HomeMy WebLinkAbout2020-0316 March 16 2020 Regular Meeting Agenda AMENDED postedMonday, March 16, 2020
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TROPHY CLUB
March 16, 2020 Regular Meeting Agenda AMENDED
BOARD OF DIRECTORS
REGULAR MEETING AGENDA - AMENDED**
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
6:30 P.M. Svore Municipal Boardroom
REGULAR MEETING AGENDA
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
1. Consider and take appropriate action to approve the Consent Agenda.
a. February 2020 Check Register
b. February 17, 2020 Regular Meeting Minutes
REGULAR SESSION
2. Discussion and possible action regarding Winter Average Analysis completed by NewGen Strategies &
Solutions.
3. Consider and take appropriate action regarding matters related to adoption of Order No. 2020-0316A
(Rate Order) Establishing Policies, Procedures and Rates, Fees and Charges for Water and Sewer Services.
a. Amending Section 2.02 relating to Sewer Service Rates and setting an effective date of April 1, 2020
for such revisions.
b. Amending Section 3.05 District policies relating to the maintenance and repair of customer's sewer
lines that pass under streets. (Rose/Chapman)
4. Consider and take appropriate action to award Contract No. 2020031601 for Fence Replacement at the
Wastewater Treatment Plant as part of FY2020 Capital Improvement Projects.
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March 16, 2020 Regular Meeting Agenda AMENDED
5. Consider and take appropriate action to authorize staff to issue a Request for Qualifications to qualified
Engineering firms to secure Professional General Engineering Services on an as needed basis.
6. Discussion and possible action regarding COVID-19 and District operations.**
7. Consider and take appropriate action regarding the February 2020 Combined Financials and Variance
Report.
a. Combined Financials
b. Combined Variance
REPORTS & UPDATES
8. Receive report from General Manager Hiring Committee. (Flynn)
9. General Manager Monthly Reports and Update:
a. Regulatory Update
b. Capital Improvement Projects
• Wastewater Treatment Plant Upgrade Project
• High Service Pump
c. System Repairs & Maintenance
d. Water System Operations
e. Wastewater System Operations
f. Finance Update
• Utility Billing Report
• Permits Collected
• Cash Report
EXECUTIVE SESSION
10. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141st Judicial District (Cause No. 141-299351-18).
c. Potential Condemnation of Easements required for construction and operation of Water
Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W.
King Road
11. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase,
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March 16, 2020 Regular Meeting Agenda AMENDED
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
a. Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and
other real property owned by the District.
b. Purchase of Easements required for construction and operation of Water Transmission Line
Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road
REGULAR SESSION
12. Consider and take appropriate action on matters deliberated in Executive Session:
13. Items for future agendas:
14. Set future Meeting dates - Regular Board Meeting on April 20, 2020 at 6:30 p.m.
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE
MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT
CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION,
DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE
MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE
DISCUSSED IN EXECUTIVE SESSION.
ADJOURN
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, MARCH 13, 2020, THE AGENDA OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY,
MARCH 16, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A
PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION
WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND
SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED.
r 1 D ;12"_ P.,
LA RIE SLAG HT, DISTRICTSECETARY
THIS OFFICIAL AGENDA WAS POSTED ON THE
WINDOW OF TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1 ADMINISTRATION BUILDING ON
MARCH +3, 2020 AT: • ? `t 1)171
BY:/(7-122-,.449
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