HomeMy WebLinkAbout2020-0817 August 17. 2020 Regular Meeting MinutesREGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
August 17, 2020 at 6:30 P.M.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in
Regular Session on August 17, 2020 at 6:30 P.M., in a Zoom video/telephone conference in accordance with
the Governor's emergency proclamation suspending certain provisions of the Texas Open Meetings Act
effective March 16, 2020 in response to the COVID-19 virus and was open to the public.
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Steve Flynn
Mark Chapman
Kelly Castonguay
William C. Rose
Gregory Wilson
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Tony Corbett
President
Vice President
Secretary/Treasurer
Director
Director
General Manager
District Secretary
Operations Manager
Finance Manager
Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Flynn announced the date of August 17, 2020, called the meeting to order and announced
quorum present at 6:33 p.m.
CITIZEN COMMENTS
There were no Citizen Comments
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Water Operations Report
c. Wastewater System Reports
d. Finance Reports
a
General Manager Alan Fourmentin presented the monthly staff reports and answered questions related
thereto.
CONSENT AGENDA
2. Consider and take appropriate action to approve the Consent Agenda.
a. July 2020 Combined Financials
b. July 20, 2020 Regular Meeting Minutes
c. July 30, 2020 Joint Meeting Minutes
Motion made by Director Wilson and seconded by Director Castonguay to approve the Consent Agenda
including the corrected minutes from July 30, 2020 as amended at the dais.
Motion carried unanimously
REGULAR SESSION
3. Consider and take appropriate action regarding approval of new telephone system.
Finance Manager Steven Krolczyk stated that the new phone system would save the District more than
50% on monthly phone bills.
Motion made by Director Wilson and seconded by Director Castonguay to approve a 39 month Contract
No. 2020081701 with 8x8.
Motion carried unanimously
4. Consider and take appropriate action regarding approval of removal and replacement of existing
pavement in and along the fire lane in front of 100 Municipal Drive as part of Fiscal Year 2020 Capital
Improvement Projects and authorize the General Manager to execute the necessary documents.
Motion made by Director Chapman and seconded by Director Rose to approve the removal and
replacement of 1605.95 sq. ft of pavement for a cost not to exceed $56,127.97 to ReyMar Construction
and authorize the General Manager to execute the necessary documents.
Motion carried unanimously
5. Consider and take appropriate action regarding approval for audio and visual upgrades to the board
room as part of FY 2020 Capital Improvement Projects and authorize the General Manager to execute
the necessary documents.
Motion made by Director Wilson and seconded by Director Chapman to approve the agreement for audio
and visual upgrades to the boardroom with VideoTex Systems in the amount of $41,067.37 and authorize
the General Manager to execute the necessary documents.
Motion carried unanimously
6. Consider and take appropriate action regarding November 3, 2020 Director Election:
a. Adopt Order No. 2020-0817A Calling Election
b. Approve Notice of Appointment of Agent
c. Approve Joint Election Agreement and Contract for Election Services with Denton County
d. Authorize the General Manager to sign and execute all necessary documents related to the Election
e. Authorize other necessary actions as may be necessary or convenient for conducting the November
3, 2020 Election.
Motion made by Director Rose and seconded by Director Castonguay to adopt Order No. 2020-0817A
calling the November 3, 2020 election and approve Notice of Appointment of Agent; and approve the
Denton County Joint Election Agreement and Contract for Election Services; and authorize the General
Manager to sign and execute all necessary documents related to the election; and authorize other
necessary actions that maybe necessary or convenient for conducting the November 3, 2020 Election.
Motion carried unanimously
7. Consider and take appropriate action regarding banking and depository matters:
a. Approve Depository Pledge Agreement with Prosperity Bank
Motion made by Director Castonguay and seconded by Director Rose to Approve Depository Pledge
Agreement and Contract with Prosperity Bank.
Motion carried unanimously
8. Consider and take appropriate action regarding Fiscal Year 2021 Budget Matters:
a. Consider and take appropriate action to approve Resolution No. 2020-0817A amending the Fiscal
Year 2020 Budget.
Motion made by Director Rose and seconded by Director Chapman to approve Resolution No. 2020-0817A
amending the Fiscal Year 2020 Budget.
Motion carried unanimously
9. Consider and take appropriate action regarding tax rates for 2020 tax year:
a. Approve proposed tax rate for 2020 tax year; and
b. Schedule date and authorize publication of notice for hearing regarding adoption of final tax rates
for 2020 tax year.
Motion made by Director Castonguay and seconded by Director Chapman to adopted proposed tax rate of
$0.10774/$100 for the 2020 tax year; and Schedule date and authorize publication of notice for hearing
regarding adoption of final tax rates for 2020 tax year.
Motion carried unanimously
The Board convened into Executive Session at 7:14 p.m.
EXECUTIVE SESSION
10. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141st Judicial District (Cause No. 141-299351-18).
The Board reconvened into Regular Session at 7:34 p.m.
President Flynn stated that no actions, decisions or votes were taken in Executive Session.
REGULAR SESSION
11. Consider and take appropriate action on matters deliberated in Executive Session:
No Action taken
12. Items for future agendas:
13. Set future Meeting dates - Regular Board Meeting on September 21, 2020 at 6:30 p.m.
ADJOURN
President Flynn called the meeting adjourned at 7:35 p.m.
Steve Flynn, President
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