HomeMy WebLinkAbout2018-0220 February 20, 2018 Regular Meeting MinutesTrophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
February 20, 2018 at 6:30 P.M.
100 Municipal Drive, Trophy Club, Texas 76262
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
Regular Session on Tuesday, February 20, 2018 at 6:30 P.M., in the Boardroom of the Administration Building,
100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District,
and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Kevin R. Carr
Gregory Wilson
William C. Rose
Jim Thomas
Jim Hase
STAFF PRESENT:
John Carman
Laurie Slaght
Mike McMahon
Karl Schlielig
Steven Krolczyk
Tony Corbett
President
Vice President
Secretary/Treasurer
Director
Director
General Manager
District Secretary
Water Superintendent
Wastewater Superintendent
Finance Manager
Legal Counsel
GUESTS PRESENT:
Tom Rutledge Teague Nall & Perkins
CALL TO ORDER AND ANNOUNCE A QUORUM
Director Carr announced the date of February 20, 2018, called the meeting to order and announced a quorum
present at 6:30 p.m.
CITIZEN COMMENTS:
Kellie & Roel Garza
Brittany Barefoot -McGinnis
556 Indian Creek Drive
219 Phoenix Drive
CONSENT AGENDA
1. Consider and take appropriate action to approve the Consent Agenda.
a. January 2018 Check Register
b. January 16, 2018 Regular Meeting Minutes
c. January 24, 2018 Special Meeting Minutes
Director Carr requested that the January 16, 2018 Regular meeting minutes and January 24, 2018 Special
Meeting minutes be pulled from the Consent agenda for further consideration by the Board.
Motion made by Director Carr and seconded by Director Rose to approve the January 16, 2018 Regular
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Meeting Minutes as Amended at the dais.
Motion carried unanimously
Motion made by Director Thomas and seconded by Director Rose to approve the January 24, 2018 Special
Meeting Minutes as Amended at the dais.
For: Carr, Hase, Rose, Thomas
Abstain: Wilson
Motion passed 4-1
Motion made by Director Rose and seconded by Director Thomas to approve Consent Agenda item a.
January 2018 Check Register.
Motion carried unanimously
REGULAR SESSION
2. Consider and take appropriate action regarding water system capital improvement projects:
a. Consider and take appropriate action regarding approval of bid for construction of Water
Improvements for Indian Creek Drive (Fair Green Drive to Meadowbrook Lane) and for Phoenix Drive
(Pebble Beach Drive to. Shields Drive) and award of Contract No. 2018012401 as part of the Fiscal
Year 2018 Capital Improvement Projects; and
b. Consider and take appropriate action regarding approval of bid and award of Contract No.
2018022001 for valve replacements as part of the FY2018 capital improvement projects.
Tom Rutledge with Teague Nall and Perkins presented an overview of the project and answered
questions related thereto.
Residents Kellie and Roel Garza and Brittany Barefoot -McGinnis spoke regarding trees located on their
property that will be impacted by this project.
Attorney Corbett reviewed options for the Board to consider if they would like to replace the
homeowner's trees and clarified that the District cannot write a check to the homeowners for
replacement of the trees as it would be an unconstitutional donation. The District can enter into an
agreement that has a public purpose with a homeowner but there must be contract that specifically
states the public purpose of the tree replacement so it very clear it is not a gratuitous donation of public
monies. Corbett stated if the Board desires to move forward with a type of payment, he will structure
an agreement that considers the planting, maintenance and public purpose or the Board could choose
not to do anything as the trees are all within the easements. The District could also install a tree within
the easement or right of way however the District does not have the authority to install a tree on private
property without an easement.
Regarding 2 a.
Motion made by Director Thomas and seconded by Director Rose to award the bid to Quality Excavation,
Ltd., for an amount not to exceed $426,022.50 and approve the Contract No. 2018012401 for water
improvements as part of the FY2018 capital improvement projects.
Motion carried unanimously
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
Motion made by Director Rose and seconded by Director Carr to allow the General Manager to approve
and execute the necessary documentation for Contract No. 2018012401.
Motion carried unanimously
Regarding 2b.
Motion made by Director Rose and seconded by Director Thomas to approve of bid of Reymar Construction
Co. for an amount not to exceed $49,997.62 and award of Contract No. 2018022001 for valve replacements
and authorize the General Manager to execute the contract and necessary documents.
Motion carried unanimously
3. Consider and take appropriate action to authorize staff to obtain bids for construction of the 16" water
transmission line improvements from the Water Treatment Plant to Town Center.
Motion made by Director Rose and seconded by Director Carr to direct staff to obtain bids for construction
of the 16" water transmission line improvements from the Water Treatment Plant to Town Center and to
bring those bids back to the Board for selection of a contractor.
Motion carried unanimously
4. Consider and take appropriate action regarding water system improvement projects:
a. Consider and take appropriate action regarding future needs for additional ground water storage
tank and waterline to support it; and (Thomas/Hase)
b. Consider and take appropriate action regarding proposed construction of transmission line
improvements from the water plant to the elevated tank located on TW King Rd., including possible
alternatives thereto (Wilson/Rose)
General Manager John Carman was directed to provide his opinion regarding the water system improvement
projects that were recommended in the February 2016 Technical Memorandum Hydraulic Model and
Distribution System Capacity Study completed by CP&Y. Carman gave the Board a presentation with his
opinion regarding the need for an additional ground storage tank as well as transmission line improvements
from the water plant to the elevated tank on TW King Rd and answered questions related thereto.
The General Manager's Presentation is attached.
Discussion only, no action taken.
5. Consider and take appropriate action regarding Wastewater Treatment Plant Improvement Project:
a. Consider and take appropriate action regarding approval of Change Order No. 10R from Webber-
Cadagua Partners in an amount of $266.44 for the Wastewater Treatment Plant Improvement
Project; and
b. Consider and take appropriate action regarding approval of Change Order No. 11R from Webber-
Cadagua Partners in an amount of $64,741 for the Wastewater Treatment Plant Improvement
Project.
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
Motion made by Director Rose and seconded by Director Wilson to approve Change Order No. 10R from
Webber-Cadagua Partners in the amount of $266.44 and approve Change Order No. 11R from Webber-
Cadagua Partners in the amount of $64,741 for the Wastewater Treatment Plant Improvement Project.
For: Hase, Rose, Thomas, Wilson
Against: Carr
Motion passed 4-1
The Board Recessed from 8:48 p.m. and reconvened into Regular Session at 9:03 p.m.
6. Consider and take appropriate action regarding adoption of Resolution No. 2018-0220A authorizing the
General Manager to Approve Construction Contract Change Orders.
Motion made by Director Hase and seconded by Director Roseto allow the General Manager to Approve
Construction Contract Change Orders up to his $50,000 limit adopting Resolution No. 2018-0220A.
For: Hase, Thomas
Against: Carr, Rose, Wilson
Motion Failed 2-3
Motion made by Director Wilson seconded by Director Hase to modify the proposed resolution to allow
the General Manager to approve an aggregate amount of 25% of the contract up to $50,000 (whichever
is less.)
Motion is withdrawn by the first and second
Motion made by Director Rose and seconded by Director Carr to Table this item and have it brought back
to the next meeting.
Motion to table is unanimous
7. Consider and take appropriate action regarding Resolution No. 2018-0220B approving the submittal of
Water Smart application for inclusion in the Association of Water Board Directors Water Smart Partners
Program.
Motion made by Director Rose and seconded by Director Thomas to approve Resolution No. 2018-0220B
approving the submittal of Water Smart application for inclusion in the Association of Water Board
Directors Water Smart Partners Program.
Motion carried unanimously
8. Consider and take appropriate action regarding approval of the Fourth Amendment to the Water
Tower/Ground Lease Agreement with New Cingular Wireless PCS, LLC for property located at Hwy 114
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
& TW King Road, Trophy Club, Texas 76262 and authorize the General Manager to execute amendment
and all related documents.
Motion made by Director Rose and seconded by Director Carr to approve the Fourth Amendment to the
Water Tower/Ground Lease Agreement with New Cingular Wireless PCS, LLC for property located at Hwy
114 & TW King Road, known as the east tank and authorize the General Manager to execute the
amendment and all related documents.
Motion carried unanimously
9. Consider and take appropriate action regarding the January 2018 Combined Financials and Variance
Report.
a. Combined Financials
b. Combined Variance
Motion made by Director Rose and seconded by Director Wilson to approve the January 2018 Combined
Financials and Variance Report.
Motion carried unanimously
REPORTS & UPDATES
10. General Manager Monthly Reports and Update:
a. Regulatory Update
b. General Manager Expenditure, Disbursement and Contract Policy
c. May 5, 2018 Election Update
d. Capital Improvement Projects
• Wastewater Treatment Plant Upgrade Project
• High Service Pump
• Joint Projects with Town
e. Water System Operation
f. Wastewater System Operation
g. Website Analytics
h. Finance Update
• Utility Billing Report
• Permits Collected
• Cash Report
General Manager John Carman presented the monthly reports and answered questions related thereto.
The Board of Directors did not convene into Executive Session.
EXECUTIVE SESSION
11. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements
REGULAR SESSION
12. Consider and take appropriate action on matters deliberated in Executive Session:
13. Items for future agendas:
AWBD update
General Manager Purchasing Resolution
Tree agreements for consideration
14. Set future Meeting dates - Regular Board Meeting on March 20, 2018 at 6:30 p.m.
ADJOURN
Motion made by Director Rose and seconded by Director Carr to adjourn the meeting.
Motion carried unanimously
Director Carr called the meeting adjourned at 9:39p.m.
Kevin R. Carr, President
Willim R. Ros!
P"cretary/Treasurer
Lau ie Slaght, District Secret
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
Planned Water Infrastructure
Improvements
Carman
Trophy Club Municipal Utility District No. 1
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
Agenda
• Review of Fluid Mechanic Principles
• Question Posed: Are the three highest price tag elements of the
proposed infrastructure improvements identified in the CP&Y
February 2016 report still necessary?:
• Interconnecting Pipeline to Eastern Tank (-2.4 M$);
• Additional pipeline capacity to Fort Worth (-$16 M$); and
• Additional Ground Storage Tank (-3M$)
• Inherent Assumptions
• Water/Wastewater Planning — Principles and Practices
• Recommendations
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
Axioms of Water System Design
• Water flows downhill, and uphill to money;
• Pipe ID (inner diameter) must be smaller than OD
(outside diameter); and
• Second Law of Thermodynamics
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Trophy Club Municipal Utility District No. 1
Hydraulic Grade
Line Concepts
February 20, 2018 Regular Meeting Minutes
horizontal
valve cased. zero flow, hyrlendlic oiodient zero
• extra loss al V11.VC
valve open, flow 0. hydraulic gradient
corrospon(1inf1 to Toss of head a cross pope
pipe
hie ion
head
suc ion
head
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total head
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Trophy Club Municipal Utility District No. 1
February 20, 2018 Regular Meeting Minutes
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
Inherent Assumptions
• Limited room for growth within the service area
• Build -out population —14,000
• Per capita water use will remain the same in the future as it is now
• Groundwater, now around 10% of supply, will go away in the future
• Number of folks per connection will go up
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
Recommendations
• Is the Interconnecting Pipeline to Eastern Tank (-2.4 M$) needed?
Unequivocally Yes. We are already contractually obligated to build part of this
pipeline capacity. (see hand outs)
• Is the additional pipeline capacity to Fort Worth (-$16 M$) needed?
Yes, based on the assumptions listed. We are already contractually obligated to build
part of this pipeline capacity. When rel !gains an important question.
• Is the Additional Ground Storage Tank (N3M$) needed?
Yes, based on the assumptions listed. We are already contracted to build part of this
pipeline capacity. When remains an important question.
• Every 5 years we should update planning studies for water and wastewater
• Every Year we should update condition assessments for all TCMUD
infrastructure and update our five year CIP masterplan accordingly
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Trophy Club Municipal Utility District No. 1
MGD (Million gallons per day)
400
350
300
250
200
150
100
50
February 20, 2018 Regular Meeting Minutes
1,600
1,400
1,200
1,000
800
600
400
200
0 0
1970 1975 1980 1985 1990 1995 2000 2005 2010
Year
Figure 1 – Past Water Demands, Actual Water Demands and Population Served.
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Population Served, in 1000's
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Water Plan
Water Plan
Water Plan
Water Demand
1960
—6-1980
1990
—Actual
—a—Population
1,600
1,400
1,200
1,000
800
600
400
200
0 0
1970 1975 1980 1985 1990 1995 2000 2005 2010
Year
Figure 1 – Past Water Demands, Actual Water Demands and Population Served.
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Population Served, in 1000's
Trophy Club Municipal Utility District No. 1
February 20, 2018 Regular Meeting Minutes
Lost in Space - Oasis
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Trophy Club Municipal Utility District No. 1 February 20, 2018 Regular Meeting Minutes
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