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Home My WebLink About2019-1021 October 21 2019 Regular Meeting Agenda postedRI TROPHY CLUB BOARD OF DIRECTORS REGULAR MEETING October 21, 2019 Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 October 21, 2019 6:30 P.M. REGULAR MEETING AGENDA CALL TO ORDER AND ANNOUNCE A QUORUM Svore Municipal Boardroom CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. if discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. September Check Register b. September 16, 2019 Regular Meeting minutes c. Tax Collection Report — 4th Quarter FY2019 d. Quarterly Investment Report -4th Quarter FY2019 e. Wholesale Water Customer Advisory Committee Appointment Form REGULAR SESSION 2. Consider and take appropriate action regarding Annexation Matters: a. Consider Petition for Annexation of approximately 1.0055 acres of land situated in the J. Michael Survey, Abstract No. 821 of the Town of Trophy Club, Denton County, Texas and submitted by Mc.Junkin Signature Homes LLC, a Texas Limited Liability Corporation. b. Consider and take appropriate action to adopt Order No. 2019-1021A approving annexation of approximately 1.0055 acres of land situated in the J. Michael Survey, Abstract No. 821 of the Town of Trophy Club, Denton County, Texas and submitted by McJunkin Signature Homes LLC, a Texas Limited Liability Corporation. 1 of 4 October 21, 2019 Regular Meeting Agenda c. Consider and take appropriate action to approve Amendment of District Information Form including updated District boundary description and map that incorporates the annexed property. 3. Consider and take appropriate action to adopt Order No. 2019-1021B Declaring certain scrap metal to be Surplus Property and Authorizing the Disposition Thereof. 4. Consider and take appropriate action regarding approval of acquisition of a 2020 Dodge Ram 2500 Reg Cab truck for the water department to be purchased through the Buy Board contract at Grapevine Dodge Chrysler Jeep for an amount not to exceed $30,114 and authorize the General Manager to execute the necessary documents to complete the vehicle purchase. 5. Consider and take appropriate action regarding the September 2019 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance 6. Discussion regarding availability of property tax ceiling or exemption for District residents over 65 or disabled. (Corbett) 7. Consider and take appropriate action necessary to authorize the acquisition by purchase or condemnation of easements required for the construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road. a. Approve engagement of Jackson Walker LLP as special condemnation counsel. b. Authorize such other actions as may be necessary to proceed with purchase or condemnation of easements. REPORTS & UPDATES 8. Receive report from General Manager Hiring Committee. (Castonguay/Flynn) 9. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • Interconnect Water Transmission Line Phase 2 • Wastewater Treatment Plant Upgrade Project • High Service Pump c. System Repairs & Maintenance d. Water System Operations e. Wastewater System Operations f. Finance Update • Utility Billing Report • Permits Collected • Cash Report 2 of 4 October 21, 2019 Regular Meeting Agenda EXECUTIVE SESSION 10. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 11. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive and 1501 Junction Way. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 12. Pursuant to Section 551.074 of the Texas Government Code (Texas Open Meetings Act), the Board of Directors may deliberate the employment of a new General Manager. REGULAR SESSION 13. Consider and take appropriate action on matters deliberated in Executive Session: 14. Items for future agendas: 15. Set future Meeting dates: a. Regular Board Meeting— Monday, November 18, 2019 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. 3 of 4 October 21, 2019 Regular Meeting Agenda ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, OCTOBER 18, 2019, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, MONDAY, OCTOBER 21, 2019 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH ISA PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATEIODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. /12›,e_, Sk. LAUR E SLAG HT, DISTRICT SECf6ARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINI TRATION BUILDING ON OCT' :y' 18, 2019 AT: ( ' a-44, BY: 4 of 4