HomeMy WebLinkAbout2018-0716 July 16, 2018 Regular Meeting MinutesJuly 16, 2018 Regular Meeting Minutes
July 16, 2018 Regular Meeting Minutes
July 16, 2018 Regular Meeting Minutes
July 16, 2018 Regular Meeting Minutes
FIRE DEPARTMENT OVERVIEWFY 19 BUDGET PROPOSAL
Goals & Objectives•FY17‐18 Goal Status:•FIRE DEPARTMENT:•THE FIRE DEPARTMENT HAD 12 GOALS DIVIDED INTO 6 CRITICAL SERVICEAREAS FOR FY17‐18•6 OF THESE GOALS WERE COMPLETED BEFORE THE END OF THE 3RD QUARTER•ONE GOAL WILL NOT BE COMPLETED AS SCHEDULED AND WILL REQUIRE CONTINUED WORK IN FY19•ALL OTHER GOALS ARE ON TRACK TO BE COMPLETED BY THE CLOSE OF THEFISCAL YEAR•
GoalS & Objectives•FY17‐18 GOAL STATUS:•GOALS COMPLETED:•INCREASE NUMBER OF CRITICAL TASKS THAT CAN BE ACCOMPLISHED ON FIRE AND EMS SCENES DURING PEAK TIME HOURS•CREATE RESPONSE STANDARDS FOR ALL CALL TYPES•DECREASE DOOR TO NEEDLE/BALLOON FOR MI AND STROKE PATIENTS•INCREASE EFFICIENCY OF CPR SCENES AND ROSC ON CPR CALLS•INCREASE THE LEVEL OF KNOWLEDGE AND ABILITIES OF FIRE INSPECTORS•IMPROVE THE MARKETING OF PUBLIC EDUCATION EVENTS
GoalS & Objectives•FY17‐18 GOAL STATUS:•GOALS TO BE COMPLETED:•DETERMINE RESPONSE TIMES AT 90% AND DETERMINE APPROPRIATE BENCH MARK (FIRE AND EMS)•EMS PRE‐PLANS FOR ALL HIGH VOLUME SPECIAL EVENTS AND HIGH HAZARDLOCATIONS•INCREASE THE STAFFS ABILITY TO TEACH PUB ED TO ALL AGE GROUPS•INCREASE THE NUMBER OF PARTICIPANTS IN PUBLIC EDUCATION•INCREASE HANDS ON TRAINING FOR SHIFT PERSONNEL BY 10%
Goals & Objectives•FY18‐19 GOAL PLANNING:•FIRE DEPARTMENT•FINISH DEVELOPMENT OF EMS AND FIRE PREPLANS OF ALL HIGH HAZARD LOCATIONS•CONTINUE TO IMPROVE THE TOWN OF TROPHY CLUB’S PREPARATIONS FOR LARGE EMERGENCIES AND WEATHER EVENTS•IMPLEMENTATION OF COMPANY AND INDIVIDUAL QUARTERLY EVOLUTIONS•REVISE A FIELD TRAINING MANUAL FOR EMS AND FIRE EMPLOYEE ONBOARDING•WEBSITE UPDATE•SOP/POLICY REVISION•IMPLEMENT REPLACEMENT PLAN FOR ALL EQUIPMENT
Outstanding Debt•FIRE STATION •COMPLETED IN 2012: PAY OFF 2031•REMAINING DEBT•BOND: 1.97 MILLION REMAINING •PAYMENTS OF APPROX. $150,000/YEAR •REPAYMENT TO MUD 1 RESERVES: $885,000 REMAINING•PAYMENT OF $68,096/YEAR TO MUD RESERVES•T681•PURCHASED IN 2015: PAID OFF IN 2022•REMAINING DEBT: $508,596•PAYMENTS OF $127,149/YEAR
FY19 Revenues•FIRE DEPARTMENT•COMPLETE REVIEW AND RESTRUCTURE OF FEE SCHEDULE (FM OFFICE)•NO FIRE DEPARTMENT FEES WERE ACCESSED OR COLLECTED •NEW FEW SCHEDULE •ESTIMATED FIRE DEPARTMENT FEES TO BE GENERATED OFF CONSTRUCTION OF PD 30•$ 195,000
FY 2019 Budget Overview$1,373,174
FY19 expenses: personnel•MAJOR CHANGES IN SUBMITTED BUDGET•PART TIME FM: OVERSEE THE PD 25 AND PD 30; ALL NEW CONSTRUCTIONAND PLAN REVIEW•20 HOURS PER WEEK MAY NEED TO INCREASE TO 30•FULL YEARS SALARY FOR FIRE CHIEF (6 MONTHS)•SHARED EXPENSE OF ADMIN ASSISTANT•CHANGE IN HOLIDAY PAY FROM OT TO STRAIGHT TIME PAID IN PAY CYCLETotal requested budget: $993,982
FY19 expenses: personnel•MAJOR CHANGES IN SUBMITTED BUDGET•OT•FIRST YEAR TRACKING FLSA $84,000 MANDATORY PAY•ACCRUED LEAVE $16,763•TRAINING $8,940•JULY 4TH $2,861•TOTAL: $112,563•LEAVING $34,831 FOR SICK TIME, FMLA, INJURED FIREFIGHTERS, MANDATORY MEETINGS AND COMMITTEES, ADDITIONAL LIVE FIRE AND OTHER COMPANY TRAINING SHIFT STAFFING:
FY19 expenses: personnel•MAJOR CHANGES IN SUBMITTED BUDGET•MEDICAL INSURANCE INCREASE 15%•PRE‐EMPLOYMENT PHYSICALS AND ANNUAL TESTING INCREASE DUE TO CANCER SCREENING•INCREASE OF $4600 IN TUITION REIMBURSEMENT
FY19 expenses: services & supplies•INCREASE OF $136,322•$92,500 OF THAT ARE SUPPLEMENTAL REQUESTS•EXHAUST RECLAMATION SYSTEM FOR APPARATUS BAY•½ SET EXTRICATION TOOLS WITH SECOND ½ PURCHASED IN FY2020•OTHER MAJOR CHANGES•TRUING UP SOFTWARE AND SUPPORT•INCREASED TRAINING AND ASSOCIATED TRAVEL EXPENSES•VEHICLE AND EQUIPMENT MAINTENANCE•EQUIPMENT COMING OUT OF WARRANTEE•DISPATCHING FEE INCREASE DUE TO INCREASE IN CALL VOLUMETotal requested budget: $379,192
Being prepared: Future Expenses•6THMAN PER SHIFT GRANT 2019‐2021????•ASSISTANT OR DEPUTY CHIEF 2020‐2021??•REPLACE E681 WITH QUINT 2022 $1.3 ‐ 1.4 MILLION•TECH REPLACEMENT SCHEDULE $10,000 IN 2020 AND $19000 IN 2025•SCBA REPLACEMENT IN 2025 $120,000•EXTRICATION EQUIPMENT IN 2025 $35,000•RADIO REPLACE TO BEGIN IN 2025 IN 4 CONSECUTIVE YEARS $20,000
Being prepared: Future Plans•SHARED EMERGENCY MANAGER WITH ROANOKE, WESTLAKE, TROPHY CLUB•POSSIBLE SHARED STATION WITH ROANOKE•BEST PRACTICES ACCREDITATION•REDUCTION IN ISO RATING
Fire Department OverviewFY 19 Budget ProposalQuestions???January 27, 2018