HomeMy WebLinkAbout2020-0615 June 15, 2020 Regular Meeting MinutesREGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
June 15, 2020 at 6:30 P.M.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular
session on June 15, 2020 at 6:30 P.M., in a Zoom video/telephone conference in accordance with the
Governor's emergency proclamation suspending certain provisions of the Texas Open Meetings Act effective
March 16, 2020 in response to the COVID-19 virus and was open to the public.
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Steve Flynn
Mark Chapman
Kelly Castonguay
William C. Rose
Gregory Wilson
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Tony Corbett
President
Vice President
Secretary/Treasurer
Director
Director
General Manager
District Secretary
Operations Manager
Finance Manager
Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Flynn announced the date of June 15, 2020, called the meeting to order and announced a quorum
present at 6:32 p.m.
CITIZEN COMMENTS
There were no citizen comments
1. Consider and take appropriate action to approve the Consent Agenda.
a. May 2020 Check Register
b. May 18, 2020 Regular Meeting Minutes
Motion by Director Rose and seconded by Director Wilson to approve the Consent Agenda as presented.
Motion carried unanimously
REGULAR SESSION
2. Introduction of new General Manager Alan Fourmentin (Steve Flynn)
Director Flynn introduced the New General Manager Alan Fourmentin
3. Consider and take appropriate action regarding proposals received for Annual Financial Auditing Services
and award Contract No. 2020061501; and authorize the General Manager to execute the necessary
documents. (Chapman/Flynn/Krolczyk)
Motion made by Director Rose and seconded by Director Castonguay to approve contract No. 2020061501
to CLA for Annual Financial Auditing Services to CLA and authorize the General Manager to execute the
necessary documents.
Motion carried unanimously
4. Consider and take appropriate action to select two (2) Directors to participate on the Budget Review
Committee. (Krolczyk)
Motion made by Director Chapman and seconded by Director Castonguay to have Directors Rose and
Director Wilson serve on the FY2021 Budget review committee.
Motion carried unanimously
5. Consider and take appropriate action regarding District bank signatories including:
a. Approve Resolution No. 2020-0615A designating authorized signers on Prosperity Bank accounts.
b. Approve Resolution No. 2020-0615B designating depository designating authorized signers on
Texpool Accounts.
Motion made by Director Castonguay and seconded by Director Chapman to approve Resolution No. 2020-
0615A designating authorized signers on Prosperity Bank accounts and b. Resolution No. 2020-0615B
designating authorized signers on Texpool accounts.
Motion carried unanimously
6. Discussion and possible action regarding District Payment and Billing Policies. (Wilson)
Motion made by Director Wilson and seconded by Director Chapman to resume the collection of late fees
and the disconnection of water service for the August billing period beginning August 1, 2020 and all past
due amounts must be paid by February 28, 2021.
Motion carried unanimously
7. Consider and take appropriate action regarding the May 2020 Combined Financials and Variance Report.
(Krolczyk)
a. Combined Financials
b. Combined Variance
Motion made by Director Castonguay and seconded by Director Wilson to approve the May 2020
Combined Financials and Variance report.
Motion carried unanimously.
REPORTS & UPDATES
8. Staff Updates:
a. Capital Improvement Projects
b. Water Operations Report
c. 2019 Consumer Confidence Report (CCR)
d. Wastewater System Reports
e. Finance Reports
General Manager Alan Fourmentin provided his monthly reports and updates to the board and answered
questions related thereto.
The Board convened into Executive Session at 7:35 p.m.
EXECUTIVE SESSION
9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141st Judicial District (Cause No. 141-299351-18).
c. Potential Condemnation of Easements required for construction and operation of Water
Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W.
King Road.
d. Potential modification or termination of Independent Contractor Agreement dated August 1, 2017,
as subsequently amended, for independent contractor services relating to pending litigation matters,
condemnation proceedings, completion of wastewater treatment plant project, and other pending
District projects.
10. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
a. Sale, Lease or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way
and other real property owned by the District.
b. Purchase of Easements required for construction and operation of Water Transmission Line
Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road
The Board reconvened into Regular Session at 8:18 p.m.
President Flynn stated that no action, decisions or votes were taken in Executive Session.
REGULAR SESSION
11. Consider and take appropriate action on matters deliberated in Executive Session:
12. Discussion and possible action relating to modification or termination of Independent Contractor
Agreement dated August 1, 2017, as subsequently amended, for independent contractor services
relating to pending litigation matters, condemnation proceedings, completion of wastewater treatment
plant project, and other pending District projects.
Motion made by Director Rose and seconded by Director Castonguay to issue a notice of termination letter
to John Carman for the Independent Contractor Agreement dated August 1, 2017, a subsequently
amended, for independent contractor services relating to pending litigation matters, condemnation
proceedings, completion of wastewater treatment plant projects and other pending District projects and
authorize staff to take the appropriate action with an effective date of termination to be 30 days after
notification by staff.
Motion carried unanimously
13. Items for future agendas: Charity fund on bills
Board input on budget
14. Set future Meeting dates:
a. Regular Board Meeting on July 20, 2020 at 6:30 p.m.
b. Joint Meeting with Town Council regarding FY2021 Fire Department Budget—July 30th at 6:30 p.m.
ADJOURN
Motion by Director Wilson and second by Director Rose to adjourn.
Motion carried unanimously
President Flynn called the meting adjourned at 8:24 p.m.
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Steve Fly n, President
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Kelly Castonguay, Secretary/Treasurer
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au ie Slaght, Distr`ict Secr