HomeMy WebLinkAbout2020-0316 March 16, 2020 Regular Meeting MinutesMarch 16, 2020 Regular Meeting Minutes
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
March 15, 2020 at 6:30 P.M.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
regular Session on March 16, 2020 at 6:30 P.M., in the Boardroom of the Administration Building, 100
Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and
was open to the public.
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Gregory Wilson President
William C. Rose Vice President
Steve Flynn Secretary/Treasurer
Mark Chapman Director
BOARD MEMBERS ABSENT:
Kelly Castonguay Director
STAFF PRESENT:
Mike McMahon
Laurie Slaght
Steven Kro€czyk
Acting General Manager
District Secretary
Finance Manager
GUESTS PRESENT:
Chris Ekrut
Michael Summerdorf
NewGen Strategies & Solutions
NewGen Strategies & Solutions
CALL TO ORDER AND ANNOUNCE A QUORUM
President Wilson announced the date of March 16, 2020, called the meeting to order and announced a
quorum present at 6:30 p.m.
CITIZEN COMMENTS
Janet Lamont 15 Avalon Drive (received via email and read by President Wilson)
CONSENT AGENDA
1. Consider and take appropriate action to approve the Consent Agenda.
a. February 2020 Check Register
b. February 17, 2020 Regular Meeting Minutes
Director Rose pulled item b. February 17, 2020 Regular Meeting Minutes from the Consent Agenda for
further discussion.
Motion made by Director Flynn and seconded by Director Chapman to approve item A in the Consent
Agenda.
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Motion carried unanimously
Director Rose pulled item b. for corrections that were sent out to the Board earlier in the day. The
corrected minutes were presented at the dais.
Motion by Director Rose and seconded by Director Flynn to approve the February 17, 2020 minutes as
amended at the dais.
Motion carried unanimously.
REGULAR SESSION
2. Discussion and possible action regarding Winter Average Analysis completed by NewGen Strategies &
Solutions.
Chris Ekrut with NewGen Strategies & Solutions presented the winter average analysis and answered
questions related thereto.
Discussion Only, no action taken
3. Consider and take appropriate action regarding matters related to adoption of Order No. 2020-0316A
(Rate Order) Establishing Policies, Procedures and Rates, Fees and Charges for Water and Sewer Services.
a. Amending Section 2.02 relating to Sewer Service Rates and setting an effective date of April 1, 2020
for such revisions.
b. Amending Section 3.05 Distract policies relating to the maintenance and repair of customer's sewer
lines that pass under streets. (Rose/Chapman)
Motion made by Director Rose and seconded by Director Flynn to adopt Order No. 2020-0316A Rate Order
Establishing Policies, Procedures and Rates, Fees and Charges for Water and Sewer Services; and,
amending Section 2.02 with Scenario No. 2 for both commercial and residential rates with an effective
date of April 1, 2020.
Motion carried unanimously
Na action was taken regarding Section 3.05.
4. Consider and take appropriate action to award Contract No. 2020031601 for Fence Replacement at the
Wastewater Treatment Plant as part of FY2020 Capital Improvement Projects.
Motion made by Director Chapman and seconded by Director Rose to award Contract No. 2020031601 to
ReyMar Construction Company for an amount not to exceed $49,978.00.00 for Fence Replacement at the
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Wastewater Treatment Plant as part of FY2020 Capital Improvement Projects.
Motion carried unanimously
5. Consider and take appropriate action to authorize staff to issue a Request for Qualifications to qualified
Engineering firms to secure Professional General Engineering Services on an as needed basis.
Motion made by Director Rose and seconded by Director Flynn to authorize staff to issue a Request
for Qualifications to qualified Engineering firms to secure Professional General Engineering Services
on an as needed basis and bring proposals utilizing the document with one amendment to 3.2
qualifications, that the second the firms must be able to staff "this to these" projects with qualified
individuals from inception to completion.
Motion was withdrawn by the first and second
Motion by Director Rose and seconded by Director Flynn to authorize staff to issue a Request for
Qualifications to qualified Engineering firms to secure Professional General Engineering Services on an as
needed basis and bring proposals utilizing the document provided in the packet.
Motion carried unanimously
6. Discussion and possible action regarding COVID-19 and District operations.
Motion Rose and seconded by Director Chapman that it is Board policy that we immediately suspend
disconnecting customers for non-payment and that disconnect fees also be suspended until further
notice.
For Rose, Chapman
Oppose Flynn, Wilson
Motion Fails
Motion by Director Wilson and seconded by director Flynn the district terminates all disconnects for
nonpayment until the declaration of emergency declared by nation, state and county are rescinded
and at that time the disconnect fees are reinstated
For: Wilson, Flynn
Opposed: Rose, Chapman
Motion fails
7. Consider and take appropriate action regarding the February 2020 Combined Financials and Variance
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Report.
a. Combined Financials
b. Combined Variance
Motion made by Director Flynn and seconded by Director Rose to approve the February 2020 Combined
Financials and Variance Reports.
Motion carried unanimously
REPORTS & UPDATES
8. Receive report from General Manager Hiring Committee. (Flynn)
Director Flynn provided a status update of the search for the new General Manager.
9. General Manager Monthly Reports and Update:
a. Regulatory Update
b. Capital improvement Projects
• Wastewater Treatment Plant Upgrade Project
• High Service Pump
c. System Repairs & Maintenance
d. Water System Operations
e. Wastewater System Operations
f. Finance Update
• Utility Billing Report
• Permits Collected
• Cash Report
Acting General Manager Mike McMahon presented the monthly reports to the Board and answered
questions related thereto.
The Board convened into Executive Session at 8:20 p.m.
EXECUTIVE SESSION
10. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141st Judicial District (Cause No. 141-299351-18).
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c. Potential Condemnation of Easements required for construction and operation of Water
Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W.
King Road
11. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
a. Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and
other real property owned by the District.
b. Purchase of Easements required for construction and operation of Water Transmission Line
Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road
The Board re -convened into Regular Session at 9:15 p.rn.
REGULAR SESSION
12. Consider and take appropriate action on matters deliberated in Executive Session:
No action taken
13. Items for future agendas: Resolutions and Orders by inactive MUD's
14. Set future Meeting dates - Regular Board Meeting on April 20, 2020 at 6:30 p.m.
ADJOURN
President Wilson called the meeting adjourned at 9:17p.rn.
Gregory Wilson, President
Stetrisflynn,Secretary/Trea. rer
Yau fie Slaght, District Secretar
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