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HomeMy WebLinkAbout2017-1121 Regular Meeting AgendaTrophy Club Municipal Utility District No. 1 November 21, 2017 Regular Meeting Agenda BOARD OF DIRECTORS REGULAR MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 VIA VIDEO CONFERENCE CALL THE PRESIDING OFFICER AND A QUORUM OF THE BOARD OF DIRECTORS WILL BE PHYSICALLY PRESENT, AND MEMBERS OF THE PUBLIC MAY ATTEND, THE MEETING AT THE FOLLOWING LOCATION: 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS, 76262 November 21, 2017 6:30P.M. REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS Svore Municipal Boardroom This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three {3} minutes or the time limit determined by the President or presiding officer. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. October 2017 Check Register b. September 28, 2017 Special Meeting Minutes c. October 17, 2017 Regular Meeting Minutes d. November 2, 2017 Special Meeting Minutes REGULAR SESSION 2. Consider and take appropriate action to appoint Board of Directors' Audit Committee for FY 2017 Annual Financial Audit. 3. Consider and take appropriate action to approve Contract No. 2017112101 with Spectrum Business Services for Fiber Internet Access Services for a term of 36 months. 4. Consider and take appropriate action regarding approval of Contract No. 2017112102 with Humana for employee dental, vision, life, long term disability and short term disability benefits with an effective date of January 1, 2018 and end date of December 31, 2018; and to authorize the General Manager to execute all documentation related thereto. 1 of 3 Trophy Club Municipal Utility District No. 1 November 21, 2017 Regular Meeting Agenda 5. Consider and take appropriate action regarding selection of employee health insurance coverage with an effective date of January 1, 2018 and an end date of December 31, 2018; and approve Contract No. 2017112103 and authorize the General Manager to execute all documentation related thereto. 6. Consider and take appropriate action regarding the October 2017 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance REPORTS & UPDATES 7. General Manager Monthly Reports and Updates: a. Update on Renewal of Wastewater Discharge Permit No. WQ0011593001; • Cost associated with State Office of Administrative Hearing Docket No. 582-17-5380 • Timeline for completion of wastewater plant b. Capital Improvement Projects • Wastewater Treatment Plant Upgrade Project • Waterline Replacement Projects c. Water System Operation d. Wastewater System Operation e. Website Analytics f. Finance Update • Utility Billing Report • Permits Collected • Cash Report g. Project Status Updates h. Holiday Office Hours EXECUTIVE SESSION 8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in executive session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber-Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Ownership and Access Rights for District Facilities and Properties. 9. Pursuant to Texas Government Code Section 551.076, the Board will meet in executive session to discuss the deployment, or specific occasions for implementation, of security personnel or devices; or a security audit. REGULAR SESSION 10. Consider and take appropriate action on matters deliberated in Closed Session: 11. Items for future agendas: 12. Set future Meeting dates-Regular Board Meetings: December 19, 2017 at 6:30 p.m. 2 of3 Trophy Club Municipal Utility District No. 1 November 21, 2017 Regular Meeting Agenda *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO CLOSED SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATIER IN CLOSED SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN CLOSED SESSION. ADJOURN THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS NOTICE CERTIFIES THAT ON FRIDAY, NOVEMBER 17, 2017, BY 6:30P.M., THE MEETING AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON TUESDAY, NOVEMBER 21, 2017 AT 6:30P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE -· J CODE ~ND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DATE: ;w~~~~~~~~~~--~~ Tl ME: ___,__~.........._+=-'--'---3 of3