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HomeMy WebLinkAbout2018-0820 August 20, 2018 Regular Meeting MinutesAugust 20, 2018 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAl UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS August 20, 2018 at 6:30P.M. 100 Municipal Drive, Trophy Club, Texas 76262 Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session on August 20, 2018 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public . STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Gregory Wilson William C. Rose Steve Flynn Kelly Castonguay Mark Chapman STAFF PRESENT: John Carman laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett President Vice President Secretary/Treasurer Director Director Gener;:~l Manager District Secretary Water Superintendent Finance Manager legal Counsel CAll TO ORDER AND ANNOUNCE A QUORUM President Wilson announced the date of August 20, 2018, called the meeting to order and announced a quorum present at 6:30p.m . CITIZEN COMMENTS There were no Citizen Comments CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda . a. July 2018 Check Register b. July 9, 2018 Special Meeting Minutes c. July 16, 2018 Regular Meeting Minutes d . July 24, 2018 Special Meeting Minutes e. July 31, 2018 Special Meeting Minutes Motion made by Director Rose and seconded by Director Chapman to approve the Consent Agenda as presented. Motion carried unanimously REGULAR SESSION 2. Consider and take appropriate action regarding Fiscal Year 2019 Budget Matters: 1 of 5 August 20 , 2018 Regular Meeting Minutes a. Consider and take appropriate action regarding rate assumptions and projections for FY 2019 Budget. (Staff/NewGen) b. Consider and take appropriate action regarding Draft No. 2 of Fiscal Year 2019 Budget. (Staff) General Manager John Carman presented the rate assumptions and projections for FY2019 as recommended by NewGen Strategies and stated that the intent is move forward with winter averaging. Carman stated that the Rate Committee's proposed rates will be brought forward to the September meeting for approval. Finance Manager Steven Krolczyk presented changes made to the draft FY2019 budget following the board meeting on July 31, 2018. Discussion Only, No Action Taken 3. Consider and take appropriate action regarding tax rates for 2018 Tax Year: a. Approve proposed tax rate for 2018 tax year; and b. Schedule date and authorize publication of notice for hearing regarding adoption of final tax rates for 2018 tax year . Motion made by Director Rose and seconded by Director Flynn to direct staff to put out the tax rate on Monday, September 17, 2018 and that the maximum proposed rate would be $.011618/$100. Motion passed unanimously 4. Consider and take appropriate action to approve staff recommendations for pay ranges and job classifications . Motion made by Director Rose and seconded by Director Castonguay to approve the Classification and pay compensations recommendations as put forward by the General Manager. Motion carried unanimously 5. Consider and take appropriate action regarding approval of Change Order No. 16 from Webber-Cadaqua Partners in an amount of $1,997 .00 for Wastewater Treatment Plant Improvements . (Staff) Motion made by Director Flynn and seconded by Director Chapman to approve Change Order No. 16 from Webber-Cadagua Partners for an amount not to exceed $1,997.00 for wastewater treatment plant improvements. Motion carried unanimously 6. Consider and take appropriate action relating to District rebranding. (Rose/Castonguay) Director Rose stated that one logo idea was received by a staff member and that the current logo was also kept in as requested by some of the staff. Motion made by Director Rose and seconded by Director Chapman to put this out for vote to Directors and staff, ranking items 1-5 and close the ballot voting on September 7, 2018 and bring the vote back to the board for final review. 2 of 5 August 20 , 2018 Regular Meeting Minutes For: Rose Opposed: Wilson, Chapman, Castonguay and Flynn Motion Failed 1-4 7. Cons i der and take appropriate action regarding banking and depository matters: a. Adopt Resolution 2018-0820A Authorizing Extension of Depository Pledge Agreement with Prosperity Bank b. Adopt Resolution 2018-0820B Approving Depos itory Agreement with Bank of the West . Motion made by Director Rose and seconded by Director Flynn to adopt Resolution No . 2018-0820A Authorizing Extension of Depository Pledge Agreement with Prosperity Bank. Motion carried unanimously Motion made by Director Rose to adopt Resolution No. 2018-0820B Approving Depository Agreement with Bank of the West. Motion dies for lack of a second Motion by Wilson and seconded by Director Chapman to take the funds that are currently in Bank of the West and move them to TexPool. Motion carried unanimously 8. Consider and take appropriate action to adopt Order No . 2018 -0820A Approving a Public Presentations Policy. (Rose/Flynn) Motion made by Director Rose and seconded by Director Flynn to adopt Order No. 2018-0820A Approving a Public Presentations Policy. For : Rose, Castonguay, Flynn and Chapman Opposed: Wilson Motion passed 4-1 9 . Consider and take appropriate action regarding the July 2018 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance Motion made by Director Rose and seconded by Director Castonguay to approve the July 2018 Combined Financials and Variance Report. Motion carried unanimously REPORTS & UPDATES 10. General Manager Monthly Reports and Update : a. Regulatory Update b . Capital Improvement Projects 3 of 5 August 20 , 2018 Regular Meeting Minutes • Interconnect Water Transmission Line Phase 1 • Interconnect Water Transmission Line Phase 2 • Wastewater Treatment Plant Upgrade Project • Joint Projects with Town c. Fire Department Summary d . Water System Operations e. Wastewater System Operations f . Finance Update • Utility Billing Report • Permits Collected • Cash Report General Manager John Carman presented his monthly report to the Board and answered questions related thereto. The Board convened into Executive Session at 9:03 p.m. EXECUTIVE SESSION 11. Pursuant to Section 551.071 of the Te xas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek adv i ce of counsel on legal matters involving pending or contemplated litigation or settlement offers : a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Mun i cipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141'1 Judicial District (Cause No . 141-299351-18). 12. Pursuant to Section 551.072 of the Texas Open Meeti ngs Act, the Board may deliberate the purchase, exchange , lease , or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body i n negotiations with a third person: a. District real property located at 100 Municipal Drive and 1501 Junction Way. The Board reconvened into Regular Session at 9:22 p.m. REGULAR SESSION President Wilson stated that no final decisions, actions or votes were taken in Executive Session. 13 . Consider and take appropriate action on matters deliberated in Executive Session : No Action Taken 14. Items f or future agendas : 15 . Review and set future Meeting dates : Regula r Board Meeting-Monday, September 17, 2018 at 6 :30 p .m. 4 of 5 August 20 , 2018 Regular Meeting Minutes ADJOURN Motion made by Director Rose and seconded by Director Castonguay to adjourn the meeting. Motion c~rried unanimously 5 of 5