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Home My WebLink About2020-0120 January 20, 2020 Regular Meeting AgendaMonday, January 20, 2020 4 TROPHY CLUB BOARD OF DIRECTORS REGULAR MEETING January 20, 2019 Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. December 2019 Check Register b. December 16, 2019 Regular Meeting Minutes c. Quarterly Investment Report —15t Quarter FY2020 d. Tax Collections Report —1St Quarter FY2020 REGULAR SESSION 2. Discussion and possible action regarding sewer line break at 55 Sonora Drive and request for District payment for related repairs and damages. 3. Receive update from the Audit Committee. 4. Consider and take appropriate action to accept the Fiscal Year 2019 Annual Financial Audit performed by LaFollet & Company, PLLC. 5. Consider and take appropriate action to approve Contract No. 2020012001 with Rey -Mar Construction for construction of a building and installation of a sound mitigation improvements at the wastewater treatment plant. 1 of 4 January 20, 2019 Regular Meeting Agenda 6. Consider and take appropriate action regarding approval of bid and award Contract No. 2020012002 for 20 inch Valve Replacement to include Line Stop at Trophy Club Drive and Oak Hill Drive as part of Fiscal Year 2020 Capital Improvement projects. 7. Consider and take appropriate action regarding approval of change orders submitted by Rey -Mar Construction for the High Service Pump Station project: a. Change Order #2 Lower short circuit rating pump 1 $28,716.45 b. Change Order #4 32" OD Flange Leveling $9,285.53 8. Discussion and Action Regarding Adoption of Resolution 2020-0120A Authorizing the Acquisition of Real Property by Purchase or Condemnation, including Consideration of the Use of Eminent Domain to Condemn Property, and Containing Other Matters Related Thereto, for Purposes of Acquiring Easements Required for the Construction and Operation of Water Transmission Line Improvements from the District Pump Station to the Elevated Water Tank Located on T.W. King Road. Trophy Club Municipal Utility District No. 1 (the "District") must acquire certain parcels, easements and/or related property interests from real estate in Trophy Club, Denton and Tarrant County, Texas in connection with the construction and operation of new public water transmission lines. If, for any reason, a negotiation to acquire a parcel reaches an impasse, the District intends to use its power of eminent domain to condemn the following property: a. Parcel 2(a), an easement taking of 0.0054 acres, from 0.0793 acres of real estate, owned by the County of Denton, Trustee, and located along the southern line of Indian Creek Drive, just east of Troon Drive, Denton County, Texas; b. Parcel 2(b), an easement taking of 0.0695 acres, from 0.43 acres of real estate, owned by Citibank, N.A., and located northeast of the intersection of Davis Blvd and the north frontage road of State Highway 114, Tarrant County, Texas; and c. Parcel 6, an easement taking of 0.0693 acres, from 2.925 acres of real estate, owned by Trophy Lodging, Ltd., and located at 2900 State Highway 114, Trophy Club, TX 76262, Tarrant County, Texas. 9. Consider and take appropriate action to approve matters related to May 2, 2020 General Election: a. Adopt Order No. 2020-0120A calling the May 2, 2020 General Election b. Approve Notice of Appointment of Agent c. Authorize General Manager to sign and execute all necessary documents relating to the election d. Adopt Resolution No. 2020-0120B adopting the new Hart Verity Voting System for District Elections conducted in Tarrant County, Texas e. Authorize Other necessary actions as may be necessary or convenient for conducting the May 2, 2020 General Election 10. Discussion and possible action regarding the assignment of undesignated reserve funds. 11. Consider and take appropriate action regarding the December 2019 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance 2 of 4 January 20, 2019 Regular Meeting Agenda 12. Discussion and possible action regarding approval of Third Amendment to Independent Contractor Agreement with John Carman for General Manager services relating to compensation. (Chapman) 13. Discussion and possible action regarding search for General Manager candidates. (Castonguay/Flynn) a. Receive report from General Manager Hiring Committee. b. Review and approval of candidate search materials to be utilized by executive search firm. c. Other action related thereto. REPORTS & UPDATES 14. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • Interconnect Water Transmission Line Phase 2 • Wastewater Treatment Plant Upgrade Project • High Service Pump c. System Repairs & Maintenance d. Water System Operations e. Wastewater System Operations f. Finance Update • Utility Billing Report • Permits Collected • Cash Report Finance Software Update g. EXECUTIVE SESSION 15. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 16. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: 3 of 4 January 20, 2019 Regular Meeting Agenda a. Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and other real property owned by the District. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 17. Pursuant to Section 551.074 of the Texas Government Code (Texas Open Meetings Act), the Board of Directors may deliberate the employment of a new General Manager. REGULAR SESSION 18. Consider and take appropriate action on matters deliberated in Executive Session: 19. Items for future agendas: 20. Set future Meeting dates - Regular Board Meeting on February 17, 2020 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, JANUARY 17, 2020, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, JANUARY 20, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH ISA PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. flAJ LAAIE SLAGHT, DISTRI THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON JAN A Y 17, 2020�(�V�Y�, BY: IL( ,>_/) I 4 of 4