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Home My WebLink About2019-0617 June 17 2019 Regular Meeting AgendaTROPHY CL MUNICIPAL UTILITY DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 17, 2018 Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 June 17, 2019 6:30 P.M. REGULAR MEETING AGENDA CALL TO ORDER AND ANNOUNCE A QUORUM Svore Municipal Boardroom CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. May 2019 Check Register b. May 20, 2019 Regular Meeting Minutes REGULAR SESSION 2. Consider and take appropriate action to elect officers of the Board. 3. Consider and take appropriate action regarding the 2018 Consumer Confidence Report. 4. Consider and take appropriate action regarding sale of surplus property: a. Consider and take appropriate action to adopt Order No. 2019-0617A Declaring certain Electronic Equipment of the District to be Surplus and Authorizing the Disposition Thereof. b. Consider and take appropriate action to adopt Order No. 2019-0617B Declaring the District's Interest in certain Joint Property owned by the District and the Town of Trophy Club to be Surplus and Authorizing Disposition Thereof. c. Consider and take appropriate action to adopt Order No. 2019-0617C Declaring Certain Property of the District related to the Fire Department to be Surplus and Authorizing the Disposition Thereof. 5. Discussion and possible action regarding adoption of Amended and Restated Reserve Fund Policy. 1 of 4 June 17, 2018 Regular Meeting Agenda 6. Discussion and possible action to appoint two (2) directors to serve on the Budget Committee to work with staff on the draft budget for fiscal year 2020. 7. Consider and take appropriate action to appoint two (2) directors to serve on the Rate Committee to work with staff to review and develop recommendations regarding water and sewer rates for Fiscal Year 2020. 8. Discussion and possible action regarding District organizational structure planning, including planning for future General Manager services. (Flynn/Wilson) 9. Presentation from legal counsel regarding terms and conditions of the 2016 Interlocal Agreement with the Town of Trophy Club relating to Fire Department funding and operations (Corbett) 10. Presentation from legal counsel regarding bills of interest enacted by the Texas Legislature during its 2019 legislative session. (Corbett) 11. Discussion and action regarding a Joint Meeting with the Town of Trophy Club Town Council for discussion of the proposed annual budget and other matters relating to the approved Interlocal Agreement for Fire Protection Services. 12. Consider and take appropriate action regarding the District's water quality sampling program, including the approval of incentives for customer participation. 13. Consider and take appropriate action regarding the May 2019 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance REPORTS & UPDATES 14. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • Interconnect Water Transmission Line Phase 2 • Wastewater Treatment Plant Upgrade Project c. System Repairs and Replacements d. Water System Operations e. Wastewater System Operations f. Finance Update • Auditor Update • Utility Billing Report • Permits Collected • Cash Report • Water Revenue Outlook 2 of 4 June 17, 2018 Regular Meeting Agenda EXECUTIVE SESSION 15. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). 16. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive and 1501 Junction Way. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road REGULAR SESSION 17. Consider and take appropriate action on matters deliberated in Executive Session: 18. Items for future agendas: 19. Set future Meeting dates: a. Regular Board Meeting — Monday, July 22, 2019 at 6:30 p.m. b. Budget Workshop *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, JUNE 14, 2019, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, MONDAY, JUNE 17, 2019 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL 3 of 4 June 17, 2018 Regular Meeting Agenda UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH ISA PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. LAURIE SLAGHT, DISTRICT SECRETARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON JUNE 13, 2019 AT: BY: 4 of 4