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HomeMy WebLinkAbout2018-0618 June 18, 2018 Regular Meeting Agenda4 TROPHY CLUB MUNICIPAL 1 UTILITY DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 18, 2018 Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 Monday, June 18, 2018 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any presentations made to the Board at this time concerning an item not listed on the agenda. The Board will hear presentations on specific agenda items prior to the Board addressing those items. You may speak up to three (3) minutes or the time limit determined by the President or presiding officer. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. May 2018 Check Register b. May 15, 2018 Regular Meeting Minutes c. June 7, 2018 Special Meeting Minutes REGULAR SESSION 2. Consider and take appropriate action to Appoint Alternate Member to Wholesale Customer Advisory Committee for the City of Fort Worth. 3. Consider and take appropriate action to appoint two (2) directors to serve on the Rate Committee to work with staff to review and develop recommendations regarding water and sewer rates for Fiscal Year 2019. (Staff) 4. Consider and take appropriate action regarding adoption of Resolution No. 2018-0618A Authorizing the General Manager to Approve Construction Contract Change Orders. (Staff) 5. Consider and take appropriate action to adopt Order No. 2018-0618A Approving a Public Presentations Policy. (Rose/Flynn) 6. Consider and take appropriate action regarding Order No. 2018-0618B Authorizing the General Manager to approve certain expenditures, sign disbursements and enter into contracts on behalf of the District and containing other matters relating thereto. (Staff) 1 of 3 June 18, 2018 Regular Meeting Agenda 7. Consider and take appropriate action regarding approval of Change Order No. 15 from Webber-Cadagua Partners in an amount of $35,566 for Wastewater Treatment Plant improvements. (Staff) 8. Consider and take appropriate action regarding Independent Contractor Agreement for General Manager Services: a. Performance Evaluation of General Manager; and b. Discussion and possible action regarding approval of Second Amendment to Independent Contractor Agreement relating to compensation. 9. Consider and take appropriate action regarding the May 2018 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance 10. Discussion and possible action regarding Joint Meeting between Trophy Club Municipal Utility District No. 1 Board of Directors and Trophy Club Town Council. a. Meeting date and time b. Agenda items 11. Consider and take appropriate action regarding Director Workshop Meeting. (Flynn/Rose) REPORTS & UPDATES 12. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • 16 -inch waterline to serve Town Center • Wastewater Treatment Plant Upgrade Project • High Service Pump • Joint Projects with Town • East Ground Storage Tank c. Fire Department Summary d. Water System Operation e. Wastewater System Operation f. Finance Update • Utility Billing Report • Permits Collected • Cash Report EXECUTIVE SESSION 13. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber - 2 of 3 June 18, 2018 Regular Meeting Agenda Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). 14. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. District real property located at 100 Municipal Drive and 1501 Junction Way. REGULAR SESSION 16. Consider and take appropriate action on matters deliberated in Executive Session: 17. Items for future agendas: 18. Set future Meeting dates — Next Regular Meeting — Monday, July 16.2018 at 6:30 p.m. Budget Workshop Special Meeting - *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN CLOSED SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN CLOSED SESSION. ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON THURSDAY, JUNE 14, 2018, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, JUNE 18, 2018 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND EC 0 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. RIE SLA T, DISTRI SE ' ETA'Y THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON JUN , 2018 AT: 3. BY: - .'/..% 3 of 3