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Home My WebLink About2019-1216 December 16, 2019 Regular Meeting MinutesDecember 16, 2019 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS December 16, 2019 at 6:30 P.M. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular session on December 16, 2019 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Gregory Wilson President William C. Rose Vice President Steve Flynn Secretary/Treasurer Kelly Castonguay Director Mark Chapman Director STAFF PRESENT: John Carman Laurie Slaght Mike McMahon Steven Krolczyk Frank Isola Tony Corbett General Manager District Secretary Operations Manager Finance Manager Wastewater Superintendent Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Wilson announced the date of December 16, 2019, called the meeting to order and announced a quorum present at 6:30 p.m. CITIZEN COMMENTS There were no citizen comments CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. a. November Check Register b. November 14, 2019 Regular Meeting minutes c. November 22, 2019 Special Meeting minutes Motion made by Director Flynn and seconded by Director Chapman to approve the Consent Agenda. Motion carried unanimously 1 of 5 December 16, 2019 Regular Meeting Minutes REGULAR SESSION 2. Discussion and possible action regarding sewer line break at 55 Sonora Drive and related repairs and damages. General Manager John Carman stated that the homeowner was unable to attend tonight's meeting and asked that the item be tabled until January. This item was tabled and will be brought back to the January meeting. 3. Consider and take appropriate action regarding Candidate Search for General Manager (Castonguay/Flynn) a. Receive report and recommendation from Recruitment and Retention Subcommittee; and b. Approve Contract No. 2019121601 with executive search firm to identify potential General Manager Candidates Motion made by Director Flynn and seconded by Director Castonguay to retain SGR and to approve contract No. 2019121601 with SGR to identify potential General Manager Candidates. Motion carried unanimously 4. Consider and take appropriate action regarding approval of Contract with Texas Commission on Environmental Quality relating to the District's Superior Water System Designation and Related Sign Obligations Motion made by Director Rose and seconded by Director Chapman to approve contract with Texas Commission on Environmental Quality relating to the Districts Superior Water Designation and related sign obligations. Motion carried unanimously 5. Consider and take appropriate action regarding Adoption of Order No. 2019-1216 Authorizing General Manager to Contract for Purchase and Installation of Prefabricated Building and Sound Mitigation Improvements at the Wastewater Treatment Plant Facility The Board would like to see the schematics of the building and have this brought back to the January meeting to include a 3`d quote, funding options as well as any issues with permitting. This item is tabled and will be brought back to the January meeting. 2 of 5 December 16, 2019 Regular Meeting Minutes 6. Consider and take appropriate action regarding approval of Proposal by Halff Associates, Inc. for Preparation of an Updated Legal Description and Boundary Map Trophy Club Municipal Utility District No. 1 and authorize execution thereof by General Manager. Director Rose noted that the funding for this will come from Undesignated Reserves Motion made by Director Chapman and seconded by Director Flynn to approve proposal by Halff Associates, Inc. for preparation of an updated legal description and boundary map of Trophy Club Municipal Utility District No. 1 for an amount not to exceed $30,000 and authorize execution thereof by General Manager. Motion carried unanimously 7. Consider and take appropriate action regarding the November 2019 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance Motion made by Director Flynn and seconded by Director Castonguay to approve the November 2019 Combined Financials and Variance Reports. Motion carried unanimously REPORTS & UPDATES 8. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • Interconnect Water Transmission Line Phase 2 • Wastewater Treatment Plant Upgrade Project • High Service Pump c. System Repairs & Maintenance d. Water System Operations e. Wastewater System Operations f. Finance Update • Fiscal Year 2019 Summary • GASB 54 Reporting • Utility Billing Report • Permits Collected • Cash Report General Manager John Carman presented his monthly update to the board and answered questions 3 of 5 December 16, 2019 Regular Meeting Minutes related thereto. The Board convened into Executive Session at 7:32 p.m. EXECUTIVE SESSION 9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 10. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive and 1501 Junction Way. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 11. Pursuant to Section 551.074 of the Texas Government Code (Texas Open Meetings Act), the Board of Directors may deliberate the employment of a new General Manager. The Board reconvened into Regular Session at 8:08 p.m. President Wilson stated that no decisions, votes or actions were taken in Executive Session. REGULAR SESSION 12. Consider and take appropriate action on matters deliberated in Executive Session: No actions were taken 13. Items for future agendas: 1) 55 Sonora Drive 4of5 December 16, 2019 Regular Meeting Minutes 2) WWTP sound structure 3) Amendments to the General Manager Contract (Chapman) 14. Set future Meeting dates: a. Regular Board Meeting — Monday, January 20, 2020 at 6:30 p.m. ADJOURN Director Flynn moved to adjourn. President Wilson called the meeting adjourned at 8:09 p.m. Gregory Wilson, President ..\\\\\\_\TE11141//111/4/ ;7.41�� q .. • _... i'— ° O G. _ • tzs(SEA �• Lt Steve Flynn, Secretary/Treas rer '• •:0-.Z. >% /%'iI•. •. • •, ; 3TB. \� l/,. I J\�' \\\' \--Lau le Slaght, District Secret�r 5 of 5