HomeMy WebLinkAbout2020-0120 January 20, 2020 Regular Meeting AgendaMonday, January 20, 2020
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TROPHY CLUB
BOARD OF DIRECTORS
REGULAR MEETING
January 20, 2019 Regular Meeting Agenda
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
6:30 P.M. Svore Municipal Boardroom
REGULAR MEETING
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
1. Consider and take appropriate action to approve the Consent Agenda.
a. December 2019 Check Register
b. December 16, 2019 Regular Meeting Minutes
c. Quarterly Investment Report —15t Quarter FY2020
d. Tax Collections Report —1St Quarter FY2020
REGULAR SESSION
2. Discussion and possible action regarding sewer line break at 55 Sonora Drive and request for District
payment for related repairs and damages.
3. Receive update from the Audit Committee.
4. Consider and take appropriate action to accept the Fiscal Year 2019 Annual Financial Audit performed
by LaFollet & Company, PLLC.
5. Consider and take appropriate action to approve Contract No. 2020012001 with Rey -Mar Construction
for construction of a building and installation of a sound mitigation improvements at the wastewater
treatment plant.
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January 20, 2019 Regular Meeting Agenda
6. Consider and take appropriate action regarding approval of bid and award Contract No. 2020012002 for
20 inch Valve Replacement to include Line Stop at Trophy Club Drive and Oak Hill Drive as part of Fiscal
Year 2020 Capital Improvement projects.
7. Consider and take appropriate action regarding approval of change orders submitted by Rey -Mar
Construction for the High Service Pump Station project:
a. Change Order #2 Lower short circuit rating pump 1 $28,716.45
b. Change Order #4 32" OD Flange Leveling $9,285.53
8. Discussion and Action Regarding Adoption of Resolution 2020-0120A Authorizing the Acquisition of Real
Property by Purchase or Condemnation, including Consideration of the Use of Eminent Domain to
Condemn Property, and Containing Other Matters Related Thereto, for Purposes of Acquiring Easements
Required for the Construction and Operation of Water Transmission Line Improvements from the District
Pump Station to the Elevated Water Tank Located on T.W. King Road. Trophy Club Municipal Utility
District No. 1 (the "District") must acquire certain parcels, easements and/or related property interests
from real estate in Trophy Club, Denton and Tarrant County, Texas in connection with the construction
and operation of new public water transmission lines. If, for any reason, a negotiation to acquire a parcel
reaches an impasse, the District intends to use its power of eminent domain to condemn the following
property:
a. Parcel 2(a), an easement taking of 0.0054 acres, from 0.0793 acres of real estate, owned by the
County of Denton, Trustee, and located along the southern line of Indian Creek Drive, just east of
Troon Drive, Denton County, Texas;
b. Parcel 2(b), an easement taking of 0.0695 acres, from 0.43 acres of real estate, owned by Citibank,
N.A., and located northeast of the intersection of Davis Blvd and the north frontage road of State
Highway 114, Tarrant County, Texas; and
c. Parcel 6, an easement taking of 0.0693 acres, from 2.925 acres of real estate, owned by Trophy
Lodging, Ltd., and located at 2900 State Highway 114, Trophy Club, TX 76262, Tarrant County, Texas.
9. Consider and take appropriate action to approve matters related to May 2, 2020 General Election:
a. Adopt Order No. 2020-0120A calling the May 2, 2020 General Election
b. Approve Notice of Appointment of Agent
c. Authorize General Manager to sign and execute all necessary documents relating to the election
d. Adopt Resolution No. 2020-0120B adopting the new Hart Verity Voting System for District Elections
conducted in Tarrant County, Texas
e. Authorize Other necessary actions as may be necessary or convenient for conducting the May 2,
2020 General Election
10. Discussion and possible action regarding the assignment of undesignated reserve funds.
11. Consider and take appropriate action regarding the December 2019 Combined Financials and Variance
Report.
a. Combined Financials
b. Combined Variance
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January 20, 2019 Regular Meeting Agenda
12. Discussion and possible action regarding approval of Third Amendment to Independent Contractor
Agreement with John Carman for General Manager services relating to compensation. (Chapman)
13. Discussion and possible action regarding search for General Manager candidates. (Castonguay/Flynn)
a. Receive report from General Manager Hiring Committee.
b. Review and approval of candidate search materials to be utilized by executive search firm.
c. Other action related thereto.
REPORTS & UPDATES
14. General Manager Monthly Reports and Update:
a. Regulatory Update
b. Capital Improvement Projects
• Interconnect Water Transmission Line Phase 2
• Wastewater Treatment Plant Upgrade Project
• High Service Pump
c. System Repairs & Maintenance
d. Water System Operations
e. Wastewater System Operations
f. Finance Update
• Utility Billing Report
• Permits Collected
• Cash Report
Finance Software Update
g.
EXECUTIVE SESSION
15. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141st Judicial District (Cause No. 141-299351-18).
c. Potential Condemnation of Easements required for construction and operation of Water
Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W.
King Road
16. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
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January 20, 2019 Regular Meeting Agenda
a. Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and
other real property owned by the District.
b. Purchase of Easements required for construction and operation of Water Transmission Line
Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road
17. Pursuant to Section 551.074 of the Texas Government Code (Texas Open Meetings Act), the Board of
Directors may deliberate the employment of a new General Manager.
REGULAR SESSION
18. Consider and take appropriate action on matters deliberated in Executive Session:
19. Items for future agendas:
20. Set future Meeting dates - Regular Board Meeting on February 17, 2020 at 6:30 p.m.
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE
MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT
CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION,
DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE
MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE
DISCUSSED IN EXECUTIVE SESSION.
ADJOURN
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, JANUARY 17, 2020, THE AGENDA OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY,
JANUARY 20, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH
ISA PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION
WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND
SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED.
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