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HomeMy WebLinkAbout2018-0724 July 24, 2018 Joint Meeting Agenda Packet        TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1  BOARD OF DIRECTORS   SPECIAL SESSION ‐ JOINT MEETING WITH  TOWN OF TROPHY CLUB TOWN COUNCIL   100 MUNICIPAL DRIVE  TROPHY CLUB, TEXAS 76262  Tuesday, July 24, 2018  6:30 p.m.      Svore Municipal Boardroom JOINT MEETING AGENDA    CALL TO ORDER AND ANNOUNCE A QUORUM    REGULAR SESSION  1. Consider and take appropriate action regarding the Fire Protection Services Fiscal Year 2019 budget.    attachments:    Fire Protection Services Proposed Fiscal Year 2019 Budget                              Fiscal Year 2019 Budget Presentation          ADJOURN     THE STATE OF TEXAS      §   COUNTIES OF DENTON AND TARRANT  §    THIS NOTICE CERTIFIES THAT ON THURSDAY, JULY 19, 2018, BY 6:00 P.M., THE MEETING AGENDA OF  TROPHY  CLUB  MUNICIPAL  UTILITY  DISTRICT  NO.  1,  BOARD  OF  DIRECTORS  SPECIAL  SESSION  JOINT  MEETING TO BE HELD ON TUESDAY, JULY 24, 2018 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW  OF  TROPHY  CLUB  MUNICIPAL  UTILITY  DISTRICT  NO.  1  SVORE  ADMINISTRATION  BUILDING,  100  MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN  THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN  ACCORDANCE  WITH  SECTION  49.063  OF  THE  WATER  CODE  AND  SECTION  551.054  OF  THE  TEXAS  GOVERNMENT CODE, AS AMENDED.    _______________________________  LAURIE SLAGHT, DISTRICT SECRETARY                THIS OFFICIAL AGENDA WAS POSTED ON THE  WINDOW  OF  TROPHY  CLUB  MUNICIPAL  UTILITY  DISTRICT  NO.  1  ADMINISTRATION  BUILDING  ON  JULY 19, 2018 AT: __________________________  BY: ______________________________________  July 24, 2018 Joint Meeting Agenda Packet 1 of 15 AccountDescriptionFY 2016 FY 2016 FY 2017 FY 2017 FY2018 FY 2019 YTD TotalBudget Actual Budget Actual Budget Proposed thru 06/30/2018Revenues‐Town122‐40001‐000‐000 Assessment ‐ Emerg Svcs404,346            403,838            472,439          427,439          486,626           564,647            SEE SCHEDULE TAX_ASSESS122‐40003‐000‐000 Emer Svcs Assessmen/Delinquent‐                          346                   ‐                       ‐                       ‐                        ‐                         122‐40015‐000‐000 Property Taxes/Assessments P&I‐                          ‐                         750                  750                  ‐                        ‐                         122‐42014‐000‐000 Fire Permits/Sprinkler & Plan Review5,000                  5,200                 5,000               5,000               100                    100                    122‐43400‐000‐000 Fire Inspections825                    1,075                825                  825                  ‐                        ‐                         122‐43415‐000‐000 Denton/Tarrant Cty Pledge‐Fire10,000               10,000               10,000            10,000            10,000             10,000              10,000                      Revenues‐MUD122‐40001‐000‐000 Assessment‐Emerg Svcs Reimb from Town‐                          ‐                         ‐                       112                  ‐                        ‐                         122‐40010‐000‐000 Property Taxes/MUD Fire889,963            875,978            1,035,810      1,036,680      1,054,433       1,224,557         1,061,756               SEE SCHEDULE TAX_ASSESS122‐40011‐000‐000 Property Taxes/Fire‐Delinquent‐                           18,076               ‐                        3,196              ‐                        ‐                         3,903                        122‐40020‐000‐000 Property Taxes/Fire P&I4,500                 7,621                4,500              4,184              ‐                        ‐                         4,632                        122‐49000‐000‐000 Capital Leases‐Other Financial Sources‐                          ‐                                 122‐49026‐000‐000 Proceeds from Sale of Assets60,000               60,000               ‐                        60,000            ‐                        ‐                         ‐                                 122‐49035‐000‐000 Prior Year Reserves‐                          ‐                         ‐                       ‐                                 122‐49036‐000‐000 GASB Reserves‐                           36,182               ‐                        23,164            ‐                        ‐                         ‐                                 122‐49900‐000‐000 Miscellaneous Income10,001               11,100               ‐                       149                  ‐                        ‐                         ‐                                 Total Revenue1,384,635         1,429,416         1,529,324      1,571,499      1,551,159       1,799,304        1,080,291               Expenses‐Town 122‐50005‐045‐000 Salaries & Wages508,226            511,904            551,224          537,947          558,792           622,881            122‐50010‐045‐000 Overtime48,735               58,952               50,237            74,868            50,122             73,688              122‐50011‐045‐000 Holiday Pay15,852                14,718                ‐                        ‐                        ‐                         ‐                         122‐50016‐045‐000 Longevity5,761                 5,730                5,618              5,599              5,879               6,566                 122‐50017‐045‐000 Certification4,200                 4,740                5,400              4,988              4,950               4,950                 122‐50020‐045‐000 Retirement75,571               71,888               80,434            79,312            81,248             90,134              122‐50026‐045‐000 Medical Insurance65,546               56,876               68,414            61,919            85,723             85,791              122‐50027‐045‐000 Dental Insurance4,885                 5,016                4,797              4,373              4,285               4,998                 122‐50028‐045‐000 Vision Insurance859                    968                   479                  429                  433                   536                    122‐50029‐045‐000 Life Insurance & Other4,585                 4,016                3,684              2,853              3,746               4,068                 122‐50030‐045‐000 Social Security Taxes36,132               32,993               37,974            34,575            37,565             43,901              122‐50035‐045‐000 Medicare Taxes8,450                 7,714                8,881              8,084              8,785               10,267              122‐50040‐045‐000 Unemployment Taxes2,000                 2,125                1,467              144                  1,424               1,628                 122‐50045‐045‐000 Workman's Compensation9,379                 9,379                9,969              7,885              10,139             11,203              122‐50060‐045‐000 Pre‐employment Physicals/Test250                    54                      700                  2,917              4,600               7,794                 122‐50075‐045‐000 Tuition Reimbursement‐                     ‐                          1,300              2,184              5,075               9,600                 122‐55030‐045‐000 Software & Support6,661                 5,561                8,206              608                  6,943               12,685              122‐55045‐045‐000 Legal5,000                 6,560                6,600              ‐                       ‐                        ‐                         122‐55080‐045‐000 Maintenance & Repairs/Equipment25,218               54,653               21,370            5,214              17,240             21,900              122‐55085‐045‐000 Generator Maintenance & Repairs‐                     ‐                          2,000              ‐                        ‐                         122‐55090‐045‐000 Vehicle Maintenance10,000               14,808               20,000            23,053            46,000             48,500              122‐55100‐045‐000 Building Maintenance‐                     ‐                         ‐                        13,758            16,750             93,000              $75000 ‐ 2019 Exhaust Reclamation System122‐55160‐045‐000 Professional Outside Services‐                     2,744                ‐                        2,327              2,723               3,000                 122‐60005‐045‐000 Telephone50                       59                      50                    ‐                       ‐                        ‐                         FIRE DEPARTMENT Comments DRAFT BUDGET FOR JOINT MEETING 07/24/18 July 24, 2018 Joint Meeting Agenda Packet2 of 15 AccountDescriptionFY 2016 FY 2016 FY 2017 FY 2017 FY2018 FY 2019 YTD TotalBudget Actual Budget Actual Budget Proposed thru 06/30/2018FIRE DEPARTMENT Comments DRAFT BUDGET FOR JOINT MEETING 07/24/18 122‐60010‐045‐000 Communications/Mobiles7,706                 6,835                8,931              11,235            13,245             8,925                 122‐60020‐045‐000 Electricity/Gas7,412                 5,686                6,673              6,446              8,140               8,000                 122‐60025‐045‐000 Water1,200                 2,027                1,200              2,758              4,648               3,800                 122‐60026‐045‐000 Cable1,920                 1,920                1,920              ‐                       ‐                        ‐                         122‐60035‐045‐000 Postage50                       46                      50                    57                    50                     100                    122‐60066‐045‐000 Publications/Books/Subscrips350                    172                   350                  350                  350                   350                    122‐60070‐045‐000 Dues & Memberships15,582               15,457               15,582            15,404            19,295             20,417              122‐60080‐045‐000 Schools & Training6,880                 3,743                7,880              3,825              15,670             24,090              122‐60096‐045‐000 Emergency Management1,000                 1,000                1,000              1,919              1,000               1,000                 122‐60100‐045‐000 Travel & per diem2,081                 1,147                4,081              1,979              7,066               13,507              122‐60110‐045‐000 Physicals/Testing4,700                 6,804                8,085              ‐                       ‐                        ‐                         122‐60125‐045‐000 Advertising4,700                 4,200                500                  398                  500                   750                    122‐60160‐045‐000 Programs & Special Projects7,500                 3,671                7,500              6,581              13,750             15,300              122‐60180‐045‐000 Fire Inspection/Enforcement500                    359                   500                  ‐                       ‐                        ‐                         122‐60195‐045‐000 Flags & Repair3,184                 2,355                3,050              3,311              3,500               9,419                 122‐60243‐045‐000 Prior Year Expense‐                     ‐                         ‐                       ‐                       ‐                        ‐                         122‐60245‐045‐000 Miscellaneous Expense1,001                 1,119                1,000              767                  6,000               6,000                 122‐60280‐045‐000 Property Maintenance‐                     ‐                          12,000            ‐                       ‐                        ‐                         122‐66500Dispatch‐ Denton County‐                     ‐                    ‐                   2,376              ‐                        3,481                 122‐65005‐045‐000 Fuel15,122               4,729                21,111            15,614            13,613             13,620              122‐65010‐045‐000 Uniforms3,640                 9,516                3,140              9,266              6,687               5,907                 122‐65015‐045‐000 Protective Clothing9,000                 47,907               28,000            27,815            30,200             31,600              122‐65030‐045‐000 Chemicals600                    1,191                1,500              ‐                       ‐                        ‐                         122‐65035‐045‐000 Small Tools/Equipment2,000                 1,868                6,000              17,681            5,000               25,800              $17500‐ 2019 & 2020 Extrication Tools122‐65055‐045‐000 Hardware 750                    394                   750                  ‐                       1,100               4,200                 122‐65085‐045‐000 Office Supplies500                    328                   500                  815                  250                   250                    122‐65095‐045‐000 Maintenance & Supplies‐                     ‐                         ‐                       410                  1,500               1,500                 122‐65105‐045‐000 Printing498                    ‐                         498                  265                  250                   250                    122‐00000‐045‐000 Printer Supplies‐                     ‐                         ‐                       ‐                       1,400               1,400                 122‐69050‐045‐000Radios8,000                 7,934                29,000            ‐                       ‐                        ‐                         122‐69255‐045‐000 Airpacks‐                     ‐                          11,050            ‐                       ‐                        ‐                          122‐83700Capital Expenses‐                     ‐                    ‐                        28,962            ‐                        ‐                         9,750                        Expenses‐MUD 122‐55080‐045‐000 Maintenance & Repairs (GASB34)‐                         ‐                       ‐                       ‐                        ‐                         1,490                        122‐60030‐045‐000 Rent And/Or Usage 214,379            214,379            216,754          214,379          218,954           215,979            218,954                    SEE SCHEDULE FD‐B122‐60055‐045‐000 Insurance18,451               9,072                16,513            9,072              18,000             18,000              11,429                       TML INVOICE 122‐60337‐045‐000 Transfer to Town/Fire Budget‐                     ‐                         ‐                       ‐                       ‐                        ‐                         507,425                   122‐69005‐045‐000 Capital Outlays‐                     7,918                16,836            7,918              ‐                        ‐                         ‐                                 122‐69008‐045‐000 Short Term Debt ‐Principal‐                     ‐                         ‐                       ‐                       ‐                        ‐                         ‐                                 122‐69009‐045‐000 Short Term Debt ‐Interest‐                     ‐                         ‐                       ‐                       ‐                        ‐                         ‐                                   122‐69195‐045‐000 GASB34/Reserve for Replacement81,420               81,420               81,420            81,420            81,420             81,420              81,420                       ANNUAL RESERVE FOR NEW FIRE ENGINE122‐69305‐045‐000 Capital Leases127,149            127,149            127,149          127,149          127,149           127,149            127,149                    LEASE PAYMENT NO. 4 OF 7 FOR LADDER TRUCKTotal1,384,635         1,441,804         1,529,327      1,471,209      1,551,159       1,799,304        957,617                   July 24, 2018 Joint Meeting Agenda Packet3 of 15 AccountDescriptionFY 2016 FY 2016 FY 2017 FY 2017 FY2018 FY 2019 YTD TotalBudget Actual Budget Actual Budget Proposed thru 06/30/2018FIRE DEPARTMENT Comments DRAFT BUDGET FOR JOINT MEETING 07/24/18 Total Fire Revenues1,384,635         1,429,416         1,529,324      1,571,499      1,551,159       1,799,304        Total Fire Expenses1,384,635         1,441,804         1,529,324      1,471,209      1,551,159       1,799,304        Net Budget Surplus (Deficit)‐                           (12,388)             ‐                        100,290          ‐                        ‐                         Fire Budget1,799,304         Less:  Rent/Debt Service215,979            Less:  Capital Leases127,149            Less:  ESD Assessment564,647            TML Fire Insurance18,000              Less Capital Outlays‐                     Less GASB34/Reserve for Replacement81,420              Less Denton County Fire Pledge10,000              Less Fire Permits/Sprinkler100                    Less Fire Inspections‐                     122‐60337‐045‐000 Transfer to Town from MUD/Fire Budget782,009            Monthly payment to Town Oct 18‐Sept 1965,167               Town/MUD Fire Contract Calculation FY 2019 July 24, 2018 Joint Meeting Agenda Packet4 of 15 FIRE DEPARTMENT FY19 FIRE BUDGET PROPOSAL July 24, 2018 Joint Meeting Agenda Packet 5 of 15 OUTSTANDING DEBT FIRE STATION COMPLETED IN 2012: PAY OFF 2031 REMAINING DEBT BOND: 1.97 MILLION REMAINING PAYMENTS OF APPROX. $150,000/YEAR REPAYMENT TO MUD 1 RESERVES: $885,000 REMAINING PAYMENT OF $68,096/YEAR TO MUD RESERVES T681 PURCHASED IN 2015: PAID OFF IN 2022 REMAINING DEBT: $508,596 PAYMENTS OF $127,149/YEAR July 24, 2018 Joint Meeting Agenda Packet 6 of 15 FY19 REVENUES FIRE DEPARTMENT COMPLETE REVIEW AND RESTRUCTURE OF FEE SCHEDULE (FM OFFICE) NO FIRE DEPARTMENT FEES WERE ACCESSED OR COLLECTED NEW FEW SCHEDULE ESTIMATED FIRE DEPARTMENT FEES TO BE GENERATED OFF CONSTRUCTION OF PD 30 $ 195,000 July 24, 2018 Joint Meeting Agenda Packet 7 of 15 FY 2019 Budget Overview $1,373,174 July 24, 2018 Joint Meeting Agenda Packet 8 of 15 FY19 EXPENSES: PERSONNEL MAJOR CHANGES IN SUBMITTED BUDGET PART TIME FM: OVERSEE THE PD 25 AND PD 30; ALL NEW CONSTRUCTION AND PLAN REVIEW 20 HOURS PER WEEK MAY NEED TO INCREASE TO 30 FULL YEARS SALARY FOR FIRE CHIEF (6 MONTHS) SHARED EXPENSE OF ADMIN ASSISTANT CHANGE IN HOLIDAY PAY FROM OT TO STRAIGHT TIME PAID IN PAY CYCLE Total requested budget: $993,982 July 24, 2018 Joint Meeting Agenda Packet 9 of 15 FY19 EXPENSES: PERSONNEL MAJOR CHANGES IN SUBMITTED BUDGET OT FIRST YEAR TRACKING FLSA $84,000 MANDATORY PAY ACCRUED LEAVE $16,763 TRAINING $8,940 JULY 4TH $2,861 TOTAL: $112,563 LEAVING $34,831 FOR SICK TIME, FMLA, INJURED FIREFIGHTERS, MANDATORY MEETINGS AND COMMITTEES, ADDITIONAL LIVE FIRE AND OTHER COMPANY TRAINING SHIFT STAFFING: July 24, 2018 Joint Meeting Agenda Packet 10 of 15 FY19 EXPENSES: PERSONNEL MAJOR CHANGES IN SUBMITTED BUDGET MEDICAL INSURANCE INCREASE 15% PRE-EMPLOYMENT PHYSICALS AND ANNUAL TESTING INCREASE DUE TO CANCER SCREENING INCREASE OF $4600 IN TUITION REIMBURSEMENT July 24, 2018 Joint Meeting Agenda Packet 11 of 15 FY19 EXPENSES: SERVICES & SUPPLIES INCREASE OF $136,322 $92,500 OF THAT ARE SUPPLEMENTAL REQUESTS EXHAUST RECLAMATION SYSTEM FOR APPARATUS BAY ½ SET EXTRICATION TOOLS WITH SECOND ½ PURCHASED IN FY2020 OTHER MAJOR CHANGES TRUING UP SOFTWARE AND SUPPORT INCREASED TRAINING AND ASSOCIATED TRAVEL EXPENSES VEHICLE AND EQUIPMENT MAINTENANCE EQUIPMENT COMING OUT OF WARRANTEE DISPATCHING FEE INCREASE DUE TO INCREASE IN CALL VOLUME Total requested budget: $379,192 July 24, 2018 Joint Meeting Agenda Packet 12 of 15 BEING PREPARED: FUTURE EXPENSES 6TH MAN PER SHIFT GRANT 2019-2021???? ASSISTANT OR DEPUTY CHIEF 2020-2021?? REPLACE E681 WITH QUINT 2022 $1.3 - 1.4 MILLION TECH REPLACEMENT SCHEDULE $10,000 IN 2020 AND $19000 IN 2025 SCBA REPLACEMENT IN 2025 $120,000 EXTRICATION EQUIPMENT IN 2025 $35,000 RADIO REPLACE TO BEGIN IN 2025 IN 4 CONSECUTIVE YEARS $20,000 July 24, 2018 Joint Meeting Agenda Packet 13 of 15 BEING PREPARED: FUTURE PLANS SHARED EMERGENCY MANAGER WITH ROANOKE, WESTLAKE, TROPHY CLUB POSSIBLE SHARED STATION WITH ROANOKE BEST PRACTICES ACCREDITATION REDUCTION IN ISO RATING July 24, 2018 Joint Meeting Agenda Packet 14 of 15 FIRE DEPARTMENT OVERVIEW FY 19 BUDGET PROPOSAL QUESTIONS??? January 27, 2018 July 24, 2018 Joint Meeting Agenda Packet 15 of 15