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Home My WebLink About2020-0420 April 20 2020 Regular Meeting AgendaMonday, April 20, 2020 4 TROPHY CLUB I MUNICIPAL I UTILITY DISTRICT Nal BOARD OF DIRECTORS REGULAR MEETING April 20,2020 Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA In accordance with Order of the Office of the Governor issued March 16, 2020 and March 19, 2020, Trophy Club Municipal Utility District No. 1 Board of Directors will conduct a meeting at 6:30 p.m. on Monday, April 20, 2020 by Zoom/telephone conference. In order to advance the public health goal of limiting face- to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19), there will be no public access to the location described above. A recording of the telephonic meeting will be made and will be available to the public. To join the meeting via Zoom: https://zoom.us/i/94327321678 The public toll-free dial -in numbers to participate in the telephonic meeting are: (877) 853-5257 and (888) 475-4499; Meeting ID: 943 2732 1678 If you cannot get through on one of the numbers due to network congestion or if the audio quality is poor, please try the next number. When your call is answered you will hear "Welcome to Zoom, enter your Meeting ID followed by pound." Enter in the following Meeting ID below followed by the pound sign (#): Meeting ID: 943 2732 1678 CITIZEN COMMENTS: Public comment will be allowed during the Citizen Comment agenda item. No in-person input will be allowed. Members of the public that desire to provide public comment may do so by videoconference, by telephone or by submission of written comments. Written public comments that are timely received will be read into record and can be emailed to Islaght@tcmud.org . Written comments must be received by 4:00 PM on the date of the meeting. To provide verbal public comment remotely (by videoconference or telephone), members of the public must register in advance by emailing Islaght@tcmud.org prior to 4:00 p.m. on the date of the meeting. CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. 1 of 4 April 20,2020 Regular Meeting Agenda The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. March 2020 Check Register b. March 16, 2020 Regular Meeting Minutes c. April 2, 2020 Special Meeting Minutes d. April 6, 2020 Special Meeting Minutes e. April 8, 2020 Special Meeting Minutes f. Quarterly Investment Report 2nd Quarter FY2020 g. Tax Collections 2"d Quarter FY2020 h. Ratify and approve the following utility operation and billing policies in response to the COVID-19 coronavirus to remain effective for so long as PUC's Project No. 50664 Order dated March 26, 2020 remains in effect or until such time as the Board of Directors approves otherwise: (i) suspend the disconnection of water and wastewater services to customers for non-payment; (ii) suspend the assessment of late fees for delinquent payment by customers; and (iii) suspend the application of interest on deferred payment plans. REGULAR SESSION 2. Discussion and possible action regarding potential refunding of the Trophy Club Municipal Utility District No. 1 Unlimited Tax Bonds, Series 2020. 3. Consider and take action related to the postponement of May 2, 2020 Director election and other matters related thereto. 4. Discussion and possible action regarding Director attendance at Association of Water Board Directors (AWBD) 2020 Annual Conference scheduled for June 11 — June 13, 2020 at the Gaylord Texan in Grapevine, Texas. (Chapman/Rose) 5. Discussion and possible action relating to a proposed Agreement Regarding Real Property Matters between Trophy Club Municipal Utility District No. 1 and the Town of Trophy Club pertaining to the following real property matters: (i) the termination of leases and other matters relating to the Annex Building and Police Building located at Lot 2, Block 1, MUNICIPAL UTILITY DISTRICT NO. 1 COMPLEX, an addition to the Town of Trophy Club, Denton County, Texas, by a plat filed February 12, 2010, and 2 of 4 April 20,2020 Regular Meeting Agenda recorded as Instrument Number 2010-22, of the Plat Records of Denton County, Texas; (ii) the lease of the storage and maintenance building located at the District's wastewater treatment facility; and (iii) the construction of road improvements and tree mitigation requirements applicable to the District's wastewater treatment facility tract. 6. Consider and take appropriate action regarding the March 2020 Combined Financials and Variance Report. a. Combined Financials b. Combined Variance REPORTS & UPDATES 7. Receive report from General Manager Hiring Committee. (Castonguay/Flynn) 8. General Manager Monthly Reports and Update: a. Regulatory Update b. Capital Improvement Projects • Wastewater Treatment Plant Upgrade Project • High Service Pump c. System Repairs & Maintenance d. Water System Operations e. Wastewater System Operations f. Finance Update • Utility Billing Report • Permits Collected • Cash Report EXECUTIVE SESSION 9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 10. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, 3 of 4 April 20,2020 Regular Meeting Agenda exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and other real property owned by the District. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 11. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: General Manager. REGULAR SESSION 12. Consider and take appropriate action on matters deliberated in Executive Session: 13. Items for future agendas: 14. Set future Meeting dates - Regular Board Meeting on May 20, 2020 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, APRIL 17, 2020, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, APRIL 20, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. iA '/ice` LA RIE SLAGHT, DISTRICT SECI TARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON APRIL1 , 2020 AT: l �� , F-% 7711 BY: �y{�}, 11. )P/ /moi 4)f4 ��1111i