HomeMy WebLinkAbout2020-0217 February 17, 2020 Regular Meeting Minutes AmendedFebruary 17, 2020 Regular Meeting Minutes - AMENDED
REGULAR MEETING MINUTES AMENDED
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
February 17, 2020 at 6:30 P.M.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
regular session meeting on February 17, 2020 at 6:30 P.M., in the Boardroom of the Administration Building,
100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District
and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Gregory Wilson
William C. Rose
Steve Flynn
Kelly Castonguay
Mark Chapman
STAFF PRESENT:
Mike McMahon
Laurie Slaght
Steven Krolczyk
Frank Isola
Tony Corbett
President
Vice President
Secretary/Treasurer
Director
Director
§
Acting General Manager
District Secretary
Finance Manager
Wastewater Superintendent
Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Wilson announced the date of February 17, 2020, called the meeting to order and announced a
quorum present at 6:30 p.m.
CITIZEN COMMENTS
There were no Citizen Comments
CONSENT AGENDA
1. Consider and take appropriate action to approve the Consent Agenda.
a. January 2020 Check Register
b. January 20, 2020 Regular Meeting Minutes
Motion made by Director Chapman and seconded by Director Flynn to approve the Consent Agenda as
presented.
Motion carried unanimously
REGULAR SESSION
2. Consider and take appropriate action regarding approval of Fourth Amendment to Independent
Contractor Agreement with John Carman for Consulting Services.
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Motion made by Director Rose and seconded by Director Chapman to ratify and approve the Fourth
Amendment to Independent Contractor Agreement with John Carman for Consulting Services.
Motion carried unanimously
3. Consider and take appropriate action to authorize staff to issue a Request for Qualifications from
qualified contractors to prepare a Water, Wastewater and Facility Master Planning and Risk and
Resiliency Assessment to begin on October 1, 2020 as part of the Fiscal Year 2021 Capital Projects.
This item is tabled
4. Presentation and discussion regarding hardness and turbidity in District water lines.
Acting General Manager Mike McMahon presented information regarding hardness and turbidity in
District lines and answered questions related thereto.
Direction was provided to the Acting General Manager to put the presentation on the website.
5. Consider and take appropriate action to approve Joint Election Agreement and Contract for Election
Services with Denton County for the May 2, 2020 General Election.
Motion made by Director Rose and seconded by Director Castonguay to approve Joint Election Agreement
and Contract for Election Services with Denton County for the May 2, 2020 General Election.
Motion carried unanimously
6. Consider and take appropriate action to adopt Order No. 2020-0217A declaring the following operations
equipment and vehicle to be to be surplus property of the District and authorizing staff to sell such
surplus property:
a. Truck No. 102 — 2012 Ford F250 king cab pick-up truck with 71,600 miles and purchased on February
7, 2012.
b. 2020 Dodge Truck bed
c. 2 - Automatic Transfer Switches
Motion made by Director Rose and seconded by Director Flynn to adopt Order No. 2020-0217A Order
Declaring Surplus and authorizing staff to sell such surplus with the change in Section 4 from "the General
Manager" to say, "the Acting General Manager".
Motion carried unanimously
7. Consider and take appropriate action regarding Fiscal Years 2020 — 2022 Audit Services:
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a. Authorize staff to Issue a Request for Proposals for auditing services from qualified auditors.
b. Appoint two directors to serve on Audit Committee to review proposals and develop
recommendations to the Board of Directors for final selection of auditor.
Motion made by Director Flynn and seconded by Director Chapman to appoint Director Flynn and
Chapman authorize staff to issue a request for proposal for auditing services from qualified auditors for
Fiscal Years 2020-2022 and to appoint Director Flynn and Director Chapman to an audit committee to
review said proposals and provide a recommendation to the Board for selection and approval.
Motion carried unanimously
8. Consider and take appropriate action regarding approval of Interlocal Agreement with the Texas
Department of Transportation and the City of Southlake for the reimbursement of costs relating to the
relocation of District infrastructure located at Kirkwood Blvd. and Highway 114.
Motion made by Director Rose and seconded by Director Flynn to approve the revised Interlocal
Agreement with the City of Southlake and the Trophy Club Municipal Utility District No. 1 regarding
sanitary sewer line adjustments crossing SH114 as amended at the dais.
Motion to amend by Director Wilson and seconded by Director Rose to amend allow the Acting General
Manager to transfer funds received by the Texas Department of Transportation to the City of Southlake.
Motion to amend carried unanimously
Motion as amended carried unanimously
9. Consider and take appropriate action regarding approval of a Proposal by CP&Y, Inc. for Professional
Engineering Services relating to the Preparation of Design and Construction Documents for a Pressure
Spray System at the Wastewater Treatment Plant Facility.
Motion made by Director Rose and seconded by Director Chapman to approve the proposal by CP&Y, Inc.
for Professional Engineering Services relating to the Preparation of Design and Construction Documents
for a Pressure Spray System at the Wastewater Treatment Plant Facility in an amount not to exceed
$ 29,800.00.
Motion carried unanimously
10. Discuss and take appropriate action concerning Acting General Manager compensation. (Rose/Flynn)
Item is tabled for discussion in Executive Session
11. Consider and take appropriate action regarding the January 2020 Combined Financials and Variance
Report.
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a. Combined Financials
b. Combined Variance
Motion made by Director Flynn and seconded by Director Castonguay to approve the January 2020
combined financials and variance report.
Motion carried unanimously
REPORTS & UPDATES
12. Receive report from General Manager Hiring Committee. (Castonguay/Flynn)
Director Flynn provided an update and presentation to the Board regarding the status of the search for
a General Manager.
13. General Manager Monthly Reports and Update:
a. Regulatory Update
b. Capital Improvement Projects
• WWTP Installation of Building and sound wall
• High Service Pump Station Upgrade
c. Water System Operations
d. Wastewater System Operations
e. Finance Update
• Utility Billing Report
• Permits Collected
• Cash Report
Acting General Manager Mike McMahon presented his monthly report to the Board and answered questions
related thereto.
The Board convened into Executive Session at 7:44 p.m.
EXECUTIVE SESSION
14. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141st Judicial District (Cause No. 141-299351-18).
c. Potential Condemnation of Easements required for construction and operation of Water
Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W.
King Road
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15. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
a. Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and
other real property owned by the District.
b. Purchase of Easements required for construction and operation of Water Transmission Line
Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road
16. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer
or employee: Acting General Manager
The Board Reconvened into Regular Session at 9:04 p.m.
REGULAR SESSION
17. Consider and take appropriate action on matters deliberated in Executive Session:
Motion by Director Rose and seconded by Director Castonguay to approve an interim salary supplement
for the Operations Manager that equates to an annual salary of $160,000 for the time he is Acting General
Manager.
Motion carried unanimously
18. Items for future agendas:
19. Set future Meeting dates - Regular Board Meeting on March 16, 2020 at 6:30 p.m.
ADJOURN
Director.
!son called the meeting adjourned at 9:07 p.m.
Gregory Wilson, Presid
Steve Flynn, Secretary/ •asurer
Lau ie Slaght, District Secret
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