HomeMy WebLinkAbout2018-1015 October 15 2018 Regular Meeting AgendaOctober 15, 2018 Regular Meeting Agenda
Monday, October 15, 2018
BOARD OF DIRECTORS
REGULAR MEETING
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
6:30P.M.
REGULAR MEETING AGENDA
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN COMMENTS
Svore Municipal Boardroom
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
1. Consider and take appropriate action to approve the Consent Agenda .
a. September 2018 Check Register
b. September 17, 2018 Regular Meeting Minutes
c. Tax Collections Report-4th Quarter FY2018
d. Quarterly Investment Report-4th Quarter FY2018
REGULAR SESSION
2. Introduction of new Wastewater Superintendent Frank Isola. (Staff)
3. Receive presentation and update from Leah Hodge PE with Halff and Associates regarding Design and
Construction of Water Transmission Line to elevated water tank located on T.W. King Road.
4. Consider and take appropriate action regarding approval of acquisition of a 2019 Dodge 1500 Quad Cab
truck for the water department to be purchased through the Buy Board contract at Grapevine Dodge
Chrysler Jeep for an amount of $26,571. (Staff)
5. Discussion and possible act i on regarding access to wastewater plant during rain event. (Staff)
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October 15, 2018 Regular Meeting Agenda
6. Consider and take appropriate action regarding the following engineering matters: (Staff)
a. Request by CP&Y for Additional Engineering Fees relating to Preparation of Application to the Texas
Commission on Environmental Quality for Approval for Issuance of Bonds by the District.
b. Request by CP& Y for Approval of Amendment No. 5 to Contract for Professional Engineering Services
related to Wastewater Treatment Plant Project to authorize payment of additional engineering fees
for construction phase services .
c. Agreement with Halff Associates, Inc. for Professional Engineering Services to be implemented on a Task
Order Basis .
7. Consider and take appropriate action regarding the September 2018 Combined Financials and Variance
Report .
a. Combined Financials
b. Combined Variance
REPORTS & UPDATES
8. General Manager Monthly Reports and Update:
a. Regulatory Update
b. Capital Improvement Projects
• Interconnect Water Transmission Line Phase 1
• Interconnect Water Transmission Line Phase 2
• Wastewater Treatment Plant Upgrade Project
• High Service Pump
• Joint Projects with Town
c. Fire Department Summary
d. Water System Operations
e. Wastewater System Operations
f. Finance Update
• Utility Billing Report
• Permits Collected
• Cash Report
EXECUTIVE SESSION
9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No . 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 14P1 Judicial District (Cause No . 141-299351-18).
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October 15, 2018 Regular Meeting Agenda
c. Claims for damages caused by District facilities and/or operations to property located at 1040 Trophy
Club Drive, Trophy Club Texas
10. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the positi on of the governmental body in negotiations with a third person :
a. District real property located at 100 Municipal Drive and 1501 Junction Way.
REGULAR SESSION
11. Consider and take appropriate action on matters deliberated in Executive Session:
12. Items for future agendas:
13. Consider and take appropriate action regarding rescheduling November and December meeting dates
for the Board of Directors of the District.
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE
MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT
CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION,
DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION . THIS NOTICE
MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE
DISCUSSED IN EXECUTIVE SESSION.
ADJOURN
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS NOTICE CERTIFIES THAT BY 6 :30P.M . ON FRIDAY, OCTOBER 12, 2018, THE AGENDA OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY,
OCTOBER 15, 2018 AT 6:30 P.M ., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH
IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION
WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND
SECTI N 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED.
THIS OFFICIAL AGENDA WAS POSTED ON THE
WINDOW OF TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO . 1 ADMINISTRATION BUILDING ON
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BY : l li&U;;/0 W _:!:
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