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HomeMy WebLinkAbout2019-0520 May 20, 2019 Regular Meeting Minutes.May 20, 2019 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS May 20, 2019 at 6:30 P.M. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Regular Session on May 20, 2019 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: William C. Rose Vice President Steve Flynn Secretary/Treasurer Kelly Castonguay Director Mark Chapman Director BOARD MEMBERS ABSENT: Gregory Wilson President STAFF PRESENT: John Carman Laurie Slaght Mike McMahon Tony Corbett General Manager District Secretary Operations Manager Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM Vice President Rose announced the date of May 20, 2019, called the meeting to order and announced a quorum present at 6:30 p.m. Vice President Rose stated that President Wilson would not be present this evening. CITIZEN COMMENTS There were no citizen comments. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. April 2019 Check Register b. April 23, 2019 Regular Meeting Minutes Motion made by Director Flynn and seconded by Director Chapman to approve the Consent Agenda. Motion carried unanimously 1 of 5 May 20, 2019 Regular Meeting Minutes REGULAR SESSION 2. Consider and take appropriate action to adopt Resolution No. 2019-0520A Authorizing General Manager to Undertake Repairs to Fire Station Roof and to Expend District Funds in Connection Therewith Motion made by Director Chapman and seconded by Director Castonguay to adopt Resolution No. 2019- 0520A Authorizing General Manager to undertake repairs to fire station roof and to expend district funds in connection therewith up to an amount not to exceed $25,000. Motion carried unanimously 3. Consider and take appropriate action to elect officers of the Board of Directors. Motion made by Director Flynn seconded by Director Castonguay to table this item and bring it back at the June meeting. Motion carried unanimously Item is Tabled 4. Consider and take appropriate action to award bid and approve Contract No. 2019052001 for waterline replacement on Sundance Court and Meadowbrook Lane in conjunction with the Town of Trophy Club street replacement as part of fiscal year 2019 capital improvement projects and authorize the General Manager to execute all necessary documents. Motion made by Director Chapman and seconded by Director Flynn to award bid and approve Contract No. 2019052001 for waterline replacement on Sundance Court and Meadowbrook Lane to Jackson Construction Ltd., in conjunction with the Town of Trophy Club street replacement as part of fiscal year 2019 capital improvement projects and authorize the General Manager to execute all necessary documents with a total amount not to exceed $193,359.00. Motion carried unanimously 5. Consider and take appropriate action to award bid and approve Contract No. 2019052002 for In -Plant Water System Replacement at the wastewater treatment plant as part of fiscal year 2019 capital improvement projects. Motion made by Director Flynn and seconded by Director Chapman to award bid and approve Contract No. 2019052002 for In -Plant Water System Replacement at the wastewater treatment plant as part of fiscal year 2019 capital improvement projects to Rey -Mar Construction for an amount not to exceed $134,722. Motion carried unanimously 6. Consider and take appropriate action to authorize acquisition of a 6 -inch pump and accessory hoses as the first step in the foam control systems improvement project contemplated in the 2019 Bond issuance and as part of the Wastewater Treatment Plant Improvement Project. 2 of 5 May 20, 2019 Regular Meeting Minutes Motion made by Director Flynn and seconded by Director Chapman authorizing the General Manager to acquire a 6 -inch pump and accessory hoses as the first step in the foam control systems improvement project from United Rentals for an amount not to exceed $48,000. Motion carried unanimously 7. Consider and take appropriate action regarding Emergency Services Agreement with Blackmon Mooring Company. Motion made by Director Chapman and seconded by Director Castonguay to Emergency Services Agreement with Blackmon Mooring Company at zero cost to the District. Motion carried unanimously 8. Consider and take appropriate action to approve Resolution No. 2019-0520B adopting a Water Conservation Plan. Motion made by Director Rose and seconded by Director Flynn to approve Resolution No. 2019-05206 adopting a Water Conservation Plan as presented at the dais and amended Appendix A of the Utility Profile for Retail Water Supplier for item C wastewater system data component to read, "The total number of gallons of treated wastewater includes wholesale customer Town of Trophy Club which has 1,444 connections for a total of 4,510 municipal unmetered connections and an overall total of 4,715 connections. Motion carried unanimously 9. Discussion and possible action regarding adoption of Amended and Restated Reserve Fund Policy. Motion by Director Flynn and seconded by Director Chapman to table this item and bring it back at the June meeting. Motion carried unanimously 10. Consider and take appropriate action regarding the April 2019 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance Motion made by Director Flynn and seconded by Director Chapman to approve the April 2019 combined financials and variance reports. Motion carried unanimously REPORTS & UPDATES 11. General Manager Monthly Reports and Update: 3 of 5 May 20, 2019 Regular Meeting Minutes a. Regulatory Update b. Capital Improvement Projects • Interconnect Water Transmission Line Phase 2 • Wastewater Treatment Plant Upgrade Project • High Service Pump c. Fire Department Summary d. Water System Operations e. Wastewater System Operations f. Finance Update • Utility Billing Report • Permits Collected • Cash Report The General Manager presented his monthly update to the board and answered questions related thereto. The Board convened into Executive Session at 7:50 p.m. EXECUTIVE SESSION 12. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). 13. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive and 1501 Junction Way. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road REGULAR SESSION The Board reconvened into Regular Session at 8:31 p.m. 14. Consider and take appropriate action on matters deliberated in Executive Session: Vice President Rose stated that no decisions, votes or actions were taken in Executive Session. 15. Items for future agendas: Reserve Fund Policy 4 of 5 May 20, 2019 Regular Meeting Minutes 16. Set future Meeting dates: Regular Board Meeting — Monday, June 17, 2019 at 6:30 p.m. ADJOURN Motion to adjourn made by Director Flynn and seconded by Director Chapman. Motion carried unanimously Vice President Rose called the meeting adjourned at 8:33 p.m. Gregory Ison, President Steve Flynn, Secretary/Treasure Laurie Slaght, District Seco e 5 of 5