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Home My WebLink About2019-1021 October 21, 2019 Regular Meeting MinutesOctober 21, 2019 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS October 21, 2019 at 6:30 P.M. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Regular Session on October 21, 2019 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Gregory Wilson President William C. Rose Vice President Steve Flynn Secretary/Treasurer Kelly Castonguay Director Mark Chapman Director STAFF PRESENT: John Carman Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett General Manager District Secretary Operations Manager Finance Manager Legal Counsel § CALL TO ORDER AND ANNOUNCE A QUORUM President Wilson announced the date of Monday, October 21, 2019, announced a quorum present and called the meeting to order at 6:31 p.m. CITIZEN COMMENTS There were no citizen comments 1. Consider and take appropriate action to approve the Consent Agenda. a. September Check Register b. September 16, 2019 Regular Meeting minutes c. Tax Collection Report — 4th Quarter FY2019 d. Quarterly Investment Report — 4th Quarter FY2019 e. Wholesale Water Customer Advisory Committee Appointment Form Motion made by Director Flynn and seconded by Director Chapman to approve the consent agenda. Motion carried unanimously REGULAR SESSION 2. Consider and take appropriate action regarding Annexation Matters: a. Consider Petition for Annexation of approximately 1.0055 acres of land situated in the J. Michael 1 of 5 October 21, 2019 Regular Meeting Minutes Survey, Abstract No. 821 of the Town of Trophy Club, Denton County, Texas and submitted by McJunkin Signature Homes LLC, a Texas Limited Liability Corporation. b. Consider and take appropriate action to adopt Order No. 2019-1021A approving annexation of approximately 1.0055 acres of land situated in the J. Michael Survey, Abstract No. 821 of the Town of Trophy Club, Denton County, Texas and submitted by McJunkin Signature Homes LLC, a Texas Limited Liability Corporation. c. Consider and take appropriate action to approve Amendment of District Information Form including updated District boundary description and map that incorporates the annexed property. Motion made by Director Rose and seconded by Director Flynn to adopt Order No. 2019-1021A approving annexation of approximately 1.0055 acres of land situated in the J. Michael Survey, Abstract No. 821 of the Town of Trophy Club, Denton County, Texas as submitted by McJunkin Signature Homes LLC, a Texas Limited Liability Corporation and approve amendment of District Information Form including updated District boundary description and map that incorporates the annexed property. Motion carried unanimously 3. Consider and take appropriate action to adopt Order No. 2019-1021B Declaring certain scrap metal to be Surplus Property and Authorizing the Disposition Thereof. Motion made by Director Rose and seconded by Director Castonguay to adopt Order No. 2019-1021B Declaring certain scrap metal Surplus Property and Authorizing the Disposition thereof. Motion carried unanimously 4. Consider and take appropriate action regarding approval of acquisition of a 2020 Dodge Ram 2500 Reg Cab truck for the water department to be purchased through the Buy Board contract at Grapevine Dodge Chrysler Jeep for an amount not to exceed $30,114 and authorize the General Manager to execute the necessary documents to complete the vehicle purchase. Motion made by Director Chapman and seconded by Director Castonguay to approve the acquisition of a 2020 Dodge Ram 2500 Regular Cab truck for the water department to be purchased through the Buy Board contract at Grapevine Dodge Chrysler Jeep for an amount not to exceed $30,114 and authorize the General Manager to execute the necessary documents to complete the vehicle purchase. Motion carried unanimously 5. Consider and take appropriate action regarding the September 2019 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance 2 of 5 October 21, 2019 Regular Meeting Minutes Motion made by Director Flynn and seconded by Director Chapman to approve the September 2019 Combined Financials and Variance Report. Motion carried unanimously 6. Discussion regarding availability of property tax ceiling or exemption for District residents over 65 or disabled. (Corbett) District Legal Counsel, Tony Corbett stated that at a previous meeting a resident asked the board to consider a tax freeze or ceiling for ages 65 and over. Corbett stated that school districts have a mandatory tax freeze and counties and municipalities have the authority to do so under the discretion of their governing bodies. Corbett stated that there is no statutory authority for a water district to impose a tax freeze or set a tax ceiling and therefore the Board could not consider this option. The District does have the authority to grant an exemption for residents who are age 65 or over or disabled. The minimum exception is $3,000. The exemption can be done on the initiative of the Board of directors or by petition of the taxpayers. The District currently has an exemption of $25,000 for those age 65 and older or disabled persons. 7. Consider and take appropriate action necessary to authorize the acquisition by purchase or condemnation of easements required for the construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road. a. Approve engagement of Jackson Walker LLP as special condemnation counsel. b. Authorize such other actions as may be necessary to proceed with purchase or condemnation of easements. Motion made by Director Chapman and seconded by Director Flynn to authorize the acquisition by purchase or condemnation of easements required for the construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road and to Approve engagement ofJackson Walker LLP as special condemnation counsel and to authorize such other actions as may be necessary to proceed with purchase or condemnation of easements. For: Rose, Castonguay, Chapman, Flynn Oppose: Wilson Motion passed 4-1 REPORTS & UPDATES 8. Receive report from General Manager Hiring Committee. (Castonguay/Flynn) Director Flynn provided an update to the Board. 3 of 5 October 21, 2019 Regular Meeting Minutes 9. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • Interconnect Water Transmission Line Phase 2 • Wastewater Treatment Plant Upgrade Project • High Service Pump c. System Repairs & Maintenance d. Water System Operations e. Wastewater System Operations f. Finance Update • Utility Billing Report • Permits Collected • Cash Report General Manager John Carman presented his monthly report to the Board and answered questions related thereto. The Board of Directors convened into Executive Session at 7:32 p.m. EXECUTIVE SESSION 10. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 11. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive and 1501 Junction Way. b. Purchase of Easements required for construction and operation of Water Transmission Line 4 of 5 October 21, 2019 Regular Meeting Minutes Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 12. Pursuant to Section 551.074 of the Texas Government Code (Texas Open Meetings Act), the Board of Directors may deliberate the employment of a new General Manager. The Board of Directors Reconvened into Regular Session at 8:12 p.m. REGULAR SESSION 13. Consider and take appropriate action on matters deliberated in Executive Session: No actions were taken 14. Items for future agendas: 15. Set future Meeting dates: a. Regular Board Meeting — Monday, November 18, 2019 at 6:30 p.m. ADJOURN Motion made by Director Flynn and seconded by Director Castonguay to adjourn. Director Wilson called the meeting adjourned at 8:13 p.m. Gregory !son, President Steve Flynn, Secretary/Treasurer ('t., Laurie Slaght, District Secr 5 of 5 \\`G\\l1 Vi UN c -- -.ZA ••• •RAN••• 40 /' • G —. 2 'L • —�•r• • t`., -I•LL= rv. Y 2�..,:.. • O Zz 6,/,;;////�•Dis,a\\'s Illlil