HomeMy WebLinkAbout2018-0724 July 24, 2018 Joint Meeting Agenda Packet
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
SPECIAL SESSION ‐ JOINT MEETING WITH
TOWN OF TROPHY CLUB TOWN COUNCIL
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
Tuesday, July 24, 2018 6:30 p.m. Svore Municipal Boardroom
JOINT MEETING AGENDA
CALL TO ORDER AND ANNOUNCE A QUORUM
REGULAR SESSION
1. Consider and take appropriate action regarding the Fire Protection Services Fiscal Year 2019 budget.
attachments: Fire Protection Services Proposed Fiscal Year 2019 Budget
Fiscal Year 2019 Budget Presentation
ADJOURN
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS NOTICE CERTIFIES THAT ON THURSDAY, JULY 19, 2018, BY 6:00 P.M., THE MEETING AGENDA OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS SPECIAL SESSION JOINT
MEETING TO BE HELD ON TUESDAY, JULY 24, 2018 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW
OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 SVORE ADMINISTRATION BUILDING, 100
MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN
THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN
ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS
GOVERNMENT CODE, AS AMENDED.
_______________________________
LAURIE SLAGHT, DISTRICT SECRETARY
THIS OFFICIAL AGENDA WAS POSTED ON THE
WINDOW OF TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1 ADMINISTRATION BUILDING ON
JULY 19, 2018 AT: __________________________
BY: ______________________________________
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AccountDescriptionFY 2016 FY 2016 FY 2017 FY 2017 FY2018 FY 2019 YTD TotalBudget Actual Budget Actual Budget Proposed thru 06/30/2018Revenues‐Town122‐40001‐000‐000 Assessment ‐ Emerg Svcs404,346 403,838 472,439 427,439 486,626 564,647 SEE SCHEDULE TAX_ASSESS122‐40003‐000‐000 Emer Svcs Assessmen/Delinquent‐ 346 ‐ ‐ ‐ ‐ 122‐40015‐000‐000 Property Taxes/Assessments P&I‐ ‐ 750 750 ‐ ‐ 122‐42014‐000‐000 Fire Permits/Sprinkler & Plan Review5,000 5,200 5,000 5,000 100 100 122‐43400‐000‐000 Fire Inspections825 1,075 825 825 ‐ ‐ 122‐43415‐000‐000 Denton/Tarrant Cty Pledge‐Fire10,000 10,000 10,000 10,000 10,000 10,000 10,000 Revenues‐MUD122‐40001‐000‐000 Assessment‐Emerg Svcs Reimb from Town‐ ‐ ‐ 112 ‐ ‐ 122‐40010‐000‐000 Property Taxes/MUD Fire889,963 875,978 1,035,810 1,036,680 1,054,433 1,224,557 1,061,756 SEE SCHEDULE TAX_ASSESS122‐40011‐000‐000 Property Taxes/Fire‐Delinquent‐ 18,076 ‐ 3,196 ‐ ‐ 3,903 122‐40020‐000‐000 Property Taxes/Fire P&I4,500 7,621 4,500 4,184 ‐ ‐ 4,632 122‐49000‐000‐000 Capital Leases‐Other Financial Sources‐ ‐ 122‐49026‐000‐000 Proceeds from Sale of Assets60,000 60,000 ‐ 60,000 ‐ ‐ ‐ 122‐49035‐000‐000 Prior Year Reserves‐ ‐ ‐ ‐ 122‐49036‐000‐000 GASB Reserves‐ 36,182 ‐ 23,164 ‐ ‐ ‐ 122‐49900‐000‐000 Miscellaneous Income10,001 11,100 ‐ 149 ‐ ‐ ‐ Total Revenue1,384,635 1,429,416 1,529,324 1,571,499 1,551,159 1,799,304 1,080,291 Expenses‐Town 122‐50005‐045‐000 Salaries & Wages508,226 511,904 551,224 537,947 558,792 622,881 122‐50010‐045‐000 Overtime48,735 58,952 50,237 74,868 50,122 73,688 122‐50011‐045‐000 Holiday Pay15,852 14,718 ‐ ‐ ‐ ‐ 122‐50016‐045‐000 Longevity5,761 5,730 5,618 5,599 5,879 6,566 122‐50017‐045‐000 Certification4,200 4,740 5,400 4,988 4,950 4,950 122‐50020‐045‐000 Retirement75,571 71,888 80,434 79,312 81,248 90,134 122‐50026‐045‐000 Medical Insurance65,546 56,876 68,414 61,919 85,723 85,791 122‐50027‐045‐000 Dental Insurance4,885 5,016 4,797 4,373 4,285 4,998 122‐50028‐045‐000 Vision Insurance859 968 479 429 433 536 122‐50029‐045‐000 Life Insurance & Other4,585 4,016 3,684 2,853 3,746 4,068 122‐50030‐045‐000 Social Security Taxes36,132 32,993 37,974 34,575 37,565 43,901 122‐50035‐045‐000 Medicare Taxes8,450 7,714 8,881 8,084 8,785 10,267 122‐50040‐045‐000 Unemployment Taxes2,000 2,125 1,467 144 1,424 1,628 122‐50045‐045‐000 Workman's Compensation9,379 9,379 9,969 7,885 10,139 11,203 122‐50060‐045‐000 Pre‐employment Physicals/Test250 54 700 2,917 4,600 7,794 122‐50075‐045‐000 Tuition Reimbursement‐ ‐ 1,300 2,184 5,075 9,600 122‐55030‐045‐000 Software & Support6,661 5,561 8,206 608 6,943 12,685 122‐55045‐045‐000 Legal5,000 6,560 6,600 ‐ ‐ ‐ 122‐55080‐045‐000 Maintenance & Repairs/Equipment25,218 54,653 21,370 5,214 17,240 21,900 122‐55085‐045‐000 Generator Maintenance & Repairs‐ ‐ 2,000 ‐ ‐ 122‐55090‐045‐000 Vehicle Maintenance10,000 14,808 20,000 23,053 46,000 48,500 122‐55100‐045‐000 Building Maintenance‐ ‐ ‐ 13,758 16,750 93,000 $75000 ‐ 2019 Exhaust Reclamation System122‐55160‐045‐000 Professional Outside Services‐ 2,744 ‐ 2,327 2,723 3,000 122‐60005‐045‐000 Telephone50 59 50 ‐ ‐ ‐ FIRE DEPARTMENT Comments DRAFT BUDGET FOR JOINT MEETING 07/24/18 July 24, 2018 Joint Meeting Agenda Packet2 of 15
AccountDescriptionFY 2016 FY 2016 FY 2017 FY 2017 FY2018 FY 2019 YTD TotalBudget Actual Budget Actual Budget Proposed thru 06/30/2018FIRE DEPARTMENT Comments DRAFT BUDGET FOR JOINT MEETING 07/24/18 122‐60010‐045‐000 Communications/Mobiles7,706 6,835 8,931 11,235 13,245 8,925 122‐60020‐045‐000 Electricity/Gas7,412 5,686 6,673 6,446 8,140 8,000 122‐60025‐045‐000 Water1,200 2,027 1,200 2,758 4,648 3,800 122‐60026‐045‐000 Cable1,920 1,920 1,920 ‐ ‐ ‐ 122‐60035‐045‐000 Postage50 46 50 57 50 100 122‐60066‐045‐000 Publications/Books/Subscrips350 172 350 350 350 350 122‐60070‐045‐000 Dues & Memberships15,582 15,457 15,582 15,404 19,295 20,417 122‐60080‐045‐000 Schools & Training6,880 3,743 7,880 3,825 15,670 24,090 122‐60096‐045‐000 Emergency Management1,000 1,000 1,000 1,919 1,000 1,000 122‐60100‐045‐000 Travel & per diem2,081 1,147 4,081 1,979 7,066 13,507 122‐60110‐045‐000 Physicals/Testing4,700 6,804 8,085 ‐ ‐ ‐ 122‐60125‐045‐000 Advertising4,700 4,200 500 398 500 750 122‐60160‐045‐000 Programs & Special Projects7,500 3,671 7,500 6,581 13,750 15,300 122‐60180‐045‐000 Fire Inspection/Enforcement500 359 500 ‐ ‐ ‐ 122‐60195‐045‐000 Flags & Repair3,184 2,355 3,050 3,311 3,500 9,419 122‐60243‐045‐000 Prior Year Expense‐ ‐ ‐ ‐ ‐ ‐ 122‐60245‐045‐000 Miscellaneous Expense1,001 1,119 1,000 767 6,000 6,000 122‐60280‐045‐000 Property Maintenance‐ ‐ 12,000 ‐ ‐ ‐ 122‐66500Dispatch‐ Denton County‐ ‐ ‐ 2,376 ‐ 3,481 122‐65005‐045‐000 Fuel15,122 4,729 21,111 15,614 13,613 13,620 122‐65010‐045‐000 Uniforms3,640 9,516 3,140 9,266 6,687 5,907 122‐65015‐045‐000 Protective Clothing9,000 47,907 28,000 27,815 30,200 31,600 122‐65030‐045‐000 Chemicals600 1,191 1,500 ‐ ‐ ‐ 122‐65035‐045‐000 Small Tools/Equipment2,000 1,868 6,000 17,681 5,000 25,800 $17500‐ 2019 & 2020 Extrication Tools122‐65055‐045‐000 Hardware 750 394 750 ‐ 1,100 4,200 122‐65085‐045‐000 Office Supplies500 328 500 815 250 250 122‐65095‐045‐000 Maintenance & Supplies‐ ‐ ‐ 410 1,500 1,500 122‐65105‐045‐000 Printing498 ‐ 498 265 250 250 122‐00000‐045‐000 Printer Supplies‐ ‐ ‐ ‐ 1,400 1,400 122‐69050‐045‐000Radios8,000 7,934 29,000 ‐ ‐ ‐ 122‐69255‐045‐000 Airpacks‐ ‐ 11,050 ‐ ‐ ‐ 122‐83700Capital Expenses‐ ‐ ‐ 28,962 ‐ ‐ 9,750 Expenses‐MUD 122‐55080‐045‐000 Maintenance & Repairs (GASB34)‐ ‐ ‐ ‐ ‐ 1,490 122‐60030‐045‐000 Rent And/Or Usage 214,379 214,379 216,754 214,379 218,954 215,979 218,954 SEE SCHEDULE FD‐B122‐60055‐045‐000 Insurance18,451 9,072 16,513 9,072 18,000 18,000 11,429 TML INVOICE 122‐60337‐045‐000 Transfer to Town/Fire Budget‐ ‐ ‐ ‐ ‐ ‐ 507,425 122‐69005‐045‐000 Capital Outlays‐ 7,918 16,836 7,918 ‐ ‐ ‐ 122‐69008‐045‐000 Short Term Debt ‐Principal‐ ‐ ‐ ‐ ‐ ‐ ‐ 122‐69009‐045‐000 Short Term Debt ‐Interest‐ ‐ ‐ ‐ ‐ ‐ ‐ 122‐69195‐045‐000 GASB34/Reserve for Replacement81,420 81,420 81,420 81,420 81,420 81,420 81,420 ANNUAL RESERVE FOR NEW FIRE ENGINE122‐69305‐045‐000 Capital Leases127,149 127,149 127,149 127,149 127,149 127,149 127,149 LEASE PAYMENT NO. 4 OF 7 FOR LADDER TRUCKTotal1,384,635 1,441,804 1,529,327 1,471,209 1,551,159 1,799,304 957,617 July 24, 2018 Joint Meeting Agenda Packet3 of 15
AccountDescriptionFY 2016 FY 2016 FY 2017 FY 2017 FY2018 FY 2019 YTD TotalBudget Actual Budget Actual Budget Proposed thru 06/30/2018FIRE DEPARTMENT Comments DRAFT BUDGET FOR JOINT MEETING 07/24/18 Total Fire Revenues1,384,635 1,429,416 1,529,324 1,571,499 1,551,159 1,799,304 Total Fire Expenses1,384,635 1,441,804 1,529,324 1,471,209 1,551,159 1,799,304 Net Budget Surplus (Deficit)‐ (12,388) ‐ 100,290 ‐ ‐ Fire Budget1,799,304 Less: Rent/Debt Service215,979 Less: Capital Leases127,149 Less: ESD Assessment564,647 TML Fire Insurance18,000 Less Capital Outlays‐ Less GASB34/Reserve for Replacement81,420 Less Denton County Fire Pledge10,000 Less Fire Permits/Sprinkler100 Less Fire Inspections‐ 122‐60337‐045‐000 Transfer to Town from MUD/Fire Budget782,009 Monthly payment to Town Oct 18‐Sept 1965,167 Town/MUD Fire Contract Calculation FY 2019 July 24, 2018 Joint Meeting Agenda Packet4 of 15
FIRE DEPARTMENT
FY19 FIRE BUDGET PROPOSAL
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OUTSTANDING DEBT
FIRE STATION
COMPLETED IN 2012: PAY OFF 2031
REMAINING DEBT
BOND: 1.97 MILLION REMAINING
PAYMENTS OF APPROX. $150,000/YEAR
REPAYMENT TO MUD 1 RESERVES: $885,000 REMAINING
PAYMENT OF $68,096/YEAR TO MUD RESERVES
T681
PURCHASED IN 2015: PAID OFF IN 2022
REMAINING DEBT: $508,596
PAYMENTS OF $127,149/YEAR
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FY19 REVENUES
FIRE DEPARTMENT
COMPLETE REVIEW AND RESTRUCTURE OF FEE SCHEDULE (FM OFFICE)
NO FIRE DEPARTMENT FEES WERE ACCESSED OR COLLECTED
NEW FEW SCHEDULE
ESTIMATED FIRE DEPARTMENT FEES TO BE GENERATED OFF
CONSTRUCTION OF PD 30
$ 195,000
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FY 2019 Budget Overview
$1,373,174
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FY19 EXPENSES: PERSONNEL
MAJOR CHANGES IN SUBMITTED BUDGET
PART TIME FM: OVERSEE THE PD 25 AND PD 30; ALL NEW
CONSTRUCTION AND PLAN REVIEW
20 HOURS PER WEEK MAY NEED TO INCREASE TO 30
FULL YEARS SALARY FOR FIRE CHIEF (6 MONTHS)
SHARED EXPENSE OF ADMIN ASSISTANT
CHANGE IN HOLIDAY PAY FROM OT TO STRAIGHT TIME PAID IN PAY
CYCLE
Total requested budget: $993,982
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FY19 EXPENSES: PERSONNEL
MAJOR CHANGES IN SUBMITTED BUDGET
OT
FIRST YEAR TRACKING FLSA $84,000 MANDATORY PAY
ACCRUED LEAVE $16,763
TRAINING $8,940
JULY 4TH $2,861
TOTAL: $112,563
LEAVING $34,831 FOR SICK TIME, FMLA, INJURED FIREFIGHTERS,
MANDATORY MEETINGS AND COMMITTEES, ADDITIONAL LIVE FIRE
AND OTHER COMPANY TRAINING SHIFT STAFFING:
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FY19 EXPENSES: PERSONNEL
MAJOR CHANGES IN SUBMITTED BUDGET
MEDICAL INSURANCE INCREASE 15%
PRE-EMPLOYMENT PHYSICALS AND ANNUAL TESTING INCREASE DUE TO
CANCER SCREENING
INCREASE OF $4600 IN TUITION REIMBURSEMENT
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FY19 EXPENSES: SERVICES & SUPPLIES
INCREASE OF $136,322
$92,500 OF THAT ARE SUPPLEMENTAL REQUESTS
EXHAUST RECLAMATION SYSTEM FOR APPARATUS BAY
½ SET EXTRICATION TOOLS WITH SECOND ½ PURCHASED IN FY2020
OTHER MAJOR CHANGES
TRUING UP SOFTWARE AND SUPPORT
INCREASED TRAINING AND ASSOCIATED TRAVEL EXPENSES
VEHICLE AND EQUIPMENT MAINTENANCE
EQUIPMENT COMING OUT OF WARRANTEE
DISPATCHING FEE INCREASE DUE TO INCREASE IN CALL VOLUME
Total requested budget: $379,192
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BEING PREPARED: FUTURE EXPENSES
6TH MAN PER SHIFT GRANT 2019-2021????
ASSISTANT OR DEPUTY CHIEF 2020-2021??
REPLACE E681 WITH QUINT 2022 $1.3 - 1.4 MILLION
TECH REPLACEMENT SCHEDULE $10,000 IN 2020 AND $19000 IN 2025
SCBA REPLACEMENT IN 2025 $120,000
EXTRICATION EQUIPMENT IN 2025 $35,000
RADIO REPLACE TO BEGIN IN 2025 IN 4 CONSECUTIVE YEARS $20,000
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BEING PREPARED: FUTURE PLANS
SHARED EMERGENCY MANAGER WITH ROANOKE,
WESTLAKE, TROPHY CLUB
POSSIBLE SHARED STATION WITH ROANOKE
BEST PRACTICES ACCREDITATION
REDUCTION IN ISO RATING
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FIRE DEPARTMENT OVERVIEW
FY 19 BUDGET PROPOSAL
QUESTIONS???
January 27, 2018
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