HomeMy WebLinkAbout2019-1021 October 21, 2019 Regular Meeting MinutesOctober 21, 2019 Regular Meeting Minutes
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
October 21, 2019 at 6:30 P.M.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in
Regular Session on October 21, 2019 at 6:30 P.M., in the Boardroom of the Administration Building, 100
Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and
was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Gregory Wilson President
William C. Rose Vice President
Steve Flynn Secretary/Treasurer
Kelly Castonguay Director
Mark Chapman Director
STAFF PRESENT:
John Carman
Laurie Slaght
Mike McMahon
Steven Krolczyk
Tony Corbett
General Manager
District Secretary
Operations Manager
Finance Manager
Legal Counsel
§
CALL TO ORDER AND ANNOUNCE A QUORUM
President Wilson announced the date of Monday, October 21, 2019, announced a quorum present and called
the meeting to order at 6:31 p.m.
CITIZEN COMMENTS
There were no citizen comments
1. Consider and take appropriate action to approve the Consent Agenda.
a. September Check Register
b. September 16, 2019 Regular Meeting minutes
c. Tax Collection Report — 4th Quarter FY2019
d. Quarterly Investment Report — 4th Quarter FY2019
e. Wholesale Water Customer Advisory Committee Appointment Form
Motion made by Director Flynn and seconded by Director Chapman to approve the consent agenda.
Motion carried unanimously
REGULAR SESSION
2. Consider and take appropriate action regarding Annexation Matters:
a. Consider Petition for Annexation of approximately 1.0055 acres of land situated in the J. Michael
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October 21, 2019 Regular Meeting Minutes
Survey, Abstract No. 821 of the Town of Trophy Club, Denton County, Texas and submitted by
McJunkin Signature Homes LLC, a Texas Limited Liability Corporation.
b. Consider and take appropriate action to adopt Order No. 2019-1021A approving annexation of
approximately 1.0055 acres of land situated in the J. Michael Survey, Abstract No. 821 of the Town
of Trophy Club, Denton County, Texas and submitted by McJunkin Signature Homes LLC, a Texas
Limited Liability Corporation.
c. Consider and take appropriate action to approve Amendment of District Information Form including
updated District boundary description and map that incorporates the annexed property.
Motion made by Director Rose and seconded by Director Flynn to adopt Order No. 2019-1021A approving
annexation of approximately 1.0055 acres of land situated in the J. Michael Survey, Abstract No. 821 of
the Town of Trophy Club, Denton County, Texas as submitted by McJunkin Signature Homes LLC, a Texas
Limited Liability Corporation and approve amendment of District Information Form including updated
District boundary description and map that incorporates the annexed property.
Motion carried unanimously
3. Consider and take appropriate action to adopt Order No. 2019-1021B Declaring certain scrap metal to
be Surplus Property and Authorizing the Disposition Thereof.
Motion made by Director Rose and seconded by Director Castonguay to adopt Order No. 2019-1021B
Declaring certain scrap metal Surplus Property and Authorizing the Disposition thereof.
Motion carried unanimously
4. Consider and take appropriate action regarding approval of acquisition of a 2020 Dodge Ram 2500 Reg
Cab truck for the water department to be purchased through the Buy Board contract at Grapevine Dodge
Chrysler Jeep for an amount not to exceed $30,114 and authorize the General Manager to execute the
necessary documents to complete the vehicle purchase.
Motion made by Director Chapman and seconded by Director Castonguay to approve the acquisition of a
2020 Dodge Ram 2500 Regular Cab truck for the water department to be purchased through the Buy Board
contract at Grapevine Dodge Chrysler Jeep for an amount not to exceed $30,114 and authorize the General
Manager to execute the necessary documents to complete the vehicle purchase.
Motion carried unanimously
5. Consider and take appropriate action regarding the September 2019 Combined Financials and Variance
Report.
a. Combined Financials
b. Combined Variance
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Motion made by Director Flynn and seconded by Director Chapman to approve the September 2019
Combined Financials and Variance Report.
Motion carried unanimously
6. Discussion regarding availability of property tax ceiling or exemption for District residents over 65 or
disabled. (Corbett)
District Legal Counsel, Tony Corbett stated that at a previous meeting a resident asked the board to
consider a tax freeze or ceiling for ages 65 and over. Corbett stated that school districts have a mandatory
tax freeze and counties and municipalities have the authority to do so under the discretion of their
governing bodies. Corbett stated that there is no statutory authority for a water district to impose a tax
freeze or set a tax ceiling and therefore the Board could not consider this option. The District does have
the authority to grant an exemption for residents who are age 65 or over or disabled. The minimum
exception is $3,000. The exemption can be done on the initiative of the Board of directors or by petition
of the taxpayers. The District currently has an exemption of $25,000 for those age 65 and older or
disabled persons.
7. Consider and take appropriate action necessary to authorize the acquisition by purchase or
condemnation of easements required for the construction and operation of Water Transmission Line
Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road.
a. Approve engagement of Jackson Walker LLP as special condemnation counsel.
b. Authorize such other actions as may be necessary to proceed with purchase or condemnation of
easements.
Motion made by Director Chapman and seconded by Director Flynn to authorize the acquisition by
purchase or condemnation of easements required for the construction and operation of Water
Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King
Road and to Approve engagement ofJackson Walker LLP as special condemnation counsel and to authorize
such other actions as may be necessary to proceed with purchase or condemnation of easements.
For: Rose, Castonguay, Chapman, Flynn
Oppose: Wilson
Motion passed 4-1
REPORTS & UPDATES
8. Receive report from General Manager Hiring Committee. (Castonguay/Flynn)
Director Flynn provided an update to the Board.
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9. General Manager Monthly Reports and Update:
a. Regulatory Update
b. Capital Improvement Projects
• Interconnect Water Transmission Line Phase 2
• Wastewater Treatment Plant Upgrade Project
• High Service Pump
c. System Repairs & Maintenance
d. Water System Operations
e. Wastewater System Operations
f. Finance Update
• Utility Billing Report
• Permits Collected
• Cash Report
General Manager John Carman presented his monthly report to the Board and answered questions
related thereto.
The Board of Directors convened into Executive Session at 7:32 p.m.
EXECUTIVE SESSION
10. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141st Judicial District (Cause No. 141-299351-18).
c. Potential Condemnation of Easements required for construction and operation of Water
Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W.
King Road
11. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
a. Sale or Exchange of District real property located at 100 Municipal Drive and 1501 Junction Way.
b. Purchase of Easements required for construction and operation of Water Transmission Line
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October 21, 2019 Regular Meeting Minutes
Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road
12. Pursuant to Section 551.074 of the Texas Government Code (Texas Open Meetings Act), the Board of
Directors may deliberate the employment of a new General Manager.
The Board of Directors Reconvened into Regular Session at 8:12 p.m.
REGULAR SESSION
13. Consider and take appropriate action on matters deliberated in Executive Session:
No actions were taken
14. Items for future agendas:
15. Set future Meeting dates:
a. Regular Board Meeting — Monday, November 18, 2019 at 6:30 p.m.
ADJOURN
Motion made by Director Flynn and seconded by Director Castonguay to adjourn.
Director Wilson called the meeting adjourned at 8:13 p.m.
Gregory
!son, President
Steve Flynn, Secretary/Treasurer
('t.,
Laurie Slaght, District Secr
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