HomeMy WebLinkAbout2018-0724 July 24, 2018 Joint Meeting MinutesJuly 24, 2018 Special Session Joint Meeting Minutes
SPECIAL SESSION JOINT MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS AND
TOWN OF TROPHY CLUB TOWN COUNCIL
July 24, 2018, 2018 at 6:30 P.M.
100 Municipal Drive, Trophy Club, Texas 76262
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
Special Session, Joint Meeting with the Town of Trophy Club Town Council on July 24, 2018 at 6:30 P.M.,
in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The
meeting was held within the boundaries of the District and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Gregory Wilson President
William C. Rose Vice President
Steve Flynn Secretary/Treasurer
Kelly Castonguay Director
Mark Chapman Director
DISTRICT STAFF PRESENT:
John Carman General Manager
Laurie Slaght District Secretary
Steven Krolczyk Finance Manager
TOWN COUNCIL PRESENT:
C. Nick Sanders Mayor
Philip Shoffner Mayor Pro Tem, Place 6
Alicia L. Fleury Council Member, Place 1
Eric Jensen Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
TOWN STAFF PRESENT:
Tom Class Town Manager
David Dodd Town Attorney
Holly Fimbres Town Secretary
Wade Carrroll Fire Chief
Johnathon Phillips Administrative Services Manager
John Zagurski Budget Manager
CALL TO ORDER AND ANNOUNCE A QUORUM
President Wilson announced the date of Tuesday, July 24, 2018, stated a quorum was present and called
the meeting to order at 6:31 p.m. President Wilson then turned the meeting over to Mayor Nick Sanders.
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July 24, 2018 Special Session Joint Meeting Minutes
REGULAR SESSION
1. Consider and take appropriate action regarding the Fire Protection Services Fiscal Year 2019 budget.
Fire Chief Wade Carroll presented the Fire Services annual budget for Fiscal Year 2019 and answered
questions related thereto. Chief Carroll's presentation will be attached to the approved minutes.
The Town of Trophy Club Town Council approved the Fire Protection Services Budget for Fiscal Year
2019.
Motion made by Director Chapman seconded by Director Flynn to approve the fire protection service
Fiscal year 2019 budget.
Motion carried unanimously
ADJOURN
Motion made by Director Rose and seconded by Director Flynn to adjourn.
Motion carried unanimously
President Wilson adjourned the Joint Meeting with the Town of Trophy Club Town Council at 7:35 p.m.
If
Gregory_, lilson, Presiden
Steve Flynn, Secretary/Tre surer
Laurie LSlaght, District Secretary
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FIRE DEPARTMENT OVERVIEW
FY 19 BUDGET PROPOSAL
Goals 84 Objectives
• FY17-18 Goal Status:
• FIRE DEPARTMENT:
• THE FIRE DEPARTMENT HAD 12 GOALS DIVIDED INTO 6 CRITICAL SERVICE AREAS
FOR FY17-18
• 6 OF THESE GOALS WERE COMPLETED BEFORE THE END OF THE 3RD QUARTER
• ONE GOAL WILL NOT BE COMPLETED AS SCHEDULED AND WILL REQUIRE
CONTINUED WORK IN FY19
• ALL OTHER GOALS ARE ON TRACK TO BE COMPLETED BY THE CLOSE OF THE FISCAL
YEAR
GoaIS 84 Objectives
• FY17-18 GOAL STATUS:
• GOALS COMPLETED:
• INCREASE NUMBER OF CRITICAL TASKS THAT CAN BE ACCOMPLISHED ON FIRE
AND EMS SCENES DURING PEAK TIME HOURS
• CREATE RESPONSE STANDARDS FOR ALL CALL TYPES
• DECREASE DOOR TO NEEDLE/BALLOON FOR MI AND STROKE PATIENTS
• INCREASE EFFICIENCY OF CPR SCENES AND ROSC ON CPR CALLS
• INCREASE THE LEVEL OF KNOWLEDGE AND ABILITIES OF FIRE INSPECTORS
• IMPROVE THE MARKETING OF PUBLIC EDUCATION EVENTS
GoaIS & Objectives
• FY17-18 GOAL STATUS:
• GOALS TO BE COMPLETED:
• DETERMINE RESPONSE TIMES AT 90% AND DETERMINE APPROPRIATE BENCH
MARK (FIRE AND EMS)
• EMS PRE -PLANS FOR ALL HIGH VOLUME SPECIAL EVENTS AND HIGH HAZARD
LOCATIONS
• INCREASE THE STAFFS ABILITY TO TEACH PUB ED TO ALL AGE GROUPS
• INCREASE THE NUMBER OF PARTICIPANTS IN PUBLIC EDUCATION
• INCREASE HANDS ON TRAINING FOR SHIFT PERSONNEL BY 10%
Goals & Objectives
• FY18-19 GOAL PLANNING:
• FIRE DEPARTMENT
• FINISH DEVELOPMENT OF EMS AND FIRE PREPLANS OF ALL HIGH HAZARD
LOCATIONS
• CONTINUE TO IMPROVE THE TOWN OF TROPHY CLUB'S PREPARATIONS FOR LARGE
EMERGENCIES AND WEATHER EVENTS
• IMPLEMENTATION OF COMPANY AND INDIVIDUAL QUARTERLY EVOLUTIONS
• REVISE A FIELD TRAINING MANUAL FOR EMS AND FIRE EMPLOYEE ONBOARDING
• WEBSITE UPDATE
• SOP/POLICY REVISION
• IMPLEMENT REPLACEMENT PLAN FOR ALL EQUIPMENT
Outstanding Debt
• FIRE STATION
• COMPLETED IN 2012: PAY OFF 2031
• REMAINING DEBT
• BOND: 1.97 MILLION REMAINING
• PAYMENTS OF APPROX. $150,000/YEAR
• REPAYMENT TO MUD 1 RESERVES: $885,000 REMAINING
• PAYMENT OF $68,096/YEAR TO MUD RESERVES
• T681
• PURCHASED IN 2015: PAID OFF IN 2022
• REMAINING DEBT: $508,596
• PAYMENTS OF $127,149/YEAR
FY19 Revenues
• FIRE DEPARTMENT
• COMPLETE REVIEW AND RESTRUCTURE OF FEE SCHEDULE (FM OFFICE)
• NO FIRE DEPARTMENT FEES WERE ACCESSED OR COLLECTED
• NEW FEW SCHEDULE
• ESTIMATED FIRE DEPARTMENT FEES TO BE GENERATED OFF CONSTRUCTION OF PD
30
• $ 195,000
FY 2019 Budget Overview
$1,373,174
FY19 expenses: personnel
Total requested budget: $993,982
• MAJOR CHANGES IN SUBMITTED BUDGET
• PART TIME FM: OVERSEE THE PD 25 AND PD 30; ALL NEW CONSTRUCTION AND
PLAN REVIEW
• 20 HOURS PER WEEK MAY NEED TO INCREASE TO 30
• FULL YEARS SALARY FOR FIRE CHIEF (6 MONTHS)
• SHARED EXPENSE OF ADMIN ASSISTANT
• CHANGE IN HOLIDAY PAY FROM OT TO STRAIGHT TIME PAID IN PAY CYCLE
FY19 expenses: personnel
• MAJOR CHANGES IN SUBMITTED BUDGET
• OT
• FIRST YEAR TRACKING FLSA $84,000 MANDATORY PAY
• ACCRUED LEAVE $16,763
• TRAINING $8,940
• JULY 4TH $2,861
• TOTAL: $112,563
• LEAVING $34,831 FOR SICK TIME, FMLA, INJURED FIREFIGHTERS, MANDATORY
MEETINGS AND COMMITTEES, ADDITIONAL LIVE FIRE AND OTHER COMPANY
TRAINING SHIFT STAFFING:
FY19 expenses: personnel
• MAJOR CHANGES IN SUBMITTED BUDGET
• MEDICAL INSURANCE INCREASE 15%
• PRE-EMPLOYMENT PHYSICALS AND ANNUAL TESTING INCREASE DUE TO CANCER
SCREENING
• INCREASE OF $4600 IN TUITION REIMBURSEMENT
FY19 expenses: services & supplies
Total requested budget: $379,192
• INCREASE OF $136,322
• $92,500 OF THAT ARE SUPPLEMENTAL REQUESTS
• EXHAUST RECLAMATION SYSTEM FOR APPARATUS BAY
• 1/2 SET EXTRICATION TOOLS WITH SECOND 1/2 PURCHASED IN FY2020
• OTHER MAJOR CHANGES
• TRUING UP SOFTWARE AND SUPPORT
• INCREASED TRAINING AND ASSOCIATED TRAVEL EXPENSES
• VEHICLE AND EQUIPMENT MAINTENANCE
• EQUIPMENT COMING OUT OF WARRANTEE
• DISPATCHING FEE INCREASE DUE TO INCREASE IN CALL VOLUME
Being prepared: Future Expenses
• 6T" MAN PER SHIFT GRANT 2019-2021????
• ASSISTANT OR DEPUTY CHIEF 2020-2021??
• REPLACE E681 WITH QUINT 2022 $1.3 - 1.4 MILLION
• TECH REPLACEMENT SCHEDULE $10,000 IN 2020 AND $19000 IN 2025
• SCBA REPLACEMENT IN 2025 $120,000
• EXTRICATION EQUIPMENT IN 2025 $35,000
• RADIO REPLACE TO BEGIN IN 2025 IN 4 CONSECUTIVE YEARS $20,000
Being prepared: Future Plans
• SHARED EMERGENCY MANAGER WITH ROANOKE, WESTLAKE, TROPHY
CLU B
• POSSIBLE SHARED STATION WITH ROANOKE
• BEST PRACTICES ACCREDITATION
• REDUCTION IN ISO RATING
FIRE DEPARTMENT
Fire Department Overview
FY 19 Budget Proposal
Questions???
January 27, 2018