HomeMy WebLinkAbout2020-1215 December 15, 2020 Regular Meeting MinutesDecember 15, 2020 Regular Meeting Minutes
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
December 15, 2020 at 6:30 P.M.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in
Regular Session on December 15, 2020 at 6:30 P.M., in the Boardroom of the Administration Building, 100
Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and
was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Steve Flynn President (via zoom)
Mark Chapman Vice President
Kelly Castonguay Secretary/Treasurer
William C. Rose Director
Kevin R. Carr Director (arrived at 6:34 p.m.)
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Tony Corbett
General Manager
District Secretary
Operations Manager
Finance Manager
Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
Vice President Chapman announced the date of December 15, 2020, called the meeting to order and
announced a quorum present at 6;32 p.m.
CITIZEN COMMENTS
There were no citizen comments.
REPORTS & UPDATES
1. Staff Reports:
a. Capital Improvement Projects
b. Water Operations Report
c. Wastewater System Reports
d. Finance Reports
General Manager Alan Fourmentin provided the staff reports and answered questions related thereto.
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda:
a. November 2020 Financials
b. November 16, 2020 Regular Meeting Minutes
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Motion made by Director Rose and seconded by Director Flynn to approve the Consent Agenda as
presented.
Motion carried unanimously
REGULAR SESSION
3. Discussion and possible action regarding request for billing adjustment by the resident at 2617 Trophy
Club Drive.
Director Rose read from the rate order and stated he feels there should be no reduction in cost.
Motion made by Director Carr and seconded by Director Rose to deny any credit to the individual per the
rate order.
Motion carried unanimously
4. Consider and take appropriate action regarding authorized signatories for District depository accounts
including:
a. Approve Resolution No. 2020-1215A designating authorized signatories on Prosperity Bank accounts.
b. Approve Resolution No. 2020-1215B designating authorized signatories on Texpool Accounts.
Motion made by Director Rose and seconded by Director Castonguay to approve Resolution No. 2020-
1215A and Resolution No. 2020-1215B designating authorized signatures of Prosperity and Texpool
Accounts.
Motion carried unanimously
5. Consider and act to award bid and approve Contract 2020122101 for construction and installation of 8 -
inch waterline replacement on Chimney Rock Drive and Carnoustie Drive as part of FY 2021 Capital
Improvement Projects.
Motion made by Director Rose and seconded by Director Castonguay to award bid and approve Contract
No. 2020121501 to Rey -Mar Construction for an amount not to exceed $466,180 and to authorize the
General Manager to execute the necessary documents.
Motion carried unanimously
6. Discussion and possible action regarding the scheduling of a Special Session Workshop meeting in
January 2021.
Item is tabled until January.
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December 15, 2020 Regular Meeting Minutes
The Board convened into Executive Session at 7:02 p.m.
EXECUTIVE SESSION
7. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee:
a. Deliberation regarding evaluation, duties and employment of the General Manager and other
employees of the District.
8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Contractor breach, performance and payment issues related to District's contract with Webber-
Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and
b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant
County, 141st Judicial District (Cause No. 141-299351-18).
c. Consult with legal counsel regarding Contract for Professional Services for Interim Financial
Management Support
d. Consult with legal counsel regarding potential amendment to Employment Agreement with General
Manager
The Board reconvened into Regular Session at 8:21 p.m.
Vice President Chapman stated that no actions decisions or votes were taken in Executive session.
REGULAR SESSION
9. Consider and act on matters deliberated in Executive Session:
a. Consider and act regarding compensation of General Manager.
b. Consider and act regarding amendment to General Manager Employment Agreement.
c. Consider and act regarding contract(s) for Professional Services for Interim Financial Management
Support.
Item 9. a
Motion made by Director Rose and seconded by Director Castonguay to approve an increase of base
salary of $5,000 for the General Manager.
Motion carried unanimously
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December 15, 2020 Regular Meeting Minutes
10. Items for future agendas:
Workshop items:
Rate Order re authorizing GM to provide discounts to the water rate.
Budgetary discussion and outlook.
Mission, goals and objectives
Halff Master Plan
Workshop scheduling
11. Set future Meeting dates — Regular Board Meeting January 18, 2021
ADJOURN
Vice President Chapman cued the meeting adjourned at 8:24 p.m.
Steve Flynn, President
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Kelly Castonguay, Secretary/Treasurer
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Laurie Slaght, Distrio secretary
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