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HomeMy WebLinkAbout2020-1019 October 19, 2020 Regular Meeting MinutesOctober 19, 2020 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS October 19, 2020 at 6:30 P.M. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Regular Session meeting on October 19, 2020 at 6:30 P.M., in a Zoom video/telephone conference in accordance with the Governor's emergency proclamation suspending certain provisions of the Texas Open Meetings Act effective March 16, 2020 in response to the COVID-19 virus and was open to the public. STATE OF TEXAS COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Steve Flynn Mark Chapman Kelly Castonguay William C. Rose Gregory Wilson STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett President Vice President Secretary/Treasurer Director Director General Manager District Secretary Operations Manager Finance Manager Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Flynn announced the date of Monday, October 19, 2020, stated a quorum of the Board of Directors was present and called the meeting to order at 6:34 p.m. MOMENT OF SILENCE IN REMEMBRANCE OF MR. JOHN CARMAN, FORMER GENERAL MANAGER OF THE DISTRICT. President Flynn asked for a moment of silence in remembrance of former General manager John Carman. RECEIVE COMMENTS BY OUTGOING DIRECTOR WILSON. Director Wilson provided comments regarding his time on the board and thanked the Board for their positive efforts and joint accomplishments. The Directors expressed their appreciation to Director Wilson for his strong teamwork and wished him only the best as a Trophy Club Town Councilmember. CITIZEN COMMENTS There were no citizen comments REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects 1 of 3 October 19, 2020 Regular Meeting Minutes b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin presented the monthly reports and updates to the board and answered questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. September 2020 Combined Financials b. September 21, 2020 Regular Meeting Minutes c. Tax Collection Reports — 4th Quarter FY 2020 d. Investment Report — 4th Quarter FY 2020 Director Flynn requested that item b be removed for further review. Motion made by Director Wilson and seconded by Director Castonguay to approve items a., c. and d. on Consent Agenda. Motion carried unanimously Consent Agenda item b. September 21, 2020 Regular Meeting minutes will be corrected and brought back to the November meeting for approval. REGULAR SESSION 3. Discussion and possible action regarding request for billing adjustment by the resident at 519 Indian Creek Drive. General Manager Alan Fourmentin provided a timeline of correspondence with the resident and District Response. Motion made by Director Rose and seconded by Director Chapman to set a consumption of usage for April at 6000 gallons and credit the account accordingly. In Favor: 0 Oppose: 5 Abstain: 0 Motion Failed 0-0-5 4. Consider and act to approve Contract No. 2020101901 for Electrical and Scada Upgrades to Lift Stations #7, #8 and #9, as part of FY2020 Capital Improvement Projects and authorize the General Manager to execute the necessary contract documents. 2 of 3 October 19, 2020 Regular Meeting Minutes Motion made by Director Rose and seconded by Director Castonguay to approve Contract No. 2020101901 to DHS Automation for Electrical and Scada Upgrades to Lift Stations #7, #8 and #9, as part of FY2020 Capital Improvement Projects for an amount not to exceed $47,580 and authorize the General Manager to execute the necessary contract documents. Motion carried unanimously 5. Consider and take appropriate action to resume in person Board of Director meetings beginning November 16, 2020 in the Svore Municipal Boardroom. Motion made by Director Castonguay and seconded by Director Chapman to resume in person Board meetings beginning November 16, 2020 and for the meetings to structured so that any member of the Board or public may attend if they so choose. In Favor: Castonguay, Chapman and Flynn Opposed: Rose Abstain: Wilson Motion carried 3,1,1 6. Items for future agendas: Chapman — Smart meters Election Matters 7. Set future Meeting dates — November 16, 2020 ADJOURN President Flynn called the • Steve Flynn, President eeting adjourned at 7:24 p.m. Kelly Castonguay, Secretary/Treasurer iT .i r/ J-71 1/ )2(1 Laudie Slaght, District Secreta 3 of 3 \\�� vtU N I C j4', ° ii IS()) p 06'O ''/j/ fZ I TY ©t51\t' \\\`a ///n 111111`