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Home My WebLink About2020-0921 September 21, 2020 Regular Meeting Agenda4 TROPHY CLUB September 21, 2020 Public Hearing Regular Meeting BOARD OF DIRECTORS PUBLIC HEARING & REGULAR MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 Monday, September 21, 2020 6:30 P.M. PUBLIC HEARING & REGULAR MEETING AGENDA Svore Municipal Boardroom In accordance with Order of the Office of the Governor issued March 16, 2020, Trophy Club Municipal Utility District No. 1 Board of Directors will conduct a Public Hearing at their regular meeting at 6:30 p.m. on Monday, September 21, 2020 by Zoom/telephone conference. In order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19), there will be no public access to the location described above, but members of the public may join the meeting by weblink or telephone by following the instructions below. A recording of the telephonic meeting will be made and will be available to the public. To join the meeting via Zoom: https://us02web.zoom.us/i/81792097179 The public toll-free dial -in numbers to participate in the telephonic meeting are: 1 888 475 4499 and 1 877 853 5257; Meeting ID: 817 9209 7179 If you cannot get through on one of the numbers due to network congestion or if the audio quality is poor, please try the next number. When your call is answered you will hear "Welcome to Zoom, enter your Meeting ID followed by pound." Enter in the following Meeting ID below followed by the pound sign (#): Meeting ID: 817 9209 7179. CITIZEN COMMENTS: Public comment will be allowed during the Citizen Comment agenda item. No in-person input will be allowed. Members of the public that desire to provide public comment may do so by videoconference, by telephone or by submission of written comments. Written public comments that are timely received will be read into record and can be emailed to Islaght@tcmud.org . Written comments must be received by 4:00 p.m. on the date of the meeting. To provide verbal public comment remotely (by videoconference or telephone), members of the public must register in advance by emailing Islaght(a tcmud.org prior to 4:00 p.m. on the date of the meeting. CALL TO ORDER AND ANNOUNCE A QUORUM 1 of 4 September 21, 2020 Public Hearing Regular Meeting PUBLIC HEARING Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding adoption of the final District Tax Rates for Tax Year 2020. All public testimony during the hearing will be received remotely (by telephone or videoconference). To provide testimony during the hearing, members of the public must register in advance by emailing Islaght@tcmud.orq prior to 4:00 p.m. on the date of the meeting. CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. Citizen Comments should be limited to matters over which the Board has authority. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and act to approve the Consent Agenda. a. August 2020 Combined Financials b. August 17, 2020 Regular Meeting Minutes c. Adopt Order No. 2020-0921A Declaring Surplus Property d. Adopt Rate Order No. 2020-0921B amending cost for boring and meter fees and setting an effective date of October 1, 2020. REGULAR SESSION 3. Consider and act regarding adoption of Resolution No. 2020-0921A approving Budget for Fiscal Year 2021. 4. Consider and act regarding Order No. 2020-0921C, fixing and levying Trophy Club Municipal Utility District No. 1 Debt Service Tax Rate and Operations and Maintenance Tax Rate for 2020 Tax Year. 5. Consider and act to approve of Amendment to District Information Form, including Notice to Purchaser Form. 2 of 4 September 21, 2020 Public Hearing Regular Meeting 6. Consider and act to adopt Resolution 2020-0921B approving 2020 Tax Roll for Trophy Club Municipal Utility District No. 1. 7. Consider and act regarding annual review of District Investment Policy and Investment Strategies including: a. Adopt Order No. 2020-0921D approving Amended and Restated Investment Policy, including the District's Investment Strategies and Appointment of Investment Officer(s). 8. Consider and act to adopt Resolution No. 2020-0921C Cash Reserve Policy. 9. Consider and act to approve a Task Order with Halff Associates in the amount not to exceed $197,400 for completion of a Water and Wastewater Master Plan, and to authorize the General Manager to execute such Task Order. 10. Consider and act to approve a software license agreement with Novotx LLC (Elements XS) and to provide payment in the amount of $59,100, and to authorize the General Manager to execute such agreement. 11. Consider and act to approve a contract with Four Man Furnace for website upgrades at a cost of $34,250, and to authorize the General Manager to execute such contract. 12. Consider and act regarding commencing in-person Board of Director meetings. (Flynn) EXECUTIVE SESSION 13. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Purchase of Easements or Real Property interests required for access to Wastewater Lift Station No. 1 REGULAR SESSION 14. Consider and act on matters deliberated in Executive Session: 15. Items for future agendas: 16. Set future Meeting dates - Regular Board Meeting on October 19, 2020 at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. 3 of 4 September 21, 2020 Public Hearing Regular Meeting ADJOURN THE STATE OF TEXAS COUNTIES OF DENTON AND TARRANT THIS NOTICE CERTIFIES THAT BY 6:30 P.M. ON FRIDAY, SEPTEMBER 18, 2020, THE AGENDA OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, BOARD OF DIRECTORS PUBLIC HEARING AND REGULAR MEETING TO BE HELD ON MONDAY, SEPTEMBER 21, 2020 AT 6:30 P.M., WAS POSTED ON THE FRONT WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING, 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS, WHICH IS A PLACE CONVENIENT TO THE PUBLIC AND WITHIN THE BOUNDARIES OF THE DISTRICT AND NOTIFICATION WAS POSTED TO THE DISTRICT WEBSITE, IN ACCORDANCE WITH SECTION 49.0.3 OF THE WATER CODE AND SECTION 551.054 OF THE TEXAS GOVERNMENT CODE, AS AMENDED. J IE SLAGHT, DISTRICT�SE � LAURIE RETARY THIS OFFICIAL AGENDA WAS POSTED ON THE WINDOW OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 ADMINISTRATION BUILDING ON SEPTEM ER 18, 2020 T:� BY:( Q1 Ato 4 of 4