The URL can be used to link to this page

Home My WebLink About2017-0718 Regular Meeting Agenda final PostedTrophy Club Municipal Utility District No. 1 July 18, 2017 Regular Meeting Agenda MUNICIPAL UTILITY DISTRICT BOARD OF DIRECTORS REGULAR MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 July 18, 2017 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. June 2017 Check Register b. June 20, 2017 Regular Meeting Minutes c. July 10, 2017 Special Meeting Minutes d. Tax Collections Report — 31d Quarter FY2017 e. Quarterly Investment Report — 3rd Quarter FY2017 REGULAR SESSION 2. Receive presentation regarding wastewater collection system monitoring improvements by SmartCover Systems. (Carr/Hase) 3. Consider and take appropriate action regarding 2016 Consumer Confidence Report. 4. Consider and take appropriate action regarding de -annexation of the land located within the District boundaries that lies within the Town of Westlake, known as Solana, and/or the creation of a Defined Area that excludes such lands for funding infrastructure improvements. 5. Consider and take appropriate action regarding approval of Non -Standard Water and Wastewater Agreement with Old Town Development, LLC for the development known as H.G. Sply. 6. Consider and take appropriate action regarding approval of Order Adopting Trophy Club Municipal Utility District No. 1, Organization, Policy, Procedure and Code of Ethics. (Rose/Wilson) a. Discussion and possible action regarding Treasurer duties and responsibilities. b. Discussion and possible action regarding other verbiage within the Organization, Policy, Procedure and Code of Ethics document. 1 of 4 Trophy Club Municipal Utility District No. 1 July 18, 2017 Regular Meeting Agenda 7. Consider and take appropriate action regarding approval of Order Adopting Trophy Club Municipal Utility District No. 1 Code of Ethics, Travel Expenditures Policy, Professional Services Policy, and Management Information Policy. 8. Consider and take appropriate action regarding approval of amendments to District Rate Order relating to winter averaging, including revisions to deadline for submission of customer requests for winter averaging sewer rate adjustments. 9. Consider and take appropriate action regarding 2001 New Holland Backhoe that is a shared asset with the Town of Trophy Club. (Staff) 10. Consider and take appropriate action regarding District Capital Improvement Program for Repair and Replacement of Infrastructure Assets: (Staff) a. Discussion regarding prioritization of infrastructure repair and replacement projects; b. Potential Coordination with Town of Trophy Club Capital Improvement Projects; and c. Other matters related to the establishment, funding and implementation of a capital improvement program for repair or replacement of District infrastructure assets. 11. Consider and take appropriate action regarding Amendment No. 3 to the Agreement for Water Service between the City of Fort Worth and Trophy Club Municipal District No. 1 for the Construction of a Northside II 30 -inch Water Main and Allocated Capacity. (Staff) 12. Consider and take appropriate action on Wastewater Treatment Plant upgrade project. (Carr) 13. Consider and take appropriate action regarding engineering matters: (Staff) a. Consider and take appropriate action regarding proposal by CP&Y for preparation of an Application to the Texas Commission on Environmental Quality for Approval of Water Transmission Line Project and Issuance of Revenue Bonds; b. Consider and take appropriate action regarding engineering services relating to water plant pump upgrade project; and c. Consider and take appropriate action regarding request by CP&Y for additional engineering fees relating to wastewater treatment plant improvement project. 14. Consider and take appropriate action providing direction to staff regarding changes to District Personnel Policies Manual. (Wilson/Rose) 15. Consider and take appropriate action regarding the June 2017 combined financials and variance report. a. Combined financials b. Variance report 16. Consider and take appropriate action regarding Performance Awards for Management Staff for period of August 26, 2016 through February 19, 2017 in accordance with Trophy Club Municipal Utility District No. 1 Personnel Policy Manual Section 7.9. (Rose/Wilson) REPORTS & UPDATES 17. General Manager Monthly Reports and Updates a. Water System Operation 2 of 4 Trophy Club Municipal Utility District No. 1 • Water usage • City of Fort Worth proposed rates for FY2018 • LAS Building update • New VFD Pump • Well #3 July 18, 2017 Regular Meeting Agenda b. Update regarding PD30 c. Wastewater System Operation d. Update regarding signage forwastewater treatment plant located at Indian Creek Drive and Junction Way e. Wastewater Treatment Plant Permit renewal update f. Finance Update • Utility Billing Report • Permits Collected • Cash Report g. Project Status Updates • Wastewater Treatment Plant Upgrade Project h. Bollards for Water Plant CLOSED SESSION 18. Pursuant to section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in closed session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; b. District Application for Renewal of Waste Discharge Permit No. WQ0011593001; c. Policies relating to internal and external communications between directors, staff and third parties; d. Compliance with requirements of TCEQ Agreed Order 2012 -1367 -MWD -E; and e. Contract for General Manager Services. 19. Pursuant to Section 551.074 of the Texas Open Meetings Act, the Board may in closed session deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear a complaint or a charge against an officer or employee: a. Employment of General Manager. REGULAR SESSION 20. Consider and take appropriate action on matters deliberated in Closed Session: 21. Items for future agendas: 22. Set future Meeting dates: Joint Meeting with Town Council - July 25, 2017 at 8:00 p.m. Budget Workshop — August 10, 2017 at 9:00 a.m. Regular Meeting - August 15, 2017 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO CLOSED SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN CLOSED SESSION. THIS NOTICE MODIFIES THE 3 of 4 Trophy Club Municipal Utility District No. 1 July 18, 2017 Regular Meeting Agenda DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN CLOSED SESSION. ADJOURN THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS NOTICE CERTIFIES THAT ON FRIDAY, JULY 14, 2017, BY 6:30 P.M., THE MEETING AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, JULY 18, 2017 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH ISA PLACE CONVENIENTTO THE PUBLICAND WITHIN THE BOUNDARIES OF THE DISTRICTAND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SEC ON 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. URIE SLAGHT, DISTR SECRETARY THIS OFFICIAL WINDOW OF DISTRICT NO DATE: �l TIME:. 4of4 AGENDA WAS POSTED ON THE TROPHY CLUB MUNICIPAL UTILITY 1 ADMINISTRATION BUILDING ON: Al t v4 .. BY: