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Home My WebLink About2020-0217 February 17, 2020 Regular Meeting Minutes AmendedFebruary 17, 2020 Regular Meeting Minutes - AMENDED REGULAR MEETING MINUTES AMENDED TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS February 17, 2020 at 6:30 P.M. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on February 17, 2020 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Gregory Wilson William C. Rose Steve Flynn Kelly Castonguay Mark Chapman STAFF PRESENT: Mike McMahon Laurie Slaght Steven Krolczyk Frank Isola Tony Corbett President Vice President Secretary/Treasurer Director Director § Acting General Manager District Secretary Finance Manager Wastewater Superintendent Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Wilson announced the date of February 17, 2020, called the meeting to order and announced a quorum present at 6:30 p.m. CITIZEN COMMENTS There were no Citizen Comments CONSENT AGENDA 1. Consider and take appropriate action to approve the Consent Agenda. a. January 2020 Check Register b. January 20, 2020 Regular Meeting Minutes Motion made by Director Chapman and seconded by Director Flynn to approve the Consent Agenda as presented. Motion carried unanimously REGULAR SESSION 2. Consider and take appropriate action regarding approval of Fourth Amendment to Independent Contractor Agreement with John Carman for Consulting Services. 1 of 5 February 17, 2020 Regular Meeting Minutes - AMENDED Motion made by Director Rose and seconded by Director Chapman to ratify and approve the Fourth Amendment to Independent Contractor Agreement with John Carman for Consulting Services. Motion carried unanimously 3. Consider and take appropriate action to authorize staff to issue a Request for Qualifications from qualified contractors to prepare a Water, Wastewater and Facility Master Planning and Risk and Resiliency Assessment to begin on October 1, 2020 as part of the Fiscal Year 2021 Capital Projects. This item is tabled 4. Presentation and discussion regarding hardness and turbidity in District water lines. Acting General Manager Mike McMahon presented information regarding hardness and turbidity in District lines and answered questions related thereto. Direction was provided to the Acting General Manager to put the presentation on the website. 5. Consider and take appropriate action to approve Joint Election Agreement and Contract for Election Services with Denton County for the May 2, 2020 General Election. Motion made by Director Rose and seconded by Director Castonguay to approve Joint Election Agreement and Contract for Election Services with Denton County for the May 2, 2020 General Election. Motion carried unanimously 6. Consider and take appropriate action to adopt Order No. 2020-0217A declaring the following operations equipment and vehicle to be to be surplus property of the District and authorizing staff to sell such surplus property: a. Truck No. 102 — 2012 Ford F250 king cab pick-up truck with 71,600 miles and purchased on February 7, 2012. b. 2020 Dodge Truck bed c. 2 - Automatic Transfer Switches Motion made by Director Rose and seconded by Director Flynn to adopt Order No. 2020-0217A Order Declaring Surplus and authorizing staff to sell such surplus with the change in Section 4 from "the General Manager" to say, "the Acting General Manager". Motion carried unanimously 7. Consider and take appropriate action regarding Fiscal Years 2020 — 2022 Audit Services: 2 of 5 February 17, 2020 Regular Meeting Minutes - AMENDED a. Authorize staff to Issue a Request for Proposals for auditing services from qualified auditors. b. Appoint two directors to serve on Audit Committee to review proposals and develop recommendations to the Board of Directors for final selection of auditor. Motion made by Director Flynn and seconded by Director Chapman to appoint Director Flynn and Chapman authorize staff to issue a request for proposal for auditing services from qualified auditors for Fiscal Years 2020-2022 and to appoint Director Flynn and Director Chapman to an audit committee to review said proposals and provide a recommendation to the Board for selection and approval. Motion carried unanimously 8. Consider and take appropriate action regarding approval of Interlocal Agreement with the Texas Department of Transportation and the City of Southlake for the reimbursement of costs relating to the relocation of District infrastructure located at Kirkwood Blvd. and Highway 114. Motion made by Director Rose and seconded by Director Flynn to approve the revised Interlocal Agreement with the City of Southlake and the Trophy Club Municipal Utility District No. 1 regarding sanitary sewer line adjustments crossing SH114 as amended at the dais. Motion to amend by Director Wilson and seconded by Director Rose to amend allow the Acting General Manager to transfer funds received by the Texas Department of Transportation to the City of Southlake. Motion to amend carried unanimously Motion as amended carried unanimously 9. Consider and take appropriate action regarding approval of a Proposal by CP&Y, Inc. for Professional Engineering Services relating to the Preparation of Design and Construction Documents for a Pressure Spray System at the Wastewater Treatment Plant Facility. Motion made by Director Rose and seconded by Director Chapman to approve the proposal by CP&Y, Inc. for Professional Engineering Services relating to the Preparation of Design and Construction Documents for a Pressure Spray System at the Wastewater Treatment Plant Facility in an amount not to exceed $ 29,800.00. Motion carried unanimously 10. Discuss and take appropriate action concerning Acting General Manager compensation. (Rose/Flynn) Item is tabled for discussion in Executive Session 11. Consider and take appropriate action regarding the January 2020 Combined Financials and Variance Report. 3 of 5 February 17, 2020 Regular Meeting Minutes - AMENDED a. Combined Financials b. Combined Variance Motion made by Director Flynn and seconded by Director Castonguay to approve the January 2020 combined financials and variance report. Motion carried unanimously REPORTS & UPDATES 12. Receive report from General Manager Hiring Committee. (Castonguay/Flynn) Director Flynn provided an update and presentation to the Board regarding the status of the search for a General Manager. 13. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • WWTP Installation of Building and sound wall • High Service Pump Station Upgrade c. Water System Operations d. Wastewater System Operations e. Finance Update • Utility Billing Report • Permits Collected • Cash Report Acting General Manager Mike McMahon presented his monthly report to the Board and answered questions related thereto. The Board convened into Executive Session at 7:44 p.m. EXECUTIVE SESSION 14. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 4 of 5 February 17, 2020 Regular Meeting Minutes - AMENDED 15. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and other real property owned by the District. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 16. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Acting General Manager The Board Reconvened into Regular Session at 9:04 p.m. REGULAR SESSION 17. Consider and take appropriate action on matters deliberated in Executive Session: Motion by Director Rose and seconded by Director Castonguay to approve an interim salary supplement for the Operations Manager that equates to an annual salary of $160,000 for the time he is Acting General Manager. Motion carried unanimously 18. Items for future agendas: 19. Set future Meeting dates - Regular Board Meeting on March 16, 2020 at 6:30 p.m. ADJOURN Director. !son called the meeting adjourned at 9:07 p.m. Gregory Wilson, Presid Steve Flynn, Secretary/ •asurer Lau ie Slaght, District Secret 5 of 5 .so,,lien UA,iii ,:Q •► 0 -57 i G• —i • y =. 0 • Z ▪ • p• a TEA E) . °��