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Home My WebLink About2020-0720 July 20 2020 Regular Meeting Agenda PostedMonday, July 20, 2020 4 TROPHY CLUB BOARD OF DIRECTORS REGULAR MEETING July 20, 2020 Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA In accordance with Order of the Office of the Governor issued March 16, 2020, Trophy Club Municipal Utility District No. 1 Board of Directors will conduct a meeting at 6:30 p.m. on Monday, July 20, 2020 by Zoom/telephone conference. In order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19), there will be no public access to the location described above, but members of the public may join the meeting by weblink or telephone by following the instructions below. A recording of the telephonic meeting will be made and will be available to the public. To join the meeting via Zoom: https://us02web.zoom.us/i/87320252624 The public toll-free dial -in numbers to participate in the telephonic meeting are: 1 888 475 4499 and 1 877 853 5257; Meeting ID: 873 2025 2624 If you cannot get through on one of the numbers due to network congestion or if the audio quality is poor, please try the next number. When your call is answered you will hear "Welcome to Zoom, enter your Meeting ID followed by pound." Enter in the following Meeting ID below followed by the pound sign (#): Meeting ID: 873 2025 2624 CITIZEN COMMENTS: Public comment will be allowed during the Citizen Comment agenda item. No in-person input will be allowed. Members of the public that desire to provide public comment may do so by videoconference, by telephone or by submission of written comments. Written public comments that are timely received will be read into record and can be emailed to IslaRht@tcmud.ore . Written comments must be received by 4:00 p.m. on the date of the meeting. To provide verbal public comment remotely (by videoconference or telephone), members of the public must register in advance by emailing Islaght@tcmud.org prior to 4:00 p.m. on the date of the meeting. CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time 1 of 4 July 20, 2020 Regular Meeting Agenda concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. Citizen Comments should be limited to matters over which the Board has authority. REPORTS & UPDATES 1. Staff Updates: a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and take appropriate action to approve the Consent Agenda. a. June 2020 Combined Financials b. June 15, 2020 Regular Meeting Minutes c. Tax Collections Report — 3rd Quarter FY2020 d. Quarterly Investment Report — 3rd Quarter FY2020 e. Acting General Manager Designation REGULAR SESSION 3. Consider and take appropriate action to approve Amendment of District Information Form including updated District boundary description and map that incorporates the annexed property. 4. Consider and take appropriate action to approve Standard Utility Agreement with Texas Department of Transportation regarding Sanitary Sewer line adjustments and relocations across SH114 and authorize the General Manager to execute the necessary agreements. 5. Consider and take appropriate action regarding approval of Request for Qualifications for Engineering Services. 6. Consider and take appropriate action to approve Task Order with Halff Associates for Waterline rehabilitation projects located at Carnoustie and Chimney Rock at a cost not to exceed $28,400 and authorize the General Manager to execute the necessary documents. 7. Consider and take appropriate action to approve lease with Kyocera for copier/printer service for FY2021 and authorize the General Manager to execute the lease. 8. Discussion and possible action regarding District Payment and Billing Policies impacted by COVID-19. 2 of 4 July 20, 2020 Regular Meeting Agenda (Rose/Flynn) 9. Discussion and possible action regarding approval of a program to accept voluntary donations from customers to assist payment of utility bills by other customers. 10. Discussion and possible action regarding Fiscal Year 2021 Annual Budget. (Rose) 11. Consider and take appropriate action regarding Interlocal Agreement with the Town of Trophy Club regarding Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and other real property owned by the District. EXECUTIVE SESSION 12. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road d. Agreement Regarding Real Property Matters with the Town of Trophy Club relating to the sale, lease or exchange of real property interests. 13. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale, Lease or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and other real property owned by the District. b. Purchase of Easements or Real Property interests required for access to Wastewater Lift Station No. 1 c. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road 3 of 4 July 20, 2020 Regular Meeting Agenda REGULAR SESSION 14. Consider and take appropriate action on matters deliberated in Executive Session: 15. Consider and take action regarding approval of Agreement Regarding Real Property Matters with the Town of Trophy Club. 16. Items for future agendas: 17. Set future Meeting dates —Joint Meeting w/Town Council Thursday, July 30, 2020 at 6:30 p.m. Regular Board Meeting on August 17, 2020 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, JULY 17, 2020, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, JULY 20, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. a_D LAURIE SLAGHT, DISTRICT RETARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON JULY 17 2020 AT: f .� M BY:L�l�=sem S100/. 4 4 of 4