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HomeMy WebLinkAbout2018-1126 November 26, 2018 Regular Meeting minutesNovember 26 , 2018 Regular Meeting Minutes TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 BOARD OF DIRECTORS November 26, 2018 REGULAR MEETING MINUTES Trophy Club Municipal Utility District No . 1 Board of Directors, of Denton and Tarrant Counties, met in a Regular Session on November 26, 2018 at 6:30P .M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Gregory Wilson William C. Rose Steve Flynn Kelly Castonguay Mark Chapman STAFF PRESENT: John Carman Laurie Slaght Steven Krolczyk Tony Corbett GUESTS PRESENT: President Vice President Secretary/Treasurer Director Director General Manager District Secretary Finance Manager Legal Counsel Prichard Bevis Whitaker Chalk Swindle & Schwartz Pile CALL TO ORDER AND ANNOUNCE A QUORUM President Wilson announced the date of November 26, 2018, cafled the meeting to order and announced a quorum present at 6 :30 p.m. CITIZEN COMMENTS There were no citizen comments CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. a. October 2018 Check Register b. October 15, 2018 Regular Meeting Minutes c. November 7, 2018 Special Meeting Minutes Motion made by Director Flynn and seconded by Director Chapman to approve the Consent Agenda as presented. Motion carried unanimously President Wilson requested agenda items 8 and 9 be brought forward for discussion . With no objections, the items were brought forward. 1 of 4 November 26 , 2018 Regular Meeting Minutes REGULAR SESSION 2. Consider and take appropriate action to appoint representatives to the City of Fort Worth Wholesale Water Customer Advisory Committee for the Fiscal Year beginning October 1, 2018 through September 30, 2019 . (Staff) Motion made by Director Rose and seconded by Director Castonguay to appoint Mike McMahon as the Voting Member to the Water Customer Advisory Committee and Steven Krolczyk as the alternate for the Fiscal year beginning October 1, 2018 through September 30, 2019. Motion carried unanimously 3. Consider and take appropriate action regarding approval of Contract No. 2018112601 with United Healthcare Company for employee healthcare benefits effective January 1, 2019. (Staff) Motion made by Director Rose and seconded by Director Flynn to approve Contract No. 2018112601 with United Healthcare Company for employee healthcare benefits effective January 1, 2019. Motion carried unanimously 4. Cons i der and take appropriate action relating to District rebranding . (Rose/Castonguay) Motion made by Director Wilson and seconded by Director Flynn not to proceed with the rebranding. For: Wilson, Chapman, and Flynn Oppose: Rose and Castonguay Motion passed 3-2 5. Consider and take appropriate action to approve the Service Agreement for Laboratory Services with the City of Fort Worth's Central i zed Water and Wastewater Laboratory. (Staff) Motion made by Director Chapman and seconded by Director Castonguay to approve the Service Agreement for Laboratory Services with the City of Fort Worth Centralized Water and Wastewater Laboratory. Motion carried unanimously 6. Consider and take appropriate action regarding the October 2018 Combined Financ i als and Variance Report . a. Combined Financials b . Combined Variance Motion made by Director Flynn and seconded by Director Chapman to approve the October 2018 Combined financials and variance report Motion carried unanimously 2 of 4 November 26, 2018 Regular Meeting Minutes REPORTS & UPDATES 7. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • Interconnect Water Transmission Line Phase 1 • Interconnect Water Transmission Line Phase 2 • Wastewater Treatment Plant Upgrade Project • High Serv i ce Pump • Joint Projects with Town c. Fire Department Summary d . Water System Operations e. Wastewater System Operations f . Holiday Office Closures-December 14, 2018 at 12 p .m . g. Finance Update • Utility Billing Report • Permits Collected • Cash Report General Manager John Carman presented his monthly reports and updates to the board and answered questions related thereto. The Board convened into Executive Session at 6:34 p.m. EXECUTIVE SESSION 8 . Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Condu .ct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141't Judicial District (Cause No . 141-299351-18); and c. Claims for damages caused by District facilities and/or operations to property located at 1040 Trophy Club Drive , Trophy Club Texas. 9 . Pursuant to Section 551.072 of the Texas Open Meeti ngs Act, the Board may deliberate the purchase, exchange, lease , or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person : a. District real property located at 100 Municipal Drive and 1501 Junction Way . The Board reconvened into Regular Session at 7:44p.m. REGUlAR SESSION President Wilson stated that no final decisions, actions or votes were taken in Executive Session. 10. Consider and take appropriate action on matters deliberated in Executive Session : 3 of 4 November 26 , 2018 Regular Meeting Minutes No action was taken . 11. Items for future agendas: 12 . Set future Meeting dates: Regular Board Meeting-Monday, December 17, 2018 at 6 :30p.m. ADJOURN Motion made by Director Rose and seconded by Director Castonguay to adjourn. Motion carried unanimously President Wilson adjourned the meeting at 8:49 p.m . ~,;~~--- 4 of 4