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Home My WebLink About2020-1116 November 16, 2020 Regular Meeting MinutesREGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS November 16, 2020 at 6:30 P.M. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on November 16, 2020 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Steve Flynn President Mark Chapman Vice President Kelly Castonguay Secretary/Treasurer William C. Rose Director Gregory Wilson Director Kevin R. Carr Director Elect. Place 1 STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett General Manager District Secretary Operations Manager Finance Manager Legal Counsel GUEST PRESENT: Alisha Fleury Mayor Elect Greg Lamont Council Member Elect Janet Lamont Resident CALL TO ORDER AND ANNOUNCE A QUORUM President Flynn announced the date of Monday, November 16, 2020, stated a quorum of the Board of Directors was present and called the meeting to order at 6:32 p.m. CITIZEN COMMENTS There were no citizen comments REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin presented the monthly reports and answered questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. October Combined Financials b. September 21, 2020 Regular Meeting Minutes as Amended at the dais c. October 19, 2020 Regular Meeting Minutes d. Appointment to Fort Worth Wholesale Advisory Committee Motion made by Director Rose and seconded by Director Castonguay to approve the consent agenda items a — d with item b. September 21, 2020 Regular Meeting minutes as amended at the dais. Motion carried unanimously THE BOARD CONVENED INTO EXECUTIVE SESSION AT 6:38 P.M. EXECUTIVE SESSION 3. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: General Manager review. REGULAR SESSION THE BOARD RECONVENED INTO REGULAR SESSION AT 7:30 p.m. President Flynn stated that no decisions, actions or votes were taken in Executive Session. 4. Consider and act on matters deliberated in Executive Session. No action taken 5. Presentation of service award to Director Wilson by President Flynn. President Flynn presented an award of Service to Director Wilson for serving on the Board of Directors from 2016 through 2020. 6. Consider and take appropriate action regarding election matters: a. Approve Order 2020-1116 canvassing the election returns and declaring the results of the November 3, 2020 General Election. b. Administer the oath of office, approve statement of officers and director bonds, and take other such actions as necessary for Directors to qualify for office. Motion made by Director Chapman and seconded by Director Wilson to canvass the election returns and approve Order No. 2020-1116 declaring the results of the November 3, 2020 election. Motion carried unanimously Kevin R. Carr executed the Statement of Officer, was administered the Oath of Office by District Secretary Laurie Slaght and was seated at Director Place 1. Bill Rose executed the Statement of Officer, was administered the Oath of Office by District Secretary Laurie Slaght and was seated at Director Place 2. Motion made by Director Flynn and seconded by Director Chapman to approve the Statement of Officer, Oaths of Office and executed Director Bond and otherwise find that the newly elected Directors have qualified for office. Motion carried unanimously 7. Receive introductory comments from elected Board members. Director Carr and Director Rose provided comments. 8. Consider and act regarding approval of employee health and ancillary benefits for the calendar year beginning January 1, 2021 and ending December 31, 2021 and authorize the General Manager to execute the necessary documents to implement the Board action. General Manager Alan Fourmentin provided information to the board regarding the options available for benefits. Motion made by Director Flynn and seconded by Director Castonguay to approve Scenario 1 for medical benefits with United Health Care All Savers and Humana and MetLife Insurance for ancillary benefits based on the benefits offered, renewal rates, and the adopted FY2021 budget beginning January 1, 2021 and ending December 31, 2021. For: Flynn, Carr, Castonguay Oppose: Rose Abstain: Chapman Motion passed 3-1-1 9. Consider and act regarding approval of Task Order Agreement with Halff Associates for professional engineering services for District compliance with America's Water Infrastructure Act (AWIA) for completion by June 30, 2021: Phase I Risk and Resiliency Assessment (RRA) and Phase II Emergency Response Plans (ERP) for a cost of $77,200, and authorize the General Manager to execute the necessary documents to implement the Board action. Motion made by Director Rose and seconded by Director Carr to approve of a Task Order Agreement with Halff Associates for professional engineering services for Phase I Risk and Resiliency Assessment (RRA) and Phase II Emergency Response Plans (ERP) for a cost not to exceed $77,200; and, authorize the General Manager to execute the necessary documents to implement the Board action. Motion carried unanimously 10. Consider and act to award Contract No. 2020111601 for Fence Replacement at the wastewater treatment plant as part of Fiscal Year 2021 Capital Improvement Projects and authorize the General Manager to execute the necessary documents. Motion made by Director Rose and seconded by Director Carr to award Contract No. 2021111601 to Rey - Mar Construction for an amount not to exceed $49,478 as part of Fiscal Year 2021 Capital Improvement Projects and authorize the General Manager to execute the necessary documents. Motion carried unanimously 11. Consider and take appropriate action to select two (2) directors to serve as part of the Audit Committee. President Flynn nominated nominate Director Castonguay and Director Chapman to serve on the Audit Committee and meet with Staff and review the draft audit the first week of January 2021. Motion carried unanimously 12. Discussion and possible action regarding the purchase and installation of smart meters for residential customers. (Chapman) Motion by Director Chapman and seconded by Director Rose to Table this item until further information is available. Motion carried unanimously 13. Discussion and possible action regarding expiration, renewal or amendment of Interlocal Cooperation Agreement for Administration of Fire Protection Services with the Town of Trophy Club, including the following: a. Authorize the Strategic Partnership Committee to engage in negotiations with the Town of Trophy Club related thereto; b. Appoint new member to the Strategic Partnership Committee to replace former Director Greg Wilson; and c. Other action related thereto appointment of a director. Director Carr nominates himself to serve on the Strategic Partnership Committee. Director Rose nominates Director Flynn to replace Director Wilson on the Strategic Partnership Committee. Voting for Carr: Carr Voting for Flynn: Flynn, Castonguay, Chapman, Rose Director Flynn will serve on the Strategic Partnership Committee with Director Rose. 14. Items for future agendas: Workshop meeting in January. Director Rose would like to include, vision, mission, goals and objectives. 15. Set future Meeting dates — Regular Meeting Monday December 21, 2020 at 6:30 p.m. Motion by Director Rose and seconded by Director Chapman to move the December Meeting hold the December regular meeting on Tuesday, December 15th at 6:30 p.m. Motion carried unanimously ADJOURN President Flynn called the meeting adjourned at 8:55 p.m. Steve Flynn, President Kelly Castonguay, Secretary/Treasurer au ie Slaght, District Sec ry ° ••' RR AN 4, . P® C'p°�i • G• • • 0 d.. • • ►. G1�•.• TEX;•• .a\\ ✓/Cry®D I ST • R�G ��\~ //////llli11��,�`�\