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HomeMy WebLinkAbout2018-0917A Resolution Amending FY2018 BudgetRESOLUTION NO. 2018-0917 A A RESOLUTION OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TO AMEND FISCAL YEAR 2018 BUDGET WHEREAS , Trophy Club Municipal Utility District No. 1 (the "District") is a conservation and reclamation district, and a political subdivision of the State of Texas, created under Article XVI, Sec. 59 of the Texa:s Constitution by order of the Texas Water Commission, now the Texas Coiilrriission on Environmental Quality ("TCEQ"), and the District operates under Chapters 49 and 54 of the Texas Water Code, as amended; WHEREAS , Title 30 ~ Texas Administrative Code, Section 293 .97(b), provides that prior to the start . of a fiscal year, the governing board of each active district shall adopt an operating budget for the upcoming fiscal year. The rule further provides that the adopted budget and any subsequent amendments thereto shall be passed and approved by a resolution of the governing board and shall be made a part of the governing board minutes; WHEREAS , The Board of Directors of the District previously approved a resolution adopting the 20 18 fiscal year budget for the District on September 19 , 2017 ; and WHEREAS , The Board of Directors now desires to amend its 20 18 fiscal year budget. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 THAT: Section 1. The Board of Directors hereby amends the fiscal year budget for the 2018 Fiscal Year. A copy of the budget amendment is attached to this Resolution . The budget amendment is hereby approved for all purposes . Section 2. A copy of this Resolution amending the fiscal year 2018 budget shall be attached to the meeting m inutes of September 17 , 2018. Section 3. The President and Secretary of the Board are hereby authorized and directed to execute this Resolution . After this Resolution is executed, an original Resolution shall be filed in the permanent records of the District. RESOLVED, PASS ED AND APPROVED this 17 1h d~y of Sep/ir 2018. ~~~~-· ATTEST: Gregory Wilson , President Board of Directors CERTIFICATE OF RESOLUTION 2018-0917 A THE STATE OF TEXAS § COU1'-ITIES OF DENTON AND TARRANT § I, the undersigned member of the Board of Directors of Tropl1y Club Municipal Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify as follows: 1. That I am the duly qualified Secretary of the Board of Directors of the District, and that as such, I have custody ofthe minutes and records ofthe District. 2. That the Board of Directors of the District convened in Open Session at a Regular Meeting on September 17, 2018, at the regular meeting place thereof, ,and the roll was called ofthe duly constituted officers and members ofthe Board ofDirectors, to wit: Gregory Wilson William C. Rose Steve Flynn Kelly Castonguay · Mark Chapman President Vice President Secretary/Treasurer Director Director All members of the Board were present except Directors Flynn and Chapman , thus constituting a quorum. Whereupon, among other business, the following was transacted at such meeting: RESOLUTION NO. 2018-0917A APPROVING AMENDMENT TO FY 2018 BUDGET TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 and duly introduced for the consideration of the Board ofDirectors. It was then duly rrioved and seconded that such Resolution be adopted and, after due discussion, such motion, carrying with it the adoption of such Resolution prevailed and carried by the following vote: AYES: 3 N .AYS:· ._0_. ABSTENTIONS: - 3 . That a true, full and correct copy of such Resolution adopted at such meeting is attached to and follows this certificate; that such Resolution has been duly recorded in the mint.~tes of the Board of Directors for such meeting; that the persons named in the above and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members of the Board of Directors as indicated therein, that each was duly and : sufficiently notified officially and personally, in advance, of the time, place and purpose of such meeting, and that such Resolution would be introduced and considered for adoption at such meeting, and that each consented, in advance, to the holding of such meeting for such purpose; that the canvassing of the officers and members of the Board of Directors present at and absent from such meeting and of the votes of each on such motion, as set forth in the above and foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour, date, place and subject of such meeting was given and posted as required by Chapter 551, · Texas Gov. Code. RESOLVED, PASSED and APPROVED on this 17th day of September 2018. ~J o¥ Lauri e Slaght District Secretary '. ·. ·.• EXIllBIT "A" (Amended Budget), Account Description FY18 Budget Adopted FY18 Budget Amended FY18 Budget Difference FY18 Budget % of change YTD Total 8/31/2018 Comments General Fund Revenues 135-40000-000-000 Property Taxes 120,950 120,950 --122,270 135-40002-000-000 Property Taxes/Delinquent 200 200 --347 135-40015-000-000 Property Taxes/P & I 200 200 --529 135-40025-000-000 PID Surcharges 177,839 177,839 --- 135-47000-000-000 Water 6,464,019 6,464,019 --5,463,688 135-47005-000-000 Sewer 2,976,365 2,976,365 --2,734,038 135-47025-000-000 Penalties 106,279 106,279 --103,287 135-47030-000-000 Service Charges (Disconnect Fees)21,350 14,350 (7,000)-33%12,331 Less Disconnects 135-47035-000-000 Plumbing Inspections 1,500 1,500 --2,050 135-47045-000-000 Sewer Inspections 4,500 4,500 --5,350 135-47070-000-000 TCCC Effluent Charges 60,000 60,000 --76,586 135-48010-000-000 Utility Fees ----- 135-49010-000-000 Interest Income 12,000 50,000 38,000 317%50,413 Interest Rates 135-49016-000-000 Cell Tower Revenue 10,926 10,926 --10,899 135-49018-000-000 Building Rent Income 7,000 7,000 --6,417 135-49026-000-000 Proceeds from Sale of Assets 2,000 15,400 13,400 670%15,400 Sale of WWTP Trucks 135-49035-000-000 Prior Year Reserves ----- 135-49036-000-000 GASB Reserves ----- 135-49075-000-000 Oversize Meter Reimbursement 18,179 18,179 --13,208 135-49141-000-000 Interfund Transfer In -796,145 796,145 0%1,851,769 Reimbursement Swift Bond Phase I 135-49145-000-000 Intergov Transfer In ----- 135-49900-000-000 Miscellaneous Income 5,000 15,000 10,000 200%59,466 Scrap Metal Recycle (Recode 45K) 135-49901-000-000 Records Management Revenue 20 20 --2 135-49903-000-000 Recovery of Prior Year Expense ----- 135-00000-000-000 Reimbursement from 2.42 Revenue 260,000 260,000 --- Total 10,248,327 11,098,872 850,545 8%10,528,049 General Fund Expenses Water 135-50005-010-000 Salaries & Wages 274,279 274,279 --208,188 135-50010-010-000 Overtime 20,000 20,000 --12,942 135-50016-010-000 Longevity 3,425 3,425 --3,310 135-50017-010-000 Certification 3,300 3,300 --2,225 135-50020-010-000 Retirement 27,843 27,843 --22,376 135-50026-010-000 Medical Insurance 52,196 52,196 --29,867 135-50027-010-000 Dental Insurance 5,182 5,182 --2,376 135-50028-010-000 Vision Insurance 994 994 --424 135-50029-010-000 Life Insurance & Other 2,982 2,982 --2,340 135-50030-010-000 Social Security Taxes 18,662 18,662 --13,954 135-50035-010-000 Medicare Taxes 4,365 4,365 --3,263 135-50040-010-000 Unemployment Taxes 1,080 1,080 --819 135-50045-010-000 Workman's Compensation 11,854 11,854 --9,899 135-50060-010-000 Pre-emp Physicals/Testing 200 200 --285 135-50070-010-000 Employee Relations 300 300 --39 135-55005-010-000 Engineering 275,000 -(275,000)-100%-Move to Capital 135-55080-010-000 Maintenance & Repairs 100,000 100,000 --99,789 135-55085-010-000 Generator Maintenance & Repairs 3,000 3,000 --- 135-55090-010-000 Vehicle Maintenance 4,000 4,000 --5,068 135-55105-010-000 Maintenance-Heavy Equipment 3,500 3,500 --35 135-55120-010-000 Cleaning Services ----- 135-55135-010-000 Lab Analysis - MUD 5,500 5,500 --6,595 135-60010-010-000 Communications/Mobiles 4,700 4,700 --3,603 135-60020-010-000 Electricity 175,356 150,000 (25,356)-14%125,081 Energy Contract 135-60066-010-000 Publications/Books/Subscripts 1,000 1,000 --767 135-60070-010-000 Dues & Memberships 500 500 --- 135-60080-010-000 Schools & Training 2,785 2,785 --2,209 135-60090-010-000 Safety Program 400 400 --8 135-60100-010-000 Travel & per diem 1,735 1,735 --87 135-60105-010-000 Rent/Lease Equipment 1,500 1,500 --- 135-60135-010-000 TCEQ Fees & Permits - MUD 55,176 55,176 --24,220 135-60150-010-000 Wholesale Water 2,823,170 2,823,170 --1,870,343 135-60245-010-000 Miscellaneous Expenses 200 200 --- 135-60280-010-000 Property Maintenance 3,000 3,000 --975 135-60285-010-000 Lawn Equipment & Maintenance 14,750 14,750 --10,500 135-60332-010-000 Interfund Transfer Out- Revenue I&S 278,084 278,084 --278,084 135-60333-010-000 Interfund Transfer Out- Bond Reserve 48,996 48,996 --44,913 135-60334-010-000 Interfund Transfer Out-Bank Reserve 200,000 200,000 --1,053,935 135-60360-010-000 Furniture/Equipment < $5000 2,500 2,500 --5,020 135-65005-010-000 Fuel & Lube 15,000 15,000 --10,214 135-65010-010-000 Uniforms 4,488 4,488 --1,249 135-65030-010-000 Chemicals 20,000 20,000 --17,084 135-65035-010-000 Small Tools 1,200 1,200 --- 135-65040-010-000 Safety Equipment 1,000 1,000 --1,081 135-65050-010-000 Meter Expense 50,000 50,000 --24,976 135-65053-010-000 Meter Change Out Program 84,000 84,000 --82,313 135-69005-010-000 Capital Outlays 810,012 1,085,012 275,000 34%590,376 Moved from Engineering 135-69008-010-000 Short Term Debt-Principal 38,731 -(38,731)-100%-No Principal Payment in FY 18 135-69009-010-000 Short Term Debt-Interest 5,713 5,713 --2,271 135-69195-010-000 Gasb34/Reserve for Replacement 75,000 75,000 --75,000 135-69281-010-000 Water Tank Inspection Contract 118,774 110,000 (8,774)-7%107,864 Less Maintenance Needed 135-55135-010-001 Lab Analysis - PID 2,000 2,000 --1,385 135-60135-010-001 TCEQ Fees & Permits - PID ----- Subtotal Water 5,657,433 5,584,571 (72,862)-1%4,757,352 Resolution No. 2018-0917A Amending FY2018 Budget Exhibit "A" 1 of 3 Account Description FY18 Budget Adopted FY18 Budget Amended FY18 Budget Difference FY18 Budget % of change YTD Total 8/31/2018 Comments Wastewater 135-50005-020-000 Salaries & Wages 410,866 410,866 --324,554 135-50010-020-000 Overtime 30,000 30,000 --30,674 135-50016-020-000 Longevity 7,415 7,415 --7,415 135-50017-020-000 Certification 8,400 8,400 --7,736 135-50020-020-000 Retirement 42,243 42,243 --35,714 135-50026-020-000 Medical Insurance 62,175 62,175 --60,065 135-50027-020-000 Dental Insurance 5,271 5,271 --4,320 135-50028-020-000 Vision Insurance 1,114 1,114 --744 135-50029-020-000 Life Insurance & Other 4,281 4,281 --3,848 135-50030-020-000 Social Security Taxes 28,314 28,314 --21,215 135-50035-020-000 Medicare Taxes 6,622 6,622 --4,961 135-50040-020-000 Unemployment Taxes 1,260 1,260 --1,134 135-50045-020-000 Workman's Compensation 17,990 17,990 --14,828 135-50060-020-000 Pre-emp Physicals/Testing 300 300 --235 135-50070-020-000 Employee Relations 350 350 --- 135-55005-020-000 Engineering ----- 135-55070-020-000 Independent Labor 20,550 5,550 (15,000)-73%2,145 Did not Use- Emergency 135-55080-020-000 Maintenance & Repairs 86,100 86,100 --78,007 135-55085-020-000 Generator Maintenance & Repairs 14,000 14,000 --29 135-55090-020-000 Vehicle Maintenance 8,000 8,000 --9,672 135-55105-020-000 Maintenance-Heavy Equipment 500 500 --395 135-55120-020-000 Cleaning Services ----- 135-55125-020-000 Dumpster Services 60,000 60,000 --64,657 135-55135-020-000 Lab Analysis 30,000 30,000 --29,272 135-60010-020-000 Communications/Pagers/Mobiles 4,700 4,700 --4,462 135-60020-020-000 Electricity 266,709 176,709 (90,000)-34%147,713 Lower Rates on New Energy 135-60066-020-000 Publications/Books/Subscripts 200 200 --- 135-60070-020-000 Dues & Memberships 300 300 --60 135-60080-020-000 Schools & Training 5,677 5,677 --658 135-60090-020-000 Safety Program 550 550 --352 135-60100-020-000 Travel & per diem 1,635 1,635 --90 135-60105-020-000 Rent/Lease Equipment 5,000 5,000 --- 135-60125-020-000 Advertising 5,000 5,000 --- 135-60135-020-000 TCEQ Fees & Permits 85,000 85,000 --30,273 135-60245-020-000 Miscellaneous Expenses 450 450 --0 135-60280-020-000 Property Maintenance 4,000 4,000 --42 135-60285-020-000 Lawn Equipment & Maintenance 11,600 11,600 --8,140 135-60331-020-000 Interfund Transfer Out-Tax I&S 122,043 122,043 --122,043 135-60332-020-000 Interfund Transfer Out- Revenue I&S 598,738 598,738 --598,738 135-60333-020-000 Interfund Transfer Out-Bond Reserve 123,336 123,336 --113,058 135-60334-020-000 Interfund Transfer Out-Bank Reserve 200,000 944,512 744,512 372%644,512 WWTP Bond Zero/General Fund 135-60360-020-000 Furniture/Equipment < $5000 4,000 4,000 --1,762 135-65005-020-000 Fuel & Lube 12,500 12,500 --8,121 135-65010-020-000 Uniforms 4,459 4,459 --1,855 135-65030-020-000 Chemicals 27,500 27,500 --14,758 135-65035-020-000 Small Tools 1,000 1,000 --1,436 135-65040-020-000 Safety Equipment 750 750 --1,158 135-65045-020-000 Lab Supplies 14,000 14,000 --18,875 135-69005-020-000 Capital Outlays 547,327 547,327 --108,644 135-69008-020-000 Short Term Debt-Principal 51,342 -(51,342)-100%-No Principal Payment in FY 18 135-69009-020-000 Short Term Debt-Interest 7,573 7,573 --3,011 135-69195-020-000 Gasb34/Reserve for Replacement 30,000 30,000 --30,000 Subtotal Wastewater 2,981,140 3,569,310 588,170 20%2,561,381 Board of Directors 135-50005-026-000 Salaries & Wages ----- 135-50030-026-000 Social Security Taxes ----- 135-50035-026-000 Medicare Taxes ----- 135-55040-026-000 Unemployment Taxes ----- 135-50045-026-000 Workman's Compensation 30 30 --27 135-60066-026-000 Publications/Books/Subscripts 150 150 --- 135-60070-026-000 Dues & Memberships 600 600 --650 135-60075-026-000 Meetings 1,200 1,200 --103 135-60080-026-000 Schools & Training 4,000 4,000 --2,755 135-60100-026-000 Travel & per diem 5,000 5,000 --4,768 135-60245-026-000 Miscellaneous Expenses 2,000 2,000 --1,474 Subtotal Board of Directors 12,980 12,980 -0%9,777 Resolution No. 2018-0917A Amending FY2018 Budget Exhibit "A" 2 of 3 Account Description FY18 Budget Adopted FY18 Budget Amended FY18 Budget Difference FY18 Budget % of change YTD Total 8/31/2018 Comments Administration 135-50005-030-000 Salaries & Wages 432,863 432,863 --337,201 135-50010-030-000 Overtime 2,000 2,000 --563 135-50016-030-000 Longevity 3,548 3,548 --3,548 135-50020-030-000 Retirement 40,553 40,553 --33,878 135-50026-030-000 Medical Insurance 63,485 63,485 --43,346 135-50027-030-000 Dental Insurance 5,502 5,502 --3,017 135-50028-030-000 Vision Insurance 1,173 1,173 --547 135-50029-030-000 Life Insurance & Other 5,059 5,059 --3,434 135-50030-030-000 Social Security Taxes 27,181 27,181 --20,309 135-50035-030-000 Medicare Taxes 6,357 6,357 --4,750 135-50040-030-000 Unemployment Taxes 1,260 1,260 --1,140 135-50045-030-000 Workman's Compensation 1,529 1,529 --1,359 135-50060-030-000 Pre-emp Physicals/Testing 500 500 --212 135-50070-030-000 Employee Relations 4,960 4,960 --3,273 135-55005-030-000 Engineering ----- 135-55030-030-000 Software & Support 78,391 78,391 --66,078 135-55045-030-000 Legal ----- 135-55070-030-000 Independent Labor 154,000 154,000 --139,519 135-55080-030-000 Maintenance & Repairs 14,000 14,000 --5,400 135-55085-030-000 Generator Maintenance & Repairs 10,000 10,000 --4,625 135-55100-030-000 Building Maint & Supplies ----- 135-55120-030-000 Cleaning Services 10,000 10,000 --8,308 135-55160-030-000 Professional Outside Services 63,325 63,325 --59,240 135-55165-030-000 Collection Fees 200 200 --- 135-55205-030-000 Utility Billing Contract 9,000 9,000 --5,892 135-60005-030-000 Telephone 27,300 17,300 (10,000)-37%15,229 Town Spilt Service/No 135-60010-030-000 Communications/Mobiles 4,000 4,000 --2,749 135-60020-030-000 Electricity 16,261 16,261 --5,989 135-60025-030-000 Water 2,500 2,500 --661 135-60035-030-000 Postage 30,000 30,000 --17,849 135-60040-030-000 Bank Service Charges & Fees 55,560 55,560 --55,666 135-60050-030-000 Bad Debt Expense 1,500 1,500 --- 135-60055-030-000 Insurance 56,000 56,000 --70,899 135-60066-030-000 Publications/Books/Subscripts 1,600 1,600 --206 135-60070-030-000 Dues & Memberships 6,000 6,000 --3,988 135-60075-030-000 Meetings 400 400 --134 135-60079-030-000 Public Education 6,000 6,000 --- 135-60080-030-000 Schools & Training 7,600 7,600 --3,238 135-60100-030-000 Travel & per diem 4,885 4,885 --1,671 135-60110-030-000 Physicals/Testing 200 200 --- 135-60115-030-000 Elections 4,500 4,500 --220 135-60125-030-000 Advertising 2,500 2,500 --300 135-60235-030-000 Security 2,700 2,700 --418 135-60245-030-000 Miscellaneous Expenses 500 500 --125 135-60246-030-000 General Manager Contingency 17,000 17,000 --17,000 135-60270-030-000 4th of July Celebration ----- 135-60285-030-000 Lawn Equipment & Maintenance ----- 135-60336-030-000 Interfund Trans Out (MUD1 I&S)----- 135-60360-030-000 Furniture/Equipment < $5000 2,500 2,500 --212 135-65010-030-000 Uniforms 700 700 --274 135-65055-030-000 Hardware IT 7,420 7,420 --2,007 135-65085-030-000 Office Supplies 7,000 7,000 --4,249 135-65090-030-000 Printer Supplies & Maintenance 2,000 2,000 --2,365 135-65095-030-000 Maintenance Supplies 4,000 4,000 --3,797 135-65105-030-000 Printing 4,000 4,000 --144 135-69005-030-000 Capital Outlays 13,000 13,000 --48,355 135-69170-030-000 Copier Lease Installments 4,600 4,600 --2,562 Subtotal Administration 1,227,111 1,217,112 (10,000)-1%1,005,944 Non Departmental 135-55045-039-000 Legal 137,000 137,000 --122,362 135-55055-039-000 Auditing 24,500 24,500 --25,659 135-55060-039-000 Appraisal 11,446 11,446 --8,684 135-55065-039-000 Tax Admin Fees 3,800 3,800 --2,968 Subtotal Non Departmental 176,746 176,746 -0%159,673 Total General Fund Revenues 10,248,327 11,098,872 850,545 8%10,528,049 Total General Fund Expenses 10,055,410 10,560,719 505,309 5%8,494,127 Net Budget Surplus (Deficit)192,917 538,153 345,236 3%2,033,922 Resolution No. 2018-0917A Amending FY2018 Budget Exhibit "A" 3 of 3