Loading...
HomeMy WebLinkAbout2020-1215 December 15, 2020 Regular Meeting MinutesDecember 15, 2020 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS December 15, 2020 at 6:30 P.M. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Regular Session on December 15, 2020 at 6:30 P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Steve Flynn President (via zoom) Mark Chapman Vice President Kelly Castonguay Secretary/Treasurer William C. Rose Director Kevin R. Carr Director (arrived at 6:34 p.m.) STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett General Manager District Secretary Operations Manager Finance Manager Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM Vice President Chapman announced the date of December 15, 2020, called the meeting to order and announced a quorum present at 6;32 p.m. CITIZEN COMMENTS There were no citizen comments. REPORTS & UPDATES 1. Staff Reports: a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin provided the staff reports and answered questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda: a. November 2020 Financials b. November 16, 2020 Regular Meeting Minutes 1 of 4 December 15, 2020 Regular Meeting Minutes Motion made by Director Rose and seconded by Director Flynn to approve the Consent Agenda as presented. Motion carried unanimously REGULAR SESSION 3. Discussion and possible action regarding request for billing adjustment by the resident at 2617 Trophy Club Drive. Director Rose read from the rate order and stated he feels there should be no reduction in cost. Motion made by Director Carr and seconded by Director Rose to deny any credit to the individual per the rate order. Motion carried unanimously 4. Consider and take appropriate action regarding authorized signatories for District depository accounts including: a. Approve Resolution No. 2020-1215A designating authorized signatories on Prosperity Bank accounts. b. Approve Resolution No. 2020-1215B designating authorized signatories on Texpool Accounts. Motion made by Director Rose and seconded by Director Castonguay to approve Resolution No. 2020- 1215A and Resolution No. 2020-1215B designating authorized signatures of Prosperity and Texpool Accounts. Motion carried unanimously 5. Consider and act to award bid and approve Contract 2020122101 for construction and installation of 8 - inch waterline replacement on Chimney Rock Drive and Carnoustie Drive as part of FY 2021 Capital Improvement Projects. Motion made by Director Rose and seconded by Director Castonguay to award bid and approve Contract No. 2020121501 to Rey -Mar Construction for an amount not to exceed $466,180 and to authorize the General Manager to execute the necessary documents. Motion carried unanimously 6. Discussion and possible action regarding the scheduling of a Special Session Workshop meeting in January 2021. Item is tabled until January. 2 of 4 December 15, 2020 Regular Meeting Minutes The Board convened into Executive Session at 7:02 p.m. EXECUTIVE SESSION 7. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: a. Deliberation regarding evaluation, duties and employment of the General Manager and other employees of the District. 8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Consult with legal counsel regarding Contract for Professional Services for Interim Financial Management Support d. Consult with legal counsel regarding potential amendment to Employment Agreement with General Manager The Board reconvened into Regular Session at 8:21 p.m. Vice President Chapman stated that no actions decisions or votes were taken in Executive session. REGULAR SESSION 9. Consider and act on matters deliberated in Executive Session: a. Consider and act regarding compensation of General Manager. b. Consider and act regarding amendment to General Manager Employment Agreement. c. Consider and act regarding contract(s) for Professional Services for Interim Financial Management Support. Item 9. a Motion made by Director Rose and seconded by Director Castonguay to approve an increase of base salary of $5,000 for the General Manager. Motion carried unanimously 3 of 4 December 15, 2020 Regular Meeting Minutes 10. Items for future agendas: Workshop items: Rate Order re authorizing GM to provide discounts to the water rate. Budgetary discussion and outlook. Mission, goals and objectives Halff Master Plan Workshop scheduling 11. Set future Meeting dates — Regular Board Meeting January 18, 2021 ADJOURN Vice President Chapman cued the meeting adjourned at 8:24 p.m. Steve Flynn, President r -- Kelly Castonguay, Secretary/Treasurer (: 0 ) )7 it it/i-7/:" r Laurie Slaght, Distrio secretary `i 4 of 4 G�vg M UN c .•••••• /A�ii \?�� •�Q,FiRANTco•` G• • • • LI- = •O'1— • 1r• • • O (9i•• . TEX;G:G� •••")�� C/Ty DISTO\�\\`• ///8/1111111110'