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Home My WebLink About2020-0817 August 17 2020 Regular Meeting Agenda PostedMonday, August 17, 2020 TROPHY CLUB BOARD OF DIRECTORS REGULAR MEETING August 17, 2020 Regular Meeting Agenda TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA In accordance with Order of the Office of the Governor issued March 16, 2020, Trophy Club Municipal Utility District No. 1 Board of Directors will conduct a meeting at 6:30 p.m. on Monday, August 17, 2020 by Zoom/telephone conference. In order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19), there will be no public access to the location described above, but members of the public may join the meeting by weblink or telephone by following the instructions below. A recording of the telephonic meeting will be made and will be available to the public. To join the meeting via Zoom: https://us02web.zoom.us/u/kdB9S7sv18 The public toll-free dial -in numbers to participate in the telephonic meeting are: 1 888 475 4499 and 1 877 853 5257; Meeting ID: 825 5896 8320 If you cannot get through on one of the numbers due to network congestion or if the audio quality is poor, please try the next number. When your call is answered you will hear "Welcome to Zoom, enter your Meeting ID followed by pound." Enter in the following Meeting ID below followed by the pound sign (#): Meeting ID: 825 5896 8320 CITIZEN COMMENTS: Public comment will be allowed during the Citizen Comment agenda item. No in-person input will be allowed. Members of the public that desire to provide public comment may do so by videoconference, by telephone or by submission of written comments. Written public comments that are timely received will be read into record and can be emailed to Islaght@tcmud.org . Written comments must be received by 4:00 p.m. on the date of the meeting. To provide verbal public comment remotely (by videoconference or telephone), members of the public must register in advance by emailing Islaeht@tcmud.org prior to 4:00 p.m. on the date of the meeting. CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. 1 of 4 August 17, 2020 Regular Meeting Agenda The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. Citizen Comments should be limited to matters over which the Board has authority. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and take appropriate action to approve the Consent Agenda. a. July 2020 Combined Financials b. July 20, 2020 Regular Meeting Minutes c. July 30, 2020 Joint Meeting Minutes REGULAR SESSION 3. Consider and take appropriate action regarding approval of new telephone system. 4. Consider and take appropriate action regarding approval of removal and replacement of existing pavement in and along the fire lane in front of 100 Municipal Drive as part of Fiscal Year 2020 Capital Improvement Projects and authorize the General Manager to execute the necessary documents. 5. Consider and take appropriate action regarding approval for audio and visual upgrades to the board room as part of FY 2020 Capital Improvement Projects and authorize the General Manager to execute the necessary documents. 6. Consider and take appropriate action regarding November 3, 2020 Director Election: a. Adopt Order No. 2020-0817A Calling Election b. Approve Notice of Appointment of Agent c. Approve Joint Election Agreement and Contract for Election Services with Denton County d. Authorize the General Manager to sign and execute all necessary documents related to the Election e. Authorize other necessary actions as may be necessary or convenient for conducting the November 3, 2020 Election. 2 of 4 August 17, 2020 Regular Meeting Agenda 7. Consider and take appropriate action regarding banking and depository matters: a. Approve Depository Pledge Agreement with Prosperity Bank 8. Consider and take appropriate action regarding Fiscal Year 2021 Budget Matters: a. Consider and take appropriate action to approve Resolution No. 2020-0817A amending the Fiscal Year 2020 Budget. 9. Consider and take appropriate action regarding tax rates for 2020 tax year: a. Approve proposed tax rate for 2020 tax year; and b. Schedule date and authorize publication of notice for hearing regarding adoption of final tax rates for 2020 tax year. EXECUTIVE SESSION 10. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). REGULAR SESSION 11. Consider and take appropriate action on matters deliberated in Executive Session: 12. Items for future agendas: 13. Set future Meeting dates - Regular Board Meeting on September 21, 2020 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN THE STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, AUGUST 14, 2020, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS REGULAR MEETING TO BE HELD ON MONDAY, AUGUST 17, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY 3 of 4 August 17, 2020 Regular Meeting Agenda DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.063 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. LAURIE SLAGHT, DISTRICT SEOETARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON AUGUST 14, 2020 AT: 3. (5 pm BY:/, ice' 4 of 4