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Home My WebLink About2017-0919 Public Hearing and Regular Meeting AgendaTrophy Club Municipal Utility District No. 1 September 19, 2017 Public Hearing and Regular Meeting r MUNICIPAL urlury DISTRICT BOARD OF DIRECTORS PUBLIC HEARING & REGULAR MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 VIA VIDEO CONFERENCE CALL THE PRESIDING OFFICER WILL BE PHYSICALLY PRESENT, AND MEMBERS OF THE PUBLIC MAY ATTEND, AT THE FOLLOWING LOCATION: 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS, 76262 September 19, 2017 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM all 31[$1:1x_11:11►10 1. Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding adoption of the District Tax Rate for Tax Year 2017. CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and take appropriate action to approve the Consent Agenda. a. August 2017 Check Register b. July 18, 2017 Regular Meeting Minutes - Amended c. July 25, 2017 Special Meeting Joint Session Minutes d. August 2, 2017 Special Meeting Budget Workshop Minutes REGULAR SESSION 3. Consider and take appropriate action regarding proposed water and sewer rates including summary and review of sewer models developed by NewGen Strategies. 4. Consider and take appropriate action regarding a request for reduction on June utility service bill from the customer at 2001 Churchill Downs Lane. 1 of 4 Trophy Club Municipal Utility District No. 1 September 19, 2017 Public Hearing and Regular Meeting 5. Consider and take appropriate action to approve Resolution No. 2017-0919A amending the Fiscal Year 2017 Budget. 6. Consider and take appropriate action regarding adoption of Resolution No. 2017-0919B approving Budget for Fiscal Year 2018. 7. Consider and take appropriate action to adopt Rate Order No. 2017-0919A amending water and sewer rates and setting an effective date of October 1, 2017. 8. Consider and take appropriate action regarding Order No. 2017-0919B, fixing and levying Trophy Club Municipal Utility District No. 1 Operation and Maintenance Tax Rates for 2017 Tax Year. 9. Consider and take appropriate action regarding Order No. 2017-0919C, fixing and levying Trophy Club Municipal Utility District No. 1 Debt Service tax rate for 2017 Tax Year. 10. Consider and take appropriate action regarding approval of Amendment to District Information Form, including Notice to Purchaser Form. 11. Consider and take appropriate action regarding Resolution 2017-0919C approving FY 2017 Tax Roll for Trophy Club Municipal Utility District No. 1. 12. Consider and take appropriate action regarding annual review of District Investment Policy and Investment Strategies including: a. Appoint District Investment Officer(s). b. Order No. 2017-0919D Adopting Amended and Restated Investment Policy. 13. Consider and take appropriate action regarding Order No. 2017-0919E Adopting Cash Reserve Policy. 14. Consider and take appropriate action regarding approval of Order No. 2017-0919F Adopting Trophy Club Municipal Utility District No. 1, Bylaws, Organization, Procedures, Travel Expenditure Policy, Professional Services Policy, Management Information Policy and Code of Ethics. (Rose/Thomas) 15. Consider and take appropriate action regarding request by CP&Y for additional engineering fees relating to wastewater treatment plant improvement project. 16. Consider and take appropriate action regarding selection of engineering consultant for design of 16 -inch water transmission line improvements to be generally located between the District's existing ground storage tank at Trophy Club Drive and existing elevated tank located on T.W. King Road: a. Receive recommendation from staff regarding selection of engineering firm; b. Authorize staff to negotiate a contract with the engineering firm for subsequent consideration and approval by the Board of Directors. 17. Consider and take appropriate action regarding the August 2017 combined financials and variance report. a. Combined financials b. Variance report REPORTS & UPDATES 18. General Manager Monthly Reports and Updates a. Water System Operation 2 of 4 Trophy Club Municipal Utility District No. 1 September 19, 2017 Public Hearing and Regular Meeting • Water Main Breaks • Wise Guys Program b. Electricity Update c. Wastewater System Operation d. Finance Update • Utility Billing Report • Permits Collected • Cash Report e. Project Status Updates • Wastewater Treatment Plant Upgrade Project CLOSED SESSION 19. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in closed session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; b. District Application for Renewal of Waste Discharge Permit No. WQ0011593001; State Office of Administrative Hearings (SOAH) Docket No. 582-17-5380 20. Pursuant to Section 551.074 of the Texas Open Meetings Act, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, including General Manager, Finance Manager, and Human Resources Manager/Financial Analyst: 21. Pursuant to Texas Government Code Section 551.076, the Board will meet in closed session to discuss internal security recommendations regarding District assets and governance. 22. Pursuant to Texas Government Code Section 551.072, the Board will meet in closed session to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the District in negotiations with a third person. REGULAR SESSION 23. Consider and take appropriate action on matters deliberated in Closed Session: 24. Items for future agendas: 25. Set future Meeting dates: Regular Board Meeting — October 17, 2017 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO CLOSED SESSION AT ANYTIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECTTO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN CLOSED SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN CLOSED SESSION. 3 of 4 Trophy Club Municipal Utility District No. 1 ADJOURN THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § September 19, 2017 Public Hearing and Regular Meeting THIS NOTICE CERTIFIES THAT ON FRIDAY, SEPTEMBER 15, 2017, BY 6:30 P.M., THE MEETING AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, SEPTEMBER 19, 2017 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENTTO THE PUBLICAND WITHIN THE BOUNDARIES OF THE DISTRICTAND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATT} CODE AND SE(-�551.054 Qf)THE TEXAS GOVERNMENT CODE, AS AMENDED. "- AUYIE SLAGHT, DISTRICT SEC7Y THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON: DATE: ,_ 7 r�7aI,vh 1--5 4r�13 TIME:1/5, ,r -) n (Y) BY: 4 of 4