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Home My WebLink About2017-0620 Regular Meeting Agenda postedTrophy Club Municipal Utility District No. 1 June 20, 2017 Regular Meeting Agenda MUNICIPAL UTILITY DISTRICT BOARD OF DIRECTORS REGULAR MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 June 20, 2017 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. May 2017 Check Register b. May 16, 2017 Regular Meeting Minutes c. Interlocal Agreement with Denton County for tax collection in FY 2018 REGULAR SESSION 2. Update regarding incompatibility of office of Director Greg Wilson as they relate to another office. (Corbett) Consider and take appropriate action concerning requests for reduction of calculated winter average volumes. (Rose/Wilson) a. 2859 Earl Drive b. 551 Indian Creek c. 2 Meadowbrook Lane d. 1 TurnburyCourt e. 1 Cypress Court f. Confidential Account "A" 4. Consider and take appropriate action regarding District Legal Services: a. Accept resignation of the Liston Law Firm, P.C. as District General Counsel; b. Consider and take appropriate action regarding engagement of new General Counsel, including consideration of Responses to District's Request for Proposals; and c. Approve engagement of Dubois, Bryant & Campbell, LLP as construction and litigation counsel in connection with the District's contract with Webber-Cadagua Partners for construction of wastewater treatment plant improvements. 1 of 4 Trophy Club Municipal Utility District No. 1 June 20, 2017 Regular Meeting Agenda 5. Consider and take appropriate action regarding Order No. 2017-0620A Adopting Trophy Club Municipal Utility District No. 1, Organization, Policy, Procedure and Code of Ethics. (Rose/Wilson) a. Discussion and possible action regarding Treasurer duties and responsibilities. b. Discussion and possible action regarding other verbiage within the Organization, Policy, Procedure and Code of Ethics document. 6. Consider and take appropriate action regarding Order No. 2017-0620A Adopting Trophy Club Municipal Utility District No. 1 Code of Ethics, Travel Expenditures Policy, Professional Services Policy, and Management Information Policy. (GM) 7. Consider and take appropriate action to elect the following officers of the Board of Directors (Rose/Wilson): L President ii. Vice President iii. Secretary/Treasurer 8. Consider and take appropriate action regarding funding and construction of proposed 16 -inch water transmission line project from the District's ground storage tank to elevated tank located on T.W. King Road: a. Presentation by District engineering consultants regarding necessity and benefits of project. b. Discussion and possible action regarding potential issuance of revenue bonds for funding water transmission line improvements: i. Discussion and possible action regarding adoption of Resolution No. 2017-0516 Authorizing Application to the Texas Commission on Environmental Quality for Approval of Water Transmission Line Project and Issuance of Bonds; and ii. Discussion and possible action regarding approval of Proposal by District Engineering Consultants for Preparation of an Application to the Texas Commission on Environmental Quality for Approval of Water Transmission Line Project and Issuance of Bonds. c. Discussion and possible action regarding alternative funding methods. d. Other matters related thereto. 9. Consider and take appropriate action regarding District Capital Improvement Program for Repair and Replacement of Infrastructure Assets: a. Discussion regarding prioritization of infrastructure repair and replacement projects; b. Discussion and possible action regarding funding of capital improvement projects; c. Potential Coordination with Town of Trophy Club Capital Improvement Projects; and d. Other matters related to the establishment, funding and implementation of a capital improvement program for repair or replacement of District infrastructure assets. e. Discussion regarding the General Manager recommendations for funding. 10. Consider and take appropriate action regarding possible transfer of ownership of the District's fire station and fire equipment and long-term lease of the fire station land. (Thomas/Rase) 11. Consider and take appropriate action regarding the May 2017 combined financials and variance report. a. Combined financials b. Variance report 12. Consider and take appropriate action regarding formatting of Meeting Agendas (Corbett) 2 of 4 Trophy Club Municipal Utility District No. 1 REPORTS & UPDATES 13. General Manager Monthly Reports and Updates a. Water System Operation • Water usage • City of Fort Worth proposed rates for FY2018 • LAS Building update June 20, 2017 Regular Meeting Agenda • New VFD Pump • Well #3 • Northside II 30 -inch Water Main and Allocated Capacity b. Wastewater System Operation c. Update regarding signage for wastewater treatment plant located at Indian Creek Drive and Junction Way d. Wastewater Treatment Plant Permit renewal update e. Enforcement Case No. 52342, TCEQ Texas Commission on Environmental Quality f. Finance Update • Utility Billing Reports • Permits Collected g. Project Status Updates • Wastewater Treatment Plant Upgrade Project CLOSED SESSION 14. Pursuant to section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in closed session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements b. Settlement Agreement relating to Ratepayers' Appeal of the Decision of Trophy Club Municipal Utility District No. 1 to Change Rates pending before the Public Utility Commission of Texas (SOAH Docket No. 473-16-1836; PUC Docket No. 45231) 15. Pursuant to Section 551.074 of the Texas Open Meetings Act, the Board may in closed session deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear a complaint or a charge against an officer or employee: a. Employment, evaluation, reassignment, duties, discipline, or dismissal of the District's General Manager, including consideration of any claims or charges relating thereto. REGULAR SESSION 16. Consider and take appropriate action on matters deliberated in Closed Session: 17. Consider and take appropriate action relating to wastewater treatment plant improvement project: a. Approve arbitration with respect to claims by and against Webber-Cadagua Partners. b. Authorize litigation counsel to take such other action as may be necessary or convenient to ensure timely and proper completion of improvements by project contractor or its surety. 3 of 4 Trophy Club Municipal Utility District No. 1 18. Personnel Matters: June 20, 2017 Regular Meeting Agenda a. Consider and take appropriate action relating to the reassignment and duties of District employees. b. Consider and take appropriate action relating to the appointment, recruitment or employment of District personnel. c. Consider and take appropriate action relating to amendment of District Personnel Policy Manual to authorize Employee Performance Bonus Plan. 19. Items for future agendas: 20. Set future Meeting dates: Regular Meeting on July 18, 2017 at 6:30 p.m. Joint Meeting with Town Council on July 25, 2017 at Budget Workshop — Set date *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO CLOSED SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN CLOSED SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN CLOSED SESSION. ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT ON FRIDAY, JUNE 16, 2017, BY 6:30 P.M., THE MEETING AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, JUNE 20, 2017 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENTTO THE PUBLICAND WITHIN THE BOUNDARIES OF THE DISTRICTAND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. AU JIE SLAGHT, DISTRICT RETARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON: DATE: ,e,i CO l Lam, ani l -7 TIME: -4 �t(D Q I -,g BY: 4 of 4