393 0:00 71.09 7:00 87.428 27.303 242 95.016 0:00 71.13 5:00 81.167 23.886 259 98.42 0:00 71.179 7:00 87.455 27.241 JllO 97.923 0:00 71.273 7:00 86.96 26.651 192 95.134 0:00 71.312 5:00 81.374 23.822 63 91.536 14:00 71.441 7:00 85.951 20.094 284 95.914 0:00 71.48 7:00 85.213 24.435 288 96.142 0:00 71.53 7:00 85.432 24.611 60 90.866 14:00 71.564 7:00 85.548 19.302 217 94.56 0:00 71.739 5:00 82.306 22.821 194 95.712 0:00 71.741 5:00 81.894 23.971 193 95.706 0:00 71.803 5:00 81.915 23.903 178 96.064 0:00 71.871 5:00 81.934 24.193 62 91.46 14:00 72.043 7:00 86.108 19.417 210 95.252 0:00 72.083 5:00 82.752 23.169 222 94.96 0:00 72.113 5:00 82.722 22.847 195 96.15 0:00 72.119 5:00 82.307 24.031 59 91.633 14:00 72.136 7:00 86.251 19.497 188 96.397 0:00 72.153 5:00 82.266 24.244 289 96.851 0:00 72.231 7:00 86.14 24.62 185 96.493 0:00 72.246 5:00 82.397 24.247 170 96.359 0:00 72.262 5:00 82.207 24.097 316 95.729 0:00 72.338 7:00 84.99 23.392 9 80.649 14:00 72.36 8:00 78.663 8.289 376 85.041 0:00 72.381 7:00 80.561 12.661 226 94.813 0:00 72.4 5:00 82.9 22.412 184 96.703 0:00 72.428 5:00 82.64 24.275 109 84.224 0:00 72.503 5:00 77.818 11.721 218 95.411 0:00 72.612 7:00 83.216 22.798 183 96.882 0:00 72.648 5:00 82.885 24.235 285 96.163 0:00 72.66 7:00 85.401 23.503 196 96.726 0:00 72.67 5:00 82.871 24.057 TCMUD No.1 Distribution System Capacity Study February, 2016 A 10 Trophy Club Municipal Utility District No. 1 113 of 188 November 15, 2016 Regular Meeting Agenda Packet 215 95.438 0:00 72.698 5:00 83.254 22.739 225 95.454 0:00 72.722 5:00 83.215 22.732 333 96.214 0:00 72.827 5:00 83.636 23.387 224 95.749 0:00 72.837 5:00 83.313 22.912 182 97.088 0:00 72.882 5:00 83.119 24.207 221 95.768 0:00 72.918 5:00 83.536 22.85 251 99.433 0:00 72.924 7:00 88.47 26.509 223 96.018 0:00 72.99 5:00 83.447 23.028 J112 99.536 0:00 73.017 7:00 88.574 26.519 154 89.048 0:00 73.028 5:00 79.988 16.02 186 97.543 0:00 73.316 5:00 83.559 24.227 197 97.47 0:00 73.377 5:00 83.586 24.092 180 97.484 0:00 73.377 5:00 83.591 24.107 179 97.641 0:00 73.509 5:00 83.734 24.133 229 96.395 0:00 73.561 5:00 84.065 22.835 208 97.43 0:00 73.73 5:00 84.372 23.701 204 97.916 0:00 73.756 5:00 84.001 24.159 J104 97.878 0:00 73.758 5:00 84.498 24.121 355 97.918 0:00 73.798 5:00 84.538 24.12 116 93.275 0:00 73.808 5:00 82.17 19.467 117 92.725 0:00 74.044 5:00 82.618 18.682 199 98.134 0:00 74.045 5:00 84.316 24.089 181 98.358 0:00 74.113 5:00 84.232 24.245 187 98.495 0:00 74.215 5:00 84.413 24.28 114 93.796 0:00 74.258 5:00 82.317 19.538 227 96.971 0:00 74.266 5:00 84.783 22.705 381 98.648 0:00 74.401 5:00 84.634 24.247 115 94.037 0:00 74.529 5:00 82.741 19.508 233 97.644 0:00 74.536 5:00 84.97 23.109 228 97.382 0:00 74.544 5:00 85.053 22.838 203 98.908 0:00 74.743 5:00 84.991 24.165 219 97.725 0:00 74.897 5:00 85.507 22.827 232 98.294 0:00 75.282 5:00 85.761 23.012 198 99.554 0:00 75.457 5:00 85.686 24.096 231 98.749 0:00 75.757 5:00 86.248 22.993 207 99.817 0:00 75.801 5:00 86.36 24.016 238 99.73 0:00 75.926 5:00 85.968 23.805 377 86.618 0:00 75.961 7:00 83.352 10.657 230 99.222 0:00 76.215 5:00 86.706 23.007 237 99.488 0:00 76.319 5:00 86.732 23.169 209 100.247 0:00 76.479 5:00 87.169 23.768 TCMUD No.1 Distribution System Capacity Study February, 2016 A 11 Trophy Club Municipal Utility District No. 1 114 of 188 November 15, 2016 Regular Meeting Agenda Packet 155 92.739 0:00 76.709 5:00 83.676 16.03 141 97.149 0:00 76.809 7:00 90.12 20.34 140 96.936 0:00 76.916 7:00 89.589 20.02 220 100.014 0:00 77.173 5:00 87.788 22.841 201 101.296 0:00 77.232 5:00 87.617 24.064 236 100.609 0:00 77.498 5:00 87.969 23.111 J132 82.864 14:00 77.58 9:00 81.864 5.284 139 98.018 0:00 78.377 7:00 90.358 19.641 382 102.823 0:00 79.217 5:00 89.381 23.605 235 102.964 0:00 79.792 5:00 90.253 23.173 234 103.532 0:00 80.241 5:00 90.597 23.291 205 104.448 0:00 80.28 5:00 90.531 24.168 200 104.931 0:00 80.777 5:00 91.093 24.154 J34 105.341 0:00 81.173 5:00 91.423 24.168 202 106.012 0:00 81.844 5:00 92.095 24.168 206 107.202 0:00 83.154 5:00 93.597 24.049 J92 107.303 0:00 84.192 7:00 96.62 23.111 TCMUD No.1 Distribution System Capacity Study February, 2016 A 12 Trophy Club Municipal Utility District No. 1 115 of 188 November 15, 2016 Regular Meeting Agenda Packet J132 ··"h 0 1 ,000 2,000 4,000 Feet J130 17 Trophy Club MUD-Model Node IDs 11 16 ~ Figure A2 Trophy Club Municipal Utility District No. 1116 of 188November 15, 2016 Regular Meeting Agenda Packet TABLE OF CONTENTS ARTICLE I – Code of Ethics .....................................................................................................3 ARTICLE II – Fees and Expense Policy...................................................................................5 ARTICLE III – Professional Consultants ................................................................................7 ARTICLE IV – Audit Committee .............................................................................................7 ARTICLE V – Code of Conduct................................................................................................8 ARTICLE VI - Rules of Procedure……………………………………………………….….13 EXHIBIT A - Statement of Commitment……………………………………………………18 CERTIFICATE OF ORDER....................................................................................................19 Trophy Club Municipal Utility District No. 1 117 of 188 November 15, 2016 Regular Meeting Agenda Packet ARTICLE I CODE OF ETHICS SECTION 1. Purpose. The purpose of this Code of Ethics is to set forth the standards of conduct and behavior for the members of the Board of Directors of Trophy Club Municipal Utility District No. 1 (the “District”), and its officers, and employees of the District (collectively with the Directors, the “District Officials”). SECTION 2. Policy. It is the policy of the District that District Officials shall conduct themselves in a manner consistent with sound business and ethical practices; that the public interest shall always be considered in conducting District business; that the appearance of impropriety shall be avoided to ensure and maintain public confidence in the District; and that the Board shall control and manage the affairs of the District fairly, impartially, and without discrimination. Section 2.01 Qualification of Directors. A. A person shall not serve as a Director if he is disqualified by law from doing so. As of the date of adoption of this Code of Ethics, Section 49.052, Texas Water Code, disqualifies certain person from serving as directors of the District. B. Within sixty (60) days after the Board determines that any Director is disqualified from serving on the Board, it shall replace such Director with a person who is not disqualified. C. Any Director who is disqualified from serving on the Board under Section 2.01(A) who willfully occupies an office and exercises the duties and powers of that office may be subject to penalties under Section 49.052(g), Texas Water Code, including possible conviction of a misdemeanor and imposition of a fine. D. A Director is not qualified to serve on the Board if the Director simultaneously serves in another civil office, either elective or appointive, entitling the Director to compensation. Article XVI, Section 40, of the Texas Constitution, Appendix “B.” Section 2.02 Removal of Directors The Board by unanimous vote of the remaining Directors may remove a Director from the Board if that Director has missed one-half (1/2) or more of the regular meetings of the Board scheduled during the prior twelve (12) months. See Section 49.052, Texas Water Code. SECTION 3. Conflicts of Interest. A. The District adopts Chapter 171, Government Code, as its Conflict of Interest Policy, the principal provisions of which are as follows: Except where a majority of the Board of Directors is required to abstain from participation in a vote because of conflict of interest, a Director will abstain from participating in a decision of the Board of Directors which either (1) confers an economic benefit on a business in which the Director or a close relative has a substantial interest, or (2) affects the value of property in which the Director or a close relative has a substantial interest differently from how it affects other real property in the District. For these purposes, a person is considered to have a “substantial interest” in a business if (1) he owns ten percent (10%) or more of the voting stock or shares of the business entity or owns either ten percent (10%) or more or $5,000 or more of the fair market value of the business entity; or (2) funds received from the business exceed ten percent (10%) of his gross income for the previous year. A Person has a substantial interest in real property if the interest is an equitable or legal Trophy Club Municipal Utility District No. 1 118 of 188 November 15, 2016 Regular Meeting Agenda Packet interest with a market value of $2,500 or more. A “close relative” of a Director for these purposes is a person related to the Director within the first degree of affinity or consanguinity. B. A Director who has a substantial interest in any matter involving the business entity or real property shall disclose that fact to the other Directors by Affidavit. The Affidavit must be filed with the Secretary of the Board at a posted meeting open to the public. An interested Director shall abstain from further participation in the matter as set forth in Section 3(A). C. The Board shall take a separate vote on any budget item specifically dedicated to a contract with a business entity in which a Director has a substantial interest. In the event of a separate vote, the Director may not participate in that separate vote, but may vote on a final budget if the Director has complied with Section 3. D. As of the date of adoption of this Code of Ethics, Chapter 176, Local Government Code, requires the disclosure of certain relationships by Directors, vendors, and certain prospective vendors to the District. A Director, vendor, or prospective vendor who has a relationship that requires disclosure under Chapter 176 shall disclose that relationship by completing the form prescribed by the Texas Ethics Commission and timely filing such form with the Records Administrator. A Director or vendor violating this Section may be subject to prosecution as a Class C misdemeanor under Sections 176.003 and 176.006(f), Local Government Code, respectively. SECTION 4. Conduct of District Business. Each District Official will conduct all business of the District in a manner consistent with the requirements of applicable law and the Texas Open Meetings Act. SECTION 5. Acceptance of Gifts. No District Official shall accept any benefit as consideration for any decision, opinion, recommendation, vote, or other exercise of discretion in carrying out his official acts for the District. No District Official shall solicit, accept, or agree to accept any benefit from a person known to be interested in or likely to become interested in any contract, purchase, payment, claim, or transaction involving the exercise of the District’s Official’s discretion. As used herein, “benefit” shall not include: (1) A fee prescribed by law to be received by a public servant or any other benefit to which the District Official is lawfully entitled or for which he gives legitimate consideration in a capacity other than as a District Official; (2) A gift or other benefit conferred on account of kinship or a personal, professional, or business relationship independent of the status of the recipient as a District Official; (3) A political contribution, as defined by the Election Code; (4) A benefit consisting of, lodging or transportation; (5) A benefit to a District Official required to file a financial statement under the Texas Election Code that is derived from a function in honor or appreciation of the recipient if: a. The benefit and the source of any benefit in excess of $50.00 is reported in the required financial statement; Trophy Club Municipal Utility District No. 1 119 of 188 November 15, 2016 Regular Meeting Agenda Packet b. The benefit is used solely to defray the expenses that accrue in the performance of duties or activities in connection with its official duties for the District which are non- reimbursable by the District; or c. An item with value of less than $50.00, excluding cash or negotiable instrument; or d. An item issued by a governmental entity that authorizes the use of property or facilities owned, leased, or operated by the governmental entity. SECTION 6. Bribery A District Official shall not intentionally or knowingly offer, confer, or agree to confer on another, or solicit, accept, or agree to accept from another, any benefit as consideration when to do so is prohibited by law. As of the date of adoption of this Code of Ethics, Section 36.02, Texas Penal Code, lists the offenses that are considered bribery when committed by District Officials. Violations of penal laws may subject a District Official to criminal prosecution. SECTION 7. Acceptance of Honoraria. A Director shall not solicit, accept or agree to accept an honorarium as prohibited by law. As of the date of the adoption of this Code of Ethics, Section 36.07, Texas Penal Code, provides the circumstances in which a Director may not accept an honorarium. Violations of penal laws may subject a District Official to criminal prosecution. SECTION 8. Lobbying. Should the Texas Ethics Commission by rule require any District Officials directly communicating with legislative or executive branch officials to register as lobbyists, District Officials shall comply with such rule. See Government Code, Section 305.0051. The District shall not reimburse from District funds the expenses of any person in excess of $50.00 for direct communications with a member of the legislative or executive branch unless the person being compensated resides in the district of the member with whom the person communicates or files a written statement which includes the person’s name, the amount of compensation or reimbursement, and the name of the affected political subdivision with the Secretary of State. This provision does not apply to registered lobbyists, a full-time employee of the District or an elected or appointed District Official. ARTICLE II FEES AND EXPENSE POLICY SECTION 1. Purpose. The purpose of this Expense Policy is to set forth the policies of Trophy Club Municipal Utility District No. 1 (the “District”) concerning per diem and travel expenses for members of the Board of Directors of the District. SECTION 2. Fees of Office for Directors. Pursuant to Section 49.060 of the Texas Water Code, as amended, Directors are entitled to receive as fees of office up to $150.00 a day for each day the Director actually spends performing the duties of a director, provided the fees shall not exceed a sum of $7,200 per annum. Fees of office are approved by the Board of Directors and are currently set at $100 a day Trophy Club Municipal Utility District No. 1 120 of 188 November 15, 2016 Regular Meeting Agenda Packet and not to exceed $7,200 per annum. “Performing the duties of a Director” means substantive performance of the management or business of the District, including participation in board and committee meetings and other activities involving the substantive deliberation of District business and in pertinent educational programs. The phrase does not include routine or ministerial activities such as the execution of documents, self- preparation for meetings, or other activities requiring a minimal amount of time. Directors may attend other meetings relating to the management or business of the District and receive fees of office and expenses at the discretion of each director. At every monthly District Board meeting, Directors will receive a Fee Payment Request Form.” Each Director in attendance at said meeting will be required to complete a Fee Payment Request Form. Directors will have two options: 1) Request payment or 2) Decline payment. Any Director who fails to complete/submit a Fee Payment Request Form will be emailed or if no email address, mailed a Fee Payment Request Formby the District Secretary, requesting the Director complete and sign the Fee Payment Request Form. If the Director wishes to decline payment, the Director may indicate such via an electronic transmission, via regular mail or submit the request in person to the District Secretary. Directors attending “outside” meetings on District business who wish to receive payment for attendance at such meeting shall have thirty (30) days from the date of said meeting in which to submit a Fee Payment Request Form for payment. Any Fee Payment Request Form received after thirty (30) days shall come before the Board for approval. All Directors requesting and receiving reimbursement for attending District business outside of the monthly Board meetings shall be required to provide an update/report to the Board either in person at the next meeting or provide an update/report via an electronic transmission to the Board and the General Manager. SECTION 32. Attendance at Meetings and Conduct of Other District Business. Board members may attend conferences and meetings of the Association of Water Board Directors, at the District’s expense, whether within or outside the Town of Trophy Club. Attendance at other conferences, hearings, or other meetings outside of Trophy Club by the members of the Board of Directors must be sanctioned by the Board of Directors; attendance at local meetings or conduct of other local District business will be at each Director’s discretion. Directors attending any meeting or conducting any District business shall report to the Board concerning the meeting or activity. SECTION 4. Expenses Outside of Trophy Club. The District will pay a reasonable room rate for a director’s hotel room, if District business requires overnight travel, reasonable tips incurred in making the trip, roundtrip mileage at the current IRS mileage rate and parking, if any, for travel by car or roundtrip airfare at current commercial rates for standard (not first class) air fare and reasonable rental car or taxi charges. The District will pay for meals actually eaten and paid for by the Director on a sanctioned trip; provided, however, reimbursement for meals will be limited to $75.00 per day per person. Appropriate documentation listing the person in attendance and a description of the business discussed at the meeting or activity is required. All reimbursement requires receipts of purchase. No reimbursement shall be made for the purchase of entertainment or the purchase of alcoholic beverages for a director, spouse, employee or guest. No reimbursement shall be made for expenses of a spouse of a director or employee. SECTION 5. Expenses for Local Meetings and Activities. The District will pay for roundtrip mileage at the current IRS rate for travel by car, parking, and will pay meals directly related to the meeting or activity. Reimbursement for meals will be limited to $75.00 per day per person. Appropriate documentation listing the person in attendance and a description of the business discussed at the meeting or activity is required. No reimbursement shall be made for the purchase of alcoholic beverages for a director, spouse, employee or guest. No reimbursement shall be made for the expenses of a spouse of a director or employee. Trophy Club Municipal Utility District No. 1 121 of 188 November 15, 2016 Regular Meeting Agenda Packet SECTION 6. Reimbursement. Directors attending meetings or other activities and wishing to receive Fees of Office and/or expenses must submit a verified statement showing the number of days actually spent in service to the District and a general description of the duties performed for each day of service. To receive reimbursement for expenses, a Director must also submit an itemized expense report including receipts, to the District Finance Department before reimbursement is approved by the General Manager. Items on the expense report shall include lodging, meals, tips, parking and transportation. Directors sharing expense items may split reported expenses in any manner they deem equitable, but the Board will pay no more than 100% of the actual total cost of reimbursable items. SECTION 7. Extraordinary Expenses. Any extraordinary expenses for a Director attending a sanctioned activity of the District must be approved by the Board prior to incurring the expense. ARTICLE III PROFESSIONAL CONSULTANTS SECTION 1. Purpose. The purpose of this Policy Concerning Selection, Monitoring, Review, and Evaluation of Professional Consultants is to set guidelines for the Board of Directors for Trophy Club Municipal Utility District No. 1 (the “District”) concerning its Professional Consultants. SECTION 2. Definition of Professional Consultant. “Professional Consultant” shall include the District’s attorney, auditor, bookkeeper, financial advisor, and tax assessor/collector, and such other consultants other than employees that the District may hereafter engage. SECTION 3. Selection of Consultants. Whenever the Board of Directors of the District decides to terminate the services of one or more of its Professional Consultants, the Board shall solicit one or more proposals as required by the Professional Services Procurement Act, Section 2254.001 et seq., Government Code. Selection of professional consultants is to be conducted by the Board in an open meeting. SECTION 4. Monitoring of Professional Consultants. For those Professional Consultants with annual contracts, the Board of Directors of the District will review the performance of the Professional Consultants for the prior year at the time the contract is renewed. The Board of Directors shall review the performance of its other Professional Consultants, upon the request of one or more Directors. ARTICLE IV AUDIT COMMITTEE SECTION 1. Purpose. The purpose of this policy relating to the use of management information and formation of an Audit Committee for Trophy Club Municipal Utility District No. 1 (the “District”) is to provide written policies concerning the use of management information. SECTION 2. Annual Budget. Prior to each fiscal year, the Board of Directors of the District shall adopt an annual budget for the next fiscal year for use in planning and controlling of costs. SECTION 3. Audit Committee. The Board of Directors shall annually appoint an audit committee to review the annual audit prepared by the District Auditor. The Board may designate a lesser number than the entire Board, but not less than two (2) Directors to serve as its audit committee. The final audit must be presented to the entire Board for approval prior to submittal to regulatory agencies. Trophy Club Municipal Utility District No. 1 122 of 188 November 15, 2016 Regular Meeting Agenda Packet SECTION 4. Accounting Standards. The District hereby directs its auditor to adopt uniform auditing reporting requirements that use “Audits of State and Local Governmental Units” as a guide on audit working papers and that uses “Governmental Accounting and Financial Reporting Standards” for final audit reports (subject to the standards for audits prescribed by applicable Texas Commission on Environmental Quality Rules). ARTICLE V CODE OF CONDUCT Statement of Purpose The citizens and the businesses that Trophy Club Municipal Utility District No. 1 (the “District”) serves are entitled to have a fair, ethical and accountable District, which earns the public’s full confidence through integrity. It is the strong desire of the District to fulfill this expectation; and, therefore requires that the Directors conduct themselves in accordance with the District’s adopted Code of Ethics. Directors will make every effort to act in a cooperative professional manner and: • Fully support the decisions of the majority; • Respect the opinion of others; • Develop an understanding of District policies and projects; • Request information through proper channels; • Protect the privacy of all employees and fellow Directors; • Give other Directors equal time; • Comply with both the letter and spirit of the laws and policies affecting the operations of the District; • Be independent, impartial and fair in their judgment and actions; and • Use their respective office or position for the public good and not for personal gain. Directors WILL NOT: • Make individual promises on behalf of the District to civic groups or individuals; • Obligate the Board to actions or expenditures without authorization; • Give individual direction to District staff without prior authorization from the General Manager; • Make derogatory public comments about staff members or other Board members; • Make individual statements to the media concerning District issues without prior authorization of the Board; and To this end, the Directors have adopted this Code of Conduct in order to assure public confidence in the integrity of its government and its effective and fair operation. Definitions The following words, terms and phrases, when used in this section, shall have the following meanings subscribed to them: Business. A corporation, partnership, sole proprietorship, firm, holding company, joint stock company, receivership, trust or any other for profit or non-profit entity. Formatted: Space Before: 0 pt Trophy Club Municipal Utility District No. 1 123 of 188 November 15, 2016 Regular Meeting Agenda Packet Board of Directors. The legislative and governing body of the District consisting of five (5) members including President, Vice-President, Secretary/Treasurer, and two Directors. Employee. Any person employed by the District, including those individuals on a part-time basis, including independent contractors hired by the District for repetitive performance of services, but not independent contractors engaged for occasional services. Nepotism. The Board shall not confirm the appointment to any position, nor award a contract, to a person related to a member of the Board within the second degree by affinity (marriage) or within the third degree by consanguinity (blood) when the salary or other compensation of such appointee is paid, directly or indirectly, from District funds, except as provided by Chapter 573, Texas Government Code. Provisions 1. Act in the Public Interest Recognizing that stewardship of the public interest must be their primary concern, Directors shall work for the common good of the people served by the District and not for any private or personal reason. The Directors shall assure fair and equal treatment of all persons, claims and transactions coming before the District. 2. Comply with the Law Directors shall comply with the laws of the nation and the State of Texas in the performance of their public duties. These laws include, but are not limited to: the United States and Texas Constitutions; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government; and Orders, resolutions and policies of the District; the Texas Water Code; and the Texas Commission on Environmental Quality (TCEQ). 3. Conduct of Directors The professional and personal conduct of Directors must be above reproach and avoid even the appearance of impropriety. Directors shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other Director(s), employees, and the public. Discussions held in confidence and/or in Closed Session shall be kept strictly confidential unless otherwise authorized by the Board of Directors. 4. Respect for Process Directors shall perform their duties in accordance with the processes and Rules of Order established by the Board. 5. Conduct of Public Meetings and Committee Meetings Directors have an obligation to attend meetings and to be prepared for public issues and will treat each other and any member of the public with proper courtesy and respect. Directors will listen courteously and attentively to all public discussions before the body; and to focus on the business at hand. They shall refrain from interrupting other speakers, making personal comments not germane to the business of the body, or otherwise interfering with the orderly conduct of meetings. 6. Decisions Based on Merit It is expected and required that Directors review material, participate in discussions and base their decisions on the merits and substance of the matter at hand. 7. Communication Prior to permitting final action on a matter under consideration, Directors shall publicly share substantive Trophy Club Municipal Utility District No. 1 124 of 188 November 15, 2016 Regular Meeting Agenda Packet information, which they may have received from sources outside the public decision-making process that is relevant to such action by the Board. 8. Conflicts of Interest and Disclosure Directors shall familiarize themselves with and abide by the following conflicts of interest and disclosure statutes and principles: a. Chapter 171 of the Local Government Code which requires an officer, whether elected, appointed, paid, or unpaid, of a district exercising responsibilities beyond those that are advisory in nature, to file an affidavit disclosing a substantial interest in a business entity or property that would be beneficially affected by a decision of the governing body or of any other board or commission upon which the member serves and thereafter to abstain from participation in discussion and voting on the matter. Once the disclosure is made, the Director is to remove himself from the meeting area to ensure his presence does not hinder the discussion of the item or influence the vote. b. Section 176 of the Local Government Code which requires Directors and the General Manager to file a conflicts disclosure statement disclosing any business relationship with a person or business doing business with the District or being considered by the District for a business relationship. c. Section 176.003(a)(2)(B) of the Local Government Code which requires the disclosure of gifts of an aggregate value of more than $250.00 in the twelve (12) month period preceding the date that a Director becomes aware of a transaction described in Section 176, other than gifts of food, lodging, transportation, or entertainment accepted as a guest. d. Sections 553.001-553.003 of the Government Code which requires the filing of an affidavit before the date the District will acquire a property in which public servants has a legal or equitable interest. e. In order to assure their independence and impartiality on behalf of the public good, Directors are prohibited from using their positions to influence government decisions in which they have a personal interest. 9. Corruption Directors shall familiarize themselves with and abide by the Texas Penal Code mandates concerning corruption, including without limitation, Section 36.02 prohibiting receipt of prohibited gifts, Section 39.02 concerning abuse of official capacity and Section 39.06(a) concerning misuse of official information and all other applicable state laws regulating or related to public service. 10. Political Advocacy Directors shall not utilize the District’s name, logo, or their position for purposes of endorsing any political candidate, political position or business. 11. Confidential Information No Director, officer, investment officer or employee of the District shall disclose confidential information concerning the property, operations, policies or affairs of the District, or use such confidential information to advance the personal interest, financial or otherwise, of such Director, officer or employee. 12. Use of Public Resources Directors shall not use public resources unavailable to the public, such as District staff time, equipment, supplies or facilities, for private gain or personal purposes. Trophy Club Municipal Utility District No. 1 125 of 188 November 15, 2016 Regular Meeting Agenda Packet 13. Representation of Private Interests In keeping with their role as stewards of the public interest, Directors shall not appear on behalf of private interests of third parties before the District Board of Directors or any other board, commission, or committee. 14. Advocacy Directors shall represent the official policies or positions of the Board to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Directors shall explicitly state that they do not represent their body or the District, nor will they allow the inference that they do. 15. Policy Role of Directors Directors shall respect and adhere to the District’s structure as outlined in the Texas Water Code and the District’s policies and procedures. In this structure, the Directors determine the policies of the District with the advice, information and analysis provided by the public, District consultants and staff. Except as provided by District Order, Directors therefore shall not interfere with the administrative functions of the District or the professional duties of the District staff; nor shall they impair the ability of Staff to implement Board policy decisions. Directors shall take all requests of staff to the General Manager and shall not contact employees directly. 16. Independence of Boards, Commissions, and Committees Because of the value of the independent advice of boards, commissions, committees and advisory groups to the public decision-making process, Directors shall refrain from using their position to influence unduly the deliberations or outcomes of any board, commission, committee, and advisory group proceedings. 17. Positive Workplace Environment Directors shall support the maintenance of a positive and constructive workplace environment for District employees and for citizens and businesses dealing with the District. 18. Implementation As an expression of the standards of conduct for Directors expected by the District, this Code of Conduct is intended to be self-enforcing. It therefore becomes most effective when Directors are thoroughly familiar with it and embrace its provisions. Ethical standards shall be included in the regular orientations for newly elected and appointed Directors. Directors entering office shall sign a statement affirming they have read and understand the Trophy Club Municipal Utility District No. 1 Code of Conduct and agree to be bound by its terms. In addition, the Code of Conduct shall be reviewed at least annually by the Directors, and the Board shall consider recommendations for revision as it becomes necessary. 19. Compliance and Enforcement The Trophy Club Municipal Utility District No. 1 Code of Conduct expresses standards of ethical conduct expected for Directors. Directors themselves have the primary responsibility to assure that ethical standards are understood and met, and that the public can continue to have full confidence in the integrity of government. The President of the Board, or the Vice-President if the President's conduct is in issue, has the additional responsibility to intervene when a Director’s actions appear to be in violation of the Code of Conduct and are brought to their attention. The Board may impose sanctions, such as reprimand or formal censure on a Director whose conduct does not comply with the ethical standards of the District. The Board also may censure or reprimand a Director in accordance with the procedures and subject to the limitations set forth in Section 20 of this policy. The Board finds and determines that these ethics and standards of conduct are necessary and appropriate to serve the legitimate goal of orderly governance, uphold the integrity of the District, and maintain public confidence in government. Commented [GW1]: I would recommend a 3rd party group to review and rule on Ethics Complaints. Trophy Club Municipal Utility District No. 1 126 of 188 November 15, 2016 Regular Meeting Agenda Packet 20. Procedure for Enforcement Upon good faith and belief that a Director has violated any term or provision of this Code of Conduct, a party having such good faith and belief that a violation has occurred and wishing to initiate a formal review of the alleged violation shall file a written complaint with the District Secretary. The written complaint shall contain 1) the name of the complaining party (hereinafter “Complainant”); 2) the name of the party against whom the complaint is being filed (hereinafter “Respondent”); 3) the specific sections allegedly violated; 4) Specific dates, approximate time of day, locations and other facts evidencing the alleged violations; and 5) any documentation evidencing that a violation of the Code of Conduct occurred. Trophy Club Municipal Utility District No. 1 will not accept a request related to alleged violation(s) of ethics policies within sixty (60) days of a called director’s election. If the complaint does not meet all of the requirements set forth in the preceding paragraph, the District Secretary shall notify the Complainant in writing of the nature of the deficiency. The District Secretary will copy the Director or Directors that are the subject of the complaint, the General Manager, and District legal counsel on the letter and no further action by the District Secretary or Board shall be necessary, until a complaint is resubmitted and the District Secretary determines it meets the requirements of this section. Within thirty (30) days of the District Secretary's receipt of a written complaint meeting all of the requirements set forth above, a notice will be sent to the parties (Complainant and Respondent) to determine if they agree to have the Complaint mediated by a mutually agreed upon mediator. The letter will allow both parties a minimum of 14 business days to respond and will designate a final date for responses in the letter. A copy of the complaint will be attached and all members of the Board of Directors will be copied on the letter requesting mediation. If the parties do not so agree to mediate the Complaint by the final date specified in the letter, the District Secretary shall forward the complaint to the District’s legal counsel. Once forwarded to District legal counsel, the complaint shall be reviewed by legal counsel to determine whether the complaint on its face presents a violation of this Code of Conduct for which sanctions, such as reprimand, or formal censure would be appropriate in order to serve the legitimate goal of orderly governance, integrity, and public confidence in government. Legal Counsel will be allowed a minimum of 14 calendar days to review the complaint and will present his/her findings at the next regular meeting following the 14 calendar day review period. Upon a recommendation from legal counsel that the complaint on its face presents a violation and upon a majority vote of the Board that the complaint merits further review and investigation, an item shall be placed on the next available regular District meeting agenda for which posting requirements may be legally and procedurally met. Additionally, upon majority vote, the Board may specify any and all individual items of grievance from the Complaint that merit such review and investigation and that will be considered by the Board at a subsequent hearing on the matter. At least seven (7) days prior to the hearing date, the District Secretary shall notify the parties (Complainant and Respondent) in writing of the date, time and place at which the Board will conduct a hearing on the merits of the alleged complaint, and if Board has by majority vote specified individual items for review and investigation at the hearing. Such notice shall advise the parties of the scope of the hearing. Alternatively, if upon review of the complaint on its face by legal counsel, followed by a majority vote of Board, determines that further review and investigation is not warranted, then the Complainant shall be notified in writing of such vote and no further action shall be required by the District Secretary or Board. At the subsequent Board hearing, the Complainant and Respondent may present testimonial and or documentary evidence regarding the allegations contained within the Complaint. If the Board determines that substantial evidence has been presented to support the allegation that a violation of the Code of Conduct has occurred and that the violation is detrimental to orderly governance, integrity, and public confidence in the District government, then the Board may by majority vote impose sanctions, such as reprimand, or formal censure, as determined appropriate to serve the legitimate goals of this policy. Directors may only Trophy Club Municipal Utility District No. 1 127 of 188 November 15, 2016 Regular Meeting Agenda Packet be disqualified and/or removed from serving as a Director in accordance with the provisions of 49.052. All procedural rules of the Board shall apply to proceedings conducted pursuant to this Section. The complaint procedure specified in this Section shall only be applicable to those Directors who are appointed and/or elected and for the conduct of such official that occurs during the official’s term of office on a Board. ARTICLE VI RULES OF PROCEDURE SECTION I ORGANIZATION, POWERS AND OFFICE Section 1.01. Organization. Trophy Club Municipal Utility District No. 1 (“the District”) is a governmental agency and body politic and corporate of the State of Texas pursuant to Chapters 49 and 54 of the Texas Water Code and Section 59, Article XVI of the Texas Constitution. Section 1.02. Powers. The District has all of the rights, powers, privileges, authority, functions and duties necessary and convenient to accomplish the purposes established for a municipal utility district as provided by Chapters 49 and 54 of the Texas Water Code (“Code”). Section 1.03. Office. The chief administrative office the District shall be located within the boundaries of Trophy Club Municipal Utility District No. 1. SECTION II BOARD OF DIRECTORS Section 2.01. General Powers and Number. The business and affairs of the Authority shall be conducted under the authority and direction of the Board. The number of directors of the Board shall be five (5). In the event of a vacancy in the office of director, the Board shall appoint a qualified person to the office as required by Texas Water Code 49.105. Section 2.02. Qualifications of Directors. Each director, whether elected or appointed, shall be required to qualify by the execution of a bond to be paid by the District, and execution of the Constitutional Oath of Office and Statement of Elected Officer. A person shall not serve as a director if he or she is not qualified to do so under the provisions of the Code. Within sixty (60) days after the Board determines that any director is not qualified to serve on the Board, it shall replace such director with a person who is qualified. Any director not qualified to serve on the Board, who willfully occupies an office and exercises the duties and powers of that office, may be subject to penalties under the Code, as amended, including possible conviction of a misdemeanor and imposition of a fine. Section 2.03. Tenure. Except as provided by the Code, each director shall serve for a period of four (4) years and until his or her successor is elected and qualified. Any director appointed to the Board shall serve for the remainder of the term of office to which such director is appointed. Section 2.04. Meetings. The Board shall establish a regular meeting time and place or places. The Board shall meet monthly except upon the occasion when it is determined that no meeting is necessary in a particular month. In any event, the Board shall meet no less than four (4) times each year. Trophy Club Municipal Utility District No. 1 128 of 188 November 15, 2016 Regular Meeting Agenda Packet Regular Board Meetings are normally held on the third Tuesday of every month at 6:00 P.M. in the Svore Municipal Building Boardroom located at 100 Municipal Drive, Trophy Club, Texas 76262. The date, location and time may be changed by vote of the Board of Directors. Meeting locations must be approved by Resolution of the District and the Texas Commission on Environmental Quality (TCEQ) must be notified of any permanent change in location. Other types of meeting may be called by the President of the Board or the General Manager. Emergency Meetings may be called by the above persons, or by a majority of the members of the Board, with two (2) hours’ notice. Such Meetings are to be called only in situations where an emergency or an urgent public necessity exists and immediate action is required by the Board because of: (1) an imminent threat to public health and safety; or (2) a reasonably unforeseeable situation. The emergency or urgent public necessity shall be clearly identified. Special Board Meetings may be called at any time with seventy-two (72) hours’ notice to conduct District business as may be required between Regular monthly meetings and the agenda items are limited to the original purpose of the Special Board Meeting. Work Sessions may be called prior to a regular meeting to explore one or more matters in detail. Section 2.05. Agendas. The General Manager shall confer with the District’s attorney (s) prior to each meeting to determine the agenda items. Directors wishing to place an item on the agenda should comply with the District’s adopted Agenda Policy. Section 2.06. Posting Agendas and Notice to Directors. After approval of the agenda by the President and General Manager, the District Secretary shall post the agenda as required by the Texas Open Meetings Act and the Code. Notice to the directors of any meeting of the Board shall be given at least seventy-two (72) hours prior to the meeting. Such notice shall be given by electronic transmission, facsimile, or telephone if notice is given less than five (5) days prior to a meeting. Copies of the agenda will be placed on the District webpage and will be available for the public at the meeting. Section 2.07. Quorum. A majority of the Board shall constitute a quorum for the transaction of business at any meeting of the Board. The act of three (3) directors at a meeting for which a quorum is present shall be the act of the Board. Section 2.08. Conduct of Meetings. The President shall preside at Board meetings. In the absence of the President, the Vice President shall preside. In the absence of the President, the Secretary/Treasurer shall preside. The Board may provide a portion of each meeting for public comments in accordance with the policies established for receipt of public comment. Board shall agree that no Director can speak twice to the same issue until everyone else wishing to speak has spoken to it once. The Board agrees that before any subject is open to debate it is first necessary that a motion be made by a Director who has the floor; second, that it be seconded (with certain exceptions); and third, that the President shall state the question so that the Board may know what is before it for consideration and action. Debate cannot begin until the President has stated the motion or resolution and opened the agenda item for consideration. Trophy Club Municipal Utility District No. 1 129 of 188 November 15, 2016 Regular Meeting Agenda Packet OFFICERS Section 3.01. Officers. The officers of the District shall be a President, a Vice President, a Secretary/Treasurer, and such other officers as may be elected in accordance with the provisions of this Article, including but not limited to, an Investment Officer. The Board may elect or appoint such officers including an Assistant Secretary/Treasurer as it may deem desirable, such officers to have the authority to perform the duties prescribed from time-to-time by the President. Section 3.02. Election and Term of Office. The officers of the District shall be elected annually by the Board at the regular meeting of the Board in June. New offices may be created and filled at any meeting of the Board. Each officer shall hold office until his successor shall have been duly elected. Section 3.03. Removal. Any officer elected or appointed by the Board may be removed by the Board whenever the best interests of the District would be served thereby, but such removal shall not constitute a removal from the Board. Section 3.04. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification, or otherwise must be filled by the Board for the unexpired portion of the term in accordance with Section 49.105 of the Texas Water Code regarding the filling of vacancies. Section 3.05. President. The President shall be a member of the Board with all the rights and privileges thereof, including the right to introduce motions before the Board and to vote on all matters. The President shall preside at all meetings of the Board. The President may sign any deeds, mortgages, bonds, contracts, or other instruments which the Board has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board to the General Manager; and in general, the President shall perform all duties as may be prescribed by the Board from time-to-time. Section 3.06. Vice President. The Vice President shall be a member of the Board and in the absence of or upon the death of the President and in the event of the inability or refusal of the President to perform; the Vice President shall perform the duties, succeed to the authority and assume the responsibilities of the powers of the office of President. A Vice President shall perform such other duties as a prescribed by the Board or assigned by the President. Section 3.07. Secretary/Treasurer. In his or her role as Secretary, the Secretary/Treasurer is responsible for seeing that all records and books of the District are properly kept and that all notices are duly given in accordance with the provisions of these rules or as required by law. In general, the Secretary/Treasurer shall perform all duties incident to the office of Secretary and such other duties as from time-to-time may be assigned by the President or by the Board. The Secretary/Treasurer may attest the President’s signature on documents. The Secretary/Treasurer may ask the General Manager to delegate such duties as may be prudent to staff and consultants but shall not be relieved of any responsibility to perform legally required duties. In his or her role as Treasurer, the Secretary/Treasurer, with the assistance of the General Manager, shall be responsible for all funds and securities of the District, shall review the receipts of all money due and payable to the District from any source, and shall assure the deposit of all such moneys in the name of the District in such banks as shall be selected by the Board. The Secretary/Treasurer shall also review the disbursements of the District, and in general, shall perform all duties incident to the office of the Treasurer and such other duties as from time-to- time may be assigned to him or her by the President or the Board. The Investment Officer, if not the same person as the Treasurer, shall be responsible for the investment of the District’s funds, as provided in Section 3.09 hereof. Section 3.08. Investment Officer. Any officer or staff designee of the Board may be appointed as the Investment Officer of the District (the “Investment Officer”). The Investment Officer, so appointed Trophy Club Municipal Utility District No. 1 130 of 188 November 15, 2016 Regular Meeting Agenda Packet by the Board, along with the Finance Director, shall be the Investment Officers of the District and, in such capacity, shall fulfill the responsibilities of such office regarding the investment of the District’s funds, pursuant to the Public Funds Investment Act, as amended, and the Investment Policy of the District, as such policy may be amended by the Board from time to time. ADOPTED AND APPROVED by the Board of Directors of Trophy Club Municipal Utility District No. 1, Trophy Club, Texas, this, the 21st day of July, 2015. President Board of Directors , Secretary/Treasurer (SEAL) Board of Directors Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 131 of 188 November 15, 2016 Regular Meeting Agenda Packet EXHIBIT A STATEMENT OF COMMITMENT As a member of Trophy Club Municipal Utility District No. 1 Board of Directors, I agree to uphold the Code of Conduct and adhere to the following model of behavior. I will: • Recognize the worth of individual Directors and appreciate their individual talents, perspectives and contributions; • Help create an atmosphere of respect and civility where individual Directors, staff and the public are free to express their ideas and work to their full potential; • Conduct my personal and public affairs with honesty, integrity, fairness and respect for others; • Respect the dignity and privacy of individuals and organizations; • Keep the common good as my highest purpose and focus on achieving constructive solutions for public benefit; • Avoid and discourage conduct which is divisive or harmful to the best interests of the District; • Treat all people with whom I come in contact in a manner I wish to be treated; • Before I speak or act I will ask myself the following questions: 1. Is it the truth? 2. Is it fair to all concerned? 3. Will it build goodwill and better relationships? 4. Will it be beneficial to all concerned? I affirm that I have read, understand, accept and support the Trophy Club Municipal Utility District No. 1 Code of Conduct. Print Name Position/Title Signature Date Trophy Club Municipal Utility District No. 1 132 of 188 November 15, 2016 Regular Meeting Agenda Packet CERTIFICATE OF ORDER (2015-00721B) THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § I, the undersigned member of the Board of Directors of Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify as follows: 1. That I am the duly qualified and acting Secretary of the Board of Directors of the District, and that as such, I have custody of the minutes and records of the District. 2. That the Board of Directors of the District convened in Open Session at a Regular Meeting on July 21, 2015, at the regular meeting place thereof, and the roll was called of the duly constituted officers and members of the Board of Directors, to wit: Jim Moss President Neil Twomey Vice President Kevin R. Carr Secretary/Treasurer Jim Thomas Director Jim Hase Director and Directors Moss, Twomey, Carr, Thomas, and Hase were present, thus constituting a quorum, whereupon, among other business, the following was transacted at such meeting: a written AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, REPEALING ORDER 2014-0819A, AND ADOPTING AN AMENDED CODE OF ETHICS, A FEES AND EXPENSE POLICY, POLICIES AND PROCEDURES FOR SELECTION AND REVIEW OF CONSULTANTS, POLICIES CONCERNING THE USE OF MANAGEMENT INFORMATION INCLUDING THE FORMATION OF AN AUDIT COMMITTEE, CODE OF CONDUCT, RULES OF PROCEDURE AND CERTAIN OTHER MATTERS; AND PROVIDING AN EFFECTIVE DATE was duly introduced for the consideration of the Board of Directors. It was then duly moved and seconded that such Order be adopted and, after due discussion, such motion, carrying with it the adoption of such Order prevailed and carried by the following vote: AYES: 5 NOES: 0 Trophy Club Municipal Utility District No. 1 133 of 188 November 15, 2016 Regular Meeting Agenda Packet Order (2015-0721B) Certificate Trophy Club Municipal Utility District No. 1 3. That a true, full and correct copy of such Order adopted at such meeting is attached to and follows this certificate; that such Order has been duly recorded in the minutes of the Board of Directors for such meeting; that the persons named in the above and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members of the Board of Directors as indicated therein, that each was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of such meeting, and that such Order would be introduced and considered for adoption at such meeting, and that each consented, in advance, to the holding of such meeting for such purpose; that the canvassing of the officers and members of the Board of Directors present at and absent from such meeting and of the votes of each on such motion, as set forth in the above and foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour, date, place and subject of such meeting was given and posted as required by Chapter 551, Texas Gov. Code. SIGNED AND SEALED the 21st of July 2015. Kevin R. Carr, Secretary/Treasurer Board of Directors ATTEST: (SEAL) Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 134 of 188 November 15, 2016 Regular Meeting Agenda Packet TABLE OF CONTENTS ARTICLE I – Code of Ethics .....................................................................................................3 ARTICLE II – Fees and Travel Expense Policy....................................................................................5 ARTICLE III – Professional Consultants ................................................................................7 ARTICLE IV – Audit Committee .............................................................................................7 ARTICLE V – Code of Conduct................................................................................................8 ARTICLE VI - Rules of Procedure……………………………………………………….….13 EXHIBIT A - Statement of Commitment……………………………………………………18 CERTIFICATE OF ORDER....................................................................................................19 Trophy Club Municipal Utility District No. 1 135 of 188 November 15, 2016 Regular Meeting Agenda Packet Definitions District. The term “district” shall mean Trophy Club Municipal Utility District No. 1. Board. The term “Board” shall mean and refer to the district’s governing body. Director. The term “director” shall mean a person elected or appointed to serve on the district’s Board of directors. District Officials. The term “district officials” shall mean district directors, officers, employees, and persons and business entities engaged in handling investments for the district as representatives of the district. Employee. The term “employee” shall mean any person employed by the district, but it does not include independent contractors or professionals hired by the district as outside consultants. Substantial Interest. The term “substantial interest” shall mean that as defined by Local Government Code Chapter 171 which regulate conflicts of interest of the district’s directors. TWC. The acronym “TWC” shall mean the Texas Water Code. ARTICLE I CODE OF ETHICS SECTION 1. Purpose. This code of ethics has been adopted by the District to: (a) comply with TWC Section 49.199, as amended; (b) encourage high ethical standards in official conduct by district officials; and (c) establish guidelines for such ethical standards of conduct. The purpose of this Code of Ethics is to set forth the standards of conduct and behavior for the members of the Board of Directors of Trophy Club Municipal Utility District No. 1 (the “District”), and its officers, and employees of the District (collectively with the Directors, the “District Officials”). SECTION 2. Policy. It is the policy of the District that District Officials shall conduct themselves in a manner consistent with sound business and ethical practices; that the public interest shall always be considered in conducting District business; that the appearance of impropriety shall be avoided to ensure and maintain public confidence in the District; and that the Board shall control and manage the affairs of the District fairly, impartially, and without discrimination., and according to the District’s purpose. Section 2.01 Qualification of Directors. A. A person shall not serve as a Director if he is disqualified by law from doing so under the provisions of the District’s general laws or its enabling legislation. As of the date of adoption of this Code of Ethics, Section 49.052, Texas Water Code, disqualifies certain person from serving as directors of the District. Formatted: Font: Bold Formatted: Indent: Left: 0.06" Formatted: Left: 0.94" Formatted: Indent: Left: 0.5" Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Not Bold Trophy Club Municipal Utility District No. 1 136 of 188 November 15, 2016 Regular Meeting Agenda Packet B. TWC Section 49.105, requires that a board vacancy must be filled the within 60 days. Therefore, wWithin sixty (60) days after the Board determines that any Director is disqualified from serving on the Board, it shall replace such Director with a person who is not disqualified. C. Any Director who is not disqualified tofrom serveing on the Board under Section 2.01(A), who willfully occupies an office and exercises the duties and powers of that office may be subject to penalties under Section 49.052(g), Texas Water Code, including possible conviction of a misdemeanor and imposition of a fine. D. A Director is not qualified to serve on the Board if the Director simultaneously serves in another civil office, either elective or appointive, entitling the Director to compensation. Article XVI, Section 40, of the Texas Constitution, Appendix “B.” Section 2.02 Disqualification Removal of Directors Disqualification and removal of Directors shall be accomplished in accordance with The Board by unanimous vote of the remaining Directors may remove a Director from the Board if that Director has missed one-half (1/2) or more of the regular meetings of the Board scheduled during the prior twelve (12) months. See Section 49.052, of the Texas Water Code. SECTION 3. Conflicts of Interest. A. The District adopts Chapter 171, Government Code, as its Conflict of Interest Policy, the principal provisions of which are as follows: Except where a majority of the Board of Directors is required to abstain from participation in a vote because of conflict of interest, a Director will abstain from participating in a decision of the Board of Directors which either (1) confers an economic benefit on a business in which the Director or a close relative has a substantial interest, or (2) affects the value of property in which the Director or a close relative has a substantial interest differently from how it affects other real property in the District. For these purposes, a person is considered to have a “substantial interest” in a business if (1) he owns ten percent (10%) or more of the voting stock or shares of the business entity or owns either ten percent (10%) or more or $5,000 or more of the fair market value of the business entity; or (2) funds received from the business exceed ten percent (10%) of his gross income for the previous year. A Person has a substantial interest in real property if the interest is an equitable or legal Trophy Club Municipal Utility District No. 1 137 of 188 November 15, 2016 Regular Meeting Agenda Packet interest with a market value of $2,500 or more. A “close relative” of a Director for these purposes is a person related to the Director within the first degree of affinity or consanguinity B. A director may not act as a surety on any official bond or for a business entity that has work, business, or a contract with your district. C. A director must not disclose, without written legal authorization, confidential information to advance the financial or other private interests of himself or others on any contract or transaction which is or may be the subject of an official action of the District. D. The District may not contract for the purchase of services or personal property directly with a district official or with a business entity in which a district official has a substantial interest, except as permitted by law. . BE. A Director who has a substantial interest in any matter involving the business entity or real property shall disclose that fact to the other Directors by Affidavit. The Affidavit must be filed with the Secretary of the Board at a posted meeting open to the public. An interested Director shall abstain from further participation in the matter as set forth in Section 3(A). CF. The Board shall take a separate vote on any budget item specifically dedicated to a contract with a business entity in which a Director has a substantial interest. In the event of a separate vote, the Director may not participate in that separate vote, but may vote on a final budget if the Director has complied with Local Government Code Chapter 171 and the matter in which the director is concerned has been resolved.Section 3. DG. As of the date of adoption of this Code of Ethics, Chapter 176, Local Government Code, requires the disclosure of certain relationships by Directors, vendors, and certain prospective vendors to the District. A Director, vendor, or prospective vendor who has a relationship that requires disclosure under Chapter 176 shall disclose that relationship by completing the form prescribed by the Texas Ethics Commission and timely filing such form with the Records Administrator. A Director or vendor violating this Section may be subject to prosecution as a Class C misdemeanor under Sections 176.003 and 176.006(f), Local Government Code, respectively. SECTION 4. Conduct of District Business. Each District Official will conduct all business of the District in a manner consistent with the requirements of applicable law and the Texas Open Meetings Act. SECTION 5. Use of District Property. No board member, officer, or employee shall permit any personal or unauthorized use of district-owned or district-controlled equipment, materials, supplies, or property. Directors shall not use public resources unavailable to the public, such as District staff time, equipment, supplies or facilities, for private gain or personal purposes. Directors shall not utilize the District’s name, logo, or their position for purposes of endorsing any political candidate, political position or business. SECTION 6. Nepotism. The Board shall not confirm the appointment to any position, nor award a contract, to a person related to a member of the Board within the second degree by affinity (marriage) or within the third degree by consanguinity (blood) when the salary or other compensation of such appointee is paid, directly or indirectly, from district funds, except as provided by Government Code Chapter 573. Formatted: Indent: Left: 0.08", Right: 0.04", SpaceBefore: 3.85 pt, After: 0 pt, Line spacing: Exactly 12.6 pt,Adjust space between Latin and Asian text, Adjust spacebetween Asian text and numbers, Tab stops: 5.75", Left Formatted: Font: Formatted: Font: Italic Formatted: Right: 0.04", Space Before: 0 pt, Line spacing: Exactly 12.35 pt Formatted: Font: Italic Trophy Club Municipal Utility District No. 1 138 of 188 November 15, 2016 Regular Meeting Agenda Packet SECTION 57. Acceptance of Gifts. No District Official shall accept any benefit as consideration for any decision, opinion, recommendation, vote, or other exercise of discretion in carrying out his official acts for the District. No District Official shall solicit, accept, or agree to accept any benefit from a person known to be interested in or likely to become interested in any contract, purchase, payment, claim, or transaction involving the exercise of the District’s Official’s discretion. As used herein, “benefit” shall not include: (1) A fee prescribed by law to be received by a public servant or any other benefit to which the District Official is lawfully entitled or for which he gives legitimate consideration in a capacity other than as a District Official; (2) A gift or other benefit conferred on account of kinship or a personal, professional, or business relationship independent of the status of the recipient as a District Official; (3) A political contribution, as defined by the Election Code; (4) A benefit consisting of, lodging or transportation; (5) A benefit to a District Official required to file a financial statement under the Texas Election Code that is derived from a function in honor or appreciation of the recipient if: a. The benefit and the source of any benefit in excess of $50.00 is reported in the required financial statement; Trophy Club Municipal Utility District No. 1 139 of 188 November 15, 2016 Regular Meeting Agenda Packet b. The benefit is used solely to defray the expenses that accrue in the performance of duties or activities in connection with its official duties for the District which are non- reimbursable by the District; or c. An item with value of less than $50.00, excluding cash or negotiable instrument; or d. An item issued by a governmental entity that authorizes the use of property or facilities owned, leased, or operated by the governmental entity. e. An award publicly presented in recognition of public service. SECTION 68. Bribery A District Official shall not intentionally or knowingly offer, confer, or agree to confer on another, or solicit, accept, or agree to accept from another, any benefit as consideration when to do so is prohibited by law. As of the date of adoption of this Code of Ethics, Section 36.02, Texas Penal Code, lists the offenses that are considered bribery when committed by District Officials. Violations of penal laws may subject a District Official to criminal prosecution. SECTION 79. Acceptance of Honoraria. A Director shall not solicit, accept or agree to accept an honorarium as prohibited by law. As of the date of the adoption of this Code of Ethics, Section 36.07, Texas Penal Code, provides the circumstances in which a Director may not accept an honorarium. Violations of penal laws may subject a District Official to criminal prosecution. SECTION 810. Lobbying. Should the Texas Ethics Commission by rule require any District Officials directly communicating with legislative or executive branch officials to register as lobbyists, District Officials shall comply with such rule. See Government Code, Section 305.0051. The District shall not reimburse from District funds the expenses of any person in excess of $50.00 for direct communications with a member of the legislative or executive branch unless the person being compensated resides in the district of the member with whom the person communicates or files a written statement which includes the person’s name, the amount of compensation or reimbursement, and the name of the affected political subdivision with the Secretary of State. This provision does not apply to registered lobbyists, a full-time employee of the District or an elected or appointed District Official. SECTION 11. Compliance and Enforcement. The Trophy Club Municipal Utility District No. 1 Code of Ethics expresses standards of ethical conduct expected for Directors. Directors themselves have the primary responsibility to assure that ethical standards are understood and met, and that the public can continue to have full confidence in the integrity of government. The President of the Board, or the Vice-President if the President's conduct is in issue, has the additional responsibility to intervene when a Director’s actions appear to be in violation of the Code of Ethics and is brought to their attention. The Board may impose sanctions, such as reprimand or formal censure on a Director whose conduct does not comply with the ethical standards of the District. The Board also may censure or Formatted: Indent: Left: 0.83", First line: 0" Formatted: Left, Indent: Left: 0", First line: 0", Right: -0.01", Tab stops: 1.58", Left Formatted: Left, Indent: Left: 0", First line: 0", Right: -0.01", Line spacing: single, Tab stops: 1.58", Left Trophy Club Municipal Utility District No. 1 140 of 188 November 15, 2016 Regular Meeting Agenda Packet reprimand a Director in accordance with the procedures and subject to the limitations set forth in Section 12 of this policy. The Board finds and determines that these ethics and standards of conduct are necessary and appropriate to serve the legitimate goal of orderly governance, uphold the integrity of the District, and maintain public confidence in government. SECTION 12. Procedure for Enforcement. Upon good faith and belief that a Director has violated any term or provision of this Code of Ethics, a party having such good faith and belief that a violation has occurred and wishing to initiate a formal review of the alleged violation shall file a written complaint with the District Secretary. The written complaint shall contain 1) the name of the complaining party (hereinafter “Complainant”); 2) the name of the party against whom the complaint is being filed (hereinafter “Respondent”); 3) the specific sections allegedly violated; 4) Specific dates, approximate time of day, locations and other facts evidencing the alleged violations; and 5) any documentation evidencing that a violation of the Code of Ethics occurred. Trophy Club Municipal Utility District No. 1 will not accept a request related to alleged violation(s) of ethics policies within sixty (60) days of a called director’s election. If the complaint does not meet all of the requirements set forth in the preceding paragraph, the District Secretary shall notify the Complainant in writing of the nature of the deficiency. The District Secretary will copy the Director or Directors that are the subject of the complaint, the General Manager, and District legal counsel on the letter and no further action by the District Secretary or Board shall be necessary, until a complaint is resubmitted and the District Secretary determines it meets the requirements of this section. Within thirty (30) days of the District Secretary's receipt of a written complaint meeting all of the requirements set forth above, a notice will be sent to the parties (Complainant and Respondent) to determine if they agree to have the Complaint mediated by a mutually agreed upon mediator. The letter will allow both parties a minimum of 14 business days to respond and will designate a final date for responses in the letter. A copy of the complaint will be attached and all members of the Board of Directors will be copied on the letter requesting mediation. If the parties do not so agree to mediate the Complaint by the final date specified in the letter, the District Secretary shall forward the complaint to the District’s legal counsel. Once forwarded to District legal counsel, the complaint shall be reviewed by legal counsel to determine whether the complaint on its face presents a violation of this Code of Ethics for which sanctions, such as reprimand, or formal censure would be appropriate in order to serve the legitimate goal of orderly governance, integrity, and public confidence in government. Legal Counsel will be allowed a minimum of 14 calendar days to review the complaint and will present his/her findings at the next regular meeting following the 14 calendar day review period. Upon a recommendation from legal counsel that the complaint on its face presents a violation and upon a majority vote of the Board that the complaint merits further review and investigation, an item shall be placed on the next available regular District meeting agenda for which posting requirements may be legally and procedurally met. Additionally, upon majority vote, the Board may specify any and all individual items of grievance from the Complaint that merit such review and investigation and that will be considered by the Board at a subsequent hearing on the matter. At least seven (7) days prior to the hearing date, the District Secretary shall notify the parties (Complainant and Respondent) in writing of the date, time and place at which the Board will conduct a hearing on the merits of the alleged complaint, and if Board has by majority vote specified individual items for review and investigation at the hearing. Such notice shall advise the parties of the scope of the hearing. Alternatively, if upon review of the complaint on its face by legal counsel, followed by a majority vote of Board, determines that further review and investigation is not warranted, then the Complainant shall be notified in writing of such vote and no further action shall be required by the District Secretary or Board. At the subsequent Board hearing, the Complainant and Respondent may present testimonial and or Trophy Club Municipal Utility District No. 1 141 of 188 November 15, 2016 Regular Meeting Agenda Packet documentary evidence regarding the allegations contained within the Complaint. If the Board determines that substantial evidence has been presented to support the allegation that a violation of the Code of Ethics has occurred and that the violation is detrimental to orderly governance, integrity, and public confidence in the District government, then the Board may by majority vote impose sanctions, such as reprimand, or formal censure, as determined appropriate to serve the legitimate goals of this policy. Directors may only be disqualified and/or removed from serving as a Director in accordance with the provisions of 49.052. All procedural rules of the Board shall apply to proceedings conducted pursuant to this Section. The complaint procedure specified in this Section shall only be applicable to those Directors who are appointed and/or elected and for the conduct of such official that occurs during the official’s term of office on a Board. ARTICLE II FEES AND TRAVEL EXPENSE POLICY SECTION 1. Purpose. The purpose of this Expense Policy is to set forth the policies of Trophy Club Municipal Utility District No. 1 (the “District”) concerning per diemfees and travel expenses for members of the Board of Directors of the District. SECTION 2. Fees of Office for Directors. Pursuant to Section 49.060 of the Texas Water Code, as amended, Directors are entitled toshall not receive a s fees of office for up to $150.00 a day for each day the Director actually spends performing the duties of a director. , provided the fees shall not exceed a sum of $7,200 per annum. Fees of office are approved by the Board of Directors and are currently set at $100 a day and not to exceed $7,200 per annum. “Performing the duties of a Director” means substantive performance of the management or business of the District, including participation in board and committee meetings and other activities involving the substantive deliberation of District business and in pertinent educational programs. The phrase does not include routine or ministerial activities such as the execution of documents, self- preparation for meetings, or other activities requiring a minimal amount of time. Directors may attend other meetings relating to the management or business of the District and receive fees of office and expenses at the discretion of each director. At every monthly District Board meeting, Directors will receive a Fee Payment Request Form.” Each Director in attendance at said meeting will be required to complete a Fee Payment Request Form. Directors will have two options: 1) Request payment or 2) Decline payment. Any Director who fails to complete/submit a Fee Payment Request Form will be emailed or if no email address, mailed a Fee Payment Request Formby the District Secretary, requesting the Director complete and sign the Fee Payment Request Form. If the Director wishes to decline payment, the Director may indicate such via an electronic transmission, via regular mail or submit the request in person to the District Secretary. Directors attending “outside” meetings on District business who wish to receive payment for attendance at such meeting shall have thirty (30) days from the date of said meeting in which to submit a Fee Payment Request Form for payment. Any Fee Payment Request Form received after thirty (30) days shall come before the Board for approval. All Directors requesting and receiving reimbursement for attending District business outside of the monthly Board meetings shall be required to provide an update/report to the Board either in person at the next meeting or provide an update/report via an electronic transmission to the Board and the General Manager. Formatted: Justified, Indent: Left: 0.08", First line: 0.5", Right: 0.04", Space Before: 0 pt, Line spacing: Exactly 12.6pt Trophy Club Municipal Utility District No. 1 142 of 188 November 15, 2016 Regular Meeting Agenda Packet SECTION 3. Attendance at Meetings and Conduct of Other District Business. Board members may attend conferences and meetings of the Association of Water Board Directors, at the District’s expense, whether within or outside the Town of Trophy Club. Attendance at other conferences, hearings, or other meetings outside of Trophy Club by the members of the Board of Directors must be sanctioned by the Board of Directors; attendance at local meetings or conduct of other local District business will be at each Director’s discretion. Directors attending any meeting or conducting any District business shall report to the Board concerning the meeting or activity. SECTION 4. Expenses Outside of Trophy Club. The District will pay a reasonable room rate for a director’s hotel room, if District business requires overnight travel, reasonable tips incurred in making the trip, roundtrip mileage at the current IRS mileage rate and parking, if any, for travel by car or roundtrip airfare at current commercial rates for standard (not first class) air fare and reasonable rental car or taxi charges. Mileage will be computed by the most direct route. The District will pay for meals actually eaten and paid for by the Director on a sanctioned trip; provided, however, reimbursement for meals will be limited to $75.00 per day per person. Appropriate documentation listing the person in attendance and a description of the business discussed at the meeting or activity is required. All reimbursement requires receipts of purchase. No reimbursement shall be made for the purchase of entertainment or the purchase of alcoholic beverages. for a director, spouse, employee or guest. No reimbursement shall be made for expenses of a spouse of a director. or employee. SECTION 5. Expenses for Local Meetings and Activities. The District will pay for roundtrip mileage at the current IRS rate for travel by car, parking, and will pay meals directly related to the meeting or activity. Reimbursement for meals will be limited to $75.00 per day per person. Appropriate documentation listing the person in attendance and a description of the business discussed at the meeting or activity is required. No reimbursement shall be made for the purchase of alcoholic .beverages for a director, spouse, employee or guest. No reimbursement shall be made for the expenses of a spouse of a director. or employee. SECTION 6. Reimbursement. Directors attending meetings or other activities and wishing to receive Fees of Office and/or expenses must submit a verified statement showing the number of days actually spent in service to the District and a general description of the duties performed for each day of service. To receive reimbursement for expenses, a Director must also submit an itemized expense report including receipts, to the District Finance Department before reimbursement is approved by the General Manager. Items on the expense report shall include lodging, meals, tips, parking and transportation. Directors sharing expense items may split reported expenses in any manner they deem equitable, but the Board will pay no more than 100% of the actual total cost of reimbursable items. SECTION 7. Extraordinary Expenses. Any extraordinary expenses for a Director attending a sanctioned activity of the District must be approved by the Board prior to incurring the expense. ARTICLE III PROFESSIONAL CONSULTANTS SECTION 1. Purpose. The purpose of this Policy Concerning Selection, Monitoring, Review, and Evaluation of Professional Consultants is to set guidelines for the Board of Directors for Trophy Club Municipal Utility District No. 1 (the “District”) concerning its Professional Consultants. SECTION 2. Definition of Professional Consultant. “Professional Consultant” shall include Trophy Club Municipal Utility District No. 1 143 of 188 November 15, 2016 Regular Meeting Agenda Packet the District’s attorney, auditor, bookkeeper, financial advisor, and tax assessor/collector, and such other consultants other than employees that the District may hereafter engage. SECTION 3. Selection of Consultants. Whenever the Board of Directors of the District decides to terminate the services of one or more of its Professional Consultants, the Board shall solicit one or more proposals as required by the Professional Services Procurement Act, Section 2254.001 et seq., Government Code. Selection of professional consultants is to be conducted by the Board in an open meeting. SECTION 4. Monitoring of Professional Consultants. For those Professional Consultants with annual contracts, the Board of Directors of the District will review the performance of the Professional Consultants for the prior year at the time the contract is renewed. The Board of Directors shall review the performance of its other Professional Consultants, upon the request of one or more Directors. ARTICLE IV AUDIT COMMITTEE SECTION 1. Purpose. The purpose of this policy relating to the use of management information and formation of an Audit Committee for Trophy Club Municipal Utility District No. 1 (the “District”) is to provide written policies concerning the use of management information. SECTION 2. Annual Budget. Prior to each fiscal year, the Board of Directors of the District shall adopt an annual budget for the next fiscal year for use in planning and controlling of costs. SECTION 3. Audit Committee. The Board of Directors shall annually appoint an audit committee to review the annual audit prepared by the District Auditor. The Board may designate a lesser number than the entire Board, but not less than two (2) Directors to serve as its audit committee. The final audit must be presented to the entire Board for approval prior to submittal to regulatory agencies. SECTION 4. Accounting Standards. The District hereby directs its auditor to adopt uniform auditing reporting requirements that use “Audits of State and Local Governmental Units” as a guide on audit working papers and that uses “Governmental Accounting and Financial Reporting Standards” for final audit reports (subject to the standards for audits prescribed by applicable Texas Commission on Environmental Quality Rules). ARTICLE V CODE OF CONDUCT Statement of Purpose The citizens and the businesses that Trophy Club Municipal Utility District No. 1 (the “District”) serves are entitled to have a fair, ethical and accountable District, which earns the public’s full confidence through integrity. It is the strong desire of the District to fulfill this expectation; and, therefore requires that the Directors conduct themselves in accordance with the District’s adopted Code of Ethics. Directors will make every effort to act in a cooperative professional manner and: • Fully support the decisions of the majority; • Respect the opinion of others; • Develop an understanding of District policies and projects; Trophy Club Municipal Utility District No. 1 144 of 188 November 15, 2016 Regular Meeting Agenda Packet • Request information through proper channels; • Protect the privacy of all employees and fellow Directors; • Give other Directors equal time; • Comply with both the letter and spirit of the laws and policies affecting the operations of the District; • Be independent, impartial and fair in their judgment and actions; and • Use their respective office or position for the public good and not for personal gain. Directors WILL NOT: • Make individual promises on behalf of the District to civic groups or individuals; • Obligate the Board to actions or expenditures without authorization; • Give individual direction to District staff without prior authorization from the General Manager; • Make derogatory public comments about staff members or other Board members; • Make individual statements to the media concerning District issues without prior authorization of the Board; and To this end, the Directors have adopted this Code of Conduct in order to assure public confidence in the integrity of its government and its effective and fair operation. Definitions The following words, terms and phrases, when used in this section, shall have the following meanings subscribed to them: Business. A corporation, partnership, sole proprietorship, firm, holding company, joint stock company, receivership, trust or any other for profit or non-profit entity. Board of Directors. The legislative and governing body of the District consisting of five (5) members including President, Vice-President, Secretary/Treasurer, and two Directors. Employee. Any person employed by the District, including those individuals on a part-time basis, including independent contractors hired by the District for repetitive performance of services, but not independent contractors engaged for occasional services. Nepotism. The Board shall not confirm the appointment to any position, nor award a contract, to a person related to a member of the Board within the second degree by affinity (marriage) or within the third degree by consanguinity (blood) when the salary or other compensation of such appointee is paid, directly or indirectly, from District funds, except as provided by Chapter 573, Texas Government Code. Provisions 1. Act in the Public Interest Recognizing that stewardship of the public interest must be their primary concern, Directors shall work for the common good of the people served by the District and not for any private or personal reason. The Directors shall assure fair and equal treatment of all persons, claims and transactions coming before the District. 2. Comply with the Law Trophy Club Municipal Utility District No. 1 145 of 188 November 15, 2016 Regular Meeting Agenda Packet Directors shall comply with the laws of the nation and the State of Texas in the performance of their public duties. These laws include, but are not limited to: the United States and Texas Constitutions; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government; and Orders, resolutions and policies of the District; the Texas Water Code; and the Texas Commission on Environmental Quality (TCEQ). 3. Conduct of Directors The professional and personal conduct of Directors must be above reproach and avoid even the appearance of impropriety. Directors shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other Director(s), employees, and the public. Discussions held in confidence and/or in Closed Session shall be kept strictly confidential unless otherwise authorized by the Board of Directors. 4. Respect for Process Directors shall perform their duties in accordance with the processes and Rules of Order established by the Board. 5. Conduct of Public Meetings and Committee Meetings Directors have an obligation to attend meetings and to be prepared for public issues and will treat each other and any member of the public with proper courtesy and respect. Directors will listen courteously and attentively to all public discussions before the body; and to focus on the business at hand. They shall refrain from interrupting other speakers, making personal comments not germane to the business of the body, or otherwise interfering with the orderly conduct of meetings. 6. Decisions Based on Merit It is expected and required that Directors review material, participate in discussions and base their decisions on the merits and substance of the matter at hand. 7. Communication Prior to permitting final action on a matter under consideration, Directors shall publicly share substantive information, which they may have received from sources outside the public decision-making process that is relevant to such action by the Board. 8. Conflicts of Interest and Disclosure Directors shall familiarize themselves with and abide by the following conflicts of interest and disclosure statutes and principles: a. Chapter 171 of the Local Government Code which requires an officer, whether elected, appointed, paid, or unpaid, of a district exercising responsibilities beyond those that are advisory in nature, to file an affidavit disclosing a substantial interest in a business entity or property that would be beneficially affected by a decision of the governing body or of any other board or commission upon which the member serves and thereafter to abstain from participation in discussion and voting on the matter. Once the disclosure is made, the Director is to remove himself from the meeting area to ensure his presence does not hinder the discussion of the item or influence the vote. b. Section 176 of the Local Government Code which requires Directors and the General Manager to file a conflicts disclosure statement disclosing any business relationship with a person or business doing business with the District or being considered by the District for a business relationship. c. Section 176.003(a)(2)(B) of the Local Government Code which requires the disclosure of gifts of an aggregate value of more than $250.00 in the twelve (12) month period preceding the date that a Director becomes aware of a transaction described in Section 176, other than gifts of food, Trophy Club Municipal Utility District No. 1 146 of 188 November 15, 2016 Regular Meeting Agenda Packet lodging, transportation, or entertainment accepted as a guest. d. Sections 553.001-553.003 of the Government Code which requires the filing of an affidavit before the date the District will acquire a property in which public servants has a legal or equitable interest. e. In order to assure their independence and impartiality on behalf of the public good, Directors are prohibited from using their positions to influence government decisions in which they have a personal interest. 9. Corruption Directors shall familiarize themselves with and abide by the Texas Penal Code mandates concerning corruption, including without limitation, Section 36.02 prohibiting receipt of prohibited gifts, Section 39.02 concerning abuse of official capacity and Section 39.06(a) concerning misuse of official information and all other applicable state laws regulating or related to public service. 10. Political Advocacy Directors shall not utilize the District’s name, logo, or their position for purposes of endorsing any political candidate, political position or business. 11. Confidential Information No Director, officer, investment officer or employee of the District shall disclose confidential information concerning the property, operations, policies or affairs of the District, or use such confidential information to advance the personal interest, financial or otherwise, of such Director, officer or employee. 12. Use of Public Resources Directors shall not use public resources unavailable to the public, such as District staff time, equipment, supplies or facilities, for private gain or personal purposes. 13. Representation of Private Interests In keeping with their role as stewards of the public interest, Directors shall not appear on behalf of private interests of third parties before the District Board of Directors or any other board, commission, or committee. 14. Advocacy Directors shall represent the official policies or positions of the Board to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Directors shall explicitly state that they do not represent their body or the District, nor will they allow the inference that they do. 15. Policy Role of Directors Directors shall respect and adhere to the District’s structure as outlined in the Texas Water Code and the District’s policies and procedures. In this structure, the Directors determine the policies of the District with the advice, information and analysis provided by the public, District consultants and staff. Except as provided by District Order, Directors therefore shall not interfere with the administrative functions of the District or the professional duties of the District staff; nor shall they impair the ability of Staff to implement Board policy decisions. Directors shall take all requests of staff to the General Manager and shall not contact employees directly. 16. Independence of Boards, Commissions, and Committees Because of the value of the independent advice of boards, commissions, committees and advisory groups Trophy Club Municipal Utility District No. 1 147 of 188 November 15, 2016 Regular Meeting Agenda Packet to the public decision-making process, Directors shall refrain from using their position to influence unduly the deliberations or outcomes of any board, commission, committee, and advisory group proceedings. 17. Positive Workplace Environment Directors shall support the maintenance of a positive and constructive workplace environment for District employees and for citizens and businesses dealing with the District. 18. Implementation As an expression of the standards of conduct for Directors expected by the District, this Code of Conduct is intended to be self-enforcing. It therefore becomes most effective when Directors are thoroughly familiar with it and embrace its provisions. Ethical standards shall be included in the regular orientations for newly elected and appointed Directors. Directors entering office shall sign a statement affirming they have read and understand the Trophy Club Municipal Utility District No. 1 Code of Conduct and agree to be bound by its terms. In addition, the Code of Conduct shall be reviewed at least annually by the Directors, and the Board shall consider recommendations for revision as it becomes necessary. 19. Compliance and Enforcement The Trophy Club Municipal Utility District No. 1 Code of Conduct expresses standards of ethical conduct expected for Directors. Directors themselves have the primary responsibility to assure that ethical standards are understood and met, and that the public can continue to have full confidence in the integrity of government. The President of the Board, or the Vice-President if the President's conduct is in issue, has the additional responsibility to intervene when a Director’s actions appear to be in violation of the Code of Conduct and are brought to their attention. The Board may impose sanctions, such as reprimand or formal censure on a Director whose conduct does not comply with the ethical standards of the District. The Board also may censure or reprimand a Director in accordance with the procedures and subject to the limitations set forth in Section 20 of this policy. The Board finds and determines that these ethics and standards of conduct are necessary and appropriate to serve the legitimate goal of orderly governance, uphold the integrity of the District, and maintain public confidence in government. 20. Procedure for Enforcement Upon good faith and belief that a Director has violated any term or provision of this Code of Conduct, a party having such good faith and belief that a violation has occurred and wishing to initiate a formal review of the alleged violation shall file a written complaint with the District Secretary. The written complaint shall contain 1) the name of the complaining party (hereinafter “Complainant”); 2) the name of the party against whom the complaint is being filed (hereinafter “Respondent”); 3) the specific sections allegedly violated; 4) Specific dates, approximate time of day, locations and other facts evidencing the alleged violations; and 5) any documentation evidencing that a violation of the Code of Conduct occurred. Trophy Club Municipal Utility District No. 1 will not accept a request related to alleged violation(s) of ethics policies within sixty (60) days of a called director’s election. If the complaint does not meet all of the requirements set forth in the preceding paragraph, the District Secretary shall notify the Complainant in writing of the nature of the deficiency. The District Secretary will copy the Director or Directors that are the subject of the complaint, the General Manager, and District legal counsel on the letter and no further action by the District Secretary or Board shall be necessary, until a complaint is resubmitted and the District Secretary determines it meets the requirements of this section. Within thirty (30) days of the District Secretary's receipt of a written complaint meeting all of the requirements set forth above, a notice will be sent to the parties (Complainant and Respondent) to determine if they agree to have the Complaint mediated by a mutually agreed upon mediator. The letter will allow both parties a minimum of 14 business days to respond and will designate a final date for responses in the letter. A copy of the complaint will be attached and all members of the Board of Directors will be copied Trophy Club Municipal Utility District No. 1 148 of 188 November 15, 2016 Regular Meeting Agenda Packet on the letter requesting mediation. If the parties do not so agree to mediate the Complaint by the final date specified in the letter, the District Secretary shall forward the complaint to the District’s legal counsel. Once forwarded to District legal counsel, the complaint shall be reviewed by legal counsel to determine whether the complaint on its face presents a violation of this Code of Conduct for which sanctions, such as reprimand, or formal censure would be appropriate in order to serve the legitimate goal of orderly governance, integrity, and public confidence in government. Legal Counsel will be allowed a minimum of 14 calendar days to review the complaint and will present his/her findings at the next regular meeting following the 14 calendar day review period. Upon a recommendation from legal counsel that the complaint on its face presents a violation and upon a majority vote of the Board that the complaint merits further review and investigation, an item shall be placed on the next available regular District meeting agenda for which posting requirements may be legally and procedurally met. Additionally, upon majority vote, the Board may specify any and all individual items of grievance from the Complaint that merit such review and investigation and that will be considered by the Board at a subsequent hearing on the matter. At least seven (7) days prior to the hearing date, the District Secretary shall notify the parties (Complainant and Respondent) in writing of the date, time and place at which the Board will conduct a hearing on the merits of the alleged complaint, and if Board has by majority vote specified individual items for review and investigation at the hearing. Such notice shall advise the parties of the scope of the hearing. Alternatively, if upon review of the complaint on its face by legal counsel, followed by a majority vote of Board, determines that further review and investigation is not warranted, then the Complainant shall be notified in writing of such vote and no further action shall be required by the District Secretary or Board. At the subsequent Board hearing, the Complainant and Respondent may present testimonial and or documentary evidence regarding the allegations contained within the Complaint. If the Board determines that substantial evidence has been presented to support the allegation that a violation of the Code of Conduct has occurred and that the violation is detrimental to orderly governance, integrity, and public confidence in the District government, then the Board may by majority vote impose sanctions, such as reprimand, or formal censure, as determined appropriate to serve the legitimate goals of this policy. Directors may only be disqualified and/or removed from serving as a Director in accordance with the provisions of 49.052. All procedural rules of the Board shall apply to proceedings conducted pursuant to this Section. The complaint procedure specified in this Section shall only be applicable to those Directors who are appointed and/or elected and for the conduct of such official that occurs during the official’s term of office on a Board. ARTICLE VI RULES OF PROCEDURE SECTION I ORGANIZATION, POWERS AND OFFICE Section 1.01. Organization. Trophy Club Municipal Utility District No. 1 (“the District”) is a governmental agency and body politic and corporate of the State of Texas pursuant to Chapters 49 and 54 of the Texas Water Code and Section 59, Article XVI of the Texas Constitution. Section 1.02. Powers. The District has all of the rights, powers, privileges, authority, functions and duties necessary and convenient to accomplish the purposes established for a municipal utility district as provided by Chapters 49 and 54 of the Texas Water Code (“Code”). Section 1.03. Office. The chief administrative office the District shall be located within the Trophy Club Municipal Utility District No. 1 149 of 188 November 15, 2016 Regular Meeting Agenda Packet boundaries of Trophy Club Municipal Utility District No. 1. SECTION II BOARD OF DIRECTORS Section 2.01. General Powers and Number. The business and affairs of the Authority shall be conducted under the authority and direction of the Board. The number of directors of the Board shall be five (5). In the event of a vacancy in the office of director, the Board shall appoint a qualified person to the office as required by Texas Water Code 49.105. Section 2.02. Qualifications of Directors. Each director, whether elected or appointed, shall be required to qualify by the execution of a bond to be paid by the District, and execution of the Constitutional Oath of Office and Statement of Elected Officer. A person shall not serve as a director if he or she is not qualified to do so under the provisions of the Code. Within sixty (60) days after the Board determines that any director is not qualified to serve on the Board, it shall replace such director with a person who is qualified. Any director not qualified to serve on the Board, who willfully occupies an office and exercises the duties and powers of that office, may be subject to penalties under the Code, as amended, including possible conviction of a misdemeanor and imposition of a fine. Section 2.03. Tenure. Except as provided by the Code, each director shall serve for a period of four (4) years and until his or her successor is elected and qualified. Any director appointed to the Board shall serve for the remainder of the term of office to which such director is appointed. Section 2.04. Policy Role of Directors. Directors shall respect and adhere to the District’s structure as outlined in the Texas Water Code and the District’s policies and procedures. In this structure, the Directors determine the policies of the District with the advice, information and analysis provided by the public, District consultants and staff. Except as provided by District Order, Directors therefore shall not interfere with the administrative functions of the District or the professional duties of the District staff; nor shall they impair the ability of Staff to implement Board policy decisions. Directors shall take all requests of staff to the General Manager and shall not contact employees directly. Only the Board, acting as a body, may issue directions to the General Manager. Section 2.05. Director Advocacy. Directors shall represent the official policies or positions of the Board to the best of their ability when designated as delegates for this purpose. When presenting their individual opinions and positions, Directors shall explicitly state that they do not represent their body or the District, nor will they allow the inference that they do. Section 2.06. Representation of Private Interests. In keeping with their role as stewards of the public interest, Directors shall not appear on behalf of private interests of third parties before the District Board of Directors or any other board, commission, or committee. Section 2.074. Meetings. The Board shall establish a regular meeting time and place or places. The Board shall meet monthly except upon the occasion when it is determined that no meeting is necessary in a particular month. In any event, the Board shall meet no less than four (4) times each year. Regular Board Meetings are normally held on the third Tuesday of every month at 6:00 P.M. in the Svore Municipal Building Boardroom located at 100 Municipal Drive, Trophy Club, Texas 76262. The date, location and time may be changed by vote of the Board of Directors. Meeting locations must be approved by Resolution of the District and the Texas Commission on Environmental Quality (TCEQ) must be notified of any permanent change in location. Formatted: Indent: Left: 0", First line: 0" Formatted: Indent: Left: 0", First line: 0" Trophy Club Municipal Utility District No. 1 150 of 188 November 15, 2016 Regular Meeting Agenda Packet Other types of meeting may be called by the President of the Board or the General Manager. Emergency Meetings may be called by the President of the Board, the General Managerthe above persons, or by a majority of the members of the Board, with two (2) hours’ notice. Such Meetings are to be called only in situations where an emergency or an urgent public necessity exists and immediate action is required by the Board because of: (1) an imminent threat to public health and safety; or (2) a reasonably unforeseeable situation. The emergency or urgent public necessity shall be clearly identified. Special Board Meetings may be called by the President of the Board or the General Manager at any time with seventy-two (72) hours’ notice for the purpose of to conducting District business as may be required between Regular monthly meetings. Work Sessions may be called prior to a regular meeting to explore one or more matters in detail. Section 2.085. Agendas. Any item requested by two (2) Directors, or the President, or the General Manager shall be placed on the agenda by the District Secretary. The General Manager shall confer with the District’s attorney (s) prior to each meeting to determine the agenda itemsinsure the agenda meets legal requirements. Directors wishing to place an item on the agenda should comply with the District’s adopted Agenda Policy. Section 2.096. Posting Agendas and Notice to Directors. After approval of the agenda by the President and General Manager, the District Secretary shall post the agenda as required by the Texas Open Meetings Act and the Code. Notice to the directors of any meeting of the Board shall be given at least seventy-two (72) hours prior to the meeting. Such notice shall be given by electronic transmission, facsimile, or telephone if notice is given less than five (5) days prior to a meeting. Copies of the agenda will be placed on the District webpage and will be available for the public at the meeting. Section 2.1007. Quorum. A majority of the Board shall constitute a quorum for the transaction of business at any meeting of the Board. The act of three (3) directors at a meeting for which a quorum is present shall be the act of the Board. Section 2.1108. Conduct of Meetings. The President shall preside at Board meetings. In the absence of the President, the Vice President shall preside. In the absence of the President, the Secretary/Treasurer shall preside. The Board may provide a portion of each meeting for public comments in accordance with the policies established for receipt of public comment. D. irectors will listen courteously and attentively to all public discussions before the body; and to focus on the business at hand. They shall refrain from interrupting other speakers, making personal comments not germane to the business of the body, or otherwise interfering with the orderly conduct of meetings. Prior to permitting final action on a matter under consideration, Directors shall publicly share substantive information, which they may have received from sources outside the public decision-making process that is relevant to such action by the Board. A Director may not speak twice to the same issue until everyone else wishing to speak has spoken to it once. Board shall agree that no Director can speak twice to the same issue until everyone else wishing to speak has spoken to it onceThe Board shall use Roberts Rules of Order for procedure with the exception that discussion may occur prior to a motion being made. The Board agrees that before any subject is open to debate it is first necessary that a motion be made by a Director who has the floor; second, that it be seconded (with certain exceptions); and third, that the President shall state the question so that the Board may know what is before it for consideration and action. Debate cannot begin until the President has stated the motion or resolution and opened the agenda item for consideration. Formatted: Right: 0.04", Space Before: 0 pt Formatted: Left, Indent: Left: 0.08", First line: 0", SpaceBefore: 0.05 pt, Line spacing: Exactly 12.7 pt Trophy Club Municipal Utility District No. 1 151 of 188 November 15, 2016 Regular Meeting Agenda Packet Section 2.12. Independence of Boards, Commissions, and Committees. Because of the value of the independent advice of boards, commissions, committees and advisory groups to the public decision- making process, Directors shall refrain from using their position to influence the deliberations or outcomes of any board, commission, committee, and advisory group proceedings. OFFICERS Section 3.01. Officers. The officers of the District shall be a President, a Vice President, a Secretary/Treasurer, and such other officers as may be elected in accordance with the provisions of this Article, including but not limited to, an Investment Officer. The Board may elect or appoint such officers including an Assistant Secretary/Treasurer as it may deem desirable, such officers to have the authority to perform the duties prescribed from time-to-time by the President. Section 3.02. Election and Term of Office. The officers of the District shall be elected annually by the Board at the regular meeting of the Board in June. New offices may be created and filled at any meeting of the Board. Each officer shall hold office until his successor shall have been duly elected. Section 3.03. Removal. Any officer elected or appointed by the Board may be removed by the Board whenever the best interests of the District would be served thereby, but such removal shall not constitute a removal from the Board. Section 3.04. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification, or otherwise must be filled by the Board for the unexpired portion of the term in accordance with Section 49.105 of the Texas Water Code regarding the filling of vacancies. Section 3.05. President. The President shall be a member of the Board with all the rights and privileges thereof, including the right to introduce motions before the Board and to vote on all matters. The President shall preside at all meetings of the Board. The President may sign any deeds, mortgages, bonds, contracts, or other instruments which the Board has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board to the General Manager; and in general, the President shall perform all duties as may be prescribed by the Board from time-to-time. Section 3.06. Vice President. The Vice President shall be a member of the Board and in the absence of or upon the death of the President and in the event of the inability or refusal of the President to perform; the Vice President shall perform the duties, succeed to the authority and assume the responsibilities of the powers of the office of President. A Vice President shall perform such other duties as a prescribed by the Board or assigned by the President. Section 3.07. Secretary/Treasurer. In his or her role as Secretary, the Secretary/Treasurer is responsible for seeing that all records and books of the District are properly kept and that all notices are duly given in accordance with the provisions of these rules or as required by law. In general, the Secretary/Treasurer shall perform all duties incident to the office of Secretary and such other duties as from time-to-time may be assigned by the President or by the Board. The Secretary/Treasurer may attest the President’s signature on documents. The Secretary/Treasurer may ask the General Manager to delegate such duties as may be prudent to staff and consultants but shall not be relieved of any responsibility to perform legally required duties. In hisIn his or her role as Treasurer, the Secretary/Treasurer, with the assistance of the General Manager, shall be responsible for all funds and securities of the District, shall review the receipts of all money due and payable to the District from any source, and shall assure the deposit of all such moneys in the name of the District in such banks as shall be selected by the Board. The Secretary/Treasurer shall also review the disbursements of the District, and in general, shall perform Trophy Club Municipal Utility District No. 1 152 of 188 November 15, 2016 Regular Meeting Agenda Packet all duties incident to the office of the Treasurer and such other duties as from time-to- time may be assigned to him or her by the President or the Board. The Investment Officer, if not the same person as the Treasurer, shall be responsible for the investment of the District’s funds, as provided in Section 3.09 08 hereof. Section 3.08. Investment Officer. Any officer or staff designee of the Board may be appointed as the Investment Officer of the District (the “Investment Officer”). The Investment Officer, so appointed by the Board, along with the Finance Director, shall be the Investment Officers of the District and, in such capacity, shall fulfill the responsibilities of such office regarding the investment of the District’s funds, pursuant to the Public Funds Investment Act, as amended, and the Investment Policy of the District, as such policy may be amended by the Board from time to time. ADOPTED AND APPROVED by the Board of Directors of Trophy Club Municipal Utility District No. 1, Trophy Club, Texas, this, the 21st day of July, 2015. President Board of Directors , Secretary/Treasurer (SEAL) Board of Directors Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 153 of 188 November 15, 2016 Regular Meeting Agenda Packet EXHIBIT A STATEMENT OF COMMITMENT As a member of Trophy Club Municipal Utility District No. 1 Board of Directors, I agree to uphold the Code of Conduct and adhere to the following model of behavior. I will: • Recognize the worth of individual Directors and appreciate their individual talents, perspectives and contributions; • Help create an atmosphere of respect and civility where individual Directors, staff and the public are free to express their ideas and work to their full potential; • Conduct my personal and public affairs with honesty, integrity, fairness and respect for others; • Respect the dignity and privacy of individuals and organizations; • Keep the common good as my highest purpose and focus on achieving constructive solutions for public benefit; • Avoid and discourage conduct which is divisive or harmful to the best interests of the District; • Treat all people with whom I come in contact in a manner I wish to be treated; • Before I speak or act I will ask myself the following questions: 1. Is it the truth? 2. Is it fair to all concerned? 3. Will it build goodwill and better relationships? 4. Will it be beneficial to all concerned? I affirm that I have read, understand, accept and support the Trophy Club Municipal Utility District No. 1 Code of Conduct. Print Name Position/Title Signature Date Trophy Club Municipal Utility District No. 1 154 of 188 November 15, 2016 Regular Meeting Agenda Packet CERTIFICATE OF ORDER (2015-00721B) THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § I, the undersigned member of the Board of Directors of Trophy Club Municipal Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify as follows: 1. That I am the duly qualified and acting Secretary of the Board of Directors of the District, and that as such, I have custody of the minutes and records of the District. 2. That the Board of Directors of the District convened in Open Session at a Regular Meeting on July 21, 2015, at the regular meeting place thereof, and the roll was called of the duly constituted officers and members of the Board of Directors, to wit: Jim Moss President Neil Twomey Vice President Kevin R. Carr Secretary/Treasurer Jim Thomas Director Jim Hase Director and Directors Moss, Twomey, Carr, Thomas, and Hase were present, thus constituting a quorum, whereupon, among other business, the following was transacted at such meeting: a written AN ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, REPEALING ORDER 2014-0819A, AND ADOPTING AN AMENDED CODE OF ETHICS, A FEES AND EXPENSE POLICY, POLICIES AND PROCEDURES FOR SELECTION AND REVIEW OF CONSULTANTS, POLICIES CONCERNING THE USE OF MANAGEMENT INFORMATION INCLUDING THE FORMATION OF AN AUDIT COMMITTEE, CODE OF CONDUCT, RULES OF PROCEDURE AND CERTAIN OTHER MATTERS; AND PROVIDING AN EFFECTIVE DATE was duly introduced for the consideration of the Board of Directors. It was then duly moved and seconded that such Order be adopted and, after due discussion, such motion, carrying with it the adoption of such Order prevailed and carried by the following vote: AYES: 5 NOES: 0 Trophy Club Municipal Utility District No. 1 155 of 188 November 15, 2016 Regular Meeting Agenda Packet Order (2015-0721B) Certificate Trophy Club Municipal Utility District No. 1 3. That a true, full and correct copy of such Order adopted at such meeting is attached to and follows this certificate; that such Order has been duly recorded in the minutes of the Board of Directors for such meeting; that the persons named in the above and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members of the Board of Directors as indicated therein, that each was duly and sufficiently notified officially and personally, in advance, of the time, place and purpose of such meeting, and that such Order would be introduced and considered for adoption at such meeting, and that each consented, in advance, to the holding of such meeting for such purpose; that the canvassing of the officers and members of the Board of Directors present at and absent from such meeting and of the votes of each on such motion, as set forth in the above and foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour, date, place and subject of such meeting was given and posted as required by Chapter 551, Texas Gov. Code. SIGNED AND SEALED the 21st of July 2015. Kevin R. Carr, Secretary/Treasurer Board of Directors ATTEST: (SEAL) Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 156 of 188 November 15, 2016 Regular Meeting Agenda Packet Drought Contingency & Emergency Water Management Plan ADOPTED APRIL 22, 2014 District Manager: Jennifer McKnight Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, TX 76262 (682) 831-4610 Public Water System ID TX 0610018 Trophy Club Municipal Utility District No. 1 157 of 188 November 15, 2016 Regular Meeting Agenda Packet Section 1: Introduction and Objectives The purpose of this Water Management and Drought Contingency Plan (subsequently referred to as the Plan) is as follows: • To effectively manage water supply while ensuring that the needs of all residents and customers of Trophy Club are adequately addressed • To conserve the available water supply in times of drought and emergency • To maintain supplies for domestic water use, sanitation, and fire protection • To protect and preserve public health, welfare, and safety • To minimize the adverse impacts of water supply shortages • To minimize the adverse impacts of emergency water supply conditions TCEQ rule Title 30, Part 1, Chapter 288, Subchapter A, Rule 288.1 (4) defines a drought contingency plan as "a strategy or combination of strategies for temporary supply and demand management responses to temporary and potentially recurring water supply shortages and other water supply emergencies." TCEQ rules governing development of and minimum requirements for drought contingency plans for municipal water suppliers and wholesale water suppliers are contained in Texas Administrative Code Title 30, Part 1, Chapter 288, Subchapter B, Rule 288.20 and Rule 288.22, respectively. Water uses regulated or prohibited under this Plan are considered to be non-essential and continuation of such uses during times of water shortage or other emergency water supply conditions are deemed to constitute a waste of water which subjects the offender(s) to penalties, as defined in Section XI -Enforcement of this Plan. Section II: Public Involvement Opportunity of the public to provide input into the preparation of the Plan was provided by Trophy Club Municipal Utility District No. 1 (subsequently referred to as the District) by means of public meeting held on April22, 2014. Additionally, the Plan is posted on the District website. Section Ill: Public Education The District will inform and educate the public about the Plan through the following means: • Preparing fact sheets describing the Plan and making these available online, through bill inserts, direct mail, and postings in public locations. • Posting a copy of the Plan on the District website. • Using the Connect CTY notification system to inform customers of Plan-related events through e-mail, text, and telephone. At any time the Plan is initiated, terminated, or the stage changes, customers will be notified through the above methods as well as through press releases to the media. 2 Trophy Club Municipal Utility District No. 1 158 of 188 November 15, 2016 Regular Meeting Agenda Packet Section IV: Coordination with Regional Water Planning Groups The District purchases water from the City of Fort Worth Water Department, which is mixed with water from several water wells of the District. In accordance with Section 2.3 of the wholesale contract with the City of Fort Worth, the District will institute and apply the same rationing, conservation measures or and/or restrictions for the use of water by its customers for so long as the District continues to purchase water from the City of Fort Worth. The service area of the District is located within the Region C: North Texas Municipal Water District. The District will provide a copy of this Plan to the North Texas Municipal Water District and to the City of Fort Worth. Section V: Application, Initiation, and Termination of Drought and Emergency Response Stages The provisions of this Plan shall apply to all persons, customers, and property utilizing potable water provided by the District. The terms "person" and "customer" as used in the Plan include individuals, corporations, partnerships, associations, governmental institutions, and all other legal entities. The Plan does not apply to locations using treated wastewater effluent and/or private wells. The Plan may be applied to the entire District or to geographic portions of the District as necessary. If the Plan is applied only to a limited sector, the boundaries will be defined in terms of roadways, creeks, and other easily distinguishable features. The District Manager or his/her designee may order the implementation of a drought response or water emergency stage when one or more of the trigger conditions for that stage is met or upon notification from the City of Fort Worth. Initiation of a drought stage requires notification in accordance with Section VI of this plan. The District Manager or his/her designee may order the termination of a drought response or water emergency stage when the conditions for termination are met or at their discretion based on current conditions and likelihood of the need to reinitiate stages. Termination of a drought stage requires notification in accordance with Section VI of this plan. Section VI: Notification A. Notification of the Public: The District Manager or his/her designee shall notify the public by means of: 1. Publication in newspaper of general circulation; 2. Public Service announcements (cable channel and/or website, marquees, list-serve); 3. Signs posted in public places; 4. Bill inserts and/or direct mailings. B. Additional Notification: The District Manager or his/her designee shall notify directly, or cause to be notified directly, the following individuals and entities: 1. Board of Directors for the District; 3 Trophy Club Municipal Utility District No. 1 159 of 188 November 15, 2016 Regular Meeting Agenda Packet 2. Mayor, Town Manager, and Town Council Members; 3. Fire Chief; 4. TCEQ (Texas Commission on Environmental Quality) (required when mandatory restrictions are imposed); 5. Major water users Section VII: Definitions For the purposes of this Plan, the following definitions shall apply: Aesthetic water use: Water use for ornamental or decorative purposes such as fountains, reflecting pools, and water gardens. Commercial and institutional water use: Water use that is integral to the operations of commercial and non-profit establishments and governmental entities such as retail establishments, hotels and motels, restaurants, and office buildings. Conservation: Those practices, techniques, and technologies that reduce the consumption of water, reduce the loss or waste of water, improve the efficiency in the use of water or increase the recycling and reuse of water so that a supply is conserved and made available for future or alternative uses. Customer: Any person, company, or organization using water supplied by Trophy Club Municipal Utility District No. 1. District: Trophy Club Municipal Utility District No. 1 provides water, sewer and fire protection services to customers within its boundaries or to customers outside its boundaries by contract with the Town of Trophy Club. District Manager: The full-time, paid, chief administrator of the District. Domestic Water Use: Water use for personal needs or for household or sanitary purposes such as drinking, bathing, heating, cooking, sanitation, or for cleaning a residence, business, industry, or institution. Drought: Generally a lack of adequate water to supply needs or replenish supplies used. Even number address: Street addresses, box numbers, or rural postal route numbers ending in 0, 2, 4, 6 or 8 and locations without addresses. Industrial Water Use: The use of water in processes designed to convert materials of lower value into forms having greater usability and value. Landscape Irrigation Use: Water used for the irrigation and maintenance of landscaped areas, whether publicly or privately owned, including residential and commercial lawns, gardens, golf courses, parks and rights-of-way and medians. 4 Trophy Club Municipal Utility District No. 1 160 of 188 November 15, 2016 Regular Meeting Agenda Packet Non-essential water use: Water uses that are neither essential nor required for the protection of public, health, safety, and welfare, including: a. Irrigation of landscape areas including parks, athletic fields, and golf courses, except otherwise provided under this Plan. Areas using recycled water or water sources not supplied by the District are excluded. b. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle; c. Use of water to wash down any sidewalks, walkways, driveways, parking lots, tennis courts, or other hard-surfaced areas; d. Use of water to wash down buildings or structures for purposes other than immediate fire protection; e. Flushing gutters or permitting water to run or accumulate in any gutter or street; f. Use of water to fill, refill, or add to any indoor or outdoor swimming pools or Jacuzzi-type pools; g. Use of water in a fountain or pond for aesthetic or scenic purposes except where necessary to support aquatic life; h. Failure to repair a controllable leak(s) within a reasonable period after having been given notice directing the repair of such leak(s); and i. Use of water from hydrants for construction purposes or any other purposes other than fire fighting. Odd numbered address: Street addresses, box numbers, or rural postal route numbers ending in 1, 3, 5, 7 or 9. Person: Any Person, entity, firm, partnership, association, corporation, company, or organization of any kind. Rationing: Limiting the amount of water that can be used. Water: Water taken from the public water supply or distribution system within the boundaries of the District or within an area supplied wholesale water by the District. Water may be potable or non-potable. Watering Prohibited Times: Outdoor irrigation is prohibited year-round on Mondays. Additionally, outdoor watering is prohibited year-round between the hours of 10:00 a.m. and 6:00 p.m. unless otherwise noted in the Plan. Section VIII: Year Round Water Management and Conservation Requirements The District recognizes the need to promote water conservation as a part of the District's overall strategy and future planning efforts. Water conservation practices can extend the life of existing infrastructure, extend the timing for new infrastructure, and reduce the need for added water supply. Extending the time for infrastructure upgrades allows the District to stabilize rates and prevent economic impacts to customers. Based on the known benefits of water conservation, the District is implementing a year-round water management plan that allows for two day per week outdoor irrigation for all customers. Unless the Drought Management Plan is initiated, customers are allowed to perform outdoor watering in accordance with the following schedule: 5 Trophy Club Municipal Utility District No. 1 161 of 188 November 15, 2016 Regular Meeting Agenda Packet MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY No Non-Even Odd Non-Even Odd outdoor residential Residential Residential residential Residential Residential watering addresses addresses addresses addresses ending in ending in ending in ending in 0,2,4,6,8 1,3,5,7,9 0,2 4,6,8 1,3 5,7,9 Violations of year-round water management requirements are enforceable violations of the District Plan in accordance with Section XI -Enforcement Procedures for Mandatory Water Use Measures. Section IX: Criteria for Initiation and Termination of Drought Response Stages The District Manager or his/her designee shall monitor water supply and/or demand conditions on a monthly basis during non-trigger times and a daily basis during trigger times and shall determine when conditions warrant initiation or termination of each stage of the Plan, that is, when the specified triggers are reached. The triggering criteria described below are based on many conditions. First, because the City of Fort Worth is the primary water provider, the District will adhere to the current policy of Fort Worth Water established by the City of Fort Worth, through notification procedures established in the agreement. Second, identified local conditions will be used to implement the stages listed below. Local conditions include known system capacity, time of the year, weather conditions, and staff monitoring of the water supply. Stage 1 Response Triggers -Water Watch A. Triggering Conditions 1. Water demand reaches or exceeds 90% of reliable delivery capacity for three (3) consecutive days. 2. Contamination of the City of Fort Worth's water treatment or distribution system. 3. Inadequate delivery capacity by the City of Forth Worth. 4. Failure of or damage to the City of Fort Worth's water supply system. 5. Water demand approaches a reduced delivery capacity for all or part of the system due to supply or production capacity limitation including contamination of the system. 6. Pursuant to requirements established in the agreement with the City of Fort Worth, notification is received requesting initiation of Stage 1 of their Drought Contingency Plan. 7. Conditions within the District's water system that warrant a mild reduction in water usage. These conditions may include loss of supply, storage, or pumping capacity, water main break, or other system failure. 6 Trophy Club Municipal Utility District No. 1 162 of 188 November 15, 2016 Regular Meeting Agenda Packet B. Requirements for Termination -Stage 1 may terminate when the City of Fort Worth terminates its Stage 1 condition or when the circumstance that caused the initiation of Stage 1 no longer prevails. C. Goal for Use Reduction for Stage 1 -The goal for water-use reduction under Stage 1 - Water Watch is five percent (5%). If circumstances warrant or if required by the City of Fort Worth, the District Manager or his/her official designee can set a goal for greater water use reduction. D. All Water Users 1. Initiate mandatory restrictions to prohibit non-essential water use as follows: a. Prohibit hosing of paved areas, such as sidewalks, driveways, parking lots, tennis courts, patios, or other impervious surfaces, except to alleviate an immediate health or safety hazard. b. Prohibit hosing of buildings or other structures for purposes other than fire protection or surface preparation prior to painting. c. Prohibit using water in such a manner as to allow runoff or other waste, including: i. Failure to repair a controllable leak, including a broken sprinkler head, a leaking valve, leaking or broken pipes, or a leaking faucet; ii. Operating a permanently installed irrigation system with: (a) a broken head; (b) a head that is out of adjustment and the arc of the spray head is over a street or parking lot; or (c) a head that is misting because of high water pressure; or iii. During irrigation, allowing water (a) to run off a property and form a stream of water in a street for a distance of 50 feet or greater; or (b) to pond in a street or parking lot to a depth greater than one-quarter of an inch. iv. Allowing or causing an irrigation system or other lawn watering device to operate during any form of precipitation or when temperatures are at or below 32 degrees Fahrenheit. 2. Limit landscape watering with sprinklers or irrigation systems at each service address to a twice per week schedule as outlined below. This includes landscape watering of parks, golf courses, and sports fields. a. Residential addresses ending in an even number (0, 2, 4, 6, or 8) may water on Wednesdays and Saturdays. b. Residential addresses ending in an odd number (1, 3, 5, 7 or 9) may water on Thursdays and Sundays. c. All non-residential locations (apartment complexes, businesses, industries, parks, medians, etc.) may water on Tuesdays and Fridays. 3. No irrigation is permitted on Mondays. Watering with a sprinkler or irrigation system is prohibited between the hours of 10:00 a.m. and 6:00 p.m. every day. Watering with a soaker hose or drip irrigation is permitted at any time or day 7 Trophy Club Municipal Utility District No. 1 163 of 188 November 15, 2016 Regular Meeting Agenda Packet except Mondays. Watering with a hand-held hose or hand-held bucket can be done at any time or any day. 4. Exceptions: a. Lawns, landscaping, and foundations may be watered up to two hours on any day except Mondays and cannot occur between the hours of 10 a.m. and 6:00 p.m. If performed under these circumstances, watering must be performed using a handheld hose, soaker hose, drip irrigation system, or tree bubbler. Foundation watering system must be placed within 24 inches of the foundation and cannot produce a spray of water above the ground. b. Newly installed shrubs (first year) and trees (two years) may be watered up to two hours on any day except Monday by handheld hose, drip irrigation, a soaker hose or tree bubbler. Tree watering is limited to an area not to exceed the drip line of a tree. c. Establishing new turf is discouraged. If hydro mulch, grass sod, or grass seed is installed for the purpose of establishing a new lawn, watering restrictions for the first 30 days while it is being established are reduced to allow watering any day except Monday and can be performed at any time. A variance permit must be obtained in accordance with Section X of this plan. After expiration of the variance permit, the watering restrictions set forth in this stage apply. This exception for new turf does not include over seeding with rye or seasonal grasses since turf already exist. d. Golf courses may water greens and tee boxes as necessary, however watering must be done before 10 a.m. and after 6 p.m. Golf courses are encouraged to reduce potable water use by 5%. e.Skinned areas of sports fields may be watered as needed for dust control. f. Athletic fields (playing fields within a stadium only -not surrounding landscaping) may be watered as needed, except on Mondays, to maintain league standards. Sports fields are encouraged to reduce potable water use by 5%. 5. All users are encouraged to reduce the frequency of the filling, draining, or refilling of swimming pools, wading pools, hot tubs, and Jacuzzi type pools except to maintain structural integrity, proper operation and maintenance, and/or to alleviate an issue that poses a public safety risk. 6. All users are encouraged to use native and adapted drought tolerant plants in landscaping. 7. Washing of any motor vehicle, motorbike, boat, trailer, airplane, or other vehicle shall be limited to the use of a hand-held bucket or a hand-held hose equipped with a positive-pressure shutoff nozzle for quick rinses. Vehicle washing may be done at any time on the premises of a commercial car wash or commercial service station. Companies with an automated on-site vehicle washing facility may wash their vehicles at any time. Further, such washing may be exempt from these requirements if the health, safety, and welfare of the public are contingent 8 Trophy Club Municipal Utility District No. 1 164 of 188 November 15, 2016 Regular Meeting Agenda Packet upon frequent vehicle cleansing, such as garbage trucks and vehicles used to transport food and perishables. E. Commercial Customers 1. All actions listed above for all water users apply to commercial and industrial users. 2. Hotels, restaurants, and bars are encouraged to serve drinking water to patrons on an "on demand" basis. 3. Hotels are encouraged to implement laundry conservation measures by encouraging patrons to reuse linens and towels. 4. Car washing facilities must keep equipment in good working order, which should include regular inspections to ensure there are no leaks, broken, or misdirected nozzles, and that all equipment is operating efficiently. 5. All commercial and industrial customers are encouraged to inspect and repair irrigation systems. F. District and Other Local Government Responsibilities During Stage 1 -In addition to the actions listed above: 1. Review conditions and problems that caused Stage 1 and take corrective action. 2. Increase public education efforts on ways to reduce water use. 3. Increase enforcement efforts. 4. Intensify leak detection and repair efforts. 5. Audit all local government irrigation systems to ensure proper condition, settings, and operation. 6. Identify and encourage voluntary reduction measures by high-volume water users. 7. Reduce non-essential water use. As used herein, non-essential water uses are those that do not have any health or safety impact and are not needed to meet the core function of the agency. 8. The District Manager or his/her designee will notify wholesale customers of actions being taken and require them to implement the same stage and measures. Stage 2 Response Triggers -Water Warning A. Triggering Conditions for Stage 2 1. Water demand reaches or exceeds 95% of reliable delivery capacity for three (3) consecutive days. The delivery capacity could be District-wide or in a specified portion of the system. 2. Contamination of the water supply source(s) or water supply system. 9 Trophy Club Municipal Utility District No. 1 165 of 188 November 15, 2016 Regular Meeting Agenda Packet 3. Demand for all or part of the delivery system equals or exceeds delivery capacity because delivery capacity is inadequate. 4. Pursuant to requirements established in the agreement with the City of Fort Worth, notification is received requesting initiation of Stage 2 of their Drought Contingency Plan. 5. Conditions within the District's water system that warrants a moderate reduction in water usage. These conditions may include loss of supply, storage, or pumping capacity, water main break, or other system failure. B. Requirements for Termination -Stage 2 may terminate when the City of Fort Worth terminates its Stage 2 condition or when the circumstance that caused the initiation of Stage 2 no longer prevails. C. Goal for Use Reduction for Stage 2 -The goal for water use reduction under Stage 2 - Water Warning is to decrease use by 10 percent (10%). If circumstances warrant or if required by the City of Fort Worth, the District Manager or his/her official designee can set a goal for greater water use reduction. D. All Water Users -Continuation of restrictions imposed in Stage 1 and: 1. Limit landscape watering with sprinklers or irrigation systems to a once per week schedule at each service address as determined by the District Manager. This includes landscape watering at parks, golf courses, and sports fields. 2. Exceptions: a. Lawns, landscaping, and foundations may be watered up to two hours on any day except Mondays and cannot occur between the hours of 10 a.m. and 6:00 p.m. If performed under these circumstances, watering must be performed using a handheld hose, soaker hose, drip irrigation system, or tree bubbler. Foundation watering system must be placed within 24 inches of the foundation and cannot produce a spray of water above the ground. b. Newly installed shrubs (first year) and trees (two years) may be watered up to two hours on any day except Monday by handheld hose, drip irrigation, soaker hose or tree bubbler. Tree watering is limited to an area not to exceed the drip line of a tree. c. Golf courses may water greens and tee boxes as needed to keep them alive, however watering must be done before 10 a.m. and after 6 p.m. and cannot be done on Mondays. Fairways are restricted to once per week watering as outlined above. Golf course rough cannot be watered. d. Watering for dust control on skinned areas of sport fields is not allowed. e.Athletic fields (playing fields within a stadium only -not surrounding landscaping) may be watered as needed, except on Mondays, to maintain league standards. Sports fields are encouraged to reduce potable water use by 1 0%. f. All users are encouraged to wait until the current drought or emergency situation has passed before establishing new landscaping and turf. Variances granted for establishing new turf grass or landscaping may be 10 Trophy Club Municipal Utility District No. 1 166 of 188 November 15, 2016 Regular Meeting Agenda Packet granted for a maximum of 30 days in accordance with Section X of this plan. However, variances are at the discretion of the District Manager and may be denied if circumstances are warranted. This exception does not apply to over seeding with rye or seasonal grasses where turf already exists. 3. Prohibit use of water for dust control, except to protect public health. 4. Prohibit the operation of ornamental fountains or ponds that use potable water except where necessary to support aquatic life or where such fountains or ponds are equipped with a recirculation system. 5. Prohibit filling, draining, or refilling of swimming pools, wading pools, hot tubs, and Jacuzzi type pools except to maintain structural integrity, proper operation and maintenance, and/or to alleviate an issue that poses a public safety risk. 6. Encourage the use of covers for all types of pools, hot tubs, and Jacuzzi type pools when not in use. E. Commercial Customers 1. All actions listed above for all water users apply to commercial and industrial users. 2. Use of water from fire hydrants for any purpose other than firefighting-related activities or other activities necessary to maintain public health, safety and welfare requires a variance permit issued by the District Manager. Fire hydrant use may be limited to only designated hydrants. Upon declaration of this drought stage, all holders or applicants of a portable meter are required to apply for a variance as set forth in Section X of this plan. If conditions warrant the need, the District Manager may require all portable meters be immediately returned pending an approved variance permit. F. District and Other Local Government Responsibilities During Stage 2-In addition to the actions listed above: 1. Continue or initiate any actions available under Stage 1. 2. Review conditions and/or problems that caused Stage 2 and take corrective action. 3. Increase frequency of media releases on water supply conditions. 4. Further accelerate public education efforts on ways to reduce water use. 5. Eliminate non-essential water use. As used herein, non-essential water uses are those that do not have any health or safety impact and are not needed to meet the core function of the agency. 6. Prohibit wet street sweeping. 7. The District Manager or his/her designee will notify wholesale customers of actions being taken and require them to implement the same stage and measures. 11 Trophy Club Municipal Utility District No. 1 167 of 188 November 15, 2016 Regular Meeting Agenda Packet Stage 3 Response Triggers -Emergency Water Use A. Triggering Conditions for Stage 3 1. Water demand has reached or exceeds 98% of reliable delivery capacity for one (1) day. 2. Contamination of the water supply source(s) or water supply system. 3. Demand for all or part of the delivery system exceeds delivery capacity because delivery capacity is inadequate. 4. Pursuant to requirements established in the agreement with the City of Fort Worth, notification is received requesting initiation of Stage 3 of their Drought Contingency Plan. 5. Conditions within the District's water system that warrant a major reduction in water usage. These conditions may include loss of supply, storage, or pumping capacity, water main break, or other system failure B. Terminating Conditions for Stage 3 -Stage 3 may terminate when the City of Fort Worth terminates its Stage 3 condition or when the circumstances that caused the initiation of Stage 3 no longer prevail. C. Goals for Use Reduction for Stage 3 -The goal for water use reduction under Stage 3 - Emergency Water Use, is to decrease use by 20 percent (20%). If circumstances warrant or if required by the City of Fort Worth, the District Manager or his/her official designee can set a goal for a greater water use reduction. D. All Water Users-Continuation of restrictions imposed in Stages 1 and 2 and: 1. Prohibit landscape watering, including at parks, golf courses, and sports fields. 2. Exceptions: a. Watering with a hand-held hose, soaker hose, or drip irrigation system may occur any day except Monday at any time. The intent of this measure is to allow for the protection of structural foundations, trees, and other high value landscape materials. b. Golf course greens only may be watered by hand-held hose as needed to keep them alive. However watering must be done before 10 a.m. and after 6 p.m. c. Watering of athletic fields (playing fields with a stadium only -not surrounding landscaping) may be allowed by a variance permit. A water management plan must be submitted to the District Manager detailing how each area will comply with stage 3 drought measurements. If approved, watering of athletic fields will be expressly permitted through a variance permit. 3. Prohibit establishment of new landscaping. Variances may be granted in accordance with Section X of this plan for those landscape projects initiated prior to the initiation of stage 3 drought restrictions. 12 Trophy Club Municipal Utility District No. 1 168 of 188 November 15, 2016 Regular Meeting Agenda Packet 4. Restrict vehicle washing to commercial car wash, commercial service station or private on-site vehicle washing facilities and only as necessary for health, sanitation, or safety reasons, including but not limited to the washing of garbage trucks and vehicles used to transport food and other perishables. All other vehicle washing is prohibited. 5. Prohibit the operation of ornamental fountains or ponds that use potable water except where necessary to support aquatic life. 6. Prohibit the draining, filling, or refilling of swimming pools, wading pools and Jacuzzi type pools. Existing private and public pools may add water to maintain pool levels, however they may not be refilled using automatic fill valves. 7. Prohibit the hosing of buildings or other structures for purposes other than fire protection or surface preparation prior to painting with high-pressure equipment. If allowed, surface preparation must be performed by a professional power washing service utilizing high efficiency equipment and a vacuum recovery system. E. Commercial Customers 1. All actions listed above for all water users apply to commercial and industrial users. 2. Hotels, restaurants, and bars are required to serve drinking water to patrons on an "on demand" basis. 3. Hotels are required to implement laundry conservation measures by encouraging patrons to reuse linens and towels. 4. Commercial water users will be required to reduce water use by a set percentage determined by the District Manager. Use of water from hydrants for any purpose other than firefighting-related activities or other activities necessary to maintain public health, safety and welfare The District Manager will order the return of all portable meters until stage 3 restrictions are rescinded. F. District and Other Local Government Responsibility -In addition to actions listed above: 1. Continue or initiate any actions available under Stages 1 and 2. 2. Review conditions or problems that caused Stage 3 and take corrective action. 3. Implement viable alternative water supply strategies. 4. Increase frequency of media releases explaining emergency situation. 5. Reduce district and local government water use to maximum extent possible. 6. Prohibit the permitting of new swimming pools, Jacuzzi type pools, spas, ornamental ponds and fountain construction. Pools already permitted and under construction may be completely filled with water if a variance permit is granted in accordance with Section X of this plan 13 Trophy Club Municipal Utility District No. 1 169 of 188 November 15, 2016 Regular Meeting Agenda Packet 7. Institute a mandated reduction in deliveries to all wholesale customers. Such a reduction will be distributed as required by Texas Water Code §11.039. 8. The District Manager or his/her designee will notify wholesale customers of actions being taken and require them to implement the same stage and measures. Section X: Procedures for Granting Variances to the Plan A. The District Manager or his/her official designee may grant temporary variances for existing water uses otherwise prohibited under the Plan if one or more of the following conditions are met: 1. Failure to grant such a variance would cause an emergency condition adversely affecting health, sanitation, or fire safety for the public or the person requesting the variance. 2. Compliance with this plan cannot be accomplished due to technical or other limitations. 3. Alternative methods that achieve the same level of reduction in water use can be implemented. B. Variances shall be granted or denied at the discretion of the District Manager or his/her official designee. All petitions for variances should be in writing and should include the following information: 1. Name and address of the petitioner(s) 2. Purpose of water use 3. Specific provisions of the Plan from which the petitioner is requesting relief 4. Detailed statement of the adverse effect of the provision from which relief is requested 5. Description of the relief requested 6. Period of time for which the variance is sought 7. Alternative measures that will be taken to reduce water use 8. Other pertinent information Section XI: Enforcement Procedures for Mandatory Water Use Measures A. No person shall knowingly or intentionally allow the use of District water for residential, commercial, industrial, agricultural, governmental, or any other purpose in a manner contrary to any provision of this Plan, or in an amount in excess of that permitted by the Drought Response Stage in effect at the time pursuant to action taken by the Board of Directors of the District or the District Manager, or his/her designee, in accordance with the provisions of this Plan. 14 Trophy Club Municipal Utility District No. 1 170 of 188 November 15, 2016 Regular Meeting Agenda Packet B. Mandatory water conservation measures and mandatory water restrictions will be enforced as follows: 1. On the first violation, customers will be given a written warning that they have violated the mandatory water use restrictions. The violation will be explained in the warning (wrong day of week, outside permissible watering times, etc.) and will include a telephone number to the District for information regarding the violation. 2. Any person who violates this Plan for the second or subsequent times in a calendar year is subject to an administrative penalty of fifty dollars ($50.00) that will be added to the customer's next monthly water bill. The customer will be provided a notice of the penalty that will include an explanation of the violation. 3. If a person is found to have committed three (3) or more distinct violations of this Plan, the District Manager is authorized to discontinue water service to the premises where such violations occur. Written notice with the reason for disconnection will be provided to the customer. Reconnection of service will require payment of a two hundred dollar ($200.00) reconnection charge paid to the District prior to service reinstatement in addition to an administrative penalty of $50. Service reinstatement will only be provided during District office hours. In addition, suitable assurance must be given to the District Manager that the same action shall not be repeated while the Plan is in effect. C. In addition to administrative penalties issued by District personnel, any Trophy Club, Denton, or Tarrant County enforcement officer or licensed enforcement officer of the district may issue a citation to a person he/she reasonably believes to be in violation of this Plan and if found guilty is subject to a fine of up to $2000 per violation. D. Each day that one or more of the provisions in the Plan is violated shall constitute a separate offense. Compliance with this Plan may also be sought through injunctive relief in the District Court. E. Any Person, including a Person classified as a water customer of the District, in apparent control of the property where a violation occurs or originates, shall be presumed to be the violator, and proof that the violation occurred on the person's property shall constitute a rebuttable presumption that the person in apparent control of the property committed the violation. F. Appendix A contains a copy of the Order adopting this Plan approved by the District's Board of Directors. Section XII: Review and Update of Drought Contingency Plan As required by TCEQ rules, the District will review this Drought Contingency Plan at least every five years after adoption or amendment. The Plan will be updated as appropriate, based on new or updated information. 15 Trophy Club Municipal Utility District No. 1 171 of 188 November 15, 2016 Regular Meeting Agenda Packet Appendix A Order Adopting Drought Contingency and Emergency Water Management Plan 16 Trophy Club Municipal Utility District No. 1 172 of 188 November 15, 2016 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 RESOLUTION 2014-0422B ADOPTING A DROUGHT CONTINGENCY AND EMERGENCY WATER MANAGEMENT PLAN. WHEREAS, the Board of Directors of Trophy Club Municipal Utility District No. 1 recognizes that the amount of water available to the Trophy Club Municipal Utility District No. I and its water utility customers is limited and subject to depletion during periods of extended drought; WHEREAS, the Board recognizes that natural limitations due to drought conditions and other acts of God cannot guarantee an uninterrupted water supply for all purposes; WHEREAS, Section 11.1272 of the Texas Water Code and applicable rules of the Texas Commission on Environmental Quality require all public water supply systems in Texas to prepare a drought contingency plan; and WHEREAS, as authorized under law, and in the best interests of the customers of the Trophy Club Municipal Utility District No. 1, the Board deems it expedient and necessary to establish certain rules and policies for the orderly and efficient management of limited water supplies during drought and other water supply emergencies; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1: SECTION 1. That the Drought Contingency and Emergency Water Management Plan attached hereto as Exhibit "A" and made part hereof for all purposes be, and the same is hereby, adopted as the official policy of the Trophy Club Municipal Utility District No. 1. SECTION 2. That the District Manager is hereby directed to implement, administer, and enforce the Water Management and Drought Contingency Plan. SECTION 3. That this resolution shall take effect immediately upon its passage. PASSED AND APPROVED on this 22ND day of April, 2014. (SEAL) Kevin R. Carr, Secretaryffreasurer Trophy Club Municipal Utility District No. 1 173 of 188 November 15, 2016 Regular Meeting Agenda Packet November 15, 2016 Regular Board Meeting Agenda Item No. 8. Consider and take appropriate action amending Rate Order 2016-0926A - Article III, Service Policy, Section 3.01 Security Deposits adding Section C. Commercial Deposits. (Wilson/Rose). C. Commercial Deposits COMMERCIAL DEPOSITS METER SIZE WATER SEWER ¾” $75 $60 1” $100 $100 1.5” $250 $200 2” $500 $320 3” $1,000 $700 4” $1,800 $1,200 6” $3,750 $2,500 8” $5,400 $3,600 Trophy Club Municipal Utility District No. 1 174 of 188 November 15, 2016 Regular Meeting Agenda Packet RESOLUTION NO. 2016-1115A TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 A RESOLUTION REGARDING SIGNATORY AUTHORITY AND INQUIRY OVER TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ACCOUNTS AT BANK OF THE WEST WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is a conservation and reclamation district, a body corporate and politic and governmental agency of the State of Texas, created under Article XVI, Sec. 59 of the Texas Constitution by order of the Texas Water Commission, now the Texas Commission on Environmental Quality (“TCEQ"), and the District operates under Chapters 49 and 54 of the Texas Water Code, as amended; WHEREAS, banking rules and effective management of the District’s finances require that the Board of Directors (the “Board”) of Trophy Club Municipal Utility District No. 1 (the “District”) establish designated persons who shall have signature authority over the District’s bank accounts at Bank of the West (the “Bank”); and WHEREAS, it is necessary for the Board to provide that a sufficient number of District officials be designated with signature authority; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: 1. The following members of the Board of Directors the General Manager of the District shall have signatory authority over the District’s accounts at Bank of the West, each of them mutually having authority to act in the place of any other as may be convenient for effectively transacting the business of the District: a. _____________, President b. _____________, Vice President c. _____________, Secretary/Treasurer d. _____________, Director e. _____________, Director 2. The signatory authority for Jennifer McKnight shall be withdrawn. 3. At least two (2) authorized signors must sign all disbursements of the District. 4. The Board of Directors directs the staff of the District to take all actions necessary and apply such information and documentation as may be requested by the Bank to effect the provisions of this Resolution. Trophy Club Municipal Utility District No. 1 175 of 188 November 15, 2016 Regular Meeting Agenda Packet 5. These changes supersede all previously existing signatory authorities on record with Bank of West. PASSED, APPROVED AND ADOPTED By the Board of Directors of Trophy Club Municipal Utility District No. 1 on the 15st day of November, 2016 Trophy Club Municipal Utility District No. 1 ____________________________________ Kevin R. Carr, President Board of Directors ATTEST: ____________________________________ James Hase, Secretary Board of Directors (SEAL) Trophy Club Municipal Utility District No. 1 176 of 188 November 15, 2016 Regular Meeting Agenda Packet FY October November December January February March April May June July August September Total Year 2007 73,757 44,297 35,905 31,695 25,671 40,516 43,121 31,204 42,191 43,717 72,462 76,138 560,674 2008 63,250 47,082 33,371 37,194 31,472 30,766 40,313 48,829 78,091 91,664 115,042 75,494 692,568 2009 63,730 48,170 35,215 35,759 32,240 39,331 46,151 37,382 56,370 125,089 91,724 79,137 690,298 2010 39,794 39,713 29,547 30,305 25,328 23,279 41,646 53,439 102,921 89,760 128,687 82,331 686,750 2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397 2012 85,869 53,571 40,815 30,616 31,665 35,263 47,194 84,905 114,104 137,174 144,573 108,622 914,371 2013 85,488 75,251 48,527 39,601 34,450 43,137 56,947 76,542 85,312 110,072 130,945 114,497 900,769 2014 82,660 48,813 34,482 39,767 37,085 54,794 66,337 84,384 99,240 92,913 113,135 110,873 864,483 2015 90,994 58,986 49,607 36,162 38,776 30,566 46,543 39,576 60,731 100,622 139,441 123,886 815,890 2016 108,951 41,936 39,028 39,622 44,551 49,498 55,181 50,827 65,390 115,687 119,611 98,945 829,227 2017 74,785 74,785 FY October November December January February March April May June July August September Total Year 2007 72,460 49,249 34,203 28,257 31,492 43,900 41,770 37,340 41,215 43,136 75,480 72,087 570,589 2008 64,370 50,090 35,320 36,610 34,630 34,750 42,900 63,116 78,399 114,256 98,670 72,551 725,662 2009 65,110 48,570 36,411 36,587 36,385 44,120 48,881 38,250 66,450 116,823 94,525 81,500 713,612 2010 40,803 41,600 32,700 31,400 30,145 27,240 43,400 62,646 113,049 94,950 131,650 76,159 725,742 2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301 2012 83,750 54,245 41,650 34,740 31,581 46,519 62,649 100,402 110,324 153,813 139,005 123,045 981,723 2013 85,966 77,758 55,110 39,283 37,867 56,743 60,969 87,168 96,602 119,414 145,988 120,342 983,210 2014 81,909 51,769 39,769 48,758 42,395 61,100 71,283 96,481 95,206 110,173 123,369 115,607 937,819 2015 106,251 67,825 58,659 45,691 39,675 35,752 56,704 48,637 72,934 117,302 143,413 142,394 935,237 2016 106,731 52,616 43,708 46,945 50,721 55,178 60,434 55,562 68,138 112,533 128,963 104,664 886,193 2017 82,677 82,677 FY October November December January February March April May June July August September 2007 2815 2815 2817 2817 2825 2825 2825 2825 2869 2008 2869 2857 2867 2853 2865 2865 2855 2897 2897 2914 2927 2929 2009 2946 2952 2956 2976 2977 3013 3014 3004 3056 3064 3083 3105 2010 3113 3127 3146 3151 3168 3201 3210 3229 3251 3260 3282 3298 2011 3318 3334 3351 3358 3366 3392 3409 3465 3433 3471 3559 3573 2012 3542 3540 3582 3640 3667 3701 3725 3735 3759 3796 3815 3863 2013 Total 3879 3887 3880 3915 3932 3950 3978 4028 4062 4084 4095 4119 2013 MUD 3031 2013 PID 1088 2014 Total 4139 4157 4173 4206 4209 4219 4240 4268 4280 4308 4333 4339 2014 MUD 3014 3015 3014 3028 3026 3031 3037 3052 3058 3072 3078 3080 2014 PID 1125 1142 1159 1178 1183 1188 1203 1216 1222 1236 1255 1259 2015 Total 4353 4363 4377 4404 4413 4429 4443 4459 4478 4486 4498 4517 2015 MUD 3083 3087 3095 3119 3120 3122 3123 3128 3133 3134 3137 3149 2015 PID 1270 1276 1282 1285 1293 1307 1320 1331 1345 1352 1361 1368 2016 Total 4531 4538 4556 4568 4593 4604 4607 4616 4622 4627 4632 4636 2016 MUD 3155 3158 3167 3172 3176 3181 3183 3186 3188 3192 3196 3200 2016 PID 1376 1380 1389 1396 1417 1423 1424 1430 1434 1435 1436 1436 2017 Total 464400000000000 2017 MUD 3208 2017PID 1436 Active Connections Monthly Water Report FY 2016 Water Billed Water Pumped 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 October November December January February March April May June July August September WATER PUMPED IN MILLIONS OF GALLONS 2013 2014 2015 2016 2017 0 20000 40000 60000 80000 100000 120000 140000 160000 October November December January February March April May June July August September WATER BILLED IN MILLIONS OF GALLONS 2013 2014 2015 2016 2017 Trophy Club Municipal Utility District No. 1 177 of 188 November 15, 2016 Regular Meeting Agenda Packet Influent EffluentInfluent EffluentInfluent Effluent3‐Oct 43 0.2 99.5% 315 2.0 99.4% 268 1.4 99.5%4‐Oct 35 0.2 99.4% 220 2.0 99.1% 201 1.6 99.2% 11‐Oct 42 0.2 99.5% 279 2.0 99.3% 228 1.4 99.4%13‐Oct 45 0.2 99.6% 280 2.0 99.3% 220 2.2 99.0% 17‐Oct 45 0.2 99.6% 277 2.4 99.1% 434 1.2 99.7%18‐Oct 40 0.24 99.4% 243 2.0 99.2% 200 4.0 98.0% 24‐Oct 51 0.39 99.2% 230 2.0 99.1% 172 1.2 99.3%25‐Oct 50 0.2 99.6% 224 2.0 99.1% 204 1.4 99.3%99.5%99.2%99.2%October 2016 ResultsDate% Removal% Removal% RemovalReportAmmonia‐NCBOD5TSS0.232.11.8Ammonia‐NCBOD5TSSTrophy Club Municipal Utility District No. 1178 of 188November 15, 2016 Regular Meeting Agenda Packet Max mg/L3.11Aver mg/L0.705Max mg/L2.6Aver mg/L2.2Ammonia NitrogenCarbonaceous Biochemical Demand (CBOD5)0.20.5501.5403.1100.3400.3800.2200.2300.2500.2300.511.522.533.5Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16NH‐3 mg/LAveragePermit Limit2.22.12.12.12.12.62.12.02.22.10.0001.0002.0003.0004.0005.0006.000Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16CBOD5AveragePermit LimitTrophy Club Municipal Utility District No. 1179 of 188November 15, 2016 Regular Meeting Agenda Packet Max mg/L8.1Aver mg/L2.6Max mg/L17.1Aver mg/L12.5Nitrate - NitrogenTotal Suspended Solids (TSS)1.72.62.51.51.78.12.01.81.91.80.02.04.06.08.010.012.014.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16TSSAveragePermit Limit11.011.212.78.912.810.510.417.114.215.80.05.010.015.020.025.030.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16Nitrate‐NAveragePermit LimitTrophy Club Municipal Utility District No. 1180 of 188November 15, 2016 Regular Meeting Agenda Packet Max mg/L3.3Aver mg/L1.8Max mg/L7.9Min mg/L6.1Aver mg/L7.2E. ColiPotential for Hydrogen (pH)1.53.32.12.12.81.11.21.21.11.30.020.040.060.080.0100.0120.0140.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16E. ColiAveragePermit Limit7.16.97.07.16.86.86.96.77.06.17.27.37.37.27.17.37.07.17.17.90.01.02.03.04.05.06.07.08.09.010.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16pH MinAveragePermit Limit MinPermit Limit MaxpH MaxTrophy Club Municipal Utility District No. 1181 of 188November 15, 2016 Regular Meeting Agenda Packet Max mg/L7.8Aver mg/L6.8 Dissolved Oxygen (DO)7.86.67.26.66.66.76.86.56.67.00.01.02.03.04.05.06.07.08.09.0Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16DOAveragePermit LimitTrophy Club Municipal Utility District No. 1182 of 188November 15, 2016 Regular Meeting Agenda Packet Oct 1, 2016 - Oct 31, 2016Overview Page Pageviews % Pageviews 1.1,962 41.74% 2.429 9.13% 3.201 4.28% 4.194 4.13% 5.178 3.79% 6.149 3.17% 7.125 2.66% 8.115 2.45% 9.107 2.28% 10.84 1.79% Overview Pageviews …Oct 8 Oct 15 Oct 22 Oct 29 200200200 400400400 Pageviews 4,700 Unique Pageviews 3,833 Avg. Time on Page 00:01:41 Bounce Rate 60.59% % Exit 49.23% / /customer-service/email-bills-and-online-payments/ /my-account/ /public-informatio/agendas-meetings-online/ /administratio/employment/current-job-opportunities/ /my-account/about-your-bill/ /customer-service/contact-us-2/ /my-account/rates-charges/ /administratio/employment/ /administratio/staff/ © 2016 Google All Users 100.00% Pageviews Trophy Club MUD All Web Site Data GO TO REPORT Trophy Club Municipal Utility District No. 1 183 of 188 November 15, 2016 Regular Meeting Agenda Packet Oct 1, 2016 - Oct 31, 2016Audience Overview Language Sessions % Sessions 1.en-us 2,270 98.10% 2.(not set)27 1.17% 3.en-gb 3 0.13% 4.c 2 0.09% 5.en-au 2 0.09% 6.zh-cn 2 0.09% 7.ar 1 0.04% 8.de 1 0.04% 9.es-es 1 0.04% 10.he-il 1 0.04% Overview Sessions …Oct 8 Oct 15 Oct 22 Oct 29 100100100 200200200 Sessions 2,314 Users 1,758 Pageviews 4,700 Pages / Session 2.03 Avg. Session Duration 00:01:44 Bounce Rate 60.59% % New Sessions 45.81% Returning Visitor New Visitor 45.8% 54.2% © 2016 Google All Users 100.00% Sessions Trophy Club MUD All Web Site Data GO TO REPORT Trophy Club Municipal Utility District No. 1 184 of 188 November 15, 2016 Regular Meeting Agenda Packet October November December January February March April May June July August September ebills 758 Bills Mailed 3870 Bank Draft 624 Credit Card Draft 882 Online Payments 1041 Late Notices 506 Disconnects 30 M 3208 Connections P 1436 October November December January February March April May June July August September ebills 747 741 739 745 741 736 756 762 759 753 747 756 Bills Mailed 3825 3824 3852 3849 3861 3873 3880 3883 3913 3927 3925 3927 Bank Draft 599 602 594 593 599 604 615 617 628 624 613 614 Credit Card Draft 767 769 807 799 816 819 827 849 834 853 860 868 Online Payments 1002 954 980 987 944 972 958 955 972 991 1028 1030 Late Notices 529 468 409 506 371 410 448 328 391 442 342 460 Disconnects 64 56 45 40 36 41 40 30 30 16 28 28 3155 3158 3167 3172 3176 3181 3183 3186 3188 3192 3196 3200 Active Connections 1376 1380 1389 1396 1417 1423 1424 1430 1434 1435 1436 1436 Trophy Club MUD #1 Utility Billing Report Fiscal Year 2017 Fiscal Year 2016 Trophy Club Municipal Utility District No. 1 185 of 188 November 15, 2016 Regular Meeting Agenda Packet MUD Permits Collected by Town (Incode) Month: October 2016 Date of Permit # New home starts Customer Deposit 135-25030 Due to FW Water 135- 20500 Oversize Meter 135-49075 Plumbing Inspections 135- 47035 Sewer Inspections 135- 47045 Fire Line 135-49900 Misc Income 135-49900 Total 10/5/2016 2 150.00$ 2,346.00$ 686.00$ 100.00$ 300.00$ 1,600.00$ -$ 5,182.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total 2 150.00$ 2,346.00$ 686.00$ 100.00$ 300.00$ 1,600.00$ -$ 5,182.00$ Fire Date of Permit Fire Line 122-49900 Fire Inspections 122-43400 Fire Plan Review > 6,000 sq ft. 122-42014 Misc Income 122-49900 Total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total -$ -$ -$ -$ -$ Total Due 5,182.00$ Trophy Club Municipal Utility District No. 1 186 of 188 November 15, 2016 Regular Meeting Agenda Packet 11/11/2016 TC Meeting Spaces https://teamup.com/ksbf512320f9756527/1/2 TC Meeting Spaces Access: Modiஔer FS Conference Room FS Training Room Police Conference Room PS Large Conference Room PS Small Conference Room Svore Board Room Sun Mon Tue Wed Thu Fri Sat 48 Nov 27, 2016 28 29 30 Dec 1 2 3 10:30am Special Events Committee (Steven Glickman) 9am Mgt Team Meeting7pm TCWC Meeting 8am Applicant Training (Tracey Shields) 49 4 5 6 7 8 9 10 7pm EDC4B Board Meeting (EDC4B)4pm Tcmud 9am Mgt Team Meeting10am Special Events Committee (jacob lohse) 4pm TCMUD (Laurie) 6pm Police Explorers (Tony Simmons) 50 11 12 13 14 15 16 17 8am Fire Dept Training (Gary Sipes)8am Fire Dept Training (Gary Sipes)8am Fire Dept Training (Gary Sipes) 7pm TCEVA Meeting (Elaine Voigt/Dena Boudreau)5pm Town Council Meeting (Town Council)9am Mgt Team Meeting Calendars December 2016 Trophy Club Municipal Utility District No. 1 187 of 188 November 15, 2016 Regular Meeting Agenda Packet 11/11/2016 TC Meeting Spaces https://teamup.com/ksbf512320f9756527/2/2 51 18 19 20 21 22 23 24 6pm Trophy Club Municipal Utility District No. 1 Board Meeting9am Mgt Team Meeting10am Special Events Committee (jacob lohse) 6pm TCWC Christmas Tour Meeting (Kathy Carlton) 6pm Police Explorers (Tony Simmons) 52 25 26 27 28 29 30 31 10:30am Special Events Committee (Steven Glickman)5pm Town Council Meeting (Town Council)9am Mgt Team Meeting6pm Police Explorers (Tony Simmons) Trophy Club Municipal Utility District No. 1 188 of 188 November 15, 2016 Regular Meeting Agenda Packet