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Home My WebLink About2019-0916 September 16 2019 Regular Meeting agendaSeptember 16, 2019 TROPHY CL Na. 1 MUNICIPAL UTILITY DISTRICT BOARD OF DIRECTORS PUBLIC HEARING & REGULAR MEETING September 16, 2019 Public Hearing & Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. PUBLIC HEARING Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding adoption of the final District Tax Rates for Tax Year 2019. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. August 2019 Check Register b. August 19, 2019 Regular Meeting Minutes c. August 30, 2019 Special Meeting Minutes REGULAR SESSION 2. Consider and take appropriate action to approve Contract No. 2019091601 with L. H. Chaney Materials, Inc. for municipal sludge hauling and disposal services. 3. Consider and take appropriate action to approve Contract No. 2019091602 with STW, Inc., for Licensing, Installing and Supporting Application Software for Financial Management, Utility Billing, Payroll and September 16, 2019 Public Hearing & Regular Meeting Agenda other District Operations. 4. Consider and take appropriate action to authorize General Manager to approve payment of additional engineering fees to CP&Y for additional engineering services necessary for final completion and acceptance of Wastewater Treatment Plant Project and resolution of related construction contract issues. (GM) 5. Consider and take appropriate action to approve Resolution No. 2019-0916A amending the Fiscal Year 2019 Budget. 6. Consider and take appropriate action regarding adoption of Resolution No. 2019-0916B approving Budget for Fiscal Year 2020. 7. Consider and take appropriate action to adopt Rate Order No. 2019-0916A amending water rates, fees, and charges, and setting an effective date of October 1, 2019. 8. Consider and take appropriate action regarding Order No. 2019-0916B, fixing and levying Trophy Club Municipal Utility District No. 1 Debt Service Tax Rate and Operations and Maintenance Tax Rate for 2019 Tax Year. 9. Consider and take appropriate action regarding approval of Amendment to District Information Form, including Notice to Purchaser Form. 10. Consider and take appropriate action regarding adoption of Resolution 2019-0916C approving 2019 Tax Roll for Trophy Club Municipal Utility District No. 1. 11. Consider and take appropriate action regarding annual review of District Investment Policy and Investment Strategies including: a. Adopt Order No. 2019-0916C approving Amended and Restated Investment Policy, including the District's Investment Strategies and Appointment of Investment Officer(s). 12. Consider and take appropriate action regarding the August 2019 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance REPORTS & UPDATES 13. Receive report from General Manager Hiring Committee. (Castonguay/Flynn) 14. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • Interconnect Water Transmission Line Phase 2 September 16, 2019 Public Hearing & Regular Meeting Agenda • Wastewater Treatment Plant Upgrade Project • High Service Pump c. Operator Salary Range update d. Review of September 14, 2019 Wastewater Treatment Plant Open House e. Staff event — Friday, September 27th 12:00 — 2:00 p.m. f. Water System Operations g. Wastewater System Operations h. Finance Update • Utility Billing Report • Permits Collected • Cash Report EXECUTIVE SESSION 15. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18); and c. Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 16. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive and 1501 Junction Way. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 17. Pursuant to Section 551.074 of the Texas Government Code (Texas Open Meetings Act), the Board of Directors may convene into Executive Session to deliberate the employment of a new General Manager. REGULAR SESSION 18. Consider and take appropriate action on matters deliberated in Executive Session: a. Consider and take appropriate action regarding approval of change orders related to District's September 16, 2019 Public Hearing & Regular Meeting Agenda contract with Webber-Cadagua Partners for construction of the Wastewater Treatment Plant Improvements. 19. Items for future agendas: 20. Set future Meeting dates: a. Regular Board Meeting — Monday, October 21, 2019 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, SEPTEMBER 13, 2019, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, MONDAY, SEPTEMBER 16, 2019 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH ISA PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. LAURIE SLAGHT, DISTRICT SECRETARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON SEPTEMBER 13, 2019 AT: BY: