HomeMy WebLinkAbout2021-0118 January 18, 2021 Regular Meeting MinutesJanuary 22, 2021 Regular Meeting Minutes
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
January 18, 2021 at 6:30 P.M.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
Regular Session meeting on January 18, 2021 at 6:30 P.M., in the Boardroom of the Administration Building,
100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District
and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Steve Flynn President
Mark Chapman Vice President
Kelly Castonguay Secretary/Treasurer
William C. Rose Director
Kevin R. Carr Director
STAFF PRESENT:
Alan Fourmentin
Mike McMahon
Steven Krolczyk
Tony Corbett
§
General Manager
Operations Manager
Finance Manager
Legal Counsel (via zoom/phone)
GUESTS PRESENT:
Reba Long CLA Account Manager
Chris Knopik CLA Principal (via phone)
CALL TO ORDER AND ANNOUNCE A QUORUM
President Flynn announced the date of Monday, January 18, 2021, called the meeting to order and
announced a quorum present at 6:51 p.m. Due to technical difficulties, the meeting was delayed.
CITIZEN COMMENTS
There were no citizen comments
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Water Operations Report
c. Wastewater System Reports
d. Finance Reports
The General Manager presented the monthly reports and answered questions related thereto.
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. December 2020 Combined Financials
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January 22, 2021 Regular Meeting Minutes
b. December 15, 2020 Regular Meeting Minutes
c. Quarterly Investment Report — 1St Quarter FY2021
d. Tax Collections Report —1St Quarter FY2021
e. Approve revised Master Services Agreement with Ace Pipe Cleaning
f. Approve the following matters relating to the Wastewater Treatment Plant Expansion Project:
i. Approve Change Order No. 21 decreasing the final contract price by $211,500.00;
ii. Approve Application for Payment No. 42 providing for final payment and release of retainage
to Webber Cadagua in the amount of $512,477.99; and
iii. Accept the Wastewater Treatment Plant Project for operation and maintenance.
g. Approve Sludge Hauling proposal from Republic Services.
Motion made by Director Chapman and seconded by Director Carr to approve the Consent Agenda as
presented.
Motion carried unanimously
REGULAR SESSION
3. Receive update from the Audit Committee (Castonguay/Chapman)
Director Chapman provided the Audit Committee update to the Board.
4. Consider and act to accept the Fiscal Year 2020 Annual Financial Audit performed by CLA.
Reba Long, Account Manager at CLA provided the findings of the FY2020 audit. She stated that no
material weaknesses or uncorrected misstatements were found and there were no unusual transactions
noted. The District had a clean audit.
Motion made by Director Chapman and seconded by Director Castonguay to accept the Fiscal Year 2020
Annual Audit performed by CIA.
For: Carr, Castonguay, Chapman and Flynn
Abstain: Rose
Oppose: none
Motion passed 4-1-0
5. Discussion and possible action regarding setting a date for a Special Meeting Workshop.
The Board requested Staff schedule a Special Session Workshop on Saturday, February 6, 2021 at 9
a.m. to be held in the boardroom.
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January 22, 2021 Regular Meeting Minutes
The Board convened into Executive Session at 7:25 p.m.
EXECUTIVE SESSION
6. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Consult with legal counsel regarding the existing Interlocal Cooperation Agreement for
Administration of Fire Protection Services between the District and the Town of Trophy Club, and
seek legal advice regarding the potential renewal, termination, modification, or replacement thereof.
REGULAR SESSION
The Board reconvened into Regular Session at 8:42 p.m.
7. Consider and take appropriate action regarding Executive Session.
No action was taken
8. Items for future agenda: none
9. Set future Meeting dates — Monday, February 15, 2021 at 6:30 p.m.
ADJOURN
President Flynn called the eting adjourned at 8:43 p.m.
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Steve Flynn, President
Kelly Castonguay, Secretary/Treasurer
`Laurie Slaght, District Sectary
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