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Home My WebLink About2017-1102 Special Meeting Agenda Packet BOARD OF DIRECTORS Special Meeting TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 November 2, 2017 6:30 P.M. SVORE MUNICIPAL BOARDROOM SPECIAL MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. REGULAR SESSION 1. Consider and take appropriate action regarding approval for acquisition of two new vehicles for the wastewater department to be purchased through the Buy Board contract at Caldwell Chevrolet: a. 2018 Chevrolet 1500 Silverado 4X4 Regular Cab $27,515.00 (on‐call vehicle) b. 2018 Chevrolet 1500 Silverado 4X2 Crew Cab $31,825.00 (Supt. vehicle) attachments: Staff Report Fleet Quote – On‐call truck Fleet Quote – Supt. truck 2. Consider and take appropriate action regarding adoption of Order No. 2017‐1102A authorizing the General Manager to execute a contract for the purchase of electricity for use by the District. attachment: Order No. 2017‐1102A 3. Consider and take appropriate action regarding approval of Contract No. 2017110201 for professional engineering services with Halff & Associates relating to design and construction of 16‐inch water transmission line improvements. attachment: Contract No. 2017110201 4. Consider and take appropriate action to award the bid and approve contract No. 2017110202 Water Plant and east elevated storage tank SCADA panel upgrade and replacement as part of FY2018 capital improvement projects and authorize the General Manager to execute the necessary documents. attachment: Staff Report Bid‐tab Trophy Club Municipal Utility District No. 1 1 of 44 November 2, 2017 - Special Meeting Agenda Packet EXECUTIVE SESSION 5. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: SOAH Docket No. 582‐17‐5380; TCEQ Docket No. 2017‐0567‐MWD; Application by Trophy Club Municipal Utility District No. 1 for Renewal of Waste Discharge Permit No. WQ0011593001; REGULAR SESSION 6. Consider and take appropriate action regarding matters deliberated in Executive Session, including action relating to potential settlement of disputes arising in connection with District Application for Renewal of Waste Discharge Permit No. WQ0011593001; State Office of Administrative Hearings (SOAH) Docket No. 582‐17‐5380. ADJOURN THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS NOTICE CERTIFIES THAT ON MONDAY, OCTOBER 30, 2017, BY 6:30 P.M., THE AGENDA FOR A SPECIAL MEETING OF THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, TO BE HELD ON THURSDAY, NOVEMBER 2, 2017 AT 6:30P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. LAURIE SLAGHT, DISTRICT SECRETARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON: DATE: ____________________________________ TIME: _______________ BY: _________________ Trophy Club Municipal Utility District No. 1 2 of 44 November 2, 2017 - Special Meeting Agenda Packet STAFF REPORT November 2, 2017 AGENDA ITEM 1. Consider and take appropriate action regarding approval of new vehicles for the wastewater department to be purchased through the Buy Board contract at Caldwell Chevrolet: a. 2018 Chevrolet 1500 Silverado 4X4 Regular Cab $27,515.00 (on‐call vehicle) b. 2018 Chevrolet 1500 Silverado 4X2 Crew Cab $31,825.00 (Supt. vehicle) STAFF REPORT FY2018 budget approved replacement of the following vehicles for the Wastewater Department: a. On‐call truck 2013 Chevrolet 1500 Purchased March 6, 2013 Mileage: 119,819 b. Superintendent’s truck 2013 Chevrolet 1500 Extended Cab Mileage 96,362 Purchased March 2013 Trophy Club Municipal Utility District No. 1 3 of 44 November 2, 2017 - Special Meeting Agenda Packet QUOTE# 001A CONTRACT PRICING WORKSHEET End User: TROPHY CLUB MUD Contractor: CALDWELL COUNTRY Contact Name: KARL SCHLIELIG CALDWELL COUNTRY Email: KSCHLIELIG@TCMUD.ORG Prepared By: Averyt Knapp Phone #: 817-430-1218 817-538-2056 -C Email: aknapp@caldwellcountry.com Fax #: 682-831-0913 Phone #: 979-567-6116 Location City & State: TROPHY CLUB Fax #: 979-567-0853 Date Prepared: AUGUST 8, 2017 Address: P. O. Box 27, Caldwell, TX 77836 Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872 Product Description: 2018 CHEVROLET 1500 SILVERADO 4X2 CREW CAB CC15543 A Base Price & Options: $31,825 B Fleet Quote Option: Code Description Cost Code Description Cost 4X2-CREW CAB, LT PACKAGE, 5.3L-V8, 6- SPD AUTOMATIC, 3.42 LOCKING REAR AXLE DIFFERENTIAL, AIR CONDITION DUAL-ZONE, AMFM-STEREO W/8” SCREEN MYLINK – BLUETOOTH, 40-20-40 CLOTH SEATS, CARPET FLOOR W/MATS, TILT, CRUISE, POWER LOCKS, POWER WINDOWS, POWER MIRRORS, KEYLESS ENTRY, DEEP TINT GLASS, THIN PROFILE LED FOG LAMPS, POWER SEAT, REMOTE START W/KEYLESS ENTRY, REAR DEFOGGER, THEFT SYSTEM UNAUTHORIZED ENTRY, POWER OUTLET 110-VOLT AC, SHORT BOX, REAR STEP BUMPER, OEM HD TRAILER TOW PACKAGE, REAR VISION CAMERA INCL GM WARRANTY 5YR/100,000 MILES POWERTRAIN @ N/C INCL CALDWELL COUNTRY PO BOX 27 CALDWELL, TEXAS 77836 Subtotal B INCL C Unpublished Options Code Description Cost Code Description Cost Trophy Club Municipal Utility District No. 1 4 of 44 November 2, 2017 - Special Meeting Agenda Packet Subtotal C D Other Price Adjustments (Installation, Delivery, Etc…) Subtotal D INCL E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)$31,825 Quantity Ordered 1 Subtotal E $31,825 F Non-Equipment Charges (Trade-In, Warranty, Etc…) BUY BOARD $400 G. Color of Vehicle: WHITE H. Total Purchase Price (E+F) $32,225 Estimated Delivery Date: 60-90 DAYS APPX Trophy Club Municipal Utility District No. 1 5 of 44 November 2, 2017 - Special Meeting Agenda Packet QUOTE# 002 CONTRACT PRICING WORKSHEET End User: TROPHY CLUB MUD Contractor: CALDWELL COUNTRY Contact Name: KARL SCHLIELIG CALDWELL COUNTRY Email: KSCHLIELIG@TCMUD.ORG Prepared By: Averyt Knapp Phone #: 817-430-1218 817-538-2056 -C Email: aknapp@caldwellcountry.com Fax #: 682-831-0913 Phone #: 979-567-6116 Location City & State: TROPHY CLUB Fax #: 979-567-0853 Date Prepared: MAY 25, 2017 Address: P. O. Box 27, Caldwell, TX 77836 Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872 Product Description: 2018 CHEVROLET 1500 SILVERADO 4X4 REGULAR CAB LWB CK15903 A Base Price & Options: $27,515 B Fleet Quote Option: Code Description Cost Code Description Cost 4X4-REGULAR CAB, 5.3L-V8, 6-SPD AUTOMATIC, 3.42 LOCKING REAR AXLE DIFFERENTIAL, 40-20- 40 CLOTH SEATS, FULL RUBBER FLOOR, AIR CONDITION, AMFM- STEREO MYLINK W/BLUETOOTH, TILT, CRUISE, POWER WINDOWS, POWER LOCKS, POWER MIRRORS, KEYLESS ENTRY, OEM DEEP TINT GLASS, ELECTRONIC AUTOTRAC TRANSFER CASE WITH ROTARY DIAL CONTROLS, SKID PLATE SHIELD PACKAGE, REMOTE LOCKING TAILGATE, OEM HD TRAILER TOW PACKAGE, 8’ BED, REAR STEP BUMPER, REAR VISION CAMERA INCL GM WARRANTY 5YR/100,000 MILES POWERTRAIN @ N/C INCL CALDWELL COUNTRY PO BOX 27 CALDWELL, TEXAS 77836 Subtotal B INCL C Unpublished Options Code Description Cost Code Description Cost Trophy Club Municipal Utility District No. 1 6 of 44 November 2, 2017 - Special Meeting Agenda Packet Subtotal C D Other Price Adjustments (Installation, Delivery, Etc…) Subtotal D INCL E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)$27,515 Quantity Ordered 1 Subtotal E $27,515 F Non-Equipment Charges (Trade-In, Warranty, Etc…) BUY BOARD $400 G. Color of Vehicle: WHITE H. Total Purchase Price (E+F) $27,915 Estimated Delivery Date: 60-90 DAYS APPX Trophy Club Municipal Utility District No. 1 7 of 44 November 2, 2017 - Special Meeting Agenda Packet ORDER NO. 2017-1102A ORDER AUTHORIZING GENERAL MANAGER TO EXECUTE CONTRACT FOR THE PURCHASE OF ELECTRICITY WHEREAS, Trophy Club Municipal Utility District No. 1 (the “District”) is a duly created and existing municipal utility district created and operating under Chapters 49 and 54 of the Texas Water Code, as amended; WHEREAS, Section 49.213(b) of the Texas Water Code authorizes a district to enter into contracts with any person or any public or private entity in the performance of any purpose or function permitted by a district; WHEREAS, pursuant to the foregoing authority, the District has previously contracted with Hudson Energy for the purchase of electricity for use by the District in connection with its facilities and operations; WHEREAS, the District’s current contract with Hudson Energy for the purchase of electricity expires in December 2017, and the Board of Directors desires to enter into a new contract for the purchase of electricity; WHEREAS, due to daily fluctuations in the electricity market, the Board of Directors desires to delegate to its General Manager the authority to execute a contract for the purchase electricity on terms and conditions that are most favorable to the District; WHEREAS, Section 49.056(a) of the Texas Water Code authorizes the board of directors of a municipal utility district to delegate to its general manager full authority to manage and operate the affairs of the district subject only to the orders of the board; and WHEREAS, pursuant to the foregoing authority, the Board of Directors desires to authorize the District’s General Manager to execute a contract on behalf of the District with for the purchase of electricity for the District’s use under the terms and conditions set forth herein. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: Section 1. The facts and recitations found in the preamble of this Order are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. Section 2. The Board of Directors hereby authorizes the General Manager to enter into a contract on behalf of the District for the purchase of electricity for use by the District subject to the following parameters and limitations: Trophy Club Municipal Utility District No. 1 8 of 44 November 2, 2017 - Special Meeting Agenda Packet i. The General Manager shall contract for the purchase of electricity with the service provider that results in the largest cost savings to the District, as determined by market rates received from not less than seven alternative electricity service providers and in accordance with the recommendation of Tradition Energy, the District’s Energy Advisor; and ii. The term of the electricity purchase contract shall be not less than 12 months and not greater than 60 months. ADOPTED, PASSED AND APPROVED by the Board of Directors of Trophy Club Municipal Utility District No. 1, Trophy Club, Texas this 2nd day of November, 2017. _________________________________ Kevin R. Carr, President Board of Directors _________________________________ (SEAL) William C. Rose, Secretary/Treasurer Board of Directors _________________________________ Laurie Slaght, District Secretary Trophy Club Municipal Utility District No. 1 9 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 10 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 11 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 12 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 13 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 14 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 15 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 16 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 17 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 18 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 19 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 20 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 21 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 22 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 23 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 24 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 25 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 26 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 27 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 28 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 29 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 30 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 31 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 32 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 33 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 34 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 35 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 36 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 37 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 38 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 39 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 40 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 41 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 42 of 44 November 2, 2017 - Special Meeting Agenda Packet Trophy Club Municipal Utility District No. 1 43 of 44 November 2, 2017 - Special Meeting Agenda Packet STAFF REPORT November 2, 2017 AGENDA ITEM 4. Consider and take appropriate action to award the bid and approve contract No. 2017110202 Water Plant and east elevated storage tank SCADA panel upgrade and replacement as part of FY2018 capital improvement projects and authorize the General Manager to execute the necessary documents. STAFF REPORT Bids were sought in accordance with the procurement policy with the total bids shown below. The low bid is within the budgeted amount. FY2018 CIP Water Plant and East Elevated Storage Tank SCADA Panel upgrade and replacement CONTRACTOR TOTAL H&H Electrical Contractors $ 60,928.00 DHS Automation $ 49,535.00 Control Specialist Services, L.P. $ 66,871.00 STAFF RECOMENDATION Staff recommends that the board award the contract to the low bidder and authorize the General Manager to execute the necessary documents. Trophy Club Municipal Utility District No. 1 44 of 44 November 2, 2017 - Special Meeting Agenda Packet