HomeMy WebLinkAbout2019-1216 December 16, 2019 Regular Meeting Agenda4
TROPHY CLUB
1 MUNICIPAL
UTILITY
DISTRICT
Nal
BOARD OF DIRECTORS
REGULAR MEETING
December 16, 2019 Regular Meeting Agenda
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
December 16, 2019 6:30 P.M.
REGULAR MEETING AGENDA
CALL TO ORDER AND ANNOUNCE A QUORUM
Svore Municipal Boardroom
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
1. Consider and take appropriate action to approve the Consent Agenda.
a. November Check Register
b. November 14, 2019 Regular Meeting minutes
c. November 22, 2019 Special Meeting minutes
REGULAR SESSION
2. Discussion and possible action regarding sewer line break at 55 Sonora Drive and related repairs and
damages.
3. Consider and take appropriate action regarding Candidate Search for General Manager
(Castonguay/Flynn)
a. Receive report and recommendation from Recruitment and Retention Subcommittee; and
b. Approve Contract No. 2019121601 with executive search firm to identify potential General Manager
Candidates
4. Consider and take appropriate action regarding approval of Contract with Texas Commission on
Environmental Quality relating to the District's Superior Water System Designation and Related Sign
Obligations
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December 16, 2019 Regular Meeting Agenda
5. Consider and take appropriate action regarding Adoption of Order No. 2019-1216 Authorizing General
Manager to Contract for Purchase and Installation of Prefabricated Building and Sound Mitigation
Improvements at the Wastewater Treatment Plant Facility
6. Consider and take appropriate action regarding approval of Proposal by Halff Associates, Inc. for
Preparation of an Updated Legal Description and Boundary Map Trophy Club Municipal Utility District
No. 1 and authorize execution thereof by General Manager.
7. Consider and take appropriate action regarding the November 2019 Combined Financials and Variance
Report.
a. Combined Financials
b. Combined Variance
REPORTS & UPDATES
8. General Manager Monthly Reports and Update:
a. Regulatory Update
b. Capital Improvement Projects
• Interconnect Water Transmission Line Phase 2
• Wastewater Treatment Plant Upgrade Project
• High Service Pump
c. System Repairs & Maintenance
d. Water System Operations
e. Wastewater System Operations
f. Finance Update
• Fiscal Year 2019 Summary
• GASB 54 Reporting
• Utility Billing Report
• Permits Collected
• Cash Report
EXECUTIVE SESSION
9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141st Judicial District (Cause No. 141-299351-18).
c. Potential Condemnation of Easements required for construction and operation of Water
Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W.
King Road
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December 16, 2019 Regular Meeting Agenda
10. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
a. Sale or Exchange of District real property located at 100 Municipal Drive and 1501 Junction Way.
b. Purchase of Easements required for construction and operation of Water Transmission Line
Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road
11. Pursuant to Section 551.074 of the Texas Government Code (Texas Open Meetings Act), the Board of
Directors may deliberate the employment of a new General Manager.
REGULAR SESSION
12. Consider and take appropriate action on matters deliberated in Executive Session:
13. Items for future agendas:
14. Set future Meeting dates:
a. Regular Board Meeting — Monday, January 20, 2020 at 6:30 p.m.
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE
MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT
CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION,
DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE
MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE
DISCUSSED IN EXECUTIVE SESSION.
ADJOURN
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, DECEMBER 13, 2019, THE AGENDA OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY,
DECEMBER 16, 2019 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH
ISA PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION
WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND
SECTIQN 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED.
LAURIE SLAGHT, DISTRICT SI ETARY
THIS OFFICIAL AGENDA WAS POSTED ON THE
WINDOW OF TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1 ADMINI,S5RATIQN BUILDING ON
DE ER 13, O19AT:,
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