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Home My WebLink About2019-0916 September 16, 2019 Public Hearing Regular Meeting MinutesPUBLIC HEARING & REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS September 16, 2019 at 6:30 P.M. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Public Hearing Regular Session on Monday, September 16,2019 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Gregory Wilson President William C. Rose Vice President Kelly Castonguay Director Mark Chapman Director BOARD MEMBERS ABSENT: Steve Flynn Secretary/Treasurer STAFF PRESENT: John Carman Laurie Slaght Mike McMahon Steven Krolczyk Frank Isola Tony Corbett General Manager District Secretary Operations Manager Finance Manager Wastewater Superintendent Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Wilson announced the date of September 16, 2019, called the meeting to order at 6:31 p.m. and announced a quorum present and stated that Secretary Treasurer Steve Flynn would be absent. CITIZEN COMMENTS -There were no citizen comments President Wilson opened the Public Hearing at 6:33 p.m. PUBLIC HEARING Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding adoption of the final District Tax Rates for Tax Year 2019. President Wilson Closed the Public Hearing at 6:33 p.m. CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. a. August 2019 Check Register b. August 19, 2019 Regular Meeting Minutes c. August 30, 2019 Special Meeting Minutes Motion made by Director Rose and seconded by Director Chapman to approve the Consent Agenda as presented. Motion carried unanimously REGULAR SESSION 2. Consider and take appropriate action to approve Contract No. 2019091601 with L. H. Chaney Materials, Inc. for municipal sludge hauling and disposal services. Motion made by Director Rose and seconded by Director Castonguay to approve Contract No. 2019091601 with L. H. Chaney Materials, Inc. for municipal sludge hauling and disposal services and that the contract be corrected to reflect $62.00 per ton in section 2.1. Motion carried unanimously 3. Consider and take appropriate action to approve Contract No. 2019091602 with STW, Inc., for Licensing, Installing and Supporting Application Software for Financial Management, Utility Billing, Payroll and other District Operations. Motion made by Director Rose and seconded by Director Chapman to approve Contract No. 2019091602 with STW, Inc., for Licensing, Installing and Supporting Application Software for Financial Management, Utility Billing, Payroll and other District Operations and request that staff to work with STW to remove Section 3 (c) of the agreement that requires backup copies on magnetic media and to include a provision that would provide the District the software source code in the event of dissolution of the company. Motion carried unanimously 4. Consider and take appropriate action regarding request by CP&Y for approval of Amendment No. 6 to Contract for Professional Engineering Services related to Wastewater Treatment Plant Project to authorize payment of additional engineering fees for construction phase services. (GM) Motion made by Director Chapman and seconded by Director Rose to authorize the General Manager to approve additional engineering fees to CP&Y for additional engineering services for final completion and acceptance of the waste water treatment plant project and resolution of related contract issues for an amount not to exceed $25,000. Motion carried unanimously 5. Consider and take appropriate action to approve Resolution No. 2019-0916A amending the Fiscal Year 2019 Budget. Motion made by Director Rose and seconded by Director Castonguay to approve Resolution No. 2019- 0916A amending the Fiscal Year 2019 Budget. Motion carried unanimously 6. Consider and take appropriate action regarding adoption of Resolution No. 2019-0916B approving Budget for Fiscal Year 2020. Motion made by Director Rose and seconded by Director Chapman to approve Resolution No. 2019-0916B of Trophy Club Municipal Utility District No. 1, of Denton and Tarrant counties, Texas; adopting a budget for the fiscal year beginning October 1, 2019 and ending September 30, 2020. Motion carried unanimously 7. Consider and take appropriate action to adopt Rate Order No. 2019-0916A amending water rates and setting an effective date of October 1, 2019. Motion made by Director Rose and seconded by Director Castonguay to adopt Rate Order No. 2019-0916A amending water rates and setting an effective date of October 1, 2019. For: Rose, Chapman, Castonguay Oppose: Wilson Motion passed 3-1 with Wilson Opposed 8. Consider and take appropriate action regarding Order No. 2019-0916B, fixing and levying Trophy Club Municipal Utility District No. 1 Debt Service Tax Rate and Operations and Maintenance Tax Rate for 2019 Tax Year. Motion made by Director Rose and seconded by Director Chapman to adopt Order No. 2019-0916B levying Trophy Club Municipal Utility District No. 1 Debt Service tax rate at $0.03787 per $100 of taxable value and Maintenance tax rate at $0.07486 per $100 of taxable value for the 2019 tax year. Motion carried unanimously 9. Consider and take appropriate action regarding approval of Amendment to District Information Form, including Notice to Purchaser Form. Motion made by Director Rose and seconded by Director Chapman to approve the Amendment to District Information Form, including Notice to Purchaser Form showing the total Trophy Club Municipal Utility District No. 1 tax levy of $0.11273 per $100 of taxable value for the 2019 tax year. Motion carried unanimously 10. Consider and take appropriate action regarding adoption of Resolution 2019-0916C approving 2019 Tax Roll for Trophy Club Municipal Utility District No. 1. Motion made by Director Rose and seconded by Director Castonguay to approve Resolution 2019-0916C approving the 2019 tax roll for Trophy Club Municipal Utility District No. 1. The Board of Directors approved tax rate of $0.11273 per $100 assessed value, being imposed on each property included on the certified appraisal rolls for the District for the 2019 tax year, totals $2,031,542 tax levy. The Board hereby declares that the appraisal rolls with amounts of tax entered shall constitute the District's tax roll for the 2019 tax year. Motion carried unanimously 11. Consider and take appropriate action regarding annual review of District Investment Policy and Investment Strategies including: a. Adopt Order No. 2019-0916C approving Amended and Restated Investment Policy, including the District's Investment Strategies and Appointment of Investment Officer(s). Motion made by Director Castonguay and seconded by Director Rose to adopt Order No. 2019-0916C approving Amended and Restated Investment Policy, including the District's Investment Strategies and Appointment of Investment Officer(s). Motion carried unanimously 12. Consider and take appropriate action regarding the August 2019 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance Motion made by Director Chapman and seconded by Director Castonguay to approve the August 2019 combined financials and combined variance Report. Motion carried unanimously REPORTS & UPDATES 13. Receive report from General Manager Hiring Committee. (Castonguay/Flynn) 14. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • Interconnect Water Transmission Line Phase 2 • Wastewater Treatment Plant Upgrade Project • High Service Pump c. Operator Salary Range update d. Review of September 14, 2019 Wastewater Treatment Plant Open House e. Staff event — Friday, September 27th 12:00 — 2:00 p.m. f. Water System Operations g. Wastewater System Operations h. Finance Update • Utility Billing Report • Permits Collected • Cash Report General Manager John Carman presented his monthly report and answered questions related thereto. The Board convened into Executive Session at 8:00 p.m. EXECUTIVE SESSION 15. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). 16. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive and 1501 Junction Way. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 17. Pursuant to Section 551.074 of the Texas Government Code (Texas Open Meetings Act), the Board of Directors may convene into Executive Session to deliberate the employment of a new General Manager. The Board reconvened into Regular Session at 8:50 p.m. REGULAR SESSION 18. Consider and take appropriate action on matters deliberated in Executive Session: a. Consider and take appropriate action regarding approval of change orders related to District's contract with Webber-Cadagua Partners for construction of the Wastewater Treatment Plant Improvements. Motion made by Director Castonguay and seconded by Director Chapman to approve the change orders for an amount not to exceed $8,300 and authorize staff to execute the necessary documents. Motion carried unanimously 19. Items for future agendas: 65 tax freeze report from legal, Eminent Domain 20. Set future Meeting dates: a. Regular Board Meeting - Monday, October 21, 2019 at 6:30 p.m. ADJOURN Director Chapman Moved to adjourn. Director Wilson called the meeting adjourned at 8:53 p.m. Gregory Wilson, President Ste ev Flynn, Secretary/Tr`re urer Lau ie Slaght, District Secr .�PRRANTc .—..-9,--?, 1‘11°A1/6;‘,/ ,=� -4• 1 :2 :31t: ••O .gyp .�, •O TEXP`. 1•4*,TY DISTS\ \\\\\\ lail/tt l l lt1\�\�