HomeMy WebLinkAbout2020-0730 July 30, 2020 Special Session Joint Meeting Agenda PacketThursday, July 30, 2020
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TROPHY
MUNICIPAL
UTILITY
DISTRICT
July 30, 2020 Special Meeting Joint Session Agenda
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
SPECIAL SESSION —JOINT ZOOM MEETING WITH
TOWN OF TROPHY CLUB TOWN COUNCIL
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
6:30 P.M.
JOINT MEETING AGENDA
Svore Municipal Boardroom
In accordance with Order of the Office of the Governor issued March 16, 2020, Trophy Club Municipal
Utility District No. 1 Board of Directors will conduct a joint meeting with the Town of Trophy Club Town
Council at 6:30 p.m. on Thursday, July 30, 2020 by Zoom/telephone conference. In order to advance
the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the
spread of the Coronavirus (COVID-19), there will be no public access to the location described above,
but members of the public may join the meeting by weblink or telephone by following the instructions
below. A recording of the telephonic meeting will be made and will be available to the public.
To join the meeting via Zoom: https://us02web.zoom.us/i/83470690738
The public toll-free dial -in numbers to participate in the telephonic meeting are: 877 853 5257 and
888 475 4499 US Toll-free and the Meeting ID: 834 7069 0738
If you cannot get through on one of the numbers due to network congestion or if the audio quality is
poor, please try the next number.
When your call is answered you will hear "Welcome to Zoom, enter your Meeting ID followed by
pound." Enter in the following Meeting ID below followed by the pound sign (#): Meeting ID: 834 7069
0738
CALL TO ORDER AND ANNOUNCE A QUORUM
REGULAR SESSION
1. Consider and take appropriate action regarding the Fire Protection Services Fiscal Year 2021 budget.
attachments: 2016-0919 ILA for Administration of Fire Protection Services
Proposed FY 2021 Fire Department Budget
2. Discussion and possible action regarding Interlocal Agreement with the Town of Trophy Club
regarding Sale or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way
and other real property owned by the District.
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July 30, 2020 Special Meeting Joint Session Agenda
attachment: 2020-0720 Revised ILA Regarding Real Property Matters
ADJOURN
THE STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
THIS NOTICE CERTIFIES THAT ON MONDAY, JULY 27 ,2020 BY 6:30 P.M., THE JOINT MEETING AGENDA
OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS TO BE HELD ON THURSDAY,
JULY 30, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1 SVORE MUNICIPAL ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB,
TEXAS, WHICH ISA PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT
AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF
THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED.
LAURIE SLAGHT, DISTRICT SECRETARY
THIS OFFICIAL AGENDA WAS POSTED ON THE
WINDOW OF TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1 ADMINISTRATION BUILDING ON
JULY 27, 2020 AT:
BY:
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July 30, 2020 Special Meeting Joint Session Agenda
INTERLOCAL COOPERATION AGREEMENT
FOR ADMINISTRATION OF FIRE PROTECTION SERVICES
THIS AGREEMENT is made and entered into this 19th day of September, 2016,
by and between Trophy Club Municipal Utility District No. 1, a district created
pursuant to Section 59, Article XVI, Texas Constitution and the Texas Water Code,
Chapter 54 hereinafter referred to as "District", and the Town of Trophy Club, a home
rule municipal corporation, hereinafter referred to as "Town".
WITNESSETH:
WHEREAS, District is a duly organized political subdivision of the State of Texas
engaged in the administration of fire protection and related services for the benefit of
those persons residing, traveling within, or being physically located within the
boundaries of District, which boundaries include, without limitation, portions of the
incorporated and unincorporated limits of the Town of Trophy Club, Texas; and
WHEREAS, District and Town operate pursuant to the 2008 Interlocal
Cooperation Agreement for Fire Protection Services as amended by the First
Amendment to 2008 Interlocal Cooperation Agreement for Fire Protection Services
(hereinafter collectively "2008 ILA for Fire Protection Services") and District provides
firefighting services to residents of the Trophy Club Public Improvement District No. 1
(hereinafter also referred to as "PID"); and
WHEREAS, the PID pays their part of the fire expenditures through an
assessment from the Town; and
WHEREAS, the provision of Fire Functions is a governmental function that
serves the public health and welfare, promotes efficiency and effectiveness of local
governments, and is of mutual concern to the contracting parties; and
WHEREAS, District is individually authorized to perform Fire Functions pursuant
to Section 49.351 of the Texas Water Code and the Town is individually authorized to
perform Fire Functions pursuant to its police powers and the parties desire to enter into
this Agreement regarding the performance of Fire Functions; and
WHEREAS, the Interlocal Cooperation Act, Texas Government Code, Chapter
791, et seq., as amended (the "Act") provides authority for governmental entities of the
State of Texas to enter into interlocal agreements with each other regarding
governmental functions and services as set forth in the Act;
WHEREAS, Town and District have determined it necessary and appropriate to
enter into a new agreement for the operation of Fire Protection Services superseding
the 2008 ILA for Fire Protection Services; and
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July 30, 2020 Special Meeting Joint Session Agenda
NOW, THEREFORE, District and Town, for and in consideration of the recitals
set forth above and terms and conditions below, agree as follows:
Incorporation /Term
1.1 Incorporation of Recitals. The foregoing recitals are agreed upon and
incorporated herein as a part of this Agreement.
1.2 Term. This Agreement shall become effective upon approval by each of the
respective governing bodies of Town and District and upon execution by their respective
authorized representatives, and shall remain in effect for an initial trial period of five (5)
years, commencing October 1, 2016 and terminating on September 30, 2021. The
parties shall have a joint meeting to review the agreement in July 2017. Upon expiration
of any five (5) year term, this agreement shall automatically be extended for an
additional five (5) year term unless written notice of nonrenewal is given in accordance
with Section X.
II.
Definitions
2.1 As used herein, the words and phrases hereinafter set forth shall have the
meanings as follows:
A. "Eligible Persons" shall mean those persons residing, traveling within, or being
physically located within the corporate boundaries of the Town of Trophy Club,
Texas and/or District, including without limitation both incorporated an
unincorporated areas, and shall also include those persons residing, traveling within,
or being physically located within the corporate boundaries of another political
subdivision of the State of Texas with whom Town and/or District have a mutual aid
agreement to provide fire protection services and those persons located within the
fire district as designated by Denton County and accepted by Town and/or District.
B. "Emergency Medical Services" shall mean any and all of the customary and
usual activities of trained paramedics providing emergency health care services,
C. "Fire -fighting Activities", "Fire Protection Services", or "Fire Functions" shall
mean any and all of the customary and usual activities of a fire department, including
fire suppression, fire prevention, training, safety education, maintenance,
communications, photography, and administration.
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July 30, 2020 Special Meeting Joint Session Agenda
Ill.
Budget and Funding
3.1 Budget and Funding
A. Budget Preparation: Town shall prepare a budget for Fire Protection Services and
present that budget to the Town Council and District for approval at a joint meeting
before August 1 of each year. Both parties shall approve the contractual budget by
August 15 of each year. Budget amendments requiring additional funding shall be
submitted for approval to both Town Council and District. This Agreement does not
impact the authority of District to set the appropriate tax rate for District
In order to facilitate a level emergency services assessment for the Trophy Club
Public Improvement District pursuant to the annual Service and Assessment Pian or
"SAP" and District Fire Tax, District shall provide outstanding debt, lease and
reserve reimbursement obligations as illustrated in Attachment "A" to this
Agreement. Changes and/or updates to Attachment "A" shall be provided to Town
prior to June 30 of each year of this Agreement, and any renewal term.
B. Funding: District and Town shall share the funding of all costs associated with Fire
Protection Services provided to Eligible Persons as defined herein, pursuant to the
approved Budget and in accordance with the terms of this Agreement. Such funding
shall be accomplished as follows:
1) District shall fund 50% of all costs associated of personnel providing Fire
Protection Services provided to Eligible Persons as defined herein, in
accordance with the terms of the Town approved Budget through the
assessment and collection of an annual Fire Tax on the property owners of
District.
2) District shall fund 100% of all costs of services and supplies associated with Fire
Protection Services and services associated with operating the Fire Department
in accordance with the terms of the Town approved Budget through the
assessment and collection of an annual Fire Tax on the property owners of
District.
3) District shall fund 100% of all fire capital replacement costs through an annual
capital replacement contribution as defined herein, in accordance with the terms
of the approved Fire Budget through the assessment and collection of an annual
Fire Tax on the property owners of District.
4) The Town shall fund all costs associated with Fire Protection Services to Eligible
Persons by an annual assessment on and collection from Eligible Persons
owning real property and improvements thereon located within the Town but not
within District and levied in accordance with the Public Improvement District Act,
Chapter 372 of the Texas Local Government Code, as amended; such
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July 30, 2020 Special Meeting Joint Session Agenda
assessment shall be adopted by Town Council through the approval of the
Annual Service and Assessment Plan for Authorized Services for the Trophy
Club Public Improvement District No. 1. If the beneficial assessment determined
in the SAP (Service and Assessment Plan) is an amount different from the fire
tax of District, the Parties agree to negotiate the reconciliation of the difference.
5) District shall continue to pay all outstanding debt obligations incurred and existing
prior to the commencement of the contract term.
6) Budget overages or shortages shall be applied proportionally during the months of
April to September of the current budget year.
C. Payment: Payments from the District for the purpose of Fire Protection Services
shall be paid to the Town on a monthly basis. The monthly payments shall constitute
the entirety of the annual contract divided by twelve (12) months, minus total PID
assessment fee for Fire Protection services, beginning on October 31 and
concluding on September 30 of each fiscal year of the term of the Agreement, and
thereafter for each successive year in which this Agreement is in effect. Payments
will become past due fifteen (15) business days after the established due date. The
total amount of existing fire protection debt service shall be netted out.
IV.
Operational Obligations and Rights of the Parties
4.1 District Obligations and Rights:
District shall perform all of its duties and obligations as herein stated and shall devote
sufficient time and attention to the execution of such duties in full compliance with the
terms and conditions of this Agreement.
4.2 Town Obligations and Rights:
A. Upon the effective date of this Agreement, Town shall be responsible for providing
Fire Protection Services to Eligible Persons, including but not limited to assuming full
responsibility for the operational control and management of Fire Protection
Services, previously under the control and direction of District. The Town's
responsibilities hereunder shall include, without limitation, the control, and
management of all personnel as more specifically set forth in Section VI and all
policy and personnel matters related to and arising out of providing Fire Protection
Services and the obligations specifically assumed hereunder.
B. Town, acting through its Town Manager or designees, shall oversee the daily
operations of Fire Protection Services.
C. The officers and employees of Town shall perform all duties and responsibilities of
the District necessary to render Fire Protection Services to all Eligible Persons.
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July 30, 2020 Special Meeting Joint Session Agenda
D. It shall be the responsibility and duty of Town, its officers and employees, within the
sole discretion of such officers and employees, to determine priorities in the
dispatching and use of such equipment and personnel to perform Fire Functions
under this Agreement.
E. Town shall have the authority to enter into mutual aid agreements on behalf of
District and Town to provide Fire Protection Services as deemed appropriate by
Town. The term of such agreements shall run concurrently with the term of this
Agreement and shall terminate upon termination of this Agreement.
F. Town shall perform all of its duties and obligations as herein stated and shall devote
sufficient time and attention to the execution of such duties provided on behalf of
District in full compliance with the terms and conditions of this Agreement and shall
provide immediate and direct supervision of employees, agents, contractors, sub-
contractors and/or laborers, if any, in the furtherance of the purposes, terms and
conditions of this agreement for the mutual benefit of Town and District.
G. Town will provide an annual report regarding status and maintenance of fire station,
engine/pumper, brush truck, and ladder truck. Additionally, Town will continue to
meet and/or exceed the requirements set by the NFPA and TCFP.
H. District may hire Fire Auditors of their choice to review physical Fire Department
assets and operator practices on an annual basis for benefit of District and Town;
audit may occur during the month of April. (See Attachment "B"). All Auditors fees
will be paid by the District.
1. The Town shall provide the District timely notice of any accident, damage,
dangerous or defective condition relating to District assets under this agreement.
V.
Assets
5.1 Ownership. Prior to the commencement of this agreement, all assets owned or
directly purchased by District utilized for Fire Protection Services shall remain the
property of District. This Agreement does not affect right, title or interest to such
property. All assets owned or directly purchased by Town utilized for Fire Protection
Services shall remain the property of the Town. This Agreement does not affect right,
title, or interest to such property.
5.2 Ownership Upon Termination. Upon termination of this Agreement, each party
shall retain ownership of assets purchased with its respective funds unless both Town
and District elect to negotiate terms to transfer ownership to the other party.
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July 30, 2020 Special Meeting Joint Session Agenda
VI.
Employee Supervision and Organization
6.1 Control and Oversight. Town shall have control and oversight over Fire
Protection Services and control and oversight over Emergency Medical Services. Town
shall have exclusive authority to establish Standard Operating Procedures for Fire/EMS
Protection Services. (hereinafter collectively," SOPs").
6.2 Benefits and Human Resources Services. In accordance with Town personnel
policies, Town shall provide benefits and human resources services to all eligible
employees providing Fire Protection Services. DISTRICT shall provide funding as set
forth in Subsection 3.1(B). The Parties understand and agree that on and after the
effective date of this Agreement, all employees providing Fire Protection Services shall
be Town employees and shall be solely subject to Town personnel policies and SOPs.
VII.
Consideration
The parties agree that sufficient consideration for this Agreement exists and is found in
the Payments Made pursuant to Section III of this Agreement and in the cross promises
set forth above and other good and valuable consideration. District's agreement to fund
Fire Functions as provided in Section 111 above in exchange for Town's agreement to
oversee and manage Fire Functions for Eligible Persons as provided in Section IV
above, shall serve as sufficient consideration under this Agreement. Each party hereto
paying for the performance of governmental functions or services shall make such
payments from current revenues legally available to the paying party. Each party further
agrees that it is fairly compensated for the services or functions performed under the
terms of this Agreement
VIII.
Negligence of Parties/Insurance
8.1 Town Negligencellnsurance. Town shall be responsible for its sole negligence.
Town agrees to and accepts full responsibility for the acts, negligence, and/or omissions
of all Town's officers, employees, and agents acting under its direction_ Town shall
provide liability insurance to cover the acts and omissions of Town, its officers,
employees, and agents performing obligations under this agreement, including but not
limited to all personnel providing Fire Protection Services.
8.2 District Negligence/Insurance. District shall be responsible for its sole
negligence. District agrees to and accepts full responsibility for the acts, negligence,
and/or omissions of all District's officers, employees, and agents acting under its
direction. District shall maintain general liability insurance to cover District owned or
leased assets. District shall provide liability insurance to cover the acts and omissions of
District, its officers, employees, and agents performing obligations under this
Agreement.
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July 30, 2020 Special Meeting Joint Session Agenda
Ix.
Immunity
The fact that Town and District accept certain responsibilities relating to the rendering of
Fire Protection Services under this Agreement as part of their responsibility for providing
protection for the public health makes it imperative that the performance of these vital
services be recognized as a governmental function and that the doctrine of
governmental immunity shall be, and it is hereby, invoked to the extent possible under
the law. Neither Town nor District waives any immunity or defense that would otherwise
be available to it against claims arising from the exercise of governmental powers and
functions.
X.
Default ! Termination
In the event that either party hereto breaches any term or condition of this Agreement,
this Agreement may be terminated by the aggrieved party if such default is not cured
within a period of one hundred eighty (180) days after receipt of written notice of default
by the party allegedly in breach of its obligations hereunder. At the option of the
aggrieved party, if such default is not cured within the one hundred eighty (180) day
period, this Agreement shall immediately terminate without further notice, unless an
extension is mutually agreed and approved by both Town and District.
xI.
Entire Agreement
This Agreement represents the entire and integrated agreement between Town and
District and supersedes all prior negotiations, representations, and/or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by both parties.
xI1.
Venue
The laws of the State of Texas shall govern this Agreement and each of its terms and
provisions, including but not limited to the rights and duties of the parties hereto, and
exclusive venue shall be in Denton County, Texas.
XIII.
Severability
In the event that any portion of this Agreement shall be found to be contrary to law, it is
the intent of the parties hereto that the remaining portions shall remain valid and in full
force and effect to the extent possible.
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July 30, 2020 Special Meeting Joint Session Agenda
XIV.
Non -Waiver
All rights, remedies, and privileges permitted or available to either party under this
Agreement or at law or equity shall be cumulative and not alternative, and election of
any such right, remedy, or privilege shall not constitute a waiver or exclusive election of
rights, remedies or privileges with respect to any other permitted or available right,
remedy or privilege. Additionally, one instance of forbearance by the either party in the
enforcement of any such right, remedy or privilege against the other party, shall not
constitute a waiver of such right, remedy or privilege by the forbearing party. A default
by either party under this Agreement shall not result in a forfeiture of any rights,
remedies, or privileges under this Agreement by such defaulting party.
XV.
ANNUAL FINANCIAL AUDIT
Town shall provide any documents requested by auditors of District no later than
November 30 of each year.
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July 30, 2020 Special Meeting Joint Session Agenda
Signature Authority
The undersigned officer and/or agents of the parties hereto are the properly authorized
officials and have the necessary authority to execute this agreement on behalf of the
parties hereto and each party hereby certifies to the other that any necessary
resolutions extending such authority have been duly passed and are now in full force
and effect.
EXECUTED in duplicate originals. The effective date of this Agreement shall
be,n 1q, 2016.
ATTEST:
By:
Name: Holly Fimbjes
Title: Town Secretary / RM®
-,UaRY 1
TOWN OT.317: TE S
By:
Name: C. Nick Sanders
Title: Mayor
ate: -1�
n
m
ATTE
By:
Named /James Hase
Title: V SecretaryfTreasurer
TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 'i
By: Ie
Name: Kevin R. Carr
Title: President
Date:
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July 30, 2020 Special Meeting Joint Session Agenda
ACKNOWLEDGEMENTS
STATE OF TEXAS §
§
COUNTY OF DENTON §
COUNTY OF TARRANT §
This instrument was acknowledged before me on the I 1 day of
±-c,-n, 2016 by C. Nick Sanders, Mayor of the TOWN OF TROPHY
CLUB, TEXAS, a home rule municipal corporation, on behalf of such corporation
HOLLY FIMBRES
Notary Public
STATE OF TEXAS
My Cam. 7/15+2019
STATE OF TEXAS §
COUNTY OF DENTON §
COUNTY OF TARRANT §
Notary Publi in and for the State of Texas
This instrument was acknowledged before me on the J ! day of
V�kr , 2016 by Kevin Carr, President of the TROPHY CLUB
MU 1CIPAL UTILITY DISTRICT NO. 1, district, on behalf of such corporation
,,,,,1 AAA,,,
LAURIE SLAC HT
Notasy Public. State of Texas
▪ Comm. Expires 01-19-2020
„.*
'AA111111��• Notary ID 128720534
1 1 _ 1
12 of 44
to OPP ,�•
okary Public in and or State of Texas
Page 9 of 12
FY Bond Payment
July 30, 2020 Special Meeting Joint Session Agenda
FY 21 Attachment "A"
Trophy Club MUD - Fire Department Debt
Reimburse Reserve
($933,700) *
2021 $ 129,185.00 $ 68,096.00 $ 197,281.00 $ 127,149.00 $ 324,430.00
2022 $ 130,665.00 $ 68,096.00 $ 198,761.00 $ 127,149.00 $ 325,910.00
2023 $ 129,170.00 $ 68,096.00 $ 197,266.00 $ 197,266.00
2024 $ 132,675.00 $ 68,096.00 $ 200,771.00 $ 200,771.00
2025 $ 131,115.00 $ 68,096.00 $ 199,211.00 $ 199,211.00
2026 $ 124,555.00 $ 68,096.00 $ 192,651.00 $ 192,651.00
2027 $ 128,060.00 $ 68,096.00 $ 196,156.00 $ 196,156.00
2028 $ 131,500.00 $ 68,096.00 $ 199,596.00 $ 199,596.00
2029 $ 129,875.00 $ 68,096.00 $ 197,971.00 $ 197,971.00
2030 $ 128,250.00 $ 68,096.00 $ 196,346.00 $ 196,346.00
2031 $ 126,625.00 $ 68,096.00 $ 194,721.00 $ 194,721.00
Total $ 1,421,675.00 $ 749,056.00 $ 2,170,731.00 $ 254,298.00 $ 2,425,029.00
Total Rent
Ladder Truck Lease Total
*Based on ave. rate of 1.3% for 11 years with unlimited refunding Series 2020
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Page 10 of 12
July 30, 2020 Special Meeting Joint Session Agenda
Attachment "B"
Trophy Club Municipal Utility District No. 1
Fire Department Assets and Operator Practices Annual Audit Checklist
1. Standard Operating Procedures (SOP) — Meet or exceed all requirements of
Town SOP's for Fire Department.
2. Annual Inspection of all Fire Department Vehicles:
a. Ladder, Pumper and Brush Truck records of maintenance: including a
full operational inspection once a year by a manufacturer approved
facility (e.g. Pierce in Denton)
3. Hose annual pressure testing documentation as required by the National
Fire Protection Association standards (NFPA).
4. Air Packs Self Contained Breathing Apparatus (SCBA) as required.
Manufacturer guidelines of the National Fire Protection Association
standards (NFPA).
5. Radio communications will be checked. and kept current with technology
and operational requirements as appropriate
6. Training records including all certification documents required per local,
state and federal and National Fire Protection Association standards
7. Meet or exceed all requirements of fire pian approved by the Texas
Commission on Environmental Quality (TCEQ).
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Page 11 of 12
FIRE D E PA RTIVI , T020 Special Meeting Joint Session Agenda
Account
Description
FY 2018
FY 2019
FY 2020
FY 2021
Budget
FY 2020
Actual
Actual
Adopted
Proposed
Change %
Projected
Revenues -Town
122-01-256-40004
122-01-256-40003
122-01-256-40015
122-01-256-41320
122-01-256-43400
122-01-256-44004
122-01-256-42500
Revenues -MUD
122-40001-000-000
122-40010-000-000
122-40011-000-000
122-40020-000-000
122-49000-000-000
122-49026-000-000
122-49035-000-000
122-49036-000-000
122-49900-000-000
Assessment - Emerg Svcs
Emer Svcs Assessmen/Delinquent
Property Taxes/Assessments P&I
Fire Permits/Sprinkler & Plan Review
Fire Inspections
Denton/Tarrant Cty Pledge -Fire
Grant Revenue
490,697
83,704
10,000
500,666
57,841
10,000
506,789
46,000
10,000
55,000
510,808
35,000
16,000
0.79%
512,258
-23.91% 47,476
60.00%
17,072
-100.00% 56,500
Assessment-Emerg Svcs Reimb from Town
Property Taxes/MUD Fire
Property Taxes/Fire-Delinquent
Property Taxes/Fire P&I
Capital Leases -Other Financial Sources
Proceeds from Sale of Assets
Prior Year Reserves
GASB Reserves
Miscellaneous Income
Total Revenue
1,066,061
3,945
4,787
1,103, 690
3,166
5,126
1,214,230
1,246,881
135,611
1,659,193 1,816,100 1,832,019 1,808,689
2.69%
1,216,517
2,866
5,922
-1.27% 1,858,611
Expenses -Town
122-01-256-50100
122-01-256-50101
122-01-256-50130
122-01-256-50140
122-01-256-50160
122-01-256-51200
122-01-256-51210
122-01-256-51215
122-01-256-51216
122-01-256-51218
122-01-256-52220
122-01-256-52225
122-01-256-52250
122-01-256-52260
122-01-256-52290
122-01-256-53240
122-01-256-60100
122-01-256-60800
122-01-256-61150
122-01-256-63200
122-01-256-63250
122-01-256-63551
122-01-256-64000
122-01-256-64100
122-01-256-64300
122-01-256-64400
122-01-256-65200
122-01-256-65300
122-01-256-65350
122-01-256-66250
Salaries- Regular
Salaries- Part Time
Salaries- Overtime
Salaries- Longevity
Certification Pay
Retirement
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
Physicals/Testing
Tuition Reimbursement
Professional Outside Services
Software & Support
Tax Adminstration
Advertising
Printing
Schools & Training
Electricity
Water
Telephone
Communications/Mobiles
Building Maintenance
Vehicle Maintenance
Equipment Maintenance
Emergency Management
582,657 665,043
71,354
5,856
4,950
83,513
59,991
5,388
569
3,316
37,002
8,651
1,620
8,639
7,417
3,488
125
2,784
155
15,392
4,895
3,203
15,884
14,335
49,770
12,394
158
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91,609
6,358
7,564
103,227
93,982
5,447
599
3,989
46,593
10,893
291
9,638
3,117
3,289
550
12,123
1,529
219
12,887
4,790
2,823
12,792
24,520
46,433
11,202
1,000
685,229 670,420
50,078
72,896 72,896
6,890 6,730
9,750 9,750
99,005 106,114
79,220 78,087
6,670 6,045
612 576
4,982 5,171
46,795 51,123
10,944 11,956
1,625 1,625
16,762 20,177
6,675 6,675
8,290 8,290
5,500 1,750
16,749 17,164
1,605 1,605
1,500 1,500
300 500
24,505 19,900
8,400 8,400
4,000 4,000
16,691
22,200
41,800
18,000
1,000
16,691
22,200
40,800
18,000
1,000
- 2.16%
0.00%
0.00%
-2.32%
0.00%
7.18%
- 1.43%
-9.37%
- 5.88%
3.79%
9.25%
9.25%
0.00%
20.37%
0.00%
0.00%
-68.18%
2.48%
- 0.03%
0.00%
66.67%
-18.79%
0.00%
0.00%
0.00%
0.00%
0.00%
-2.39%
0.00%
0.00%
685,229
72,896
6,890
9,750
99,005
79,220
6,670
612
4,982
46,795
10,944
1,625
16,762
6,675
8,290
5,500
16,749
1,605
1,500
300
24,505
8,400
4,000
16,691
22,200
41,800
18,000
1,000
FIRE D E PA RTIVI , T020 Special Meeting Joint Session Agenda
Account
Description
FY 2018
FY 2019
FY 2020
FY 2021
Budget
FY 2020
1,832,019
Actual
Actual
Adopted
Proposed
Change %
Projected
122-01-256-66500
Dispatch- Denton County
3,045
3,706
3,986
3,946
-1.00%
3,986
122-01-256-68100
Dues & Memberships
19,601
19,616
20,337
20,337
0.00%
20,337
122-01-256-68190
Flags & Repair
1,000
9,441-
Less: Capital Leases Principal
-
0.00%
-
122-01-256-68200
Travel & per diem
7,280
11,153
14,510
14,510
0.00%
14,510
122-01-256-70100
Office Supplies
289
317
300
500
66.67%
300
122-01-256-70200
Printer Supplies
1,041
1,020
1,400
1,400
0.00%
1,400
122-01-256-70300
Postage
53
82
100
100
0.00%
100
122-01-256-70400
Publications/Books/Subscrips
267
344
350
350
0.00%
350
122-01-256-71000
Fuel
9,082
10,611
12,215
12,215
0.00%
12,215
122-01-256-72100
Uniforms
6,338
5,787
7,145
9,645
34.99%
7,145
122-01-256-72300
Safety Equipment/Protective Clothing
25,217
31,343
27,700
27,700
0.00%
27,700
122-01-256-78400
Small Equipment
5,499
6,428
4,950
4,950
0.00%
4,950
122-01-256-78600
Hardware
914
3,268
4,458
4,458
0.00%
4,458
122-01-256-79100
Maintenance & Supplies
386
444
1,500
1,500
0.00%
1,500
122-01-256-79999
Miscellaneous Expense
3,246
3,949
4,000
4,000
0.00%
4,000
122-01-256-83700
Capital Outlays
-
-
-
-
0.00%
-
122-01-256-87100
Programs & Special Projects
10,745
13,309
14,900
17,005
14.13%
14,900
Expenses -MUD
122-55080-045-000
Maintenance & Repairs (GASB34)
1,490
-
-
-
122-60030-045-000
Rent And/Or Usage
218,954
215,979
218,004
197,281
-9.51%
218,004
122-60055-045-000
Insurance
15,238
17,895
21,000
21,000
0.00%
19,961
122-60337-045-000
Transfer to Town/Fire Budget
-
-
-
-
122-69005-045-000
Capital Outlays
-
64,482
48,000
-
-100.00%
48,000
122-69008-045-000
Short Term Debt -Principal
-
-
-
-
-
122-69009-045-000
Short Term Debt -Interest
14,768
11,958
9,078
6,127
-32.51%
9,078
122-69195-045-000
GASB34/Reserve for Replacement
81,420
81,420
81,420
81,420
0.00%
81,420
122-69305-045-000
Capital Leases Principal
112,381
115,190
118,070
121,022
2.50%
118,070
Total
1,541,761
1,810,249
1,832,019
1,808,689
-1.27%
1,830,979
Total Fire Revenues
1,659,193
1,816,100
1,832,019
1,808,689
-1.27%
1,858,611
Total Fire Expenses
1,541,761
1,810,249
1,832,019
1,808,689
-1.27%
1,830,979
Net Budget Surplus (Deficit)
117,432
5,851-
-
27,632
Town/MUD Fire Contract Calculation
FY 2020
FY 2021
Fire Budget
1,832,019
1,808,689
Less: Rent/Debt Service
218,004
197,281
Less: TML Fire Insurance
21,000
21,000
Less: Capital Outlays
48,000
-
Less: Capital Leases Interest
9,078
6,127
Less: Capital Leases Principal
118,070
121,022
Less: GASB34/Reserve for Replacement
81,420
81,420
Less: ESD Assessment
506,789
510,808
Less: Fire Permits/Sprinkler
46,000
35,000
Less: Fire Inspections
-
-
Less: Denton County Fire Pledge
10,000
16,000
Less: Grant Proceeds
55,000
-
122-60337-045-000
Transfer to Town from MUD/Fire Budget
718,657
820,031
Monthly payment to Town Oct -Sept
59,888
68,336
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July 30, 2020 Special Meeting Joint Session Agenda
AGREEMENT REGARDING REAL PROPERTY MATTERS
STATE OF TEXAS
COUNTIES OF TARRANT
AND DENTON
This Agreement Regarding Real Property Matters ("Agreement") is made and entered into as
of the date set forth on the signature page below (the "Effective Date") by and between Trophy Club
Municipal Utility District No. 1, a conservation and reclamation district of the State of Texas created and
operating under Chapters 49 and 54 of the Texas Water Code (the "District") and Town of Trophy Club,
Texas, a Texas home rule municipality (the "Town"). The District and the Town are individually referred
to herein as a "Party" and collectively referred to herein as the "Parties."
RECITALS
1. WHEREAS, the District and Town have previously entered certain leases and agreements
relating to the lease, occupancy and use of real property;
2. WHEREAS, the needs and priorities of the Parties have changed since such agreements
were entered into, and the Parties desire to terminate such agreements and enter into new agreements to
reflect their current needs and priorities;
3. WHEREAS, Section 49.225 of the Texas Water Code authorizes a water district to lease
any of its property, real or personal, to any person under terms and provisions that the board determines to
be advantageous to the district;
4. WHEREAS, Section 49.226(b) of the Texas Water Code authorizes property owned by a
water district to be released, exchanged or transferred to a municipality upon terms and conditions deemed
necessary or advantageous to the district; and
5. WHEREAS, pursuant to the foregoing statutory authority, the Parties desire to enter into
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set
forth, the sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:
ARTICLE I.
DEFINITIONS
Section 1.01 Definitions. In addition to the terms defined elsewhere in this Agreement, the following
terms and phrases used in this Agreement have the meanings set out below:
(a) `Agreement" means this Agreement Regarding Real Property Matters and all exhibits
hereto.
(b) "Annex Building" means the building constructed by the Town on the District Tract is
identified on Exhibit "A".
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July 30, 2020 Special Meeting Joint Session Agenda
(c) "Annex Building Debt" means debt of any kind issued or incurred by the Town to fund
construction of, or otherwise related to, the Annex Building, including without limitation,
any bonds, notes, certificates of obligation or other evidence of indebtedness.
(d) "District Access Corridor" means the 30 -foot wide area of the Wastewater Facility Tract
on which the District contemplates the construction of roadway improvements to facilitate
access to the rear of the Wastewater Facility Tract, said corridor being identified on Exhibit
"B"
(e) "District Tract" means Lot 2, Block 1, MUNICIPAL UTILITY DISTRICT NO. 1
COMPLEX, an addition to the Town of Trophy Club, Denton County, Texas, by a plat
filed February 12, 2010, and recorded as Instrument Number 2010-22, of the Plat Records
of Denton County, Texas.
(f) "Junction Way Extension" means the public road to be funded by the Parties and
constructed by the Town to improve access to the Maintenance Building and Wastewater
Facility Tract. The location of the Junction Way Extension is identified on Exhibit "D"
and shall be an extension of "Junction Way."
(g) "Maintenance Building" means the existing storage and maintenance building constructed
by the District and located on the Wastewater Facility Tract, as identified on Exhibit "C".
(h) "Maintenance Building Agreement" means that certain "Interlocal Cooperation Agreement
Payment Contribution Agreement" dated October 16, 2006 entered into between the Town
and the District setting forth the terms and conditions pursuant to which the Parties agreed
the Town would be entitled to fifty percent (50%) of the use and occupancy of the
Maintenance Building.
(i) "Maintenance Building Lease Tract" means the real property that is the subject of, and
more particularly described in, the Maintenance Building Lease.
(j) "Maintenance Building Lease" means the Lease Agreement substantially in the form
attached hereto as Exhibit "E" pursuant to which the District shall lease the Maintenance
Building Lease Tract and Maintenance Building to the Town.
(k) "Police Building Lease" means that certain "Lease Agreement" dated September 26, 1995
entered into between the Town and the District setting forth the terms and conditions
pursuant to which the District leased to the Town the Police Building for a period of 99
years for the purposes of police administration and services, court services, jail and
detention, parking and other uses consistent with the foregoing.
(1) "Police Building" means the building that is the subject of the Police Building Lease and
was located on the District Tract.
(m) "Wastewater Facility Tract" means the tract of land owned by the District on which the
District's wastewater treatment plant facility is located, as more particularly identified in
Exhibit "F".
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July 30, 2020 Special Meeting Joint Session Agenda
ARTICLE II.
POLICE BUILDING MATTERS
Section 2.01 Demolition of Police Building. The Parties acknowledge that as of the Effective Date of
this Agreement, the Town has demolished the Police Building and removed all associated waste materials
from the District Tract. The Parties approve such demolition and removal for all purposes.
Section 2.02 Soil Importation. Within sixty (60) days after the Effective Date, the Town shall import
and deposit soil to level the surface of the District Tract in the area where the Police Building was located.
All such soil shall be nonhazardous and shall comply with all applicable regulatory requirements.
Section 2.03 Termination of Police Building Lease. The Police Building Lease is hereby terminated
for all purposes.
ARTICLE III.
ANNEX BUILDING MATTERS
Section 3.01 Release of Claim to Annex Building. The Town hereby releases any claim or interest of
any kind or nature in and to the Annex Building. The Town acknowledges and agrees that the Annex
Building is a permanent improvement to the District Tract and is therefore owned by the District. Upon
receipt of written request by the District, the Town agrees to promptly execute any instrument requested by
the District to evidence its release of any ownership or claim in and to the Annex Building.
Section 3.02 Annex Building Debt. The Town shall remain responsible for the Annex Building Debt,
if any, and nothing herein shall be construed to transfer responsibility for payment of any Annex Building
Debt from the Town to the District.
Section 3.03 Removal of Property from Annex Building. The Town shall remove its personal
property from the Annex Building within sixty (60) days after the Effective Date of this Agreement.
ARTICLE IV.
MAINTENANCE BUILDING AND WASTEWATER FACILITY TRACT MATTERS
Section 4.01 Termination of Maintenance Building Agreement. The Maintenance Building
Agreement is hereby terminated.
Section 4.02 Maintenance Building Lease. Simultaneously with the execution of this Agreement, the
Parties shall execute the Maintenance Building Lease substantially in the form attached hereto.
Section 4.03 Design of Junction Way Extension. Promptly after execution of this Agreement by the
Parties, the Town will authorize its engineering consultants to prepare the plans and specifications for the
Junction Way Extension. The road improvements shall be prepared in accordance with all applicable local,
state and federal regulatory requirements for a public road.
Section 4.04 Construction of Junction Way Extension. The Town shall design and complete
construction of the Junction Way Extension within twelve (12) months after the Effective Date.
Section 4.05 Ownership, Operation and Maintenance of Road. Upon final completion of
construction, the Junction Way Extension, the Town shall be responsible for ownership, operation,
maintenance and repair of the Junction Way Extension.
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July 30, 2020 Special Meeting Joint Session Agenda
Section 4.06 District Use and Access. The District, together with its employees, representatives, agents
and contractors shall have full and complete use of the Junction Way Extension at all times.
Section 4.07 Cost of Design. The Town will advance and pay the cost of the design and construction
of the Junction Way Extension, subject to its right to reimbursement from the District in accordance with
the terms of this Agreement.
Section 4.08 Reimbursement of Junction Way Extension Costs. Upon final completion of
construction of the Junction Way Extension, the Town will prepare and send to the District an invoice
identifying the total out-of-pocket costs incurred by the Town for design and construction of the Junction
Way Extension. The invoice shall include copies of all pay applications and invoices for which payment
was made by the Town to third parties for design and construction of the Junction Way Extension and for
which reimbursement is sought from the District. The District shall be responsible for payment of one-half
of the total out-of-pocket costs funded by the Town for design and construction of the Junction Way
Extension, less any funding or reimbursement received by the Town from Trophy Club Country Club or
other third party (such that the total net cost to the Town and the District shall be equal). The District shall
provide reimbursement for its share of costs within thirty (30) days after receipt of the complete invoice for
payment and supporting detail.
Section 4.09 District Access Corridor. The Town agrees to fully cooperate with the District to
facilitate the dedication of right-of-way by the District and construction of a public road within the District
Access Corridor. The District shall be responsible for all costs and expenses related to design and
construction of any road within the District Access Corridor. The timing for construction of the road shall
be within the sole and absolute discretion of the District. The Town shall fully cooperate with, and shall
grant, all approvals sought by the District for construction of the roadway. The Town specifically agrees
that the final roadway width shall not exceed thirty (30) feet in width. The Parties hereby agree that in the
event the Maintenance Building Lease includes any portion of the District Access Corridor, such lease shall
automatically be revised to exclude the District Access Corridor at such time as the District proceeds with
construction of the road.
Section 4.10 Tree Mitigation. The Town releases the District and its contractors, agents and
representatives of any and all tree mitigation requirements and tree removal restrictions otherwise
applicable to the Wastewater Facility Tract (including tree replacement and payment obligations of any
kind). The provisions of this Section 4.10 shall continue for so long as the District retains ownership of the
Wastewater Facility Tract and shall survive expiration or termination of this Agreement.
Section 4.11 Maintenance Building Insurance. The District will be responsible for all insuring the
Maintenance Building and all authorized improvements constructed thereon.
Section 4.12 Maintenance Building Improvements and Repairs. As more fully set forth in the
Maintenance Building Lease, the Town shall not modify or improve the Maintenance Building or
Maintenance Building Lease Tract without the prior written consent of the District. Any improvements to
the Maintenance Building or Maintenance Building Lease Tract constructed by the Town that are approved
by the District shall be owned by the District for all purposes. The Town will be responsible for
maintenance of the Maintenance Building and Maintenance Building Lease Tract and shall maintain such
properties in a state of good repair. Without limitation, the Town shall maintain in proper condition the air
conditioning and heating systems, wiring, lighting and landscaping. The Town shall not undertake any
improvements on, or modifications to, the Maintenance Building Lease Tract that would impair the
District's ability to construct a public roadway within the District Access Corridor.
Section 4.13 Zoning Matters. In the event the Town changes the zoning of the Wastewater Facility
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July 30, 2020 Special Meeting Joint Session Agenda
Tract without the consent of the District, then this Agreement and the Maintenance Building Lease shall
terminate for all purposes.
ARTICLE V.
NOTICES
Section 5.01 Notice. With respect to any notices, submissions or any other communication required
hereunder (in any case, a "Notice"), to either Party, such Notice shall be delivered in one of the following
ways: (i) by hand delivery, marked for same day delivery, to the address of the recipient party specified
below; (ii) by deposit of the Notice, marked for next day delivery, with Federal Express, Airborne or other
overnight courier acceptable to the recipient party, to the address of the recipient party specified below; (iii)
by deposit of the Notice, sent certified mail, return receipt requested, in an official depository for the United
States Mail, to the address of the recipient party specified below or (iv) by telecopy transmission sent to the
facsimile number listed below, receipt of which is verified electronically or otherwise.
Notices properly sent by telecopy are deemed delivered upon verified receipt. Hand -delivered Notices shall
be deemed delivered when received at the specified address. Notices sent by overnight courier shall be
deemed delivered the day following deposit with such overnight courier (when deposited in time for next
day delivery), unless actual receipt is required by the terms of this Agreement. Notices sent by the United
States certified mail, return receipt requested, shall be deemed delivered two (2) days following such
deposit, unless actual receipt is required by the terms of this Agreement. Notices shall be sent to the party
to whom intended to be given at the address or number set forth below, with a copy of such Notice given
to such party's attorney at the address or number set forth below:
If to District:
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, Texas 76262
If to Town:
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, TX 76262-9700
Each of the above -listed addressees may change its address and number for notice purposes, or change
notice addresses to their respective successors and assigns, by delivering to the other addressees a written
notice of change of address and number, in a manner specified in this paragraph for delivery of Notices.
However, no such change of address or number shall be effective against another addressee until written
notice of such change is actually received by such addressee.
ARTICLE VI.
DEFAULT AND REMEDIES
Section 6.01 Notice and Opportunity to Cure. If either Party (referred to herein as the "Defaulting
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July 30, 2020 Special Meeting Joint Session Agenda
Party") fails to comply with its obligations under this Agreement or is otherwise in breach or default under
this Agreement (collectively, a "Default") then the other Party (referred to herein as the "Non -Defaulting
Party") may not invoke any rights or remedies with respect to the Default until and unless: (i) the Non -
Defaulting Party delivers to the Defaulting Party a written notice (the "Default Notice") which specifies all
of the particulars of the Default and specifies the actions necessary to cure the Default; and (ii) the
Defaulting Party fails to cure, within ten (10) days after the Defaulting Party's receipt of the Default Notice,
any matters specified in the Default Notice which may be cured solely by the payment of money or the
Defaulting Party fails to commence the cure of any matters specified in the Default Notice which cannot be
cured solely by the payment of money within a reasonable period of time after the Defaulting Party's receipt
of the Default Notice or fails to thereafter pursue curative action with reasonable diligence to completion.
Section 6.02 Remedies. If the Defaulting Party fails or refuses to timely comply with any of its
respective obligations hereunder, the Non -Defaulting Party will have the option, after providing the Default
Notice and opportunity to cure, to enforce this Agreement by any remedy at law or in equity to which it
may be entitled; or to terminate this Agreement.
Section 6.03 Cross Default. Any default under this Agreement that is not timely cured after the Default
Notice shall constitute a default under the Maintenance Building Lease and in addition to any other remedies
available at law or in equity, the Non -Defaulting Party may terminate the Maintenance Building Lease.
ARTICLE VII.
GENERAL PROVISIONS
Section 7.01 Attorneys' Fees. If any Party initiates legal proceedings to seek adjudication of an alleged
Default under or breach of this Agreement, the prevailing Party will be entitled to recover reasonable and
necessary attorneys' fees from the non -prevailing Party.
Section 7.02 Term. The term of this Agreement begins on the Effective Date and, unless earlier
terminated, will continue until the expiration of the Maintenance Building Lease.
Section 7.03 Assignment. This Agreement may not be assigned without the prior written consent of
the other Party, and any assignment without such consent shall be void.
Section 7.04 Headings. Article and section headings used in this Agreement are for reference and
identification only and are not intended to in any way limit or amplify the terms and provisions of this
Agreement. The words "herein," "hereunder," "hereto," "hereof," or "herewith" as used in this Agreement
shall refer to this entire Agreement and not just to the sentence, paragraph or section in which such word is
used.
Section 7.05 Entire Agreement. This Agreement, together with the exhibits, contains the entire
agreement of the Parties with respect to the subject matter hereof, and may not be varied, amended, or
superseded except by written agreement between the Parties hereto.
Section 7.06 Invalid Provision. If any provision of this Agreement is held to be illegal, invalid, or
unenforceable under present or future laws effective during the terms of this Agreement, the legality,
validity, and enforceability of the remaining provisions of this Agreement shall not be affected thereby, and
in lieu of each such illegal, invalid or unenforceable provision there shall be added automatically as a part
of this Agreement a provision as close in meaning to such illegal, invalid or unenforceable provision as
may be possible and be legal, valid, and enforceable.
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July 30, 2020 Special Meeting Joint Session Agenda
Section 7.07 Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of Texas.
Section 7.08 Counterpart Execution. This Agreement may be executed in multiple counterparts,
including, without limitation, facsimile counterparts, each of which shall constitute an original, and all of
which, taken together shall constitute one and the same agreement.
Section 7.09 Day, Business Day. Any reference to "day" or "days" in this Agreement shall, unless the
context clearly requires otherwise, mean calendar days. Any reference to "business days" shall mean
calendar days excluding Saturdays, Sundays and federally -recognized holidays.
[The remainder of this page intentionally left blank.-
23
lank:
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July 30, 2020 Special Meeting Joint Session Agenda
IN WITNESS WHEREOF, the Parties have caused this Agreement to be duly executed in
multiple counterparts, each of which shall constitute an original effective as of the last date of execution
below ("Effective Date").
str ct Secretary
DISTRICT:
Trophy Club Municipal Utility District No. 1
By: t.c-T� Av
Name: Steve Flynn
Title: President, Board of Directors
Date: July 21, 2020
TOWN:
Town of Trophy Club, Texas
By:
Name:
Title:
Date:
8
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July 30, 2020 Special Meeting Joint Session Agenda
Exhibit "A"
Aerial Depicting Annex Building
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Legend
drawG raph ics_poly
User drawn polygons
Exhibit A
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0
N
0.01 0.02
mi Date: 7/2/2020
July 30, 2020 Special Meeting Joint Session Agenda
Exhibit "B"
Drawing Depicting District Access Corridor
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Legend
drawG raph ics_poly
User drawn polygons
Exhibit B
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0
N
0.02 0.04
mi Date: 7/2/2020
July 30, 2020 Special Meeting Joint Session Agenda
Exhibit "C"
Aerial Identifying Maintenance Building
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Legend
drawG raph ics_poly
User drawn polygons
Exhibit C
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0
N
0.02 0.04
mi Date: 7/7/2020
July 30, 2020 Special Meeting Joint Session Agenda
Exhibit "D"
Map Identifying Location of Junction Way Extension
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Legend
drawG raph ics_poly
User drawn polygons
Exhibit D
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0
N
0.02 0.04
mi Date: 7/2/2020
July 30, 2020 Special Meeting Joint Session Agenda
Exhibit "E"
Form of Maintenance Building Lease
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July 30, 2020 Special Meeting Joint Session Agenda
COMMERCIAL LEASE
(Maintenance Building)
This Commercial Lease (this "Lease") made and entered into as of the last date of execution below
(the "Effective Date") by and between Trophy Club Municipal Utility District No. 1, a conservation and
reclamation district and political subdivision of the State of Texas created and operating in accordance with
Chapters 49 and 54 of the Texas Water Code, as Landlord ("Landlord"), and Town of Trophy Club, Texas,
a Texas home rule municipality, as Tenant ("Tenant").
1. PREMISES. Landlord hereby leases to Tenant the real property and building more
particularly described on Exhibit "A" attached hereto (the "Premises"). The parties acknowledge that the
Premises may include all or a portion of an area identified as the "District Access Corridor" in that certain
"Agreement Regarding Real Property Matters" executed simultaneously herewith by Landlord and Tenant.
At such time as Landlord elects to proceed with construction of the District Access Corridor, the Premises
shall automatically be revised to exclude the District Access Corridor in its entirety.
2. TERM. The term of this Lease shall commence the first day of the month subsequent to
the Effective Date (the "Commencement Date"), and shall continue thereafter for a term of ninety-nine (99)
years (the "Term") unless terminated prior thereto under the terms and conditions set forth in this Lease.
3. RENT. Except as provided below with respect to the first payment, Tenant shall pay
Landlord rent for the Premises equal to $1 per annum for each year that this Lease remains in effect. Tenant
shall pay the first rent payment of $1 to Landlord on or before the first day of the month subsequent to the
Effective Date as rent for the remainder of calendar year 2020, and each subsequent annual rental payment
shall be due and paid by Tenant to Landlord in full on or before January 1 of each subsequent year that this
Lease remains in effect.
4. SECURITY DEPOSIT. Tenant will not pay a security deposit to Landlord under this
Lease.
5. UTILITIES. Tenant will pay for all utility charges applicable to the Premises. Landlord
shall not be liable for any unavailability, stoppage, interruption or failure of any such services or any
damages to persons, property or business resulting therefrom.
6. INSURANCE. Landlord shall maintain insurance for the Premises for the duration of this
Lease. Tenant may, but shall have no obligation to, secure insurance for the Premises or any personal
property located therein.
7. IMPROVEMENT OR ALTERATION OF PREMISES.
7.1 Tenant may not alter any locks or any security devices on the Premises without Landlord's
prior written consent. If Landlord authorizes the changing, addition, or re -keying of any locks or other
security devices at Tenant's expense, Tenant must immediately delivery the new keys and access devices
to Landlord.
7.2 Tenant may not alter, improve, or add to the Premises without the prior written
authorization of Landlord. Any such alternations, improvements or additions authorized by Landlord
shall be owned by Landlord.
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July 30, 2020 Special Meeting Joint Session Agenda
7.3 Tenant shall undertake no action within the Premises that would impair the ability of
Landlord to construct a public roadway within the "District Access Corridor" as identified in that certain
"Agreement Regarding Real Property Matters" executed simultaneously herewith by Landlord and
Tenant.
8. REPAIRS AND MAINTENANCE.
8.1 Tenant agrees to maintain in proper condition and make all necessary incidental repairs to
the interior of the Premises, including, but not limited to, air conditioning, lighting, wiring, plumbing
and the interiors of the walls, floors, ceilings, doors, windows, window glass, fittings, fixtures and
furnishings. Tenant is solely responsible for the repair and maintenance of its personal property. Tenant
shall also be responsible for maintaining the real property that constituting the Premises in a state of
condition and repair.
8.2 Tenant has inspected the Premises and accepts it in its present (as -is) condition. Landlord
has made no express or implied warranties as to the condition of the Premises.
9. USE OF PREMISES BY LANDLORD AND TENANT.
9.1 The Premises may be used by Tenant only for storage of materials and equipment by
Tenant related to Tenant's municipal functions. The Premises may not be used by any third party for
any purposes.
9.2 Tenant may not use or permit any part of the Premises to be used for any activity that is a
nuisance or is offensive, noisy, or dangerous, or that interferes with the use and enjoyment of
neighboring properties including Landlord's access to, use and operation of its wastewater treatment
plant facility. Tenant shall not use, allow or permit any hazardous materials or environmental
contaminants to be in the Premises.
9.3 Until such time as Landlord constructs a new maintenance and storage building, Landlord
and its employees and agents shall have the right to enter, use and occupy any portion of the Premises
located outside of the existing building for the storage of materials, vehicles and equipment.
10. ACCESS AND INSPECTION. Landlord, and its servants and agents shall have the right
to enter the Premises during normal business hours in which a representative of Tenant is present for the
purpose of examining or inspecting the Premises to see that Tenant is complying with all of its obligations
hereunder or making required repairs thereto.
11. MOVE -OUT CONDITION. At the time of termination of this Lease, Tenant will return
all keys and access devices to Landlord, and shall surrender the Premises in the same condition as when
received, except for normal wear and tear. Tenant will leave the Premises in clean condition, free of trash,
debris and personal property. If Tenant leaves any personal property in the Premises after Tenant surrenders
possession of the Premises, Landlord may: (i) require Tenant, at Tenant's expense, to remove the personal
property by providing written notice to Tenant; or (ii) retain such personal property as forfeited property to
Landlord. Any permitted leasehold improvements shall become part of the Building and shall remain upon
and be surrendered with the Premises, unless otherwise provided by this Lease.
12. SECURITY. INDEMNITY AND WAIVER. Tenant acknowledges and agrees that
Landlord will not, and is not required to, provide security for Tenant and Tenant's personal property, or for
Tenant's employees, guests, invitees or representatives that may be present on or within the Premises. To
the extent authorized under applicable laws, Tenant waives any and all claims against Landlord for injury
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or damage to persons or property arising out of any event, occurrence or condition on or around the
Premises. TO THE MAXIMUM EXTENT AUTHORIZED BY LAW, TENANT AGREES TO DEFEND,
INDEMNIFY, AND HOLD LANDLORD, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS
AND REPRESENTATIVES, AND THEIR RESPECTIVE SUCCESSORS AND ASSIGNS
(COLLECTIVELY, THE "LANDLORD RELEASED PARTIES") HARMLESS FROM AND AGAINST
ANY CLAIMS, COSTS, DAMAGES, LIABILITY, OR OTHER EXPENSES, INCLUDING
REASONABLE ATTORNEYS' FEES, FOR ANY INJURIES OR DAMAGE OCCURRING ON THE
PREMISES TO TENANT, ITS AGENTS, EMPLOYEES, CUSTOMERS, INVITEES, GUESTS,
CONTRACTORS, AND ANY OTHERS WHO ENTER UPON THE PREMISES IN CONNECTION
WITH TENANT'S USE AND OCCUPANCY OF THE PREMISES. TENANT FURTHER AGREES TO
WAIVE ALL CLAIMS AGAINST THE LANDLORD RELEASED PARTIES FOR DAMAGES TO OR
LOSS OF GOODS, WARES, INVENTORY, AND MERCHANDISE IN AND UPON THE PREMISES
AND FOR ANY INJURY OR DAMAGE TO ANY PERSON OR PROPERTY CLAIMED BY TENANT,
OR TENANT'S AGENTS, REPRESENTATIVES, SERVANTS, EMPLOYEES AND THIRD PERSONS
ARISING OUT OF, RELATED TO, OR IN CONNECTION WITH TENANT'S USE AND
OCCUPANCY OF THE PREMISES.
13. ASSIGNMENT AND SUBLETTING. Tenant, for itself, its successors, legal
representatives and assigns, expressly covenants that Tenant shall not, either voluntarily or by operation of
law, assign, transfer, mortgage or otherwise encumber this Lease or sublet the Premises without the prior
written consent of Landlord.
14. DESTRUCTION OF PREMISES. In case of the total destruction of the Premises by any
cause whatsoever, so as to render the Premises untenable or unfit for Tenant's occupancy, then in any such
event, the lease of the Premises hereunder shall cease and terminate as of the date of such damage or
destruction, unless Tenant chooses to repair all or a portion of such destruction, in which case all rights and
obligations of the Parties shall continue unaffected.
15. RISK OF LOSS. All property placed in the Premises by Tenant, or Tenant's agents,
servants, employees, invitees, licensees and guests, shall be at the sole and only risk of Tenant, and Landlord
shall not be responsible to Tenant, nor Tenant's agents, servants, employees, invitees, licensees and guests
for any damage or loss thereof, or for any fire, theft, burglary or other damages thereof.
16. COMPLIANCE WITH LAWS. Landlord and Tenant shall comply with all laws, orders,
ordinances, regulations and rules of all governmental authorities having jurisdiction with respect to the
occupancy, use or manner of use of the Premises.
17. QUIET ENJOYMENT. Subject to the terms and conditions of this Lease, if Tenant
observes and performs all of the covenants, conditions and provisions on Tenant's part to be observed and
performed under this Lease, Tenant shall and may peaceably and quietly have, hold and enjoy the Premises
for the entire term hereof.
18. DEFAULT AND TERMINATION.
18.1 If Landlord fails to comply with this Lease within thirty (30) days after Tenant notifies
Landlord in writing of Landlord's failure to comply, Landlord will be in default and Tenant may seek
any remedy provided by law. If, however, Landlord's non-compliance reasonably requires more than
30 days to cure, Landlord will not be in default if the cure is commenced within the 30 -day period and
is diligently pursued.
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18.2 If Tenant fails to correct any default under this Lease within 30 days after Landlord notifies
Tenant of its failure to comply, Tenant will be in default. In the event of such default that is not cured,
Landlord may terminate this Lease or exercise any of the rights set forth in Section 18.3 below.
18.3 If Tenant is in default, Landlord may after not less than 30 days' prior written notice and
opportunity to cure: (i) re-enter the Premises, without demand or notice, and resume possession by an
action in law or equity or by force or otherwise and without being liable in trespass or for any damages.
Under such circumstances, Landlord may remove all persons and personal property from the Premises
and Premises and such property may be removed and stored at the cost of Tenant. The taking of
possession by Landlord shall not constitute an eviction or terminate this Lease, unless Landlord so elects;
(ii) terminate Tenant's right to occupy the Premises by providing Tenant with at least three (3) days
written notice; and/or (iii) accelerate all rents which are payable during the remainder of this Lease or
any renewal period without notice or demand. If Tenant is in default, Tenant will be liable for:
(i) Any lost rent;
(ii) Repairs to the Premises for use beyond normal wear and tear;
(iii) All Landlord's costs associated with collection of rent;
(iv) Cost of removing Tenant's equipment or fixtures left on the Premises;
(v) Cost to remove any trash, debris, personal property, or materials left by Tenant in
the Premises;
(vi) Cost to replace any unreturned keys or access devices; and
(vii) Any other recovery to which Landlord may be entitled under this Lease or under
the laws of the State of Texas.
18.4 Except for any termination arising out of a default by Tenant that is not cured after not less
than 30 day's prior written notice and opportunity to cure; a total destruction of the Premises in
accordance with Section 14; a cross -default under Section 19 below; or as provided in that certain
"Agreement Regarding Real Property Matters" executed by the parties simultaneously herewith, this
Lease may not be terminated except by written agreement of both parties.
18.5 This Lease may be terminated at any time by Tenant upon sixty (60) days prior written
notice to Landlord; provided, however, that no rent shall be refunded in the event of such termination.
19. CROSS -DEFAULT. Any default by Tenant of that certain "Agreement Regarding Real
Property Matters" executed by the parties simultaneously herewith that is not timely cured in accordance
with the provisions of said agreement shall constitute a default under this Lease for which Landlord may
exercise any remedies set forth herein, including termination of this Lease and repossession of the Premises.
20. HOLDOVER. If Tenant fails to vacate the Premises and Premises at the time this Lease
ends, Tenant will become a tenant -at -will and must vacate the Premises and Premises immediately upon
receipt of demand from Landlord. No holding over by Tenant, with or without the consent of Landlord,
will extend this Lease. Rent for any holdover period will be $1000 per month, as calculated on a daily
basis, and will be immediately due and payable without notice or demand.
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July 30, 2020 Special Meeting Joint Session Agenda
21. COST OF LITIGATION. In the event of any litigation between the parties hereto
involving this Lease or the respective rights of the parties hereunder, the party who is unsuccessful in such
litigation shall pay to the successful party reasonable attorney's fees, court costs and expenses of such
litigation incurred by such successful party.
22. NOTICES. All notices, demands, requests or other communications that may be or are
required to be given, served or sent by either party to the other party pursuant to this Lease will be in writing
and will be mailed by first-class, registered or certified mail, return receipt requested, postage prepaid, or
transmitted by any recognized over -night courier, or hand delivery addressed as follows:
If to Landlord:
If to Tenant:
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, Texas 76262
Town of Trophy Club
1 Trophy Wood Drive
Trophy Club, Texas 76262-9700
Either party may designate by written notice a new address to which any notice, demand, request or
communication may thereafter be given, served or sent. Each notice, demand, request or communication
that is mailed, delivered or transmitted in the manner described above will be deemed sufficiently given,
served, sent and received for all purposes at such time as it is delivered to the addressee with the return
receipt, the delivery receipt, the affidavit of messenger or (with respect to a facsimile transmission) the
answer back being deemed conclusive evidence of such delivery or at such time as delivery is refused by
the addressee upon presentation.
23. ENTIRE AGREEMENT. This Lease and the agreements, instruments and documents
contemplated by this Lease represent the parties' entire agreement with respect to the subject matter of this
Lease and such other agreements, instruments and documents and supersede and replace any prior
agreement or understanding with respect to that subject matter. This Lease may not be amended or
supplemented except pursuant to a written instrument signed by the party against whom such amendment
or supplement is to be enforced. Nothing contained in this Lease will be deemed to create any agency, joint
venture, partnership or similar relationship between the parties to this Lease.
24. COUNTERPARTS. This Lease may be executed in multiple counterparts, each of which
will be deemed to be an original and all of which will be deemed to be a single agreement. This Lease will
be considered fully executed when all parties have executed an identical counterpart, notwithstanding that
all signatures may not appear on the same counterpart.
25. SEVERABILITY. If any of the provisions of this Lease are determined to be invalid or
unenforceable, such invalidity or unenforceability will not invalidate or render unenforceable the remainder
of this Lease, but rather the entire Agreement will be construed as if not containing the particular invalid or
unenforceable provision or provisions, and the rights and obligations of the parties will be construed and
enforced accordingly. The parties acknowledge that if any provision of this Lease is determined to be
invalid or unenforceable, it is their desire and intention that such provision be reformed and construed in
such manner that it will, to the maximum extent practicable, be deemed to be valid and enforceable.
Notwithstanding the foregoing or any other provision of this Lease to the contrary, in the event that Tenant's
obligation to pay rent (as adjusted from time to time under the terms of this Lease) is deemed invalid or
unenforceable, then this Lease shall terminate for all purposes.
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July 30, 2020 Special Meeting Joint Session Agenda
26. THIRD PARTIES. Except as expressly set forth or referred to in this, nothing in this
Lease is intended or will be construed to confer upon or give to any party other than the parties to this Lease
and their successors and assigns, if any, any rights or remedies under or by reason of this Lease.
27. WAIVER. No failure or delay in exercising any right hereunder will operate as a waiver
thereof, nor will any single or partial exercise thereof preclude any other or further exercise or the exercise
of any other rights.
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July 30, 2020 Special Meeting Joint Session Agenda
IN WITNESS WHEREOF, Landlord and Tenant have duly executed this Lease on the date and
the year first above written.
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LANDLORD:
TROPHY CLUB MUNIICPAL UTILITY DISTRICT
NO. 1
By:
Name: Steve Flynn
Title: President, Board of Directors
Date: July 21, 2020
TENANT:
TOWN OF TROPHY CLUB
By:
Name:
Title:
Date:
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July 30, 2020 Special Meeting Joint Session Agenda
Exhibit "A"
Description of Premises
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Exhibit A - Commercial Lease
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July 30, 2020 Special Meeting Joint Session Agenda
Exhibit "F"
Depiction of Wastewater Facility Tract
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A July 30 Special Meeting'Jpint Session Agenda
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Exhibit F
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Date: 7/2/2020