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Home My WebLink About2019-0217 February 17 2020 Regular Meeting AgendaMonday, February 17, 2020 4 TROPHY CLUB MUNICIPAL UTILITY DISTRICT BOARD OF DIRECTORS REGULAR MEETING February 17, 2020 Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. January 2020 Check Register b. January 20, 2020 Regular Meeting Minutes REGULAR SESSION 2. Consider and take appropriate action regarding approval of Fourth Amendment to Independent Contractor Agreement with John Carman for Consulting Services. 3. Consider and take appropriate action to authorize staff to issue a Request for Qualifications from qualified contractors to prepare a Water, Wastewater and Facility Master Planning and Risk and Resiliency Assessment to begin on October 1, 2020 as part of the Fiscal Year 2021 Capital Projects. 4. Presentation and discussion regarding hardness and turbidity in District water lines. 5. Consider and take appropriate action to approve Joint Election Agreement and Contract for Election Services with Denton County for the May 2, 2020 General Election. 1 of 4 February 17, 2020 Regular Meeting Agenda 6. Consider and take appropriate action to adopt Order No. 2020-0217A declaring the following operations equipment and vehicle to be to be surplus property of the District and authorizing staff to sell such surplus property: a. Truck No. 102 — 2012 Ford F250 king cab pick-up truck with 71,600 miles and purchased on February 7, 2012. b. 2020 Dodge Truck bed c. 2 - Automatic Transfer Switches 7. Consider and take appropriate action regarding Fiscal Years 2020 — 2022 Audit Services: a. Authorize staff to Issue a Request for Proposals for auditing services from qualified auditors. b. Appoint two directors to serve on Audit Committee to review proposals and develop recommendations to the Board of Directors for final selection of auditor. 8. Consider and take appropriate action regarding approval of Interlocal Agreement with the Texas Department of Transportation and the City of Southlake for the reimbursement of costs relating to the relocation of District infrastructure located at Kirkwood Blvd. and Highway 114. 9. Consider and take appropriate action regarding approval of a Proposal by CP&Y, Inc. for Professional Engineering Services relating to the Preparation of Design and Construction Documents for a Pressure Spray System at the Wastewater Treatment Plant Facility. 10. Discuss and take appropriate action concerning Acting General Manager compensation. (Rose/Flynn) 11. Consider and take appropriate action regarding the January 2020 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance REPORTS & UPDATES 12. Receive report from General Manager Hiring Committee. (Castonguay/Flynn) 13. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • WWTP Installation of Building and sound wall • High Service Pump Station Upgrade c. Water System Operations d. Wastewater System Operations e. Finance Update • Utility Billing Report • Permits Collected • Cash Report 2 of 4 February 17, 2020 Regular Meeting Agenda EXECUTIVE SESSION 14. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas dearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 15. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and other real property owned by the District. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 16. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Acting General Manager REGULAR SESSION 17. Consider and take appropriate action on matters deliberated in Executive Session: 18. Items for future agendas: 19. Set future Meeting dates - Regular Board Meeting on March 16, 2020 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. 3 of 4 February 17, 2020 Regular Meeting Agenda ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, FEBRUARY 14, 2020, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, FEBRUARY 17, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH ISA PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. LAU IE SLAGHT, DISTRICTSEtRETARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON FEBRUARY 14, 2020 AT. `5 / rvt BY: 4 of 4