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Home My WebLink About2020-0615 June 15 2020 Regular Meeting AgendaMonday, June 15, 2020 TROPHY CLUB ( MUNICIPAL / UTILITY DISTRICT BOARD OF DIRECTORS REGULAR MEETING June 15, 2020 Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA In accordance with Order of the Office of the Governor issued March 16, 2020, Trophy Club Municipal Utility District No. 1 Board of Directors will conduct a meeting at 6:30 p.m. on Monday, June 15, 2020 by Zoom/telephone conference. In order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19), there will be no public access to the location described above, but members of the public may join the meeting by weblink or telephone by following the instructions below. A recording of the telephonic meeting will be made and will be available to the public. To join the meeting via Zoom: https://us02web.zoom.us/i/86164493466 The public toll-free dial -in numbers to participate in the telephonic meeting are: 1 888 475 4499 and 1 877 853 5257; Meeting ID: 861 6449 3466 If you cannot get through on one of the numbers due to network congestion or if the audio quality is poor, please try the next number. When your call is answered you will hear "Welcome to Zoom, enter your Meeting ID followed by pound." Enter in the following Meeting ID below followed by the pound sign (#): Meeting ID: 861 6449 3466 CITIZEN COMMENTS: Public comment will be allowed during the Citizen Comment agenda item. No in-person input will be allowed. Members of the public that desire to provide public comment may do so by videoconference, by telephone or by submission of written comments. Written public comments that are timely received will be read into record and can be emailed to Islaght@tcmud.org . Written comments must be received by 4:00 p.m. on the date of the meeting. To provide verbal public comment remotely (by videoconference or telephone), members of the public must register in advance by emailing Islaght@tcmud.org prior to 4:00 p.m. on the date of the meeting. CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time 1 of 4 June 15, 2020 Regular Meeting Agenda concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. Citizen Comments should be limited to matters over which the Board has authority. CONSENT AGENDA All matters listed on the Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Consider and take appropriate action to approve the Consent Agenda. a. May 2020 Check Register b. May 18, 2020 Regular Meeting Minutes REGULAR SESSION 2. Introduction of new General Manager Alan Fourmentin (Steve Flynn) 3. Consider and take appropriate action regarding proposals received for Annual Financial Auditing Services and award Contract No. 2020061501; and authorize the General Manager to execute the necessary documents. (Chapman/Flynn/Krolczyk) 4. Consider and take appropriate action to select two (2) Directors to participate on the Budget Review Committee. (Krolczyk) 5. Consider and take appropriate action regarding District bank signatories including: a. Approve Resolution No. 2020-0615A designating authorized signers on Prosperity Bank accounts. b. Approve Resolution No. 2020-0615B designating depository designating authorized signers on Texpool Accounts. 6. Discussion and possible action regarding District Payment and Billing Policies. (Wilson) 7. Consider and take appropriate action regarding the May 2020 Combined Financials and Variance Report. (Krolczyk) a. Combined Financials b. Combined Variance REPORTS & UPDATES 8. Staff Updates: a. Capital Improvement Projects b. Water Operations Report c. 2019 Consumer Confidence Report (CCR) d. Wastewater System Reports e. Finance Reports 2 of 4 June 15, 2020 Regular Meeting Agenda EXECUTIVE SESSION 9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road. d. Potential modification or termination of Independent Contractor Agreement dated August 1, 2017, as subsequently amended, for independent contractor services relating to pending litigation matters, condemnation proceedings, completion of wastewater treatment plant project, and other pending District projects. 10. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale, Lease or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and other real property owned by the District. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road REGULAR SESSION 11. Consider and take appropriate action on matters deliberated in Executive Session: 12. Discussion and possible action relating to modification or termination of Independent Contractor Agreement dated August 1, 2017, as subsequently amended, for independent contractor services relating to pending litigation matters, condemnation proceedings, completion of wastewater treatment plant project, and other pending District projects. 13. Items for future agendas: 14. Set future Meeting dates: a. Regular Board Meeting on July 20, 2020 at 6:30 p.m. 3 of 4 June 15, 2020 Regular Meeting Agenda b. Joint Meeting with Town Council regarding FY2021 Fire Department Budget *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON THURSDAY, JUNE 11, 2020, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, JUNE 15, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. Se(J ir4) LAURIE SLAGHT, DISTRICT SE • ETARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON JUNE 020 AT: 3 - b"Yi BY: /p A ani / 4 of 4