HomeMy WebLinkAbout2018-0515 May 15, 2018 Regular Meeting MinutesMay 15, 2018 Regular Meeting Minutes
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
May 15, 2018 at 6:30 P.M.
100 Municipal Drive, Trophy Club, Texas 76262
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a 2018
at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas
76262. The meeting was held within the boundaries of the District, and was open to the public.
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Kevin R. Carr President
Gregory Wilson Vice President
William C. Rose Secretary/Treasurer
Jim Thomas Director
Jim Hase Director
Kelly Castonguay Director
Steve Flynn Director
Mark Chapman Director
BOARD MEMBERS ABSENT:
Jim Thomas Director
STAFF PRESENT:
John Carman
Laurie Slaght
Mike McMahon
Steven Krolczyk
Tony Corbett
General Manager
District Secretary
Water Superintendent
Finance Manager
Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of May 15, 2018, called the meeting to order and announced a quorum
present at 6:30 p.m.
CITIZEN COMMENTS
1. Consider and take appropriate action to approve the Consent Agenda.
a. April 2018 Check Register
b. April 17, 2018 Regular Meeting Minutes
c. May 3, 2018 Special Meeting Minutes
Motion made by Director Carr and seconded by Director Rose to approve the Consent Agenda as
presented.
Motion carried unanimously
REGULAR SESSION
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2. Consider and take appropriate action to administer the oath of office, statement of officers, execute
bonds, and take other such actions as necessary for Directors to qualify for office.
Kelly Castonguay executed the Statement of Officer, was administered the Oath of Office by District Secretary
Laurie Slaght and was seated at Director Place 3.
Stephen J. Flynn executed the Statement of Officer, was administered the Oath of Office by District Secretary
Laurie Slaght and was seated at Director Place 4.
Mark Chapman executed the Statement of Officer, was administered the Oath of Office by District Secretary
Laurie Slaght and was seated at Director Place 5.
Motion made by Director Wilson and seconded by Director Carr to approve the Statement of Officer, Oaths
of Office and executed Director Bond and otherwise find that the newly elected Directors have qualified
for office.
Motion carried unanimously
The Board recessed at 6:39 p.m. and reconvened into Regular Session at 6:50 p.m.
3. Consider and take appropriate action regarding Order No. 2018-0515 Amending Sections 3.02 and 5.01
of the ByLaws of the Board of Directors relating to Board of Directors' regular monthly meeting date and
annual election of officers.
Motion made by Director Rose and seconded by Director Flynn to adopt Order No. 2018-0515 Amending
Sections 3.02 and 5.01 of the Bylaws of the Board of Directors.
Motion carried unanimously
4. Consider and take appropriate action to elect officers of the Board of Directors.
Director Rose stated he had questions for Attorney Corbett and requested this item be moved to
Executive Session for legal advice.
Hearing no objections, the item was so moved.
The Board convened into Executive Session at 6:56 p.m.
The Board re -convened into Regular Session at 7:39 p.m.
Director Flynn nominated Director Wilson to serve as President
For: Castonguay, Chapman, Flynn, Rose and Wilson
Oppose: none
Director Wilson will serve as President of the Board of Directors
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Director Wilson nominated Director Rose to serve as Vice President
For: Castonguay, Chapman, Flynn, Rose and Wilson
Oppose: none
Director Rose will serve as Vice President of the Board of Directors
Director Castonguay nominated Director Flynn to serve as Secretary/Treasurer
For: Castonguay, Chapman, Flynn, Rose and Wilson
Oppose: none
Director Flynn will serve as Secretary/Treasurer of the Board of Directors
5. Consider and take appropriate action regarding District bank signatories including:
a. Approve Resolution No. 2018-0515A designating authorized signers on Prosperity Bank accounts.
b. Approve Resolution No. 2018-0515B designating authorized signers on Bank of the West accounts.
c. Approve Resolution No. 2018-0515C designating depository institutions, designating authorized
signatories for the disbursement of District funds, providing for electronic transfers of District funds,
and containing other matters relating thereto.
d. Approve Resolution No. 2018-0515D designating depository designating authorized signers on
Texpool Accounts.
Motion made by Director Rose and seconded by Director Wilson to approve Resolutions 20180515A
Resolution No. 2018-0515B, Resolution No. 2018-0515C and Resolution No. 2018-0515D
Motion carried unanimously
6. Consider and take appropriate action on scheduling meeting for orientation of new directors.
Motion made by Director Rose and seconded by Director Flynn to approve a work session starting at 4
p.m. on Monday June 18th for the purposes of reviewing legal responsibilities and other items as being
associated with being a MUD Director.
Motion carried unanimously
7. Consider and take appropriate action regarding Master Service Agreement for Pipe Cleaning with ACE
Pipe Cleaning.
Motion made by Director Rose and seconded by Director Castonguay to approve the customer master
services agreement with Ace pipe
Motion carried unanimously
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8. Consider and take appropriate action regarding the April 2018 Combined Financials and Variance Report.
a. Combined Financials
b. Combined Variance
Motion made by Director Rose and seconded by Director Chapman to approve the April 2018 financials
and variance report.
Motion carried unanimously
REPORTS & UPDATES
9. General Manager Monthly Reports and Update:
a. Regulatory Update
b. Draft Change Order Policy
c. Draft Procurement Policy
d. Capital Improvement Projects
• 16 -inch waterline project to serve Town Center
• Wastewater Treatment Plant Upgrade Project
• High Service Pump
• Joint Projects with Town
e. Water System Operation
f. Wastewater System Operation
g. Website Analytics
h. Finance Update
• Utility Billing Report
• Permits Collected
• Cash Report
General Manager John Carman presented the monthly update to the Board and answered questions
related thereto.
The Board convened into Executive Session at 6:56 p.m.
EXECUTIVE SESSION
10. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141St Judicial District (Cause No. 141-299351-18).
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11. Pursuant to Section 551.074 of the Texas Open Meetings Act, the Board may deliberate the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer in Executive
Session.
The Board reconvened into Regular Session at 7:39 p.m.
REGULAR SESSION
12. Consider and take appropriate action on matters deliberated in Executive Session:
Director Wilson stated no action would be taken regarding Executive Session and the Board resumed
discussion on Agenda item No. 4.
13. Items for future agendas: June 18th at 4 p.m.
14. Set future Meeting dates — Regular Meeting and Special Meetings
ADJOURN
Motion by Director Rose seconded by Director Castonguay to adjourn the meeting.
Motion carried unanimously
Director Wilson adjourned the meeting at 8:11 p.m.
Gregory Wilson, President
Stephen J. ynn, Se
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Lauri Slaght, District Secretar,9
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